Attachment IV FAR 52.212-1, “Instructions to Offerors–Commercial Items”.pdf

FAR 52.212-1, “Instructions to Offerors–Commercial Items”

Quote Preparation Instructions

All quoters shall submit the following:

(1) The response should consist of three (3) volumes. The volumes are: Volume I – Technical Submission, Volume II – Past Performance, and Volume III – Price.

(2) Quote must comply with the page limitations and format specified for each volume. Information submitted beyond limitations identified could negatively impact the evaluation during the rating process. The follow-on paragraphs provide the specific information required for each volume.

Volume Format Page Limitation

Volume I – Technical Submission MS Word 2007 or higher/Unprotected pdf 75 Page limit Volume II – Past Performance MS Word 2007 or higher/Unprotected pdf 50 Page limit

Volume III – Price MS Word 2007/MS Excel 2007 or higher None

(3) Additional format requirements for quotes to Volumes I, II and III must be as follows:

• Elaborate formats, bindings or color presentations are not desired or required.

• Charts, Graphs, Tabs, Diagrams, Tables, Photographs, Drawings, Title Page, Table of Contents, Covers for

Volumes, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and job qualifications (Resumes) are excluded from the page limitation.

• All volumes must be clearly marked as either Volume I - Technical Submission, Volume II - Past Performance, or Volume III – Price, respectively.

(4) Quote Content:

a. VOLUME I – TECHNICAL CAPABILITY: The Technical Capability volume shall be clear, concise, and include sufficient detail for effective evaluation and for substantiating the validity of stated claims.

Legibility, clarity and coherence are very important. The Technical volume shall be organized according to the following general outline:

Technical Approach/Experience (for work under Attachment I – General SOW):

1. Tab 1– Response to Task Order 1 SOW (RFQ Attachment II): An actual task order is going to be awarded as a result of your response. Provide your response to satisfying the specific task order SOW provided. In addition to your approach, include the following:

• Provide a draft detailed plan you intend to use to successfully execute the task order

SOW. The schedule will require final approval prior to performance beginning on the task order.

2. Tab 2– Response to Task Order 2 SOW (RFQ Attachment III): Provide your response to satisfying the specific task order SOW provided. In addition to your approach, include the following:

• Provide a draft detailed plan you intend to use to successfully execute the task order

SOW. The schedule will require final approval prior to performance beginning on the task order.

b. Volume II – Past Performance: The Past Performance volume shall be clear, concise, and include sufficient detail to demonstrate the Quoter possesses the relevant technical experience required to successfully perform the contract requirements. The Quoter shall submit the following information:

(a) Tab 1 – Reference List: The Quoter shall provide a minimum of three (3) references.

- A list of three (3) references with who like or similar services has been provided within the past three (3) years. The past performance references must include contract number, dollar value, specific points of contact, phone number and email address. Contracts listed may include those entered into by the Federal Government, agencies of state and local governments and commercial concerns.

- Quoter may also submit past performance information regarding predecessor companies, key personnel who have relevant experience or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. For the purposes of this solicitation, a "major subcontract" is defined as supplier, distributor, vendor, or firm that furnishes supplies or services to or for a prime contractor.

(b) Tab 2 – Reference Information: The Quoter shall include for each reference:

- Project Title

- Description of the project

- Contract and, if applicable, task order number

- Total Contract Value and type of contract

- Government Agency/Organization

- Contracting Officer’s Name and Telephone Number.

- Current status, e.g. completed and/or if in progress start and estimated completion dates.

- Name of company being referenced

- A brief narrative of why you deem the reference to be relevant to this effort.

c. Volume III – Price Submission: The price submission must be clearly marked “Volume III, Price Submission”.

The price volume shall be organized according to the following general outline:

(a) Tab 1 - RFQ Document. The contractor must submit the following documents as part of the RFQ Document:

1. Point of Contact: The Quoter shall provide the name, title and telephone number of the company/division point of contact regarding decisions made with respect to your quote and who can obligate your company contractually.

2. Cover Letter: This statement page shall also include the following information:

Company Name/Address: DUNS #:

Cage Code:

Federal Tax ID:

Point of Contact:

POC Phone/Fax/E-mail:

3. Representation, Certifications, and Other Statements of Quoter – In accordance with provisions FAR 52.212-3, Offeror Representations and Certifications-- Commercial Items, IF YOU INTEND TO SUBMIT A QUOTE, YOU MUST: (1) Go to the Online Representations and Certifications Application (ORCA) and complete the Representations and Certifications. Offerors must access ORCA through the System for Award Management (SAM) at http:// www.sam.gov; and (2). Complete.

(b) Tab 2 – Price Quote. The contractor shall submit the following documents as part of the Price Quote:

1. Contract Pricing Matrix: The Task Orders will be priced and evaluated at the task order level.

The Quoter shall complete the pricing matrix for prices that will be incorporated into the resultant contract. The matrix will be used in the pricing future task orders issued under the contract. The price matrix will have specific rates that reflect the maximum rates to be paid for listed items through the life of the contract.

Price Price Price Price Price Year 1 Year 2 Year 3 Year 4 Year 5

NCC migration assay data collection per compound $ _______ $ _______ $ _______ $ _______ $ _______

NCC migration assay data analysis and reporting per compound

Add as needed

2. Task Order Pricing Matrix: Quoters shall submit separate pricing for Task Order 1 and

Task Order 2. Pricing for the Task Orders shall include fully burdened labor rates, G&A, OH, fringe, and profit. The Quoter shall complete the matrix to price Task Order 1 and Task Order 2 Technical Solutions. Pricing for the task orders shall the total price to successfully execute and complete all the tasks required under Attachments II and III.

Price

Firm Fixed price total for Task Order 1 The Human Neural Crest Cell (NCC) migration assay and collect data on 115 environmental compounds

Firm Fixed price total for Task Order 2 Analyze data generated in Task 1 from the Human Neural Crest Cell (NCC) migration assay

3. The Quoter agrees to hold the prices in its offer firm for 120 days from the date specified for receipt of offers.

4. Quoter shall submit only one offer presenting the terms and conditions or commercial items for satisfying the requirements of this solicitation.