Attachment_E-__Price_Sheet_-_Color_MFP_Buying_Option.pdf
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- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a price sheet attachment for a multi-function device (MFD) procurement conducted by Brevard County, Florida through Request for Proposal #6-26-03, establishing pricing for color MFP buying options. The procurement seeks a single-source contractor to provide comprehensive copier, printer, facsimile, and scanning equipment solutions for approximately 242 machines across 43 county departments. The equipment is organized into five machine tiers with copy speeds ranging from 25 to 90 copies per minute to accommodate monthly volumes from 2,000 to over 30,000 copies. The county requested both lease and purchase options with a five-year contract term and firm pricing throughout the initial period. Proposals were due on January 9, 2026, at 4:00 PM, with the incumbent contract (Dex Imaging) expiring on March 5, 2026. Six vendors submitted proposals: Advance Document Solutions Inc, DEX Imaging LLC, Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions.
The price sheet specifically addresses color MFP equipment pricing under the buying option structure. Vendors were required to propose equipment from a single manufacturer and provide firm pricing for lease or purchase arrangements. Evaluation criteria included proposed equipment pricing, per-click rates for cost-per-copy maintenance plans, service capabilities, and overall solution compatibility. Contractors must be authorized dealers with manufacturer certification and maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 auto liability, $2,000,000 professional liability, and workers' compensation insurance. The county's existing environment includes approximately 200 fax lines and EnvisionWare kiosks for paid printing stations, with annual copy volume estimated at 4.9 million black and white copies and 3.3 million color copies across all departments.
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Text version
Machine #
Machine #1 SPECIFICATIONS/OPTIONS
COLOR 25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Per click Current Machine Canon C3525i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Fax Board $ $ B&W, All sizes** Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $ Hole Puncher $
List All Other Machine Options w/additional option cost on Separate Page
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS COLOR 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Per click Current Machine Canon C5535i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
List All Other Machine Options w/addiotnal option cost on Separate Page
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
MULTIFUNCTIONAL COPY MACHINE BUYING OPTION
PROPOSAL # P-6-26-03
PRICE SHEET (COLOR and Black & White Functionality)
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
[15]
[16]
PRICE SHEET (COLOR)
Machine #3 SPECIFICATIONS/OPTIONS COLOR 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Per click Current Machine Canon C5540i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
List All Other Machine Options w/additional option cost on Separate Page
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
COLOR
Copies per month 15,000-30,000 Per click Current Machine Canon C5560i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
List All Other Machine Options w/additonal option cost on Separate Page
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
60 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
LUMP SUM PRICING TO BUY
[17]
VENDOR NAME:
[18]
File details come from the government source that posted it. Updated .