Attachment_B-__Price_Sheet_-_BW_MFP_Leasing_Option.pdf
PDF 77 KB Posted
- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a Black & White Multifunctional Copy Machine Leasing Option Price Sheet (Proposal #P-6-26-03) for a Florida county's procurement of multifunctional devices with copier, printer, facsimile, and scanning capabilities. The price sheet outlines six machine options with varying specifications to accommodate different departmental volume needs. Machine #1 (Canon 2525) accommodates 2,000-4,000 copies per month with 25 copies per minute minimum; Machine #2 (Canon C5535i) supports 4,000-8,000 copies per month at 35 copies per minute with dual-sided document feeder and duplexer; Machine #3 (Canon C5540i) handles 8,000-15,000 copies per month at 40 copies per minute; Machine #4 (Canon 4551i) processes 15,000-30,000 copies per month at 50 copies per minute; Machine #5 (Canon 6575i) manages 30,000 or more copies per month at 72 copies per minute; and Machine #6 (Canon 8595i) processes 30,000 or more copies per month at 90 copies per minute with advanced finishing capabilities including saddle stitch and hole punch. The contract covers a five-year rental period with lease pricing and per-copy charges for all machines. Optional equipment includes fax boards, various stapling configurations, large capacity trays, and document feeders across the machine lineup. Additionally, the price sheet includes a miscellaneous equipment section for coin or credit card operated vend units with necessary wiring, cabinets, and security devices, with staff training for coin operation and paper drawer maintenance as the bidder's responsibility.
The pricing structure requires vendors to provide monthly lease rates for the five-year rental period and per-click charges for all copy sizes, with bidders specifying whether double-sided copies constitute one or two clicks on a single pass-through basis. Service and supplies are included in the per-copy charge, eliminating separate maintenance and supply costs during the lease term. Bidders must submit their proposed machine options and pricing on this standardized form, with detailed specifications of included services and supplies. The county's objective is to secure quality multifunctional devices meeting departmental business needs at reasonable costs while ensuring compatibility with existing technology infrastructure. Additional machine options with lease rates beyond the six standard machines may be submitted on separate attachments. The contract represents the county's effort to establish a single-source vendor relationship for equipment, training, supplies, and cost-per-copy maintenance plans across all county departments.
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Text version
Machine # Machine #1 SPECIFICATIONS/OPTIONS
25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Monthly Per click Current Machine Cannon 2525 Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Monthly Per click Current Machine Canon C5535i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MULTIFUNCTIONAL COPY MACHINE LEASING OPTION
PROPOSAL # P-6-26-03
PRICE SHEET (Black & White Functionality)
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
[1]
PRICE SHEET (B&W)
Machine #3 SPECIFICATIONS/OPTIONS 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Monthly Per click Current Machine Canon C5540i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
50 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
Copies per month 15,000-30,000 Monthly Per click Current Machine Canon 4551i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
[2]
Machine #5 SPECIFICATIONS/OPTIONS 72 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, DUPLEXER, ELECTRONIC SORTER, LCT, MULTIPLE POSITION STAPLER
Copies per month 30,000 and over Current Machine Canon 6575i Monthly Per click Machine Proposed $ $ All sizes**
ADDITIONAL OPTIONS:
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
MISCELLANEOUS EQUIPMENT
COIN/CREDIT CARD OP VEND UNIT -- INCLUDING ALL WIRING (HARNESES), CABINET, AND SECURITY DEVICES NECESSARY TO SECURE MOUNTING BRACKETS. STAFF TRAINING FOR COIN OP AND PAPER DRAWER ARE RESPONSIBILITY OF BIDDER
Machine Proposed Per click Coin Only $ $ All sizes**
Machine Proposed Coin & Bill Changer $
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
RENTAL PRICING
Per month with 5 YR Rental
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
[3]
Machine #6 SPECIFICATIONS/OPTIONS 90 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, FINISHER, SADDLE STITCH, HOLE PUNCH, Copies per month 30,000 and over Current Machine Canon 8595i Monthly Per click Machine Proposed $ $ All sizes**
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
VENDOR NAME:
LEASE PRICING
Per month with 5 YR Rental
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
OVERALL MACHINE TOTAL
OPTIONS:
Single Position Staple (8 1/2x11 only) Multi-Position Staple (any size) LCT (Large Capacity Tray) Multibypass
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[4]
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