Attachment D7 - Annex-J Surfaced and Unsurfaced Areas.docx

Annex J

CLS 420

Facility Maintenance – Surfaced and Unsurfaced Areas

16 December 2024

Table of Contents

Annex J (Service 420 Facilities Maintenance Horizontal) - Rivanna Station Base Operations and Maintenance Service

Annex J (Service 420 Facilities Maintenance Horizontal) - Rivanna Station Base Operations and Maintenance Service

1.0 General Information.

1.1 Overview. The Contractor shall perform maintenance and repair of surfaced areas, including asphalt and cement concrete pavements, roadways, parking lots, trails, shoulders culverts, gravel and earth surfaced areas, bridges, and associated structures and appurtenances, and associated structures at Rivanna Station, Charlottesville, VA. Work shall be performed by qualified personnel in accordance with (IAW) applicable laws, regulations, and Section 7.2 and 7.2.1 of the PWS Base Operations and Maintenance document at Annex A

1.2 Components.

1.2.1 Surfaced Areas. The Contractor shall perform maintenance and repair of established surfaced areas covered under this contract that include, but are not limited to, the following:

a. Paved (bituminous and concrete) and unpaved roadways, trails, and shoulders

b. Paved (bituminous and concrete) and unpaved parking areas

c. Sidewalks and walking trails

d. Curbs

e. Vehicle storage and staging yards

f. Maintenance yards

g. Bridges and culverts

h. Earthen Dam

All work shall be performed by qualified personnel IAW applicable laws, regulations, applicable Unified Facilities Criteria’s (UFCs), and Government-developed annual and long range plans and shall employ, to include but not limited to, Root Cause Analysis methods of problem solving and deliver workable options to the Contracting Officer (KO)/Contracting Officer’s Representative (COR) for consideration.

1.2.1.1 Surface Areas Management and Control.

a. Preventive Maintenance Plan. The Contractor shall provide a preventive maintenance plan (within thirty (30) days; TE DELV) a plan for Surfaced areas as a part of the Quality Control Plan. The schedule shall include by day and activity what task is to be completed and the location of the task.

b. Comply with all environmental requirements for performing repairs and maintenance, including the submission of all documentation associated with these actions.

c. Safety. Slow moving equipment used on roads that may create an unsafe condition shall be equipped with rotating or flashing amber lights. Contractor personnel performing services on or adjacent to roadways shall be equipped with reflective vests, hard hats, traffic cones and any other safety equipment to conform to current safety regulations. Contractor personnel acting as Road Guides shall follow Occupational Safety and Health Administration (OSHA) standards; and, at minimum personnel shall carry an eighteen inch (18") square flag of reflective material, yellow- orange in color. During hours of darkness, road guides shall also be equipped with a red light sufficient in brightness for visibility to by approaching motorists from a distance of at least fifty (50) yards. Guides shall use correct hand signals.

d. Traffic Flow. The Contractor shall maintain the free flow of traffic during paving repairs and any other work that will compromise traffic flow through the use of traffic control methods or devices, including flagmen, traffic cones, detour signs, signal devices, and flashers. The Contractor shall notify, in writing, the KO/COR, Fire Department, Directorate of Emergency Services (DES) a minimum of seven (7) days in advance of any scheduled or potential disruption of traffic flow, including closure of streets (TE DELV). The Contractor shall notify the KO/COR, Fire Department & DES before executing any routine or emergency Demand Maintenance Order (DMO) work that requires potential disruption of traffic flow. The Contractor shall keep a log of all potential disruptions and provide a copy to the KO/COR on a monthly basis. After receiving approval for major closures, the Contractor may be required to present the traffic control plan during public forums at Rivanna Station such as the “Senior Leader Update”.

1.2.1.2 Maintenance and Repair of Barriers

a. Guardrails. The Contractor shall repair and replace damaged guardrails and guardrail posts with new materials that match existing materials. The Contractor shall install guardrails along roads where hazardous conditions exist. Guardrails installed, replaced or constructed shall meet the Virginia Department of Transportation Standards. The Contractor shall provide temporary barriers as directed by the COR/ACOR by request from DES.

b. Bumper Blocks. The Contractor shall install, replace, remove, and inspect concrete, plastic, wood, and metal bumper blocks used in parking areas, roadways, hazardous areas adjacent to buildings, signs, and fences to keep vehicles from protruding past the designated parking boundaries.

1.2.1.3 Paved Surface Sweeping. The Contractor shall provide sweeping services for scheduled removal of dirt and debris from paved surfaces, parking areas, and pedestrian walks throughout the base. The Contractor shall sweep all specified paved surfaces (e.g., roads, road shoulders, parking lots, and pedestrian walkways) with a broom-type sweeper. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters to ensure proper drainage and runoff. A surface is considered properly swept after it has received a single-pass from a properly operating mechanical broom-type sweeper over an area receiving normal sweeping maintenance and not covered with unusual spills or debris deposits. Sweeping shall remove all debris and roadway dirt from the road center traffic path and all gutters. All debris and litter collected by the street sweeper shall be disposed of by the end of the same working day. Contractor shall dispose of soil, debris or waste at an approved off- post landfill area. A schedule shall be developed and maintained by the Contractor. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract. KO/COR will provide approval or comments to the Contractor within fifteen (15) days. Approved schedule shall be provided to the KO/COR every month thereafter (TE DELV). The Contractor will report to the COR on a monthly basis, or as requested, the gallons of water used or the number of times the sweepers needed to be filled. The Contractor will provide the capacity of the sweepers (TE DELV).

1.2.1.4 Paved Surfaced Area Cleaning. The Contractor shall manually clean sidewalks, gutters, and other areas inaccessible to mechanical sweepers associated with the above listed paved surfaces to remove rock, sand, dirt, and debris. The Contractor shall remove all growth in the cracks and joints in all pavement and medians.

1.2.1.5 Parking Lot Painting. The Contractor shall paint parking lots as needed. Parking lot painting shall conform to current Local, State and Federal standards with regards to surface preparation, paint application, and markings. As directed by the COR/ACOR, the Contractor shall paint over any unauthorized parking markings, or curb signage unless explicitly allowed by Regulations. The Contractor shall install and maintain stop blocks in parking lots. Parking space lines, directional arrows, and other markings shall be repainted as required to ensure clear visibility. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs). All paved parking lots shall be painted once every four (4) years. The Contractor shall coordinate paint scheduling with the facility occupants and closing parking lots as necessary to complete the activity. Schedule shall be provided for review to the KO/COR within fifteen (15) calendar days of the start of the contract. KO/COR approval or comments will be provided to the Contractor within fifteen (15) days (TE DELV). User may request repainting based on mission requirements. This unscheduled repainting will be accomplished through a DMO

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare, submit, and maintain all maintenance records, files, and reports in General Fund Enterprise Business System (GFEBS).

1.3.2 Publications and Forms. Specific publications and forms required for the accomplishment of work described in this Installation Status Reporting (SERVICE) service are listed in Annex A PWS Base Operations and Maintenance document, Sections 7.2 and 7.2.1.

2.0 Description of Services.

2.1 Surfaced Areas. The Contractor shall perform corrective paving actions as needed to surfaced areas, including but not limited to adding dirt and gravel to roadways and parking areas, repairing asphalt, regrading, repainting, repairing potholes, clearing drainage areas, and repairing guardrails. The Contractor shall maintain and repair all paved surfaces, including flexible and rigid pavements, paved roads, paved parking areas, sidewalks, recreational areas, road shoulders, drainage systems, ramps, pedestrian bridge surfaces and structure, wooden bridge/channel crossing in walk paths, curbs, gutters, and erosion control areas.

2.1.1 Pothole Repair. Potholes shall be repaired IAW established approved plans, technical manuals, Unified Facilities Criteria (UFC), and Army Regulations, and Section’s 7.2.2 and 7.2.1 in Annex A PWS. The Contractor shall perform repairs using the same material as the adjacent areas.

2.1.1.1 Maintenance and Repair of Bituminous and Cement Concrete Pavement. The Contractor shall maintain paved surfaces of all types in a good state of repair with uniformity in appearance, at the original alignment and elevation, and free of damage, vegetation, potholes, scaling, spalls, surface breaks, and cracks. In order to provide smooth and safe surfaces, the Contractor shall keep surfaces free of potholes and road hazards. Work shall include, but not be limited to, repairing concrete surfaces, asphalt surfaces, and expansion joints. Items to be maintained include, but are not limited to, plant mix cold laid, plant mix hot laid, sand asphalt, sand tar, rock asphalt, and bituminous penetration macadam. All repair work shall be performed IAW all Local, State, and Federal Specifications.

a. Spot Repair. Inspect surfaces for defects and permanently repair asphalt roadway and potholes with a hot or cold mix asphalt repair. Temporary patches may be placed if weather does not permit a permanent patch. The permanent patch shall be placed as soon as the weather allows. The Contractor shall repair potholes, upheavals, and eruptions of asphalt around fire plugs, in asphalt drainage ditches, and on all bituminous surfaced areas. The Contractor shall repair, replace, and clean up cracks, grade depressions, upheavals, utility cut depressions, potholes of various sizes, raveling, bleeding, channel ruts, corrugation and shoving, fuel spillage, poor drainage, weathering, poor bituminous materials, aggregate deficiencies, overheating, improper mixing of material, poor proportioning, placement errors, plant mixed materials, and aggregate surfaces, sub-grades, sub-bases, and base.

b. Shoulders. All road shoulders shall be level with, or no more than two inches (2”) below the surfaced road and smooth after compaction. The Contractor shall maintain and repair road shoulders to protect the basic pavement structure, eliminate traffic hazards, and ensure proper drainage. The Contractor shall accomplish this requirement by leveling ruts and washes, filling in low areas, and cutting down high areas to achieve proper grade and slope. The Contractor shall maintain all roadsides and intersections to ensure unobstructed visibility of all signs, markers, guardrails, and fire hydrants. Undesirable vegetation shall be controlled within twelve (12) feet of the pavement edge. If herbicides are used the Contractor shall coordinate the herbicide usage with the COR and Directorate of Public Works (DPW) Environmental Division (ED) prior to their application and perform work IAW the Installation Pest Management Plan.

c. Record. The Contractor shall keep a record documenting the date that a bituminous or cement concrete pavement and/or road shoulders is patched or repaired. Records shall be maintained in GFEBS.

2.1.1.2 Gravel and Earth Surfaces. The Contractor shall maintain gravel and other earth surfaced roads, access roads, driveways, walk paths, and parking lots by blading or dragging the surface until all ruts, holes, and washboards are filled. The surface shall be shaped to maintain a smooth riding surface and a uniform crown that permits proper drainage without pooling of water; the Contractor shall add base course material as needed to repair gravel parking lots and open storage areas. Finished surfaces shall match existing grade and drainage patterns.

2.1.2 Road Pavement Marking. The Contractor shall mark pavement in dry weather when the temperature exceeds 50°F degrees. The Contractor shall be responsible for putting up and removing any necessary safety barriers (e.g., cones and signs).

a. Paint Removal on Surfaced Areas. Prior to application of paint, the Contractor shall remove all existing paint from surfaced areas where the buildup of paint creates a tripping hazard to pedestrians or a hazard to bicyclists, motorcycles, and wheelchairs; where the buildup of paint is detrimental to the application and/or the durability of the new paint (or other marking material). This includes but is not limited to all street and curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, crosswalks, and directional markings.

b. Road Striping and Marking

i. The Contractor shall inspect and paint all asphalt and concrete paved roads. Road striping shall conform to all current Local, State and Federal Specifications and Standards in regard to surface preparation, paint application, and markings. Paint striping and marking shall be IAW the Manual of Uniform Traffic Control (MUTCO) devices for Streets and Highways. Paint shall be applied in white and yellow and shall conform to American Association of State Highway and Transportation Officials (AASHTO) M247 (1991I), ready mixed traffic paints, Fed Spec TT-P-1952D or Thermoplastic Paint Federal Specifications TTP-1952E, type III. Reflective beads shall conform to AASHTO M247 and Fed Spec TT-B-1325C. Contractor Road striping includes, but not limited to: all curb markings, special parking markings, road speed limits painted on the surfaces, caution lines, yield lines, directional markings, and road beading. The Contractor shall be responsible for putting up and removing any necessary safety and closure barriers (e.g., cones and signs). The Contractor shall keep a record documenting the dates that a road, intersection, or crosswalk is painted. The Contractor shall provide road striping and markings of roads annually on Rivanna Station, see TE 14, Hard Stand Map.

ii. The Contractor shall also block out white and yellow lane markings on paved roadways when no longer required by applying asphalt emulsion oil with sand to existing asphalt surfaces. If necessary, the Contractor may schedule around peak usage times to accomplish the task.

2.1.3 Bridge Maintenance. The Contractor shall perform maintenance and repairs, for all Pedestrian Bridges listed in TE BS3. The maintenance, repair, schedule, and methods shall be approved by the KO/COR. Loose or damaged hardware and other defects on Bridges shall be repaired or replaced. This does not include structural repairs. Bolts, nuts and other hardware on bridges shall be tightened. Damaged wood and metal, guardrails, surfaces, and other components shall be repaired or replaced. Transitions shall be smooth. All bridges, major culverts, retaining walls, and appurtenances shall be maintained and repaired per requirements in Federal Highway Administration (FHWA) Bridge Inspector’s Reference Manual and as noted in the Army Corps of Engineers periodic inspections and recommendations.

2.1.4 Stormwater Retention and Detention Pond Maintenance. The Contractor shall perform annual maintenance and repairs for all retention ponds listed in TE SWMS. The maintenance, repair, schedule, and methods shall be approved by the KO/COR. Maintenance activities to these facilities shall be submitted to COR/ACOR in annual inspection and maintenance report (TE DELV_Deliverable Lists).

2.1.5 Grounding Points and Lighting Protection System (LPS). See CLS 411 Facilities Maintenance Vertical.

3.0 Work Capability Levels.

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Microsoft_Excel_Worksheet.xlsx 420 Horizontal

TASK/SERVICE DPW Provided Info CAPABILITY 1 CAPABILITY 2 CAPABILITY 3

Routine Task/Service No. DMO/PMO for FY 20XX Estimated Labor Hours Included level of service Included level of service

DMO - Facility Maintenance Priority 1 "Interior & Exterior Plumbing Work" · · ·

DMO - Priority 1 "Sign Work" · · ·

DMO - Priority 1 "Exterior Electrical Work" · · ·

DMO - Priority 1 "Roads & Grounds" · · ·

PMO - Facility Maintenance Preventative Maintenance "Interior & Exterior Plumbing Work" · · ·

PMO - Facility Maintenance Preventative "Exterior Electrical Work" · · ·

DMO - Facility Maintenance Priority 2 "Interior & Exterior Plumbing Work" · · ·

DMO - Priority 2 "Sign Work" · · ·

DMO - Priority 2 "Exterior Electrical Work" · · ·

DMO - Priority 2 "Roads & Grounds" · · ·

DMO - Priority 3 "Roads & Grounds" · ·

PMO - Facility Maintenance Preventative "Roads & Groands" · ·

DMO - Facility Maintenance Priority 3 "Interior & Exterior Plumbing Work" · ·

DMO - Priority 3 "Sign Work" ·

DMO - Priority 3 "Exterior Electrical Work" ·

PMO - Facility Maintenance Preventative "Sign Work" ·

Capability 3

411 Vertical

TASK/SERVICE DPW Provided Info CAPABILITY 1 CAPABILITY 2 CAPABILITY 3

Routine Task/Service No. DMO/PMO for FY 20XX Estimated Labor Hours Included level of service Pricing Included level of service Pricing Included level of service Pricing

DMO - Facility Maintenance Priority 1 "HVAC Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Interior & Exterior Plumbing Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Carpentry Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Electronic Equipment Repair Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Interior Electrical Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Sheet Metal Work" · $ · $ · $

DMO - Facility Maintenance Priority 1 "Lock Work" · $ · $ · $

PMO - Facility Maintenance Preventative Maintenance "HVAC Work" · $ · $ · $

PMO - Facility Maintenance Preventative Maintenance "Interior & Exterior Plumbing Work" · $ · $ · $

PMO - Facility Maintenance Preventative "Carpentry Work" · $ · $ · $

PMO - Facility Maintenance Preventative "Interior Electronic Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "HVAC Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Interior & Exterior Plumbing Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Carpentry Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Electronic Equipment Repair Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Interior Electrical Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Sheet Metal Work" · $ · $ · $

DMO - Facility Maintenance Priority 2 "Lock Work" · $ · $ · $

DMO - Facility Maintenance Priority 3 "HVAC Work" · $ · $ $

DMO - Facility Maintenance Priority 3 "Interior & Exterior Plumbing Work" · $ · $ $

DMO - Facility Maintenance Priority 3 "Carpentry Work" · $ $ $

DMO - Facility Maintenance Priority 3 "Electronic Equipment Repair Work" · $ $ $

DMO - Facility Maintenance Priority 3 "Interior Electrical Work" · $ $ $

DMO - Facility Maintenance Priority 3 "Sheet Metal Work" · $ $ $

DMO - Facility Maintenance Priority 3 "Lock Work" · $ $ $

PMO - Facility Maintenance Preventative "Electronic Equipment Repair Work" · $ $ $

PMO - Facility Maintenance Preventative "Sheet Metal Work" · $ $ $

PMO 71 -Facility Maintenance Perform Preventative "Lock Work" ·

404 Grounds Maintenance

TASK CAPABILITY 1 CAPABILITY 2 CAPABILITY 3

Improved Grounds (High Visibility) such as the main gate, parade fields, drill fields, schools, playgrounds, cemeteries, and athletic areas Description of Service Performed Minimum Frequency Standard Pricing Minimum Frequency Standard Pricing Minimum Frequency Standard Pricing

Grass Cutting (set mower height 3") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia. Grass height minimum 4" $ Grass height minimum 5" $ Grass height minimum 6" $

Tree Pruning & Shrub/Brush Trimming Pruning Trees 4Y $ 3Y $ 2Y $

Inspection (Safety) 4Y $ 3Y $ 2Y $

Shrubs/brush 4Y $ 3Y $ 2Y $

Hedges 4Y $ 3Y $ 2Y $

Ground Repair Services Playground Equipment - Clean exchange sand…repair equipment 1Y $ 1Y $ 1Y $

Erosion & Stabilization 1Y $ 1Y $ 1Y $

Debris Removal Debris Removal 3Y $ 2Y $ 1Y $

Landscaping Maintenance Landscaping Maintenance - Plantings 3Y $ 2Y $ 1Y $

Landscaping Maintenance - Weed control - Pavements (sidewalks) 4Y $ 3Y $ 2Y $

Removal of Grass Clipping and Leaves Leaf Collection 4Y $ 3Y $ 2Y $

Provide Periodic Lawn Treatment Service Provide Lawn Treatment - Fertilize/aerate, etc... grass areas 3Y $ 2Y $ 1Y $

Provide Lawn Treatment - water grassed areas 4Y $ 3Y $ 2Y $

Provide Lawn Treatment - Rake/Roll tamped surface. 4Y $ 3Y $ 2Y $

Provide Lawn Treatment - Repair wearing layer - tamped roll 3Y $ 2Y $ 1Y $

Semi-Improved Grounds (Common Areas) all other areas that don't fall into the other three categories including airfields;

Grass Cutting (set mower height 3") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia. Grass height minimum 4" $ Grass height minimum 5" $ Grass height minimum 6" $

Tree Pruning & Shrub/Brush Trimming Trees/Shrubs 3Y $ 2Y $ 1Y $

Tree Pruning & Shrub/brush Trimming Hedges 3Y $ 2Y $ 1Y $

Ground Repair Services Erosion & Stabilization 3Y $ 2Y $ 1Y $

Debris Removal Debris Removal 3Y $ 2Y $ 1Y $

Removal of Grass Clipping and Leaves Leaf Collection 3Y $ 2Y $ 1Y $

Fire Breaks and Ranges: Along Fence Lines, Weapons Ranges, Along Utility Lines, etc.

Grass Cutting (set mower height 3") Rye, Fescue, tall Fescue, St. Augustine, Buffalo, Bermuda, Bent, Centipede, Zoysia. Grass height minimum 5" $ Grass height minimum 6" $ Grass height minimum 7" $

Landscaping Maintenance Landscaping Maintenance - weed control - Fence lines, railroads, etc… 3Y $ 2Y $ 1Y $

Tree Pruning & Shrub/Brush Trimming Trees/Shrubs 3Y $ 2Y $ 1Y $

Tree Pruning & Shrub/brush Trimming Hedges 3Y $ 2Y $ 1Y $

Ground Repair Services Erosion & Stabilization 3Y $ 2Y $ 1Y $

Debris Removal Debris Removal 3Y $ 2Y $ 1Y $

Removal of Grass Clipping and Leaves Leaf Collection 3Y $ 2Y $ 1Y $

Unimproved Grounds such as undeveloped areas, grazing lands, forests, lakes, ponds, and wetlands - - - - - - -

Total Price for Capability 1 $ Total Price for Capability 2 $ Total Price for Capability 3 $

Legend:

A/R - As Required/Requested

D - Daily 1Y – 1 Time a Year

1W - Once a Week 2Y - 2 Times a Year

2W - Twice a Week 4Y - 4 Times a Year

3W - Times a week 5Y - 5 Times a Year

1M - Once a Month 6Y - 6 Times a Year

2M - Twice a Month

BO - Applicable only to Child & Youth Services facilities

BP - Applicable only to Child & Youth Services facilities - for all other facilities; see "Clean/Supply Kitchens & Restrooms."

BQ - Covered under "Spot Cleaning" for all facilities except Child & Youth Services facilities.

BR - Covered under "Regular Dusting" for all facilities except Child & Youth Services facilities.

BS - Applicable only to Child & Youth Services facilities - for all other facilities; see "Clean Furniture."

N/A - Not Applicable