Attachment D6 - Annex-H Facility Maintenance.docx

Annex H

CLS 411

Facility Maintenance

16 December 2024

Table of Contents

Annex H (Service 411 Facility Maintenance Vertical) - Rivanna Station Base Operations and Maintenance Service

1.0 General Information.

1.1 Overview. The Contractor shall inspect, repair and maintain all existing buildings, structures, and their components listed in Facilities List (Technical Exhibit – TE) TE BS3, Real Property per Category Code (CATCODE) Unit of Measure). The Contractor shall provide sustainment of vertical facilities such as buildings and all utilities plant structures within the five (5) foot demarcation line.

1.1.1 Workload Requirement. The following paragraphs describe all facets involved in the management of building and structure maintenance; they include terms used to classify work; provide information on the level of effort that will be required at Rivanna Station in terms of workload and trade distributions; and describe the way in which work will be received, managed, and documented. The Contractor is responsible for the maintenance and repair of all building and structures (TE BS3). Under this contract the basis for the real property square footage will have a deviation as noted in the TE BS3 for each type of category code without affecting the contract cost. This will allow for the addition of new facilities and for removal of existing ones without having to issue a formal modification. Work may include carpentry, plumbing, electrical, masonry, painting, sign work, HVAC work, flooring, minor roofing, metalwork, locksmith services, fire alarms, fire suppression, glass and glazing, demolition and other trades that relate to the maintenance and repair of real property facilities and structures. The Contractor shall perform Preventive Maintenance Orders (PMOs), Demand Maintenance Orders (DMOs), and Operation Work Orders (OWOs) on all real property listed in TE BS3, to include all fencing (decorative and security) and gates.

1.1.2 Installed Building Equipment (IBE). There is a variety of facilities at Rivanna Station with a wide variety of installed equipment. Although other sections of this PWS detail the requirements for some of these types of equipment, all of this real property IBE is the responsibility of the Contractor (e.g., chemical injection system for chiller water lines, etc.). Exclusions to this are: common systems (phone and computer network equipment) and Intrusion Detection systems (IDS), unless otherwise specifically included in this PWS. DA PAM 420-11 Project Definition and Work Classification identifies installed building equipment that is covered under this contract.

1.1.3 Diagnosis and Analysis. The Contractor shall provide follow-up analysis and diagnosis of equipment failure as requested or shown in section 1.1.3.2.

1.1.3.1. The primary aim is to identify the factors that contributed to and/or resulted in the failure of maintenance, service, repair and/or operation of real property, infrastructure, and systems at Rivanna Station, and to identify and implement actions to prevent repeated future failure due to the same failure reasons. The Contractor shall:

a. Provide a detailed description and explanation of the failure

b. Identify the root cause or causes of the problem

c. Provide possible actions and solutions to prevent future occurrences, an explanation of the pros and cons of these actions, a cost analysis of these actions, and the Contractor’s recommended action

d. The selection and implementation of the appropriate action

e. Review, documentation, and analysis of the outcome

f. Change in procedures, training, PWS, etc. as needed

1.1.3.2 The Contractor shall provide additional analysis or diagnosis when:

a. Directed by the Contracting Officer (KO), Contracting Officer Representative (COR).

b. The Contractor or DPW determines it necessary due to unfavorable maintenance, repair, and

c. After catastrophic, unusual, or unforeseen events that result in adverse maintenance, repair, and service requirements

d. When notified of unsatisfactory performance by Fort Belvoir Garrison DPW or other Regulatory Agencies (Safety, Environmental Office, Occupational Safety and Health Administration (OSHA), Industrial Hygiene, Directorate of Emergency Services (DES), etc.)

e. After any unplanned stoppage, outage, or failure of a Utility system or major utility system component

1.2 Components. The Contractor shall perform preventive maintenance (PM) and repairs. Facilities and components covered under this Common Level of Support (SERVICE) include, but are not limited to, the following:

a. Administrative Building

b. Access Control Facilities (Visitor center, guard booths, guard house, vehicle search canopies, etc)

c. Childcare Facilities

d. HVAC Systems

e. Fire Alarms

f. Roofs, Flashing, and Fascia

g. Installed building equipment

h. Caulking around windows and doors

i. Touch up paint exterior building surfaces

j. Earthen Dam (dam slopes and crest, concrete overflow unit and drain valve, and forebays before and after the dam)

1.3 Work Management and Control.

1.3.1 Reporting Requirements. The Contractor shall prepare and maintain all maintenance records, files, and reports in General Fund Enterprise Business System (GFEBS).

1.3.1.1 Service Plans. Within thirty (30) calendar days of the start of the contract, the Contractor shall submit to the KO/COR a Service Plan (TE DELV) organized by Functional Area at minimum to include all items in TE BS1 and TE BS2 Scheduled Maintenance Task Frequency. The Service Plan shall describe all preventive maintenance services to be performed and their frequencies as reflected by this Contract, standard operating procedures/orders, and proposed staffing.

1.3.1.1.1 High Risk Utilities Plan. Within thirty (30) calendar days the Contractor shall submit detailed management plans for high risk utility systems (for example water, electrical, and gas). These management plans shall include, at a minimum, specific maintenance tasks and frequencies, specific instructions for accomplishment of tasks, required special tools and equipment, personnel requirements, safety requirements, emergency procedures, personnel training requirements, and documentation procedures. The Contractor shall submit the plan annually for Contracting Officer approval. The following plans shall be submitted as part of the Service Plan.

1.3.1.1.2 Snow and Ice Removal. The Contractor shall perform Snow and Ice removal IAW requirements of AR 420-1, Army Facilities Management, (paragraph 7-14 and 7-18) and Annex G, CLS 408 Snow and Ice Removal as shown in TE SNAIR, Snow and Ice Removal Map.

1.3.1.1.3 Freeze Plan. Within fifteen (15) calendar days of the start of the contract, the Contractor shall submit to the KO/COR a freeze plan to include procedures for monitoring weather reports, preventing broken water lines in buildings, thawing out frozen equipment, and recruiting of standby personnel to respond to freeze related DMOs

1.3.1.2 Emergency Operating Plan. The Contractor shall explain in their QC Plan how the Contractor proposes to utilize their personnel, materials, and equipment to respond to and accomplish emergency maintenance or repair work during all regular and non-regular duty hours for any utility outages. The QC Plan shall include a procedure to follow in the event that electrical power to buildings or portions thereof is lost; a procedure to follow in the event of a water supply emergency due to interior or exterior secondary water distribution line ruptures, freeze-ups, or contamination of the water supply; a procedure to follow in the event of a natural gas or propane emergency; a procedure to follow in the event that the Installation sewage collection systems malfunction due to stoppage in the collection mains, failure of sewage lift stations, or a pipeline rupture; and include a procedure to follow in the event of a Uninterruptible Power Supply (UPS) or Emergency Generator outage or breakdown. The plan shall outline a contingency plan for providing repair, replacement, or backup power sources such as rental units during the outage or breakdown.

1.3.1.3 Other Emergency Services to include, but not limited to:

a. Pest Control

b. Command-Directed operations support by KO/COR/ACOR direction

c. Natural disasters

d. Emergency work due to loss of operation of emergency generators and water pumps

e. Emergency work for the security or protection of Government Property

f. Emergency work due to loss of air conditioning or heating for data processing equipment and other temperature critical facilities

g. Emergency work due to loss of operation of walk-in refrigeration and kitchen equipment (real property only)

h. Emergency work due to a malfunction in fire alarm or fire sprinkler systems

i. Response to emergency DMOs

1.3.2 Facilities Maintenance Instruction. This instruction addresses the Standard Operating Procedure (SOP) for Maintenance and Repair (M&R) and GFEBS. See Annex B – Facilities Maintenance Instructions.

2.0 Description of Services. The Contractor shall develop and submit to (after KO approval) a Comprehensive PM and Repair Program. PM consists primarily of inspection, cleaning, lubrication, adjustment, calibration, and minor part and component replacement on building and structures, its component equipment and other systems included at facilities which are listed in TE BS1 and TE BS3 IAW the PM tasks in GFEBS. The Contractor shall submit the Comprehensive PM and Repair Program for this service within 30 calendar days after receipt of approval to start. Work that is outside the scope of a PMO shall be accomplished through a DMO or OWO.

2.1 Facility Workload. PM workload requirements are available through GFEBS to include historical data per facility.

2.1.1 BUILDER Sustainment Management System (SMS). BUILDER SMS is a web-based asset lifecycle management software tool created by the Engineer Research Development Center – Construction Engineering Research Laboratory of the US Army Corps of Engineers (USACE-ERDC-CERL). The Contractor shall collect, update, and maintain facility data in the BUILDER SMS database for Garrison XX only upon receipt of a repair action resulting in component replacement IAW the Army BUILDER SMS Inventory and Assessment Guide (TE-50).

2.1.2 Work Orders. The Contractor shall coordinate all necessary facility maintenance and project work orders to update the Garrison XX BUILDER SMS database with replacement information for all BUILDER components. All Demand Maintenance Orders (DMOs) and Project Work Orders (PWOs) that replace a BUILDER-inventory component must be used to update the respective BUILDER component. All new replaced components sections shall be update in BUILDER SMS database IAW Army BUILDER SMS Inventory and Assessment Guide (TE-50).

2.1.3 Work Order Component Index (CI) Updates. The Contractor shall submit all DMOs and PWOs that result in a BUILDER component CI rating update into the BUILDER SMS within one (1) month of their completion. As justification for the change in rating, the Contractor shall report and retain records on the BUILDER inventory component that was updated, what the prior rating was, the new condition rating, the date of the condition update, and the necessary work order identifiers.

2.1.4 The Contractor must produce a monthly report of these updates on TE DELV by the fifth (5th) of every month. This report must include an accurate, up-to-date description of all BUILDER work tasks accomplished, as well as all parts outlined in the Army BUILDER SMS Inventory and Assessment Guide.

2.2 Natural Gas Appliance and Equipment. The Contractor shall inspect natural gas appliance connections for leaks at the valve or adjustable meter. The Contractor shall repair leaks immediately and conduct inspections semi-annually. PM for natural gas appliances and equipment shall be performed IAW the requirements set forth in National Fire Protection Association (NFPA) 54 National Fuel Gas Code and 49 CFR 192, Transportation of Natural and Other Gas by Pipeline: Minimum Federal Safety Standards. The Contractor shall maintain gas lines, gas meters, and regulators (low pressure side to include building plumbing). The Natural Gas Distribution System includes natural gas lines outside the footprint of a building or structure up to the point of demarcation established by Charlottesville Gas Company. The Points of Demarcation to the commercial source of each utility is at the natural gas meter located at each building. The Contractor shall remove all debris and vegetation that has grown or accumulated in Contractor-controlled areas up to the primary utility demarcation point. Cleaning shall include, but is not limited to, the removal of sand, gravel, rocks, debris, trash, roots, sod, weeds, grass trapped within the lines, manhole chambers, culverts, and curb catch basins.

2.3 Heating, Ventilation, and Air Conditioning (HVAC). The Contractor shall provide PM IAW manufacturer’s recommendations. The Contractor shall update the PM tasks lists in GFEBS upon installation of new equipment and provide the Government with an updated task list quarterly. Services include maintenance, repair, and installation of all components, devices, and equipment. Components include, but are not limited to: boilers, furnaces, compressors, blowers, motors, drive assemblies, control systems and wiring, freeze protection sensors, duct work, burner assemblies, temperature controls, registers, condensate and drip pans and drains, grills, evaporators, air filters, and heat/air conditioning units, ensure sequence of operations is working as designed. The Contractor shall test Emergency HVAC shut off button as part of the annual Preventive Maintenance Program to ensure proper operation and verify if HVAC units tied to the shut off button are shutting off properly and resetting to normal operation. Emergency Shut-off button Testing and Preventive Maintenance will be part of PM task list. Verify if proper signage for shut off switch is provided, replace if signage is failing. Work shall conform to the technical criteria in GFEBS of the systems and components listed in TE BS3.

2.3.1 General. The Contractor shall operate, maintain, repair, and replace ventilation equipment and systems for comfort and non-comfort cooling requirements. Personnel shall employ Root Cause Analysis methods of problem solving and deliver workable options to the KO/COR for consideration when work is beyond demand maintenance. HVAC systems for process conditioning is included, such as exhaust fans (including bathroom exhaust systems) elevator mechanical room HVAC equipment, paint booths, welding hoods, vehicle exhaust venting systems, cold storage systems, etc.

2.3.1.1 Work Area/System Description. Systems and equipment covered under this Section include, but not limited to, systems and equipment such as:

2.3.1.2 Inventory List. The Contractor shall update and furnish an electronic version of the updated equipment inventory list using Excel spreadsheet, which includes the data identified in TE BS1 and TE BS2, Installed Equipment Inventory every six (6) months (TE DELV -Deliverable). The Contractor shall provide the updated listing to the KO/COR after the first sixty (60) calendar days of the contract start. For the first submittal, the sixty (60) calendar day period shall allow the Contractor sufficient time to verify equipment quantities (HVAC equipment, evaporative coolers, etc.) and types for the buildings listed on TE BS1 and TE BS2, Installed Equipment Inventory. All fields in this listing shall be updated and shall include all buildings and their equipment that were not listed, or incorrectly listed, by size, type, location, etc.

2.3.1.3 Work Performance. All work shall be performed with a minimum of disruption of occupants and disturbance of other equipment that may be in the same area. Equipment removals shall be done with care and with the intent of reusing the existing ductwork, electrical connections, vents, and other tie-ins so that the costs for re-establishing functional operations are minimized. Reuse of tie-ins for flue vents, water piping, electrical connections, ductwork, etc., shall be made to facilitate the adaptation of existing hardware and conditions to the new piece of equipment. For example, the Contractor shall supply an extension of an electrical conduit for power if the adaptation to connect the new equipment requires it for proper and safe operation. Under no circumstances shall the Contractor leave the condition of the mechanical equipment in an inferior state of repair or code compliance status due to adaptation problems, unforeseen conditions, or difficulties encountered by the Contractor. Adaptation shall include compliance with current building codes to the greatest extent possible.

2.3.1.4 Priorities Facilities: The Contractor shall respond to repairs as Priority 1, per direction by the COR/ACOR to facilities and structures listed in TE BS3. If the repairs cannot be completed in same day the Contractor shall analyze the occupancy, use of facility and ambient temperature and provide temporary heating, cooling and/or ventilation equipment when needed or typically when the temperature in the building cannot be maintained at plus or minus five (+/-5) degrees of the established set-point. Contractor shall provide the COR and DPW Management hourly updates on the status of HVAC failures for critical buildings until temporary cooling/heating has been provided or the HVAC system is operational again.

2.3.1.4.1 Priority 1 DMOs. The Contractor shall respond to an average of five (5) Priority 1 DMOs per day during the heating and cooling peak seasons.

2.3.2 Seasonal Changeover Requirements.

2.3.2.1 Schedule. The Contractor shall provide an annual schedule that describes the procedures to ensure seasonal changeover requirements are met within sixty (60) calendar days of the start of the contract and annually thereafter (TE DELV).

2.3.2.2 Spring Changeover. Spring startup/shut-down shall be accomplished during a month-long period, usually in the month of March or April, and will address the start-up of cooling systems that provide summer cooling only and the shut-down of heating systems that provide winter heating only. Seasonal weather variations may require the startup/shutdown to take placer earlier or later in the season.

2.3.2.3 Fall Changeover. Fall shut-down/startup shall be accomplished during a two (2) week period, usually in the month of October or November, and will address the shut-down of cooling systems that provide summer cooling only and the start-up of heating systems that provide winter heating only.

2.3.3 Chemical Treatment. The Contractor shall implement a program of chemical treatment for open and closed systems (boilers, chillers and cooling towers) specifically designed to protect the equipment, to maintain efficiencies, to conserve water and to meet State and Federal Regulations. The Contractor shall perform weekly testing for cooling tower water and add chemicals as needed. The Contractor shall maintain files of inspections and chemical usage for cooling towers, condensate and chilled water systems including laboratory analysis of all HVAC systems receiving chemical treatment. Records shall include building number, date chemicals were applied, description of chemicals used, quantity of chemicals used per system to maintain standards, chemical level readings in system before and after minor adjustments, date of inspection check and adjustment, results of inspection and name of persons doing the inspections and adjustments. The Contractor shall include these in the PM schedules and in the TE BS1 and TE BS2 updating by the Contractor.

2.3.4 Building Automation System (BAS). There are no centrally controlled systems or buildings that control multiple facilities. Each perspective building has its own building controls for varies equipment.

2.3.4.1 System Controls. Systems Controls may consist of central, computer-controlled diagnostics and operation center, or local (at the building) computer controls or manual controls and all associated hardware and software intended to provide efficient control of all HVAC systems. Also referred to as Building Automation Controls (BAS).

2.3.4.1.1 Monitoring Controls. The Contractor shall manage building heating / cooling / operational schedules, address monitoring system alarms, view building operations and analyze potential trends and issues, take trouble calls, manage databases, and repair control systems. The Contractor shall monitor and manage the online and offline status of buildings and take steps to ensure offline buildings get back online as soon as possible and shall repair and replace communication and metering devices upon failure Additionally, the Contractor shall manage the online and offline status of buildings and upon receipt of Priority 1 DMOs, take steps to ensure offline buildings get back online as soon as possible.

2.3.4.1.2 Controls Technicians. The Contractor shall operate and manage all aspects of HVAC controls to troubleshoot and repair HVAC controls (centrally controlled, or locally controlled). These Control Technicians shall be proficient in the uses of different BAS systems.

2.3.4.1.3 Access Card. A CAC is required to access Government computers and network. All Contractor Technicians, Monitoring and Control Technicians shall obtain a CAC card prior to beginning working in the BAS. Every contractor employee associated with the BAS will need CAC Cards for access to the Nicholson Building, number 2000 and for all laptops used for configuration of buildings with vendor configuration tools. All Contractors staff assigned to work inside building 2000, shall have of be able to obtain a Top Secret (TS) clearance with eligibility for Sensitive Compartmented Information (SCI) at time of the contract start date and for the life of the contract.

2.3.5 Related Components and Accessories.

2.3.5.1 The Contractor shall be responsible for all related items of equipment not previously described or identified but that are connected-to and an integral working part of HVAC systems. The Contractor shall repair and maintenance electric motors (Repair or Replacement of motor or pumps shall be high efficiency Energy Star Equipment), pumps, shaft couplings, variable-frequency-drives, drive pulleys, drive belts and belt safety- covers. The Contractor shall provide maintenance and repairs to, ladders, stairs, platforms and towers that support HVAC mechanical equipment as well as catwalks or hand railing attached to the HVAC platforms or towers.

2.3.5.2 The Contractor shall Test & Balance up to four (4) buildings of existing air distribution systems, Flow Balance of chilled/hot water distribution systems, or Commissioning reports per year. The COR will provide the building and the Contractor shall provide a proposal with a detailed scope of work to be performed and a detailed cost estimate. The work will be accomplished via a PWO if funding is available.

2.3.5.3 Equipment/Accessories inside of Ductwork. The Contractor shall provide maintenance and repair to HVAC system equipment installed inside ductwork such as balancing dampers, motorized dampers, control sensors, re-heat systems, unit heaters, supply fans, return fans, exhaust fans, fire alarm system duct detectors, fire system dampers-shutters-fusible links, air leaks in duct-work (loose clean-out doors, warped surfaces, broken joints, holes worn in elbows or other parts, and poor connections leading from or returning to fans, including flexible connections), duct hangers and supports

2.4 Eye Washes and Safety Showers. The Contractor shall provide PM consistent with the latest version of ANSI Z358.1 guidance to eye washes and safety showers for applicable items listed in TE BS1 and TE BS2. Contractor shall maintain PM reports and shall be submitted to the KO/COR upon re-quest. Repairs will be through submission of DMOs as needed.

2.5 Roof Gutters, Drains, and Downspouts. The Contractor shall semi-annually inspect and clean all roof gutters, drains, and downspouts in buildings listed at TE BS3, except for Building numbers 2010 and 2078 which are maintained by others. Cleaning shall include removal of bird nests, cobwebs, beehives, wasp nests, vegetation, leaves, debris, and all other obstructions that restrict flow to and through roof gutters, drains, and downspouts. The Contractor shall replace loose, displaced, broken, or missing strainers. The Contractor shall re-secure and fasten all loose gutters and downspouts in conjunction with inspection and cleaning. The Contractor shall maintain a log and have it available upon request.

2.6 Automatic Doors. No requirement to conduct PM on automatic doors. Doors will be repaired through submission of DMOs as needed.

2.7 Overhead Doors. No requirement to conduct PM on overhead doors. Doors will be repaired through submission of DMOs as needed.

2.8 Gates, Fences, Barriers and Dock Levelers. The Contractor shall be responsible for the maintenance and repair of gates, fences, (to include rock or Concrete Mason Unit [CMU] privacy or security walls), and barriers at Rivanna Station. Barriers include but not limited to guardrails, bollards, bumper blocks, parking lot wheel stops, and similar items. Automatic or motorized opening/closing devices and their associated controls are included. Locks and latches that are part of the gate (i.e., not a chain and padlock) are included. The installation and removal of fence screening materials is included. Signage on gates, fences, and barriers required by physical security regulations shall also be maintained and replaced as needed. Contractor shall replace faded and/or damaged signage on perimeter fencing. The Contractor shall keep all fencing material and barbed wire free of trash. Additionally, the Contractor shall perform maintenance, repair, and modification as required on all types of wire and cable fencing and gates, to include but not limited to, security and non-security chain link fences, barbed wire posts and gates, and various steel gates. Chains and protective wire barriers around improvements or hazardous areas shall be maintained. Gates with automatic or motorized opening/closing devices shall be inspected and serviced, but in no case less than annually. Gates with serviceable equipment such as wheels or guides shall be serviced annually. The Contractor shall accomplish installation of new fence as required. Fencing of secure areas shall be maintained to the requirements of AR 190-13, The Army Physical Security Program, and AR 190-51, Security of Unclassified Army Property (Sensitive and Non-sensitive). The Contractor shall maintain a four (4) foot dirt road adjacent to perimeter fences within Rivanna Station property free of all vegetation and fence line holes (e.g., coyote hole).

2.9 Air Compressors. The Contractor shall inspect, maintain, and test the air compressors and dryers annually or semi-annually as identified in TE BS1 and TE BS2 and have these results available upon request. The Contractor shall contact the COR for new equipment not identified in TE BS1 and TE BS2 prior to inspection. If the PMs are not in GFEBS, the Contractor shall develop a Preventive Maintenance plan for the air compressor systems including air receiver, air drier and associated piping, ( TE DELV). The PM plan shall include frequencies of inspections. The Contractor shall complete and provide to the KO/COR monthly maintenance reports as part of the (TE DELV).

2.9.1 Refrigerated Air Dryer. The Contractor shall inspect refrigerated air dryers, if present, for proper operation per OEM specifications and create a DMO for non-routine maintenance repairs.

2.9.2 Compressor Storage Tanks. The Contractor shall not perform welding of ASME certified storage tanks. If an air storage tank is suspected of having a problem, the KO/COR shall be notified within twenty-four (24) hours. The Contractor shall inspect the compressed air distribution piping and ensure no leaks are present.

2.10 Plumbing. Plumbing includes potable water systems consisting of hot and cold water piping, components inside the facility, and out from the facility to the point of demarcation. Waste, vent, and drain systems consist of piping and components inside the facility and out from the building to the point of demarcation. Potable water system includes domestic water heaters. Water heater types may be electric or fueled by natural gas, oil, or gas/oil combination with either atmospheric or forced draft burners. The Contractor shall repair, replace, and maintain potable water and waste, vent, and drain systems and components from the isolation valve. If no point of demarcation exists, then the point of demarcation is at a distance of five (5) feet out from the building.

2.10.1 Components. Components include, but are not limited to, the following: hot and cold water piping and fittings, insulation, natural gas piping systems downstream of the meter owned by the utility provider, sinks, faucets, hot water storage tanks, eye wash stations, drinking fountains, hot water circulation pumps, hose bibs, standpipes, expansion anks, relief valves, mixing valves, flushometers, bathtubs, commodes, piping, fittings, drains, sump pumps, motors, and sump water level controls IAW Army Regulation (AR) 420-1, Army Facilities Management. The Contractor shall set hot water temperature IAW AR 420-1.

2.10.2 Leaks. The Contractor shall repair leaks of piping and plumbing fixtures. System and components in mechanical rooms shall function properly in the event of water leaking from valve and pump packings or seals. Sewage gases shall not be vented into facilities. Drains shall be free of obstruction. Fuel oil or natural gas shall not leak from the system or components. Hot and cold water shall flow on demand through the piping systems with no leakage through closed faucets, mixing valves, or flushometers. Flushometers shall operate properly and shut off the water flow after the flush cycle.

2.10.2.1 Gas Leaks. The Contractor shall repair all gas leaks from the primary utility line demarcation point to the inside of the buildings. When repairing gas leaks the Contractor shall test the entire building system for leaks and repair all as needed. Gas service to the building will not be restored until leak tests pass for the entire building system, not just the section that was replaced or repaired. All tests and repairs shall be IAW applicable industry codes.

2.10.3 Sump Pumps and Septic Tanks. The Contractor shall annually inspect, remove all debris, wash down, and operate the sump pumps and lift stations identified in TE BS1 and TE BS2. Sump tanks shall not exceed their maximum capacity. Sump water level controls shall energize the sump pump prior to the sump becoming full and shut off the pump after sump draining is complete.

2.10.4 Water Heaters. The Contractor shall inspect water heaters identified in TE BS1 and TE BS2 per schedule in TE BS2 and GFEBS. Inspection shall include a visual check for leaks, corroded surfaces, and improper setting of aquastat. PM shall include checking operation and condition of relief valve, draining of water heaters, and ensuring that there is an unobstructed flow through the exhaust line for gas water heaters. Water heaters Hot Water Tanks with forced draft burners shall perform in compliance with the Air Operating Permit, American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code. Burner combustion exhaust emissions shall not exceed fifty (50) parts per million (ppm) of carbon monoxide when burning natural gas, or a No. 1 (20% density) smoke on the Ringlemann Chart. Work shall be scheduled and performed with minimum impact to the facility mission.

2.10.5 Backflow Preventors. The Contractor shall develop and submit, for approval by the COR/ACOR, a PM Program to annually inspect, certify, and repair all backflow prevention devices listed in TE BS1 and TE BS2. Work shall meet the requirements of the applicable Safe Drinking Water Act (SDWA). The Contractor will be responsible to provide Albemarle County Service Authority a copy of the test and certification report annually as part of this contract.

2.10.6 Grease Traps. The Contractor shall inspect, pump, clean, and maintain grease traps/interceptors listed in TE BS1 and TEBS2. The Contractor shall inspect grease traps per schedule in TE BS2 and GFEBS. Grease floating on the liquid surface shall be removed as a maintenance task and disposed at the Sewage Treatment Plant (STP) or other location approved by the COR/ACOR. Grease interceptors shall be pumped and cleaned IAW the following criteria:

a. When the fats, oils, and grease (FOG) or other floatable grease layer exceeds six (6) inches in depth, as measured by a sludge core sampling device.

b. When the settled solid layer exceeds eight (8) inches in depth, as measured by a sludge core sampling device.

c. When the total volume of captured grease and solid material displaces more than twenty-five (25) percent of the capacity of the interceptor as calculated using a sludge core sampling device.

d. When the interceptor is not retaining/capturing oils and greases.

2.10.6.1 Blockages. The Contractor shall remove blockages from drain lines, both interior and exterior sewers connected to grease traps to return the system to functional condition. When a grease interceptor requires a complete pumping or cleaning, the Contractor shall ensure the excessive solids are scraped from walls, floors, baffles, and all pipe work interior of the interceptor. The Contractor shall pump-out and clean grease interceptors annually. A list of grease interceptors is at TE GreaseInterceptors

2.10.6.2 The Contractor shall maintain inspection records for each grease interceptor. Inspection records shall include the date, time, Fats, Oil and Grease (FOG) depth, sludge depth, and details of any repairs and any other records pertaining to the interceptor. Inspection records shall be made available upon request by the COR/ACOR. The Contractor will be responsible to provide Albemarle County Service Authority a copy of inspection report annually as part of this contract, upon request.

2.10.6.3 The Contractor shall inspect all grease traps on a monthly basis to ensure that the levels of accumulated grease does not cause the traps to over-flow. The results of the monthly inspections shall be provided to the COR NLT five (5) working after the end of each month (TE DELV).

2.10.6.4 DPW Environmental Division Approval. Chemicals, enzymes, live bacteria, grease cutters, or other additives shall be approved by the DPW Environmental and Natural Resources Division (ENRD) prior to use.

2.10.6.5 Grease traps and solid waste interceptors shall be maintained to prevent breakthrough to the sanitary sewers.

2.10.7 Restroom Fixtures. The Contractor shall repair and replace all restroom fixtures including but not limited to sinks, toilets, mirrors, urinals, partitions, doors etc as required. Clogged drains and odor complaints shall be performed through a DMO.

2.10.8 Confined Space Entry. When Confined Space Entry, as defined by OSHA is required to clean the oil/water separator, a Confined Space Entry plan and access permit, shall be obtained from Fort Belvoir DES at least three (3) business days in advance of this work. The Contractor shall provide all personnel training and personal safety equipment, including appropriate breathing apparatus, if required at no additional cost to the Government. The Contractor shall not start work until the plan is approved.

2.11 Sanitary Wastewater Treatment and Collection System (Septic Tanks). Rivanna Station does not have a wastewater treatment plant. There are secondary inline lift stations considered primary utilities. There are three (3) on Rivanna Station and shall be maintained by the Contractor under this contract. The Contractor shall maintain and repair all lift stations listed in the TE BS1 and TE BS2. The Environmental Division is responsible for the reporting requirements and compliance of these systems. The Contractor shall provide monthly reports to the COR/ACOR, Delvierable (TE DELV)

2.11.1 Components. Sanitary wastewater collection system components include, but are not limited to: electrical, electronic, and digital systems and controls; level controls, control panels, phone dialers, switches, metering devices, sewage basins, alarms, lift stations, wet wells, dry wells, pumps, motors, air compressors, filters, piping, indicator lights, mounting hardware, meters, valves, and fittings, and laboratory equipment and components.

2.11.2 Compliance. The Contractor shall repair and maintain Sanitary Collection System and components IAW AR 420-1; TM 5-814-1, Sanitary and Industrial Waste Water Collection - Gravity Sewers and Appurtenances; TM 5-814-2, Sanitary and Industrial Wastewater Collection - Pumping Stations and Force Mains; and O&M manuals.

2.11.3 Reporting Requirements. The Contractor shall submit to the COR a plan for accomplishing the Sanitary Collection System scheduled maintenance work. The Contractor shall maintain a maintenance log that includes unusual conditions, accidents, and complaints.

2.12 Heating and Cooling units.

2.12.1 Chiller Units. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.2 Air Handlers. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.3 Condensers. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.4 Cooling Towers. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.5 Ventilation Systems. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.6 Fan Coil Units. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.7 HVAC Controls. The Contractor shall operate, inspect, maintain, and repair based on manufacturer recommendations.

2.12.8 Scheduled System Outages. The Contractor shall coordinate all scheduled outages with the COR/ACOR. Outages shall be coordinated at least fourteen (14) working days in advance. The Contractor shall notify affected Installation Agencies of the scheduled outage. The Contractor shall attend, as applicable, planning meetings that may affect the air conditioning systems the Contractor operates and maintains. The COR will notify the Contractor at least forty-eight (48) hours in advance of planned meetings.

2.12.9 Freeze Protection. The Contractor shall shut down, secure, and drain all equipment subject to freeze damage when freezing weather conditions are forecast, anticipated, or imminent. The Contractor is responsible for and liable to provide such services whether or not specifically informed or notified by the COR, of such conditions. All equipment secured and drained for these reasons shall be returned to normal service when danger of freeze conditions has passed. The Contractor shall be liable for correction of any and all damages incurred as a result of failure to adequately protect equipment under these conditions. The Contractor shall notify the DPW work control center not later than (NLT) four (4) hours after securing a system from possible freeze damage.

2.13 Winterization and De-Winterization (Mothballed Buildings). If needed, the Contractor shall winterize and de-winterize the non-heated facilities, other non-heated systems listed in TE BS1 and TE BS2. The Contractor shall be responsible for identifying and correcting any deficiencies that present a potential for freeze damage or water leak damage. Other winterizations and de-winterizations shall be performed as unscheduled tasks upon receipt of a DMO or other work document.

2.13.1 As/If needed, the COR will provide a list to the Contractor identifying facilities that will be vacated, the date the facility will be vacant, and the expected duration of the vacancy (short term, long term, or demolition). The Contractor shall inspect each building per monthly list, identify all tasks to be performed, provide a mothballing plan to the COR/ACOR. The Contractor shall start to perform vacant facility tasks within five (5) working days of the building being vacated.

2.13.2 Identify different levels of mothballing - short term, long term, and demolition. The Contractor shall develop and maintain a Vacant Facility Maintenance Program, the Contractor shall sign for vacant facilities from the Real Property Office, perform scheduled inspections of vacant facilities and shall correct observed deficiencies. The Contractor shall and address all life, health and safety issues identified during walkthroughs and make repairs through DMO. The program shall at a minimum address the three (3) categories of vacant facilities as follows:

a. Short term vacancies – Unoccupied periods less than ninety (90) calendar days: Contractor shall ensure facilities are secured including but limited to broken window repair and closing/locking open doors/windows, maintain fire detection and suppression, maintain unoccupied temperature set points IAW AR 420-1, Army Facilities Management maintain plumbing trap levels, and pest control. Utilities shall not be shut off for short-term vacancies. Contractor shall conduct walkthrough of facility on a weekly basis and shall include repairing of deficient components. DMO or work order repairs and renovations may occur during this period. The Contractor shall provide a monthly report of short-term vacant buildings inspected to the COR.

b. Long term vacancies – Unoccupied periods greater than ninety (90) calendar days: Contractor shall ensure facilities are secured including but limited to broken window repair and closing/locking open doors/windows; fire detection; maintain unoccupied temperature set points IAW AR 420-, Army Facilities Management; maintain plumbing trap levels; and pest control. Utilities shall be shut off for long term vacancies except as needed to prevent freezing of water lines, provide security lighting, fire detection, intrusion detection (if facility is equipped).

i. Contractor shall conduct walkthrough of facility every two (2) weeks, and validate HVAC set points to ensure proper settings or prevent tampering by other parties. DMO or work order repairs and renovations shall be completed prior to winterizing the facility.

ii. The Contractor shall provide a report of long-term vacant buildings inspected to the KO/COR.

c. Vacancies in preparation for demolition - Unoccupied, with no plans for future use. Contractor shall turn off all utilities except as needed to prevent freezing of water lines, fire detection and fire alarm panel operation, and security lighting. The Contractor shall ensure facilities are secured including but limited to broken window repair and closing/locking open doors/windows. Contractor shall conduct walkthrough of facility on a monthly basis and validate HVAC set points to ensure proper settings or prevent tampering by other parties. Pest control shall be provided via OWO when needed.

d. Contractor walkthroughs – The Contractor shall inspect the facility for damage, debris, pest infestations, vandalism, mold, etc. Contractor shall verify proper operation of systems that are still operational (fire alarms, P-traps, security lighting, etc.). Contractor shall initiate DMOs to address any issues discovered during the walkthroughs to only include life, health and safety. Documentation of the walkthrough inspections shall be submitted to the KO/COR.

2.13.3 Specific tasks related to systems.

a. Fire Suppression Systems

i. Short term – None. Fire suppression systems shall remain active

ii. Long term – None. Fire suppression systems shall remain active

iii. Demolition – None. Fire suppression systems shall remain active

b. Gas Systems

i. Short term – None

ii. Long term – All gas fire appliances except those needed to maintain HVAC unoccupied set points shall be turned off

iii. Demolition – Same as long term

c. Electric Systems

i. Short term – All circuits shall remain on. Facility shall be inspected and any unnecessary equipment that is plugged in shall be unplugged

ii. Long term – All circuits shall remain on. Facility shall be inspected and any unnecessary equipment that is plugged in shall be unplugged

iii. Demolition – All circuits shall be turned off except those required for the fire alarm and suppression systems and security lighting

d. Fire Alarms

i. Short term – None. All fire alarm and detection equipment shall remain active

ii. Long term – None. All fire alarm and detection equipment shall remain active

iii. Demolition – None. All fire alarm and detection equipment shall remain active

e. HVAC

i. Short term – HVAC equipment shall be set to unoccupied set points. Routine scheduled maintenance shall continue during the unoccupied period

ii. Long term – HVAC equipment shall be set to unoccupied set points. Routine scheduled maintenance shall continue during the unoccupied period

iii. Demolition – All HVAC equipment shall be turned off. Outside air dampers shall be placed in the closed position

f. Plumbing

i. Short term – all plumbing shall remain on. Traps shall be maintained and not allowed to dry out

ii. Long term – domestic water shall be turned off (fire suppression…