Attachment_D-__REVISED_Price_Sheet_-_BW_MFP_Buying_Option.pdf
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- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a revised black and white multifunctional copy machine price sheet for Brevard County, Florida's Request for Proposal #6-26-03, a five-year procurement for approximately 242 multifunctional devices across 43 county departments. The proposal seeks single-source contractor solutions providing copier, printer, facsimile, and scanning equipment across five machine tiers, ranging from 25 to 72 copies per minute, designed to accommodate monthly copy volumes from 2,000 to over 30,000 copies. The price sheet details specifications for five primary machines (Machine #1: Canon 2525 at 25 CPM for 2,000-4,000 monthly copies; Machine #2: Canon C5535i at 35 CPM with dual-sided document feeder for 4,000-8,000 monthly copies; Machine #3: Canon C5540i at 40 CPM for 8,000-15,000 monthly copies; Machine #4: Canon 4551i at 50 CPM for 15,000-30,000 monthly copies; and Machine #5: Canon 6575i at 72 CPM for 30,000+ monthly copies) along with miscellaneous equipment options including coin and credit card operated vend units. Proposals were due on January 9, 2026, at 4:00 PM with the incumbent contract expiring on March 5, 2026.
The price sheet requires bidders to provide per-click pricing for all sizes, maintenance service and supplies included in per-copy charges, and lump sum pricing for equipment purchase options. Vendors must clarify in additional comments whether double-sided copies are counted as one or two clicks and confirm single pass-through capability. Six contractors submitted proposals: Advance Document Solutions Inc, DEX Imaging LLC (incumbent), Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions. Bidders must be authorized dealers with manufacturer certification and maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 auto liability, $2,000,000 professional liability, and workers' compensation insurance. The county's estimated annual volume is 4.9 million black and white copies and 3.3 million color copies, with existing infrastructure including approximately 200 fax lines and EnvisionWare kiosks for paid printing stations.
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Text version
Machine #
Machine #1 SPECIFICATIONS/OPTIONS
25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Per click Current Machine Cannon 2525 Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Per click Current Machine Canon C5535i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
List all other machine options with additional option cost on separate attachment
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MULTIFUNCTIONAL COPY MACHINE BUYING OPTION
PROPOSAL # P-6-26-03
REVISED PRICE SHEET (Black & White Functionality)
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
[8]
ADDITIONAL COMMENTS:
List all other machine options with additional option cost on separate attachment
[9]
PRICE SHEET (B&W)
Machine #3 SPECIFICATIONS/OPTIONS 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Per click Current Machine Canon C5540i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
50 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
Copies per month 15,000-30,000 Per click Current Machine Canon 4551i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
List all other machine options with additional option cost on separate attachment
LUMP SUM PRICING TO BUY MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[10]
ADDITIONAL COMMENTS:
[11]
PRICE SHEET (B&W)
Machine #5 SPECIFICATIONS/OPTIONS 72 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, DUPLEXER, ELECTRONIC SORTER, LCT, MULTIPLE POSITION STAPLER
Copies per month 30,000 and over Current Machine Canon 6575i Per click Machine Proposed $ $ All sizes**
ADDITIONAL OPTIONS:
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
MISCELLANEOUS EQUIPMENT
COIN/CREDIT CARD OP VEND UNIT -- INCLUDING ALL WIRING (HARNESES), CABINET, AND SECURITY DEVICES NECESSARY TO SECURE MOUNTING BRACKETS. STAFF TRAINING FOR COIN OP AND PAPER DRAWER ARE RESPONSIBILITY OF BIDDER
Machine Proposed Per click Coin Only $ $ All sizes**
Machine Proposed Coin & Bill Changer $
Machine Proposed __________________ Credit Card Payment __________________ $___________
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
LUMP SUM PRICING TO BUY
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
[12]
VENDOR NAME:
[13]
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