Attachment_D-__Price_Sheet_-_BW_MFP_Buying_Option.pdf
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- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This price sheet attachment for Brevard County, Florida's RFP #6-26-03 outlines the black and white multifunctional device (MFD) pricing structure for the county's procurement of approximately 242 machines across 43 departments. The proposal encompasses six machine tiers with copy speeds ranging from 25 to 90 copies per minute, designed to accommodate monthly copy volumes between 2,000 and over 30,000 copies. Each machine tier specifies required base features such as dual-sided document feeders, duplexers, electronic sorters, and paper trays, with optional add-ons including fax boards, staple finishers, large capacity trays, and multibypass capabilities. Bidders are required to provide pricing for both per-copy maintenance charges (with supplies and service included) and lump-sum purchase options across all machine tiers, with the contract term extending five years from award. The pricing sheet requests vendor clarification on whether double-sided copies count as one or two clicks, ensuring consistency in cost calculations.
The price sheet requires bidders to propose equipment from a single manufacturer and provides space for vendor name identification and detailed cost breakdowns for each machine category. Additional pricing is requested for miscellaneous equipment including coin/credit card operational vend units for self-service copy stations. Proposals were due January 9, 2026, at 4:00 PM, with the incumbent vendor being Dex Imaging under a contract expiring March 5, 2026. The county estimates annual copy volume of 4.9 million black and white copies and 3.3 million color copies, with existing infrastructure including approximately 200 fax lines and EnvisionWare kiosks for paid printing stations. Six contractors submitted proposals: Advance Document Solutions Inc, DEX Imaging LLC, Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions. Vendors must be authorized dealers with manufacturer certification and maintain comprehensive insurance coverage including $1,000,000 general liability, $1,000,000 auto liability, $2,000,000 professional liability, and workers' compensation insurance.
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Text version
Machine #
Machine #1 SPECIFICATIONS/OPTIONS
25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Per click Current Machine Cannon 2525 Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Per click Current Machine Canon C5535i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
List all other machine options with additional option cost on separate attachment
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MULTIFUNCTIONAL COPY MACHINE BUYING OPTION
PROPOSAL # P-6-26-03
PRICE SHEET (Black & White Functionality)
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
[8]
ADDITIONAL COMMENTS:
List all other machine options with additional option cost on separate attachment
[9]
PRICE SHEET (B&W)
Machine #3 SPECIFICATIONS/OPTIONS 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Per click Current Machine Canon C5540i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
50 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
Copies per month 15,000-30,000 Per click Current Machine Canon 4551i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
List all other machine options with additional option cost on separate attachment
LUMP SUM PRICING TO BUY MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[10]
ADDITIONAL COMMENTS:
[11]
Machine #5 SPECIFICATIONS/OPTIONS 72 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, DUPLEXER, ELECTRONIC SORTER, LCT, MULTIPLE POSITION STAPLER
Copies per month 30,000 and over Current Machine Canon 6575i Per click Machine Proposed $ $ All sizes**
ADDITIONAL OPTIONS:
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
MISCELLANEOUS EQUIPMENT
COIN/CREDIT CARD OP VEND UNIT -- INCLUDING ALL WIRING (HARNESES), CABINET, AND SECURITY DEVICES NECESSARY TO SECURE MOUNTING BRACKETS. STAFF TRAINING FOR COIN OP AND PAPER DRAWER ARE RESPONSIBILITY OF BIDDER
Machine Proposed Per click Coin Only $ $ All sizes**
Machine Proposed Coin & Bill Changer $
Machine Proposed __________________ Credit Card Payment __________________ $___________
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
LUMP SUM PRICING TO BUY
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MAINTENANCE SERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
LUMP SUM PRICING TO BUY
[12]
[13]
Machine #6 SPECIFICATIONS/OPTIONS 90 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, FINISHER, SADDLE STITCH, HOLE PUNCH, Copies per month 30,000 and over Current Machine Canon 8595i Per click Machine Proposed $ $ All sizes**
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
VENDOR NAME:
LUMP SUM PRICING TO BUY MAINTENANCE SSERVICE &
SUPPLIES INCLUDED IN PER
COPY CHARGE
OVERALL MACHINE TOTAL
OPTIONS:
Single Position Staple (8 1/2x11 only) Multi-Position Staple (any size) LCT (Large Capacity Tray) Multibypass
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[14]
File details come from the government source that posted it. Updated .