Attachment_C-__Price_Sheet_-_Color_MFP_Leasing_Option.pdf
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- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a price sheet attachment for Brevard County, Florida's Request for Proposal #6-26-03 for multifunctional copy machine leasing options. The procurement seeks a single-source contractor to supply approximately 242 multifunctional devices across 43 county departments. The RFP encompasses four specified machine tiers with varying specifications: Machine #1 (Canon C3525i, 25 copies per minute minimum for 2,000–4,000 monthly copies), Machine #2 (Canon C5535i, 35 copies per minute minimum with dual-sided document feeder, duplexer, and electronic sorter for 4,000–8,000 monthly copies), Machine #3 (Canon C5540i, 40 copies per minute minimum with dual-sided document feeder, duplexer, and electronic sorter for 8,000–15,000 monthly copies), and Machine #4 (Canon C5560i, 60 copies per minute minimum with dual document feeder, duplexer, and electronic sorter for 15,000–30,000 monthly copies). The contract term is five years with firm pricing throughout the initial period. Vendors must provide pricing for both color and black and white functionality with options for accessories including fax boards, staple finishers, offset sort options, document feeders, duplexers, hole punchers, and large capacity trays.
Pricing must be submitted on a monthly lease basis with a per-copy charge structure, with vendors required to specify in additional comments whether double-sided copies are counted as one click or two clicks. The price sheet indicates that service and supplies are included in the per-copy charge. The incumbent vendor is Dex Imaging, with the current contract expiring on March 5, 2026. Six contractors submitted proposals, including Advance Document Solutions Inc, DEX Imaging LLC, Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions. The county's current operational environment includes approximately 200 fax lines and EnvisionWare kiosks for paid printing stations, with an estimated annual copy volume of 4.9 million black and white copies and 3.3 million color copies.
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Text version
Machine # Machine #1 SPECIFICATIONS/OPTIONS
COLOR 25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Monthly Per click Current Machine Canon C3525i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Fax Board $ $ B&W, All sizes** Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $ Hole Puncher $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS COLOR 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Monthly Per click Current Machine Canon C5535i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
ADDITIONAL COMMENTS:
MULTIFUNCTIONAL COPY MACHINE LEASING OPTION
PROPOSAL # P-6-26-03
PRICE SHEET (COLOR and Black & White Functionality)
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
List All Other Machine Options w/lease rate on Separate Page
List All Other Machine Options w/lease rate on Separate Page
[5]
PRICE SHEET (COLOR)
Machine #3 SPECIFICATIONS/OPTIONS COLOR 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Monthly Per click Current Machine Canon C5540i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
COLOR
Copies per month 15,000-30,000 Monthly Per click Current Machine Canon C5560i Machine Proposed $ $ COLOR, All sizes**
OPTIONS:
Single Position Staple (8 1/2 x 11 only) $ $ B&W, All sizes** Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $ Fax Board $
ADDITIONAL COMMENTS:
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
60 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
LEASE PRICING
Per month with 5 YR Rental
List All Other Machine Options w/lease rate on Separate Page
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Note* Double side must be single pass-thru
List All Other Machine Options w/lease rate on Separate Page
[6]
VENDOR NAME:
[7]
File details come from the government source that posted it. Updated .