Attachment_B-__REVISED_Price_Sheet_-_BW_MFP_Leasing_Option.pdf
PDF 73 KB Posted
- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a revised price sheet for a multifunctional device leasing option proposal submitted by Brevard County, Florida under RFP #P-6-26-03. The procurement seeks single-source equipment solutions across five machine tiers designed to accommodate varying departmental copy volumes. Machine #1 is specified for 25 copies per minute minimum with monthly volumes of 2,000–4,000 copies, featuring optional fax board, staple finisher, offset sort, and document feeder capabilities. Machine #2 requires 35 copies per minute minimum with dual-sided document feeder, duplexer, and electronic sorter for monthly volumes of 4,000–8,000 copies. Machine #3 is rated for 40 copies per minute minimum with comparable features for 8,000–15,000 monthly copies. Machine #4 accommodates 50 copies per minute minimum for 15,000–30,000 monthly volumes, and Machine #5 is specified at 72 copies per minute minimum for volumes exceeding 30,000 monthly copies. The contract term is five years with firm pricing throughout the initial period. The price sheet requests vendors to specify monthly lease rates and per-click charges for each machine tier, with all service and supplies included in the per-copy charge.
The document establishes pricing structures for both black and white multifunctional devices and miscellaneous equipment including coin-operated and coin-and-bill-changer vending units. Vendors must clarify whether double-sided copies are counted as one or two clicks and must specify all additional machine options with corresponding lease rates on separate attachments. The incumbent contractor is Dex Imaging, with the current contract expiring March 5, 2026. Six contractors submitted proposals under this procurement: Advance Document Solutions Inc, DEX Imaging LLC, Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions. The county's existing technology infrastructure includes approximately 200 fax lines and EnvisionWare kiosks for paid printing stations, with estimated annual copy volumes of 4.9 million black and white copies and 3.3 million color copies across approximately 242 machines serving 43 county departments.
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Text version
Machine # Machine #1 SPECIFICATIONS/OPTIONS
25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Monthly Per click Current Machine Cannon 2525 Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Monthly Per click Current Machine Canon C5535i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
MULTIFUNCTIONAL COPY MACHINE LEASING OPTION
PROPOSAL # P-6-26-03
REVISED PRICE SHEET (Black & White Functionality)
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
[1]
PRICE SHEET (B&W)
Machine #3 SPECIFICATIONS/OPTIONS 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Monthly Per click Current Machine Canon C5540i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
50 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
Copies per month 15,000-30,000 Monthly Per click Current Machine Canon 4551i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
[2]
PRICE SHEET (B&W)
Machine #5 SPECIFICATIONS/OPTIONS 72 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, DUPLEXER, ELECTRONIC SORTER, LCT, MULTIPLE POSITION STAPLER
Copies per month 30,000 and over Current Machine Canon 6575i Monthly Per click Machine Proposed $ $ All sizes**
ADDITIONAL OPTIONS:
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
MISCELLANEOUS EQUIPMENT
COIN/CREDIT CARD OP VEND UNIT -- INCLUDING ALL WIRING (HARNESES), CABINET, AND SECURITY DEVICES NECESSARY TO SECURE MOUNTING BRACKETS. STAFF TRAINING FOR COIN OP AND PAPER DRAWER ARE RESPONSIBILITY OF BIDDER
Machine Proposed Per click Coin Only $ $ All sizes**
Machine Proposed Coin & Bill Changer $
ADDITIONAL COMMENTS:
VENDOR NAME:
RENTAL PRICING
Per month with 5 YR Rental
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[3]
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