Attachment_B-__Price_Sheet_-_BW_MFP_Leasing_Option.pdf
PDF 77 KB Posted
- Attached to
- Multi-Function Devices Procurement - Advertising
- Solicitation number
- RFP-6-26-03
- Issued by
- Brevard County, Florida
About this file
This is a price sheet attachment for Brevard County, Florida's Request for Proposal #6-26-03 for multifunctional device leasing, outlining the black and white (B&W) functionality pricing structure for six machine tiers. The procurement seeks a single-source contractor to provide comprehensive copier, printer, facsimile, and scanning equipment solutions across approximately 242 machines deployed throughout 43 county departments. The county requires vendors to propose equipment from a single manufacturer across six machine categories, ranging from 25 copies per minute (CPM) for low-volume users (2,000–4,000 monthly copies) to 90 CPM for high-volume departments (30,000+ monthly copies). The price sheet establishes specifications for each machine tier, including required features such as dual-sided document feeders, duplexers, electronic sorters, and paper trays, with optional add-ons including fax boards, staple finishers, and large capacity trays. The contract term is five years with firm pricing throughout the initial rental period. Proposals were due on January 9, 2026, at 4:00 PM, with the incumbent contract held by Dex Imaging expiring on March 5, 2026.
The pricing structure requires vendors to provide both monthly lease rates and per-click charges for each machine tier, with service and supplies included in the per-copy charge. The sheet includes provisions for miscellaneous equipment such as coin-operated or coin-and-bill-changer vending units. All pricing must be provided by a single authorized dealer with manufacturer certification and comprehensive insurance coverage requirements, including $1,000,000 in general liability and professional liability and $2,000,000 in additional coverage. Six contractors submitted proposals, including Advance Document Solutions Inc, DEX Imaging LLC, Kyocera Document Solutions Southeast LLC, Ricoh USA, Seminole Office Solutions Inc., and Toshiba Business Solutions. The county's annual operational environment encompasses an estimated 4.9 million black and white copies and 3.3 million color copies across departments, supported by approximately 200 fax lines and EnvisionWare kiosks for paid printing stations.
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Text version
Machine # Machine #1 SPECIFICATIONS/OPTIONS
25 COPIES PER MINUTE (MINIMUM)
Copies per month 2,000-4,000 Monthly Per click Current Machine Cannon 2525 Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Staple Finisher $ Offset Sort Option $ Doc Feeder ADF (if available) $ Doc Feeder Dual sided (if available) $ Duplexer $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #2 SPECIFICATIONS/OPTIONS 35 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 4,000-8,000 Monthly Per click Current Machine Canon C5535i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
MULTIFUNCTIONAL COPY MACHINE LEASING OPTION
PROPOSAL # P-6-26-03
PRICE SHEET (Black & White Functionality)
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
[1]
PRICE SHEET (B&W)
Machine #3 SPECIFICATIONS/OPTIONS 40 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOC FEEDER, DUPLEXER, ELECTRONIC SORTER, WITH (2) 500 SHEET PAPER TRAYS
Copies per month 8,000-15,000 Monthly Per click Current Machine Canon C5540i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
Machine #4 SPECIFICATIONS/OPTIONS
50 COPIES PER MINUTE (MINIMUM), W/DUAL DOC FEEDER, DUPLEXER, ELECTRONIC SORTER,
WITH (2) 500 SHEET PAPER TRAYS
Copies per month 15,000-30,000 Monthly Per click Current Machine Canon 4551i Machine Proposed $ $ All sizes**
OPTIONS:
Fax Board $ Single Position Staple (8 1/2 x 11 only) $ Multiple Position Staple (any size) $ LCT (Large Capacity Tray) $
Other Opt. $
ADDITIONAL COMMENTS:
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
List all other machine options with lease rates on separate attachment
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
[2]
Machine #5 SPECIFICATIONS/OPTIONS 72 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, DUPLEXER, ELECTRONIC SORTER, LCT, MULTIPLE POSITION STAPLER
Copies per month 30,000 and over Current Machine Canon 6575i Monthly Per click Machine Proposed $ $ All sizes**
ADDITIONAL OPTIONS:
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
MISCELLANEOUS EQUIPMENT
COIN/CREDIT CARD OP VEND UNIT -- INCLUDING ALL WIRING (HARNESES), CABINET, AND SECURITY DEVICES NECESSARY TO SECURE MOUNTING BRACKETS. STAFF TRAINING FOR COIN OP AND PAPER DRAWER ARE RESPONSIBILITY OF BIDDER
Machine Proposed Per click Coin Only $ $ All sizes**
Machine Proposed Coin & Bill Changer $
ADDITIONAL COMMENTS:
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
RENTAL PRICING
Per month with 5 YR Rental
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
LEASE PRICING
Per month with 5 YR Rental
List all other machine options with lease rates on separate attachment
[3]
Machine #6 SPECIFICATIONS/OPTIONS 90 COPIES PER MINUTE (MINIMUM), W/DUAL SIDED DOCUMENT FEEDER, FINISHER, SADDLE STITCH, HOLE PUNCH, Copies per month 30,000 and over Current Machine Canon 8595i Monthly Per click Machine Proposed $ $ All sizes**
Fax Board $
Other Opt. _________________________ $ Other Opt. _________________________ $
ADDITIONAL COMMENTS:
VENDOR NAME:
LEASE PRICING
Per month with 5 YR Rental
SERVICE & SUPPLIES
INCLUDED IN PER COPY CHARGE
OVERALL MACHINE TOTAL
OPTIONS:
Single Position Staple (8 1/2x11 only) Multi-Position Staple (any size) LCT (Large Capacity Tray) Multibypass
**Specify in Additional Comments below whether a double-sided copy is considered one click or two clicks. Double side must be single pass-thru
[4]
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