Attachment 2 - AE SOW FINAL 5.27.26.pdf

FINAL – May 27, 2026

PART I – SECTION C

DESCRIPTION/SPECS/WORK STATEMENT

C.1 SCOPE OF WORK

A. Architect & Engineer (A&E) services are required to provide complete detailed designs for planning, maintenance, repair, alteration, extension, conversion, or modernization of existing buildings or facilities, and new construction projects. The primary services required for these projects will be in the architectural and engineering fields; however, other services shall be furnished as required for proper project completion. The services will be required for commercial/industrial/utility-type facilities located at the Aeronautical

Center.

B. The A&E shall furnish all services, materials, supplies, personnel, and supervision required to fully investigate and design each project.

C. Should the A&E receive requests for work, which are considered to be beyond the scope of this contract, the Contracting Officer shall be notified immediately. The AE shall not start work on these items until given notice to proceed by the Contracting Officer. An increase in construction costs over initial 100% of the budget program cost estimate will not be a basis for claim against the Government to increase the AE fee unless it has been caused by a change in the agreed scope of work.

D. Post Bidding Design Revisions: In the event that no acceptable bona fide bid is received within 10% of the Government’s target construction cost, the A&E must, at the direction of the Contracting Officer, and at no additional cost to the Government, revise the construction documents for re-bid until an acceptable bona fide bid is received within

10% of the Government target construction cost. Revisions must be coordinated and approved by the Contracting Officer.

C.2 STATEMENT OF SERVICES

A. The design features of the work must be accomplished by or under the direct supervision of a licensed/registered architect or engineer in the particular field involved. The design features must be reviewed and approved by an architect or engineer licensed/registered to practice in the State of Oklahoma. The final documents must be stamped and signed by an architect or engineer licensed/registered in the particular field involved. The final documents must conform to the local, city, state, and national codes, regulations and construction permit requirements.

B. The A&E must be responsible for the verification of all conditions, dimensions, measurements, energy performance and location of existing facilities, utilities, and equipment. The A&E must make visits to the project site and to the Project Manager’s

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 2 office as necessary for effective completion of each project’s design. The A&E must do sufficient research to provide a design in compliance with each project’s scope.

C. Services to be provided under this contract are defined as Type A, Type B, and Type C.

(1) Type A Services: Type A services required for each project will be described in the

Statement of Work and delivery/task order. Work under Type A Services may include, but are not limited to the following:

(a) Development of program requirements.

(b) Field surveys and investigations.

(c) Determination of project feasibility.

(d) Preparation of concept drawings and project schedule milestones.

(e) Preparation of drawings of an existing or new facility, where current drawings are not available.

(f) Subsurface investigations (Soil Borings/Geo-technical Services).

(g) Architectural, Structural, Civil, Electrical, and Mechanical investigations of an existing building, where current information is not available and to verify accuracy of existing record documents.

(h) Surveys (topographic, boundary, utility locations; sizes and capacities).

(i) Preparation of models, color renderings, photographs, or other presentation materials.

(j) Travel and per diem associated with directed trips exceeding 25 miles from A&E’s facility.

(k) Extensive/full-time supervision and/or inspection of construction above and beyond those provided under Type B services.

(l) Economic analysis, budget and cost estimates.

(m) Preparation of electronic media.

(n) Conversion of manual drawings to electronic media.

(o) Consolidation of all past and planned project drawings into one electronic record set per facility or system.

(p) Engineering calculations.

(q) Energy and water audits, life cycle cost analysis per CFR 435.

(r) Master planning.

(s) Any topographical surveys, excavations, soil borings, soil analysis, chemical tests, laboratory tests, pressure tests, electrical tests, corrosion and cathodic

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 3 protection tests, and any other tests required for a complete design of each project.

(t) Preparation of “AS-BUILT” drawings in approved electronic media not associated with Type B services.

(2) Type B Services: Type B services provide construction documents for competitive bidding and associated construction administration. Work under Type B must include the following, unless specifically deleted in the Statement of Work for a project:

(a) Site investigations; review and/or coordination meetings.

(b) Preparation of construction drawings and project schedule milestones.

(c) Preparation of construction specifications.

(d) Construction cost estimates.

(e) Energy and water audits with updates per design modifications.

(f) Design analysis required per each Discipline.

(g) Preparation of construction documents in approved electronic media format.

(h) Submission of construction documents to local city and state code enforcement officials for review and permitting.

(i) Attendance at City of Oklahoma City Planning, Council, and similar meetings to present and/or respond to questions regarding permit applications.

(j) Construction Administration (CA) will consist of the elements listed below as part of all Type B Service taskings. Additional CA services beyond these listed in this section may be included as Type C Services.

(i) Review and approval or other appropriate action of contractor’s submittals such as shop drawings and product data and samples, but only for the limited purpose of checking for conformance with information given and the design concept as expressed in the contract documents.

(ii) Visit the site at intervals appropriate to the stages of construction to become familiar with the progress and quality of the work completed, and to determine in general if the work is being performed in a manner indicating that, when completed, will be in accordance with the contract documents.

(iii) Preparation and processing of Addenda; RFI’s; RFP’s, requests for change orders with supporting documentation; cost estimates; and project data as necessary.

(iv) Preparation of a set of record “AS-BUILT” drawings (hardcopy and electronic media) showing significant changes in the work made during construction

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 4 based on marked-up prints, drawings, and other data furnished by the contractor to the AE.

(v) Participation in Pre-Bid Meetings; Semi-Monthly Progress Meetings; Field

Inspections; Above Ceiling Inspections; Systems Testing; Pre-Final and Final

Inspections.

(3) Type C Services: Include additional construction administration services, inspections, testing, and other services beyond that listed in Type B. All the items listed in this section are not automatically required as part of Type C Services. Only the items necessary to accomplish the project requirements described in the project

Statement of Work are required. Type C Services may include, but are not limited to the following:

(a) Additional Construction Administrative Services for full time on-site Observation of daily construction activities. This will be based upon the Construction

Inspector hourly rates schedule.

(b) Extensive/full-time supervision and/or inspection of construction above and beyond those provided under Type B services.

(c) Special Inspections and Tests as required by International Building Code 2015, Chapter 17.

(d) Commissioning services commencing with the start of the design process and follow on through construction administration. These services may include:

(i) Developing a commissioning plan.

(ii) Design phase commissioning.

(iii) Construction phase commissioning

(iv) Develop specific equipment and system functional performance test procedures.

(v) Review O&M documentation for completeness.

(vi) Review, approve, and coordinate system start-ups and Owner training.

(vii) Issue a final Commissioning Report.

C.3 DESIGN CRITERIA

A. The extent of this work must be identified in the Statement of Work for each project. The

A&E must prepare all designs in conformance with the applicable portions of the following:

(1) Department of Transportation (DOT) and Federal Aviation Administration (FAA) regulations required for design of each project.

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 5

(2) Current Local, State, and National Codes, ADA / Life Safety Regulations, and specifications involving Architectural, Civil, Electrical, Environmental, Mechanical and

Structural disciplines associated with the design and construction of each project.

(3) All other DOT or FAA documents deemed applicable by the Contracting Officer or

Project Manager for each project.

B. The project Statement of Work will indicate design objectives.

C. The A&E must design each project to provide a complete and usable facility within a given target construction cost provided by the Government. If it becomes evident to the A&E at any point during the Design Services that the construction cost will exceed the target construction cost, the A&E must immediately notify the FAA CO/Project Manager and all work must cease and be held in abeyance until funding differences, scopes, and/or criteria are resolved and such changes as may be required are executed.

D. The FAA’s record drawing files (hardcopy and electronic media) will be provided to the

A&E, if available. The A&E is responsible for the reproduction/conversion of drawings and any associated costs.

E. Samples of the FAA’s existing energy and water audits will be provided to the A&E, if available.

F. All data furnished by the Government remains the property of the Government and must be returned prior to or upon completion of the work and prior to final payment for services rendered.

G. For all references made on the drawings or in the specifications relative to work which is not included in contract, it must be the responsibility of the A&E to indicate specifically who is to perform or furnish that work. The A&E must indicate the coordination required.

H. Refer to AMP publication, A&E DESIGN GUIDELINES, which will be furnished to the A&E.

I. The A&E is responsible for the technical competency, accuracy, and completeness of the construction documents. The FAA reserves the right to hold the A&E liable for any additional construction costs resulting from A&E errors and omissions. In such case, the

A&E will be liable for only the difference between the actual construction cost and what it would have cost had the A&E not made the errors and omissions.

C.4 PREPARATION OF DRAWINGS

A. All drawings must be computer generated and prepared by such methods and quality of workmanship to permit clear and legible reproduction including reproduction at one half scale.

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B. A sample format of drawing sheet (with title block, etc.) will be furnished by the

Government.

C. All drawings and other data submitted for review must be dated and marked to indicate stage of drawings.

D. A&E must use room numbers, room designations and door numbers as provided by the

FAA.

E. All drawings must be prepared in accordance with AMP publication A&E DESIGN

GUIDELINES.

C.5 PREPARATION OF SPECIFICATIONS

A. The specifications must be complete, clear, and must amplify all information shown on the drawings; explain methods of construction considered necessary; and specify the detailed requirements for materials and equipment.

(1) The specifications will be written in the most current Construction Specification

Institute (CSI) Division using CSI subdivisions and paragraph numbers in a manner, which will permit full and free competition among bidders.

(2) The specifying of a feature peculiar to one product will not be utilized unless necessary and with review and consent of the Government.

(3) Specifications are required for all work, materials, and systems included in the project design.

B. Reserved.

C. All specifications must be prepared in accordance with AMP publication A&E DESIGN

GUIDELINES.

D. Specification submittals will conform to the following:

(1) 35% Submittal - An outline listing all CSI specification section number and names required to be used in this project.

(2) 65% - Submittal – A fully edited set (hand-marked is acceptable) of specifications applicable to this project.

(3) 95% Submittal – Completely edited set of specifications suitable for use as bid documents.

(4) Final Submittal – Incorporate any revisions indicated on the 95% review comments.

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 7

(5) Issue for Construction Submittal – Incorporate any items indicated in the

Amendments/Addenda issued during bidding time and any items negotiated by the contracting officer before the award of the contract.

E. The specifications for each construction project must contain the following statement:

“The construction contractor must furnish a copy of the construction drawings indicating in red any changes during the construction period from the original design. If there were no changes, the copy will be marked “AS BUILT.” This copy of the construction drawings will be submitted to the Contracting Officer within 30 days from project completion.”

C.6 PREPARATION OF COST ESTIMATES

A. Cost Estimates – Cost estimates will be prepared by computing quantities and applying prevailing local labor and material prices. The cost estimates will be conclusive and in detail to include all supporting items necessary for the accomplishment of a complete project.

B. All cost estimates will be prepared in accordance with AMP publication A&E DESIGN

GUIDELINES.

C. Cost estimates will conform to the following:

(1) 35% and 65% Submittal – The cost estimate will be a control estimate based upon unit measures and quantities at current local price rates. This estimate should contain a minimum of 10% contingency.

(2) 95% and Final Submittal – The cost estimate must be a complete and quantitative breakdown of all materials and items of work necessary to complete the project. All items of work must be listed separately and evaluated under their respective headings and in the required format for Government cost estimates. A reasonable percentage will be included for construction contractor’s contingencies, profit, and overhead.

Costs of the A&E are not to be included in the cost of the project.

C.7 PREPARATION OF DESIGN ANALYSIS

The design analysis must include all information, narratives, data, and computations necessary to support and justify the design developed and will be in such detail as to permit complete understanding of the project design. The design analysis will be prepared in accordance with AMP publication A&E DESIGN GUIDELINES.

C.8 CODE REVIEWS AND COMPLIANCE

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A. The A&E will submit construction documents compliant with all appropriate local, city, state and national code enforcement officials for preliminary reviews and permitting. All costs associated with submitting for the preliminary review shall be paid by the A&E.

B. A&E will provide a complete summary of code review comments, with an explanation of compliance with these comments.

C.9 PREPARATION OF ELECTRONIC MEDIA

A. The electronic media must include all drawings, specifications, cost estimates and other support data submittals.

B. Electronic media must be prepared in a format compatible with the current software and version utilized by the Government and in accordance with the current version of the AMP publication A&E DESIGN GUIDELINES.

C. Electronic media will be submitted at the time of each submittal.

D. At the conclusion of construction, the A&E will provide corrected electronic media “AS

BUILTS” based upon the construction contractor’s redlined set.

E. Alternate submission formats may be acceptable provided the A&E furnishes all documentation and materials required to make the alternate format acceptable and usable by the Government and receives written approval from the Contracting Officer prior to submission.

C.10 TYPE A SUBMITTALS

A. Submittals will occur at the 35%, 65%, 95%, and final stages of a project. Smaller projects may have fewer submittals. The number of submittals, copies required, and their due dates will be specified in the Statement of Work for each project. The Government review time for each submittal will also be indicated.

B. The A&E will prepare and deliver submittals, with dated transmittal letter, to the Project

Manager.

C. Each submittal stage must incorporate the FAA’s review comments from the previous submittals.

D. Type A submittals will be in accordance with AMP publication A&E DESIGN GUIDELINES.

C.11 TYPE B SUBMITTALS

A. Submittals will occur at the 35%, 65%, 95%, final, issue for construction or as-built stages of the project. Smaller projects may have fewer submittals. The number of submittals, PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 9 copies required and their due dates will be specified in the Statement of Work for each project. The Government review time for each submittal will also be indicated.

B. The A&E will prepare and deliver submittals, with dated transmittal letter, to the Project

Manager.

C. Each submittal stage must incorporate the FAA’s review comments from the previous submittals.

D. The minimum submittal requirements are as follows:

(1) 35% Submittal: This submittal will represent approximately 35% completion of the total project design and must include, but not be limited to (for specific requirements of each category refer to A&E DESIGN GUIDELINES:

(a) Drawings

(b) Project Specifications

(c) Design analysis

(d) Energy and water audits

(e) Cost estimate

(f) Electronic media

(g) Milestone Schedule

(2) 65% Submittal: The submittal will represent approximately 65% completion of the total design and must include (for specific requirements of each category refer to A&E

DESIGN GUIDELINES):

(a) All items from the previous submittal.

(b) All drawings & details to be present, but may not be complete.

(c) Preliminary mechanical unit selections made,

(d) Project Specifications

(e) Design analysis

(f) Energy and water audits

(g) Electronic media

(h) Milestone Schedule

(i) Cost Estimate

(3) 95% Submittal: The submittal will represent 100% completion of the project design -fully coordinated and checked. They must be complete to the extent that they could be

PART I – SECTION C | DESCRIPTION/SPECS/WORK STATEMENT Page 10 used as contract bidding documents without further work. The following items must be included:

(a) All items from previous submittals.

(b) 100% drawings fully noted, coordinated, and cross-referenced.

(c) 100% project specifications fully edited and coordinated.

(d) 100% design analysis (calculations, economic analysis and support data).

(e) 100% energy and water audits.

(f) 100% cost estimate summary itemized by CSI number for each discipline.

(g) Review code compliance “work sheets” from all local, city and state code enforcement officials.

(h) Complete set of electronic media of drawings, specifications, cost estimates, audits and other design data.

(i) Milestone Schedule

(4) Final and Other Data Submittal: The submittal will incorporate corrections to 95%

Submittal and provide corrected originals, stamped and signed, of the final drawings, specifications, cost estimates, design analysis, energy and water audits, support design data and electronic media to the Project Manager with a transmittal. All

Government furnished documents must be returned with the final submittal.

(5) Issue for Construction Submittal: The submittal will incorporate any items indicated in the Amendments/Addenda issued during bidding time and any items negotiated by the contracting officer before the award of the contract. Provide corrected originals, sealed, dated and signed, of the Issue for Construction drawings, specifications and support design data and electronic media to the Project Manager with a transmittal.

(6) AS-BUILT Submittal: At the completion of construction the A&E must perform such services as necessary to make corrections to the contract documents and energy and water audits to reflect the actual construction. Such documents (one reproducible hard copy full size; and one Electronic media) must be furnished within 30 days after receipt of the general contractor’s red lined as-built hardcopy.

C.12 REVIEW COMMENTS

A. Written review comments will be prepared and furnished by the Project Manager to the

A&E at the conclusion of each submission for Government review. The A&E will indicate concurrence or non-concurrence on each review comment. Should the A&E not agree with the review comments, the A&E's written dissension must be provided to the Project

Manager within five (5) days and resolved at the review meeting. The A&E must incorporate all review comments into the design documents prior to the next submittal.

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B. Notwithstanding any review, approval, and acceptance by the Government, the A&E is responsible for the professional and technical quality of all designs, drawings, specifications, and other material produced under this contract; for the professional quality and adequacy of the service and material furnished; and for compliance with design criteria specified by the Government for use under this contract. The Government’s review is made for the purpose of assuring the FAA that the functional requirements of the project and the facilities operation have been met. The Government will assume no responsibility for detailed design, systems function, specific proposals or omissions by the

A&E. The Government’s review is not intended to relieve the A&E of their responsibility to meet all contractual obligations.

C.13 MEETINGS, CONFERENCES AND VISITS

A. The nature of the work to be accomplished dictate that various meetings, conferences, and visits be conducted for the purpose of exchanging information and resolving problems relating to the work required under the contract.

B. The A&E must attend and participate in all design conferences including orientation design and other meetings pertinent to the work to be accomplished. A&E personnel representing each discipline to be involved in the conference / meeting discussion must be present, unless prior approval is obtained from the Project Manager. The A&E must record minutes of all meetings and within five days furnish the Project Manager with a written copy for confirmation. Sequentially number meetings with date held.

As a minimum, the A&E must attend and participate in the following conferences and meetings:

(1) Within seven (7) calendar days after the A&E’s receipt of the notice to proceed, a meeting will be held at the Aeronautical Center for orientation and discussion of the design criteria. The A&E must make a thorough study of the criteria submitted in the statement of work prior to this meeting. The primary purpose of this meeting is to answer questions and consider any A&E proposed changes.

(2) At the conclusion of the Government’s review period for each submittal, a review conference will be held at the Aeronautical Center to discuss the review findings and ascertain the basis for developing the final data required.

End of Document