SIR Questions and Answers 9.17.2026.xlsx

Sheet1

Section L.1, Instructions, Conditions, and Notices to Respondents for Proposal Preparation, states:

“The A&E Firm’s proposal must be submitted utilizing the SF-330 (FAA 4400-37), Architect-Engineer Qualifications (Section J, Attachment 1).”

Additionally, Table L.1 identifies Volume II as “SF-330 (FAA 4400-37) Architect & Engineering Qualifications.”

However, Section L.1.3.2, Page Size and Format, states:

“Pages are to be electronic format (Microsoft Word or Adobe PDF), double spaced, on standard 8 1/2” X 11” letter size paper, no smaller than 12-point font in Times New Roman with 1” margins and page numbers at the bottom of each page.”

The FAA-provided Attachment 1, FAA Form 4400-37, has its own prescribed form layout and formatting, as a “fillable” form.

Question. Are offerors required to complete and submit Volume II using the exact FAA Form 4400-37 PDF pages provided as Attachment 1, or may offerors create their own electronically generated/reproduced SF-330/FAA 4400-37 pages, provided that the submission:

1. Maintains the same Parts, Sections, block numbers, headings, and required information contained in FAA Form 4400-37;

2. Follows the organization prescribed in Table L.1; and

The solicitation requires offerors to provide Past Performance Questionnaires to the appropriate client points of contact, with the completed questionnaires to be submitted directly by the client to the FAA no later than September 17, 2026.

Question 1: If an offeror provides a Past Performance Questionnaire to the appropriate client point of contact, but the client fails to submit the completed questionnaire directly to the FAA by the September 17 deadline, will the offeror’s Past Performance evaluation be adversely affected by the client’s failure to meet the submission deadline?

As provided, FAA Form 4400-37 does not reasonably accommodate complete, legible responses - particularly when the solicitation’s one-inch-margin, 12-point Times New Roman, double-spacing, and page-number requirements are applied. Please clarify the following:

a) May offerors recreate and expand FAA 4400-37 pages to accommodate complete responses while retaining the form’s section headings and requested information?

b) Because the provided form does not have one-inch margins, may recreated pages retain the original form’s margins, or must they be adjusted to provide one-inch margins?

c) Do the 12-point Times New Roman, double-spacing, and page-number requirements apply to the form, recreated pages, and continuation pages?

Factor 1 requires a minimum of five projects, while Attachment 1 provides room for up to 10 projects. Please confirm:

Section L.1.2.1 requires email submission, while Section L.1.2.3 references a mailed original. Please confirm whether email submission alone is sufficient or whether a physical copy is also required.

OMB No.:2120-0595 form, Section E (Resumes of Key Personnel Proposed For This Contract) contains editable blocks but blocks will not allow multiple lines of text.

Attachment 1 requires offerors to submit the SF 330 (FAA 4400-37) using the preformatted forms provided, which are formatted in 10-point Courier font. Section L.1.3.2 states that proposals should be prepared using no smaller than 12-point Times New Roman font. Because the SF 330 forms are preformatted and contain limited field space, using a 12-point font would significantly reduce the amount of information that can be included within the form fields.

Based on the directions in this section, our understanding is that we need to work through sections of the Model Contract as well as Sections A through K, completing all sections and including all pages in our submittal. We just wanted to get clarification if these are requirements, or just will be required if a contract is awarded. Areas we have identified are as follows:

Question. Section B – Supplies or Services Prices – do we leave these pages out, or do we just include them as blank pages since pricing is not required?

Question. Section H – Clause 3.8.2-17 Key Personnel – is this required or is this for future contracts, if selected?

Question. Section I – Clause 3.1.706 Disclosure of Certain Employee Relationships – is this required or is this for future contracts, if selected?

Question. Section I – Clause 3.6.1-4 Small Business Subcontracting Plan – is a plan required with our submission, or will this be for future contracts, if selected?

Question. Section K – are all the various clause certifications required for our submission, or will these just be required for future contracts, if selected?

Section B - Include them as blank pages. Not counted in 50 pg limit.

Section H - Clause 3.8.2-17 Key Personnel - Required for proposal.

Section I - Clause 3.1.7-6 - Required for proposal.

Section I - Clause 3.6.1-4 - Refer to clause AC4559 Section K - Required for proposal.

You state in this paragraph that “a table of contents, glossary of abbreviations and acronyms, and a list of tables and figures shall be provided in all volumes except volume I.” However, in paragraph 2.2 Table of Contents for Volume I below you state that “The Offeror shall provide a master table of contents for the entire proposal.”

Many of our most relevant projects have been completed for federal government agencies who have already provided us with a written performance rating.

Question. Would you reconsider allowing us to submit copies of CPARS ratings or PPQs that we already have on file for our most relevant projects, even though they would be coming directly from us and would be provided on forms used by other federal agencies? If not, we respectfully request an extension of the current deadline in order to get the necessary Past Performance paperwork assembled.

We interpret the requirement for a Client Authorization Letter to be applicable to any firm on the team of the Offeror, whether prime AE or sub-consultant, that participated in the project and for which the Offeror is claiming experience for that project.

Question. Please confirm that this is correct.

Also, we understand that each firm for which experience credit is being claimed for a particular project must execute the Client Authorization Letter, but your sample letter does not provide space for the submitting team’s signature(s).

Question. We assume we should add a signature block for each signature. Is this correct?

Each firm shall hold the Oklahoma firm credential applicable to the services they will perform. For non-prime, consultant, or subcontract firms the firm credential must be in force when a Task Order is awarded.

Several of the Government’s responses to offeror questions may materially affect project selection, Past Performance Questionnaire coordination, proposed personnel, teaming arrangements, and the organization and format of the SF330. To provide offerors sufficient time to incorporate the Government’s clarifications into complete and compliant proposals, will the Government extend the proposal due date by two weeks following issuance of its responses to offeror questions? PPQ and proposal due date extended to October 8, 2026.