Attachment 1 Statement of Work (SOW).pdf

STATEMENT OF WORK (SOW)

1 Background

The Aircraft Instrumentation Division (AID) Division within Naval Air Systems Command

(NAVAIR) designs, develops, procures, builds, installs, tests and evaluates, calibrates, modifies, operates and maintains instrumentation on aircraft and uninstalled engines for the Navy and other Government, commercial and foreign Government customers. AID is the lead for developing future network-based instrumentation data acquisition systems and provides technical consultation to NAVAIR, Department of Defense (DoD) and other Government agencies. AID performs engineering design, technology investigations, and responsive development to support

Research Development Test & Evaluation (RDT&E) and fleet requirements for instrumentation.

1.1 Scope

AID is responsible for performing electrical and mechanical modifications to test vehicles to support test and evaluation. A major aspect of this responsibility is the design, development, procurement, fabrication, installation, test, evaluation, configuration, operation and maintenance of special flight test instrumentation for flight test aircraft, weapons under test, and aircraft engines undergoing uninstalled tests. AID, located at Patuxent River MD, is a principle center of expertise in the development, installation, test, evaluation, calibration, operation, and maintenance of airborne and ground based data acquisition system hardware and software. The

Aircraft Instrumentation Division performs electrical/electronic engineering, mechanical/structural engineering design analysis, electrical and mechanical fabrication and integration, and flight certification coordination in support of the installation of Test and

Evaluation (T&E) data systems into aircraft. AID provides personnel, material, equipment, and other supplies and services necessary to support the Navy in the design, development, delivery, installation, and support of instrumentation and unique test and evaluation systems.

Instrumentation includes providing support during initial instrumentation requests through the data validation, playback, and analysis.

All detailed support requirements shall be completed IAW the Aircraft Instrumentation Division

Standard Operation Procedures (SOP) and Local Operating Procedures (LOP), applicable

NAVAIR/NAWCAD Instructions as well as aviation Industry, Military and commercial specifications, standards, and Industry practices. Because of the complexity and variability of the work performed under this contract, not all applicable standards are listed within this document.

In addition, the government will specify any specific requirements at the start of work. In the case that specific standards aren’t supplied, all work shall be completed in accordance with the applicable military or industry standards that relate to the type of work being performed.

1.2 The Aircraft Instrumentation Division (AID)

AID is composed of the following branches and corresponding branch codes.

1.2.1 Strike Flight Test Instrumentation Branch (AD4110M) - Provides support for all aspects of VX-23 flight testing by providing aircraft instrumentation expertise in the design, fabrication, installation, maintenance, and repair of Data Acquisition Systems (DAS) installed onboard test aircraft. Flight test programs supported include Flying Qualities, Performance, Carrier Suitability, Mission Systems, Ordnance Compatibility (captive carriage and weapons separation) and Ballistic Characteristics (gunfire), In-Flight

Refueling and Flight Control Software Development. Some specific examples of instrumentation support capability provided by the (Strike Flight Test Instrumentation)

SFTI Branch are making aircraft modifications for Tomahawk Cruise Missile testing;

providing two Re Radiation Pods capable of receiving, recording and re-radiating up to four telemetry streams; and providing Airborne High Speed Video capabilities for

Photogrammetric analysis of stores separations.

1.2.2 Maritime/Unmanned Aerial Vehicle (UAV) Flight Test Instrumentation Branch

(AD4120M) - Provides the design, fabrication, installation, maintenance, and repair of data acquisition systems in support of Navy and Marine Corp. Maritime and UAV platforms. Evaluates and maintains the technical operation of installed data acquisition systems in support of flight test operations by performing pre-flight and post-flight system operational checks. Unique capabilities of the Branch include Mission Systems

Instrumentation, Ground Station Instrumentation, and UAV air-vehicle instrumentation systems. Provides project management support for the entire life cycle of all data acquisition systems supporting the various platforms.

1.2.3 Rotary Wing & Test Pilot School Flight Test Instrumentation Branch (AD4130M) -

Provides the design, fabrication, installation, maintenance, and repair of data acquisition systems in support of Navy and Marine Corp. Rotary Wing and United States Navy Test

Pilot School platforms. Evaluates and maintains the technical operation of installed data acquisition systems in support of flight test operations by performing pre-flight and post-flight system operational checks. Unique capabilities of the Branch includes Main and

Tail Rotor slip ring systems as well as Test Pilot School curriculum support. Provides project management support for the entire life cycle of all data acquisition systems supporting the various platforms.

1.2.4 Safety, Inspection and Material Management Branch (AD4150M) - Provides support for the creation, interpretation, and enforcement of policies and procedures in order to ensure a safe work environment and quality workmanship. Ensures compliance with established regulations governing the aircraft modification process by performing quality assurance inspections of installations performed by department personnel as well as various contractor entities. Provides oversight to the organization’s Naval Aviation Maintenance

Program (NAMP) efforts. Manages and provides the specialized functions and resources necessary to execute aircraft instrumentation projects. Functions include but are not limited to, Special Flight Test Instrumentation Pool (SFTIP), Special Tool and Test

Equipment (STTE), Electronic Repair, Ready Issue Store Room, Government Vehicle

Management, Procurement Services, Shipping and Receiving, and Inventory

Management.

1.2.5 Research, Development, and Technical Leadership (AD4160M) - Provides engineering and technical services for the Aircraft Instrumentation Division, supporting all flight test platforms at Pax River. These services include instrumentation design and flight clearance review, training, Technical Review Board, hardware trade studies and selection, hardware/software development, Field Programmable Gate Arrays (FPGA) programming, Single Board Computer (SBC)development, Printed Circuit Board (PCB) design, layout and fabrication, and Technical Standard Operating Procedure management.

1.2.6 Mechanical Instrumentation Support Branch (AD4170M) - Develops and creates mechanical instrumentation systems to support division instrumentation projects and

NAVAIR flight test programs. Performs all mechanical engineering, design, drafting, fabrication and integration of flight test instrumentation mechanical systems and products. Performs structural testing and oversight in support of NAVAIR structural efforts. Performs analysis and generates structural analysis reports supporting the

NAVAIR flight clearance process. Manufactures and integrates mechanical components and machined parts to support instrumentation projects and NAVAIR flight test programs.

Unique capabilities of the Branch include 3D printing, 3D scanning, 5-axis Computer

Numerical Control (CNC) mill, strain gage installation and calibration.

2 Applicable Documents

The following documents are applicable to the SOW as specified herein. This list is not all-inclusive. This list is for reference only and defines the most common documents, policies, and specifications that may be applicable in the performance of the duties defined within this SOW.

The Contractor shall comply with the most current version of all applicable standards and procedures. In the case of an inconsistency between the industry standards referenced herein and the Government documents referenced below, the Navy/DoD standard shall take precedence.

2.1 Navy Documents

• COMNAVAIRFORINST 4790.2E – Naval Aviation Maintenance Program

• EKMS-1B - Electronic Key Management System (EKMS) Policy and Procedures for

Navy EKMS Tiers 2 & 3

• NASPAXRIVINST 5100.35D – Safety and Occupational Health Manual

• NAVAIRINST 3710.1H – Contractor’s Flight and Ground Operations

• NAVAIR Technical Manual 01-1A-505, Installation Practices, Aircraft Electric and

Electronic Wiring.

• NAVAIRWARCENACDIVINST 5510.1C - Personnel Security Guidance

• OPNAVINST 3440.17A – Navy Installation Emergency Management Program

• OPNAV 5239/14 SAAR – System Authorization Access Request Navy

• SECNAVINST 5100.13E – Navy Tobacco Policy

• SECNAV M-5510.30 – DON Personnel Security Program

• SECNAV M-5510.36 – DON Information Security Program

2.2 Other Government Documents (e.g. NAVAIR Documents)

• DOD 5220.22-M – National Industrial Security Program Operating Manual

(NISPOM)

• DODI 5230.24 – Distribution Statements on Technical Documents

• IRIG 106 (series) – Telemetry Standards

2.3 Contract Documents

• Attachment 1a, Ground Operating Procedures (GOP) Requirements

• Attachment 1b, Labor Categories

• Attachment 2, Surveillance Activity Checklist

• Attachment 3, DD-254, Contract Security Classification Specification

2.4 Industry Documents

• IPC-J-STD-001F – Requirements for Soldered Electrical and Electronic Assemblies

• IPC-7711/7721C – Rework, Modification, and Repair of Electronic Assemblies

3 Requirements

3.1 General Requirements

3.1.1 Compatibility

The Contractor shall maintain the capability to prepare unclassified documents and software packages compatible with the Government IT environment. The current operating environment required for this contract includes:

Microsoft Windows 10

Microsoft Windows 11

Microsoft Project 2016

Microsoft Office M365 Products

Microsoft Office Professional Plus 2016

Microsoft SharePoint 2016

Adobe Acrobat XI

Internet access

Microsoft Teams

The Contractor shall maintain the ability to interface with and transfer data to and from requiring office software applications and their upgraded versions. The Contractor shall maintain state-of the-art anti-virus software and ensure that all media are virus free when delivered. The

Contractor shall be capable of Internet and Local Area Network (LAN) communications with the

Government. Contractor personnel shall be capable of maintaining real-time communications, both voice and data transfer capabilities, with the Government during working hours whether at

Contractor work site or on travel.

3.1.2 Work Location and Facilities:

3.1.2.1 Work Location

An estimated 98% of the work will be performed at the Government site with the exception of situational and remote telework. An estimated 2% of the work will be performed remotely. No work will be performed at the Contractor site(s) unless situational telework is approved by the

COR. This estimate may change over the life of the contract as new technologies and hosting approaches enable greater flexibility in the support approach. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, network access including web servers, tooling, and applications necessary to carry out assigned tasks.

The contractor shall provide support in AID buildings and facilities. The Program Manager (PM) is responsible for work across all sites. Not all AID buildings within each site are within walking distance of each other. The location of some buildings may require the PM to drive and/or fly between them.

3.1.2.1.1 Government Site Requirements:

The principal place of performance for Government site is Naval Air Station (NAS) Patuxent

River, MD. Contractors performing on-site support will be provided access to workspaces, telephones, printers, facsimile machines, copy machines, shredders, computers, network access including web servers, tooling, and applications necessary to carry out assigned tasks.

3.1.2.1.2 Meeting Support

The contractor shall provide administrative and planning support for meetings and events. The contractor shall:

• Maintain schedules for all conference rooms at AID facilities

• Identify appropriate locations for meetings

• Reserve and set-up meeting locations

• Send out information to attendees

• Plan and coordinate logistical, administrative, and security arrangements for leads and attendees

• Arrange for and check out Information Technology (IT) and Audio Visual (AV) systems and equipment

• Greet and check-in meeting attendees and guest speakers

• Create a list of attendees

• Make copies of meeting materials

3.1.2.1.3 Temporary Support Locations

During the Period of Performance (PoP) the contractor shall be required to provide short and long-term technical support services at remote Government and other Contractor sites on land and at sea, both in CONUS and OCONUS. Possible locations include China Lake, CA, PT.

Mugu, CA; San Diego, CA; Lakehurst, NJ; Jacksonville, FL; Mayport, FL; Cherry Point, NC;

Yuma Proving Ground, AZ; Eglin AFB, FL; St. Louis, MO; Ft. Worth, TX; Austin, TX;

Amarillo, TX; Meridian, MS; aboard Navy Ships, and OCONUS locations including Japan and

Scotland This list is not all-inclusive as locations may change over the life of the contract.

3.1.2.1.4 Long Term Support

In support of Naval Aviation Programs, AID may be tasked to support programs at a contractor’s facility (e.g. an Original Equipment Manufacturer (OEM)) while working on those programs.

This support may require sending personnel on travel, long-term travel, and/or establishing that facility as a permanent duty station.

3.1.3 Contract Deliverable Requirements List (CDRLs)

The contractor shall, when specified or otherwise required, provide the following data in support of the technical task. The specific CDRL requirements are located in Exhibit A, CDRLs. To enable electronic data harvesting and cross-checking, personnel names and labor categories shall be exactly the same across all CDRLs that use them. CDRLs submitted to the Contracting

Officer Representative (COR) shall be uploaded to the AID Contract SharePoint site, with email to COR as backup method in case the website is down. The primary submission method for other CDRL addressees shall be via email.

3.1.3.1 Contracting Invoicing and Payment Report (CDRL A001)

The Contracting Invoicing and Payment Report (contractor’s invoice) provides itemized breakout of ALL contract activity and costs for each CLIN during a reporting period – including sub-contractor billing and a CLIN / SLIN / ACRN report. This report primarily contains top-level information. The report provides running labor hour and dollar projections based on average invoice values.

3.1.3.2 Contractor Departmental Payroll Report (CDRL A002)

The contractor shall submit to the Government, an alphabetical listing by name of the hours worked by all contractor personnel. The report shall include the actual hours worked under each category (i.e., holiday, shift, hazardous, regular, etc.) for a timecard period. These same categories will be used for subcontractor hours billed on the payroll report. Changes and/or additions to these labor categories may be used with prior COR approval.

The personnel names shall be the exact same format and detail as used in the Locator report to allow for electronic cross referencing. The labor categories identified shall be exactly the same name format as those listed in the contract.

3.1.3.3 Overtime (OT) Report (CDRL A003)

The OT report documents personnel working OT, their labor category, their work location, the amount of OT for the associated invoice and invoice period. The report shall be a spreadsheet showing personnel information down the left columns and each invoice billing period across the top showing OT hours in each invoice number column. The report shall be built throughout the year. At the time of a new option award, the report will restart.

The personnel names shall be the exact same format and detail as used in the Locator report to allow for electronic cross referencing. The labor categories identified shall be the same as those listed in the contract and used in the Locator report.

3.1.3.4 Material Report (CDRL A004)

The material report provides an overall summary and itemized details for requested, approved, and invoiced material charges. Purchases shall be reconciled against the latest set of invoices to show the difference between what was approved, what is outstanding, and what was actually invoiced (including G&A).

3.1.3.5 Travel Report (CDRL A005)

The travel report provides an overall summary and itemized details for requested, approved, and invoiced travel charges. The travel report provides a running listing of travel accomplished showing actual costs along with estimated costs. It also provides a listing of planned travel showing estimated costs along with Government approval status (both Government functional and COR approvals).

3.1.3.6 Other Direct Costs (ODC) Report (CDRL A006)

The ODC report provides an overall summary and itemized details for requested, approved, and invoiced ODC charges including shipping and surge. ODC purchases shall be reconciled against the latest set of invoices to show the difference between what was approved, what is outstanding, and what was actually invoiced (including G&A).

3.1.3.7 Personnel Locator (CDRL A007)

This report identifies all Contractor and Sub-Contractor personnel working under this contract as of the date of the CDRL and identifies those that have been added or removed since the previous submission. The personnel names shall be the exact same format and detail as used in the payroll report to allow for cross referencing. The labor categories used shall be the same as those listed in the contract. Naming conventions shall adhere to the same format as the

Contractor Departmental Payroll Report (CDRL A002). Ensure ALL data is consistent to allow for filtering, pivot tables, etc.

3.1.3.8 Accident/Incident Report (CDRL A008)

An accident /incident report documents the circumstances, incident, and the extent of injuries or damages sustained both to equipment and personnel.

3.1.3.9 GOPs (CDRL A009)

This deliverable is required by NAVAIRINST 3710.1H – Contractor’s Flight and Ground

Operations and applies to contractor personnel who perform ground operations on aircraft and those personnel who operate and maintain ground support equipment used in support of aircraft.

The GOPs must reflect the procedures the contractor will use. The contractor is responsible for writing, implementing, and enforcing their procedures and identifying and correcting deficiencies. Work on aircraft cannot begin until needed GOPs are approved by the Government.

3.1.3.10 Workplace Safety Plan (CDRL A010)

The Workforce Safety Plan is intended to ensure that all contractor work practices are carried out safely to minimize the risk of injury or harm to personnel, equipment, property, and facilities.

This document is expected to be a working document and shall be used to ensure all corporate safety plans, policies and procedures are communicated to all participating contractors. This document is a top level document that addresses the Contractor’s safety posture in one place. It may reference (rather than incorporate) other documents that address specific areas in more detail (e.g. GOPs). All referenced documents shall be readily available to the workforce as well as the government. The contractor shall observe the two-person safety rule when working under hazardous conditions. Hazardous conditions/circumstances include the following: machine shops, labs, situations with the possibility of electric shock, unprotected electronic equipment, and exploded/unexploded ordnance.

3.1.3.11 Contractor Training Plan (CDRL A011)

The contractor shall account for various sources of training requirements (e.g. GOP, Labor

Category, mandates, Government processes). The plan should be a living document that is actively used by the contractor and is updated as required. The contractor shall provide a comprehensive training plan showing how all of the training requirements are being met, including:

• Responsibility for training oversight, management, and enforcement.

• Identification of what is a Government and what is a Contractor cost for material and/or labor.

• Monitoring of training/processes/work for required updates.

• Tracking of training for individual personnel (training completion date, training coming due, training overdue, required training).

• A master training plan is required by NAVAIRINST 3710.1H – Contractor’s Flight and Ground Operations, under the GOPs (CDRL A009). This CDRL may be satisfied by providing an addendum to the GOP Master Training Plan to address the above and

CDRL requirements.

3.1.3.12 Management Plan (CDRL A012)

The Management Plan is the Contractor’s approach for managing this contract. This includes managing the overarching contract, personnel supporting the government, and personnel supporting the contractor (both direct and indirect).

The initial submittal of some sections of this CDRL will be as part of the winning Offeror’s proposal. Any material changes to the contractor’s management plan previously submitted as part of the proposal or previously accepted as a CDRL submittal shall require COR approval.

Any changes that materially affect the terms of the contract including the contractor’s proposal shall require Contracting Officer (KO) approval. The Management Plan may not alter the requirements set forth in this SOW.

3.1.3.13 Transition Out Plan (CDRL A013)

The Contractor’s overall transition-out plan shall be built around maintaining the mission of AID with minimal impact, not only in terms of timeliness of performance, but also to ensure that critical data and knowledge transfer occurs. Prior to the termination or expiration of the Contract, the Contactor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Transition-Out Plan, to include the following minimum elements: Work Turnover, Quality Assurance Plan, Risk Mitigation Strategies, Data/Information Transfer, and Personnel List.

3.1.4 Work Schedule to include Compressed Work Schedule (CWS), holidays, and installation closure.

3.1.4.1.1 Work Schedule

The Contractor shall provide the required services and staffing coverage during normal working hours. Normal working hours are usually 8.5 hours (including a 30-minute lunch break), from

0730 to 1600 each Monday through Friday (except on the legal holidays specified below). Some supported Government offices have flexibility to start as early as 0600 and end as late as 1800, Monday through Friday. If different hours are needed by a Government team or the Contractor

(e.g. individual groups or locations may allow or require different hours) on a long-term basis, they will be coordinated through the Technical Point of Contact (TPOC) associated with that work and approved by the COR. When support is required outside of normal working hours, the

Contractor shall ensure that qualified personnel are available to support the requirement(s). The

Contactor shall notify the COR and TPOC any time an individual’s work week is expected to exceed the planned normal working hours.

3.1.4.1.2 Compressed Work Schedule (CWS)

CWS is an alternative work schedule to the traditional five 8.5-hour workdays (which includes a

30-minute lunch) worked per week. Under a CWS schedule, an employee completes the following schedule within a two-week period of time: eight weekdays are worked at 9.5 hours each (which includes a 30-minute lunch), one Friday is alternately worked as 8.5 hours (which includes a 30-minute lunch) and one Friday is not worked by the employee. The result is 80 hours worked every two weeks, with 44 work hours one week and 36 work hours the other. If necessary, a 4x10 hour work week is an option. Under this schedule, an employee will work four days a week at 10.5 hour days (which includes a 30-minute lunch). Approval of this schedule requires COR approval.

The Contractor may allow its employees to work a CWS schedule provided the requirements of this SOW are met. If the Contractor chooses to allow its employees to work a CWS schedule in support of this contract, any additional costs associated with the implementation of the CWS schedule vice the standard schedule are unallowable costs under this contract and will not be reimbursed by the Government. Additionally, the CWS schedule shall not prevent Contractor employees from providing necessary staffing and services coverage as required by the

Government.

3.1.4.1.3 Overtime

Overtime cannot be charged directly to the contract unless first approved in writing by the Chief of the Contracting Office. In addition, Overtime cannot be charged directly to the contract unless concurrence is received in writing from the Government COR. The Government may approve overtime on a task, event, program, project, or general function basis. The use of OT shall be documented using the Overtime (OT) Report (CDRL A003).

3.1.4.1.4 Holidays

The Government observes the Federal holidays identified on the Office of Personnel

Management (OPM) website: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/#url=Overview. With the exception of the events in section 3.1.4.3 below, the

Contractor is permitted to observe Federal holidays in accordance with (IAW) its corporate policy.

3.1.4.2 Travel/Temporary Duty (TDY)

When personnel are temporarily deployed offsite, the Contractor shall modify the traveler’s working hours to best support the assigned tasking and minimize overtime.

3.1.4.3 Installation closure

When Federal facilities are closed by the Government, or when Federal employees are officially excused from work due to a holiday or a special event, severe weather, a security threat, or any other Government facility related problem that prevents Federal personnel from working at the

Government facility, Contractor personnel assigned to work at that facility in support of such

Federal employees shall follow their parent company’s policies and conform to one of the following possible courses of action:

• Report for work at an alternate site if available, permitted by the terms of the contract, and they receive advance authorization from the COR or Contracting Officer; or

• Telework, provided telework is permitted by the terms of the contract and they receive advance authorization to telework from the COR or Contracting Officer; or

• Follow parent company’s policies regarding taking leave (administrative or other).

While generally Contractor personnel may not perform work on-site at a Government facility without oversight from Federal personnel, in very limited circumstances, work being performed by Contractor personnel may be deemed mission essential and performance of such mission essential work may be authorized to continue at the Government facility despite the facility being otherwise closed for normal operations. The circumstances permitting work being performed by

Contractor personnel to be deemed mission essential are extremely limited and generally only apply to performance of efforts related to public health, safety, or matters related to national security. The cognizant KO must concur with any determination that work being performed by

Contractor personnel is mission essential.

NASPAXRIVINST 12610.7H – Employees Reporting Procedures during Emergencies identifies procedures Government employees are to follow when an emergency condition is identified.

The Contractors shall follow the procedures as defined with the exception of being granted administrative leave. Contractors that are at work when a delay or restricted access is announced shall cease work and exit the base as soon as it is safe to do so.

3.1.4.4 Telework

The Contractor may allow employees to telework with approval from the COR in writing, that a positions tasking is eligible for telework. The Contractor may utilize alternate worksites/locations and telework to support continued performance of SOW tasks in accordance with company policy. When using telework, the Contractor remains responsible for contract performance and compliance with any applicable cost accounting standards and contract cost principles / procedures.

3.1.4.5 Leave

It is the contractor’s responsibility to ensure leave taken by their employees does not adversely affect the mission—including micro-leave (less than a day), multi-day, and long-term (five or more consecutive work days). The contractor shall document their leave management and notification process in the Management Plan (CDRL A013). At a minimum, it shall address how the Government Functional Work Group leads (reference 3.1.11.2.3) shall be notified when a contractor doesn’t come to work that day or goes home early due to weather, sickness, or other emergency. Non-emergency leave shall be discussed with the Government Functional Work

Group (FWG) leads with enough notice to allow the contractor to continue to support the mission.

3.1.5 Travel, Material, and Other Direct Costs:

3.1.5.1 Travel

The Contractor shall be required to travel in support of aircraft instrumentation efforts. All travel shall be approved and reimbursed in accordance with CTXT.232-9509 TRAVEL

APPROVAL AND REIMBURSEMENT PROCEDURES (NAVAIR) (OCT 2013).

3.1.5.1.1 Trips

The numbers of trips and types of personnel traveling shall be limited to the minimum required to accomplish work requirements. Personnel traveling for a common mission shall utilize common facilities and transportation (e.g. hotels and rental cars) as much as is practical. The

Government will not reimburse travel costs incurred in replacing personnel at a TDY site when such replacement is at the Contractor’s or employee’s convenience. Exceptions may be made with COR approval when considering the circumstances of the stated travel.

3.1.5.1.2 Government Transportation

Contractor personnel may be authorized to be a passenger on Government or military aircraft, ships, and barges during non-test periods in the performance of their duties under this contract.

This authorization may only be granted if the aircraft, ship, or barge is not test asset. Contractor personnel will never be authorized to be a passenger if the aircraft, ship or barge is an

Engineering and Manufacturing Development (EMD) item. Contractor personnel may also be authorized to be a passenger in Government-operated shuttles. Contractor transport on

Government or military vehicles will be authorized only when such transport is essential to the performance of the contract and is determined to be cost-effective for the Government. The

Contractor's travel request to the COR shall specifically request the use of Government transportation when applicable.

3.1.5.1.3 OCONUS Activities

For OCONUS activities, the Contractor shall coordinate with the Government to ensure all documentation, approvals, access and other requirements authorizing personnel to enter the

OCONUS operating location are met, including required personnel trainings, briefs, theater and country clearances, IAW Foreign Clearance Guide, Travel Orders, SPOT/Letter of Authorization, CAC, Contractor Verification System approval, etc.

3.1.5.1.4 Offsite Support Plan

Contractor support at an offsite location expected to last more than 30 days shall require an offsite support plan written by the Government and signed by the Government POC/task lead, the contractor PM, and the COR. The offsite support plan shall include the named individual, the performance location, the expected work hours, expected duties, and expected availability (work location phone, cell phone, email, etc.). A copy of the signed plan shall be provided to the affected contractor personnel.

3.1.5.2 Material

Incidental material will be required in the performance of this Contract, and all incidental material purchases shall be IAW CTXT.242-9520 PROCEDURES AND APPROVALS

REQUIRED PRIOR TO INCURRING DIRECT MATERIAL COSTS (APR 2022).

All materials acquired under CLIN X002 - The Contractor shall transfer all materials not depleted to the COR by way of Material Inspection and Receiving Report (DD Form 250).

Material costs may include general and administrative expenses but shall not include profit/fee.

3.1.5.2.1 All contractor purchased materials procured with Government supplied funds shall be considered Government property. If the contractor maintains possession of any material orders, it is considered Contractor Acquired Property. The contractor shall document all material purchases on the Material Report (CDRL A004).

3.1.5.3 Other Direct Costs (ODCs)

3.1.5.3.1 ODCs are miscellaneous costs that are reimbursable under the contract, but do not fit under Labor, Material or Travel. Examples may include shipping, insurance, approved training costs, etc. ODCs shall follow the same process for Material Purchases and require prior approval from the COR. All ODC charges shall be documented on the

ODC Report (CDRL A006).

3.1.5.3.2 The contractor shall support the shipping function for AID through their corporate shipping account. Shipping of items in support of government projects/programs shall not require individual COR approval if estimated cost is less than the Not to Exceed

(NTE) amount set by the COR. These shipments would fall under a bulk, NTE approval. The contractor shall ensure they do not ship any items that will exceed the

NTE approval amount. Estimated shipping costs above the NTE amount (on a per order basis) shall require prior COR approval. The COR may raise or lower the NTE amount. All shipping shall be documented on the ODC Report (CDRL A006).

3.1.6 Management of Contractor Personnel

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances will the Government assign tasks to, or prepare work schedules for, individual Contractor employees. The Contractor shall manage its employees and guard against any actions that are of the nature of personal services, or give the perception of personal services.

Contractor personnel shall remain employees of the Contractor and will not be considered employees of the Government. The Contractor Program Manager (PM) shall ensure the

Contractor workforce understands this employer difference when issues arise that affect the

Government, but does not include Contractor personnel.

All Subcontractor personnel working on this contract are viewed by the Government as part of the Prime’s workforce. As such, there shall be no processes, requests, approvals, or other documents or procedures that are presented to the Government from the Subcontractor. All

Subcontractors shall conform to the same processes and documentation as the Prime when interfacing with the Government. Provisions stated herein shall be clearly and effectively communicated to all subcontractors providing support under this contract. All subcontractor labor shall be billed during the same period and on the same invoice (coincident) as the Prime and documented on the funding CDRLs. All provisions of this SOW shall flow down to subcontractors providing support under this contract.

3.1.6.1 Personnel

The Contractor shall use only experienced, responsible, and capable people to perform the work.

The Contracting Officer may require that the Contractor remove from the contract employees who threaten or endanger persons or property, or employees whose continued employment under this contract is inconsistent with the interest of military security.

All contractor personnel shall meet the minimum education, experience, special skill qualifications and security clearance requirements as defined in this contract prior to starting work under this contract.

3.1.6.2 Organization

The contractor shall possess a flexible organization to provide a quick-reaction capability to meet last-minute test and training event changes and requirements. Personnel must be versatile and readily adaptive to equipment reconfiguration, upgrading, and modernization. To keep pace with a continuously changing technical environment, the government may require personnel to attend training for specialized or unique project requirements.

3.1.6.3 Tobacco Use

In accordance with SECNAVINST 5100.13E – Navy Tobacco Policy, Tobacco use is only permitted in designated tobacco use areas. Time spent for tobacco use (while on duty) shall occur only during approved break periods that will be designated by supervisors based on staffing and per Federal law, personnel policy, and union contracts. Break periods for tobacco users will be the same as for non-users. Under this contract, the tobacco policy shall also apply to vaping and e-cigarettes.

3.1.7 Ground Operating Procedures (GOPs)

The DFARS Clause 252.228-7001 – Ground and Flight Risk applies to this Statement of Work.

Attachment 1a, GOP Requirements identifies the minimum GOPs that shall be completed prior to working on aircraft. GOPs shall be written as specific procedures as defined in NAVAIRINST

3710.1H – Contractor’s Flight and Ground Operations, that contractor personnel shall follow.

All site locations the GOP(s) apply shall be identified. If different procedures are needed at specific locations, these differences shall be addressed within the applicable GOP(s) or as separate GOPs. The GOPs shall be submitted in accordance with GOPs (CDRL A009).

3.1.8 Start of Contract Transition

The Contractor shall support the Government in transition activities to include, but not limited to, the following actions:

• Customer resourcing recommendations

• Generation of rough orders of magnitude of cost and schedule

• Identification of required Government Furnished Property and Information

• Performance Location requirements assessment and recommendations

• Identification and requirements definition of additional order level CDRLs

The start of contract transition strategy for contract turnover will allow 60 days prior to the start of the PoP. During that timeframe, the contractor shall accomplish the following.

3.1.8.1 Ground Operating Procedures (GOPs)

All required GOPs shall be written and approved by the Government Ground-Flight

Representative (GGFR) during the transition. Approved GOPs shall be ready to submit in accordance with the CDRL for GOPs (CDRL A009) on the first day of the PoP for the contract.

Approved GOPs are required for the contractor to work on aircraft.

3.1.8.1.1 All training required for personnel to perform their tasking shall be accomplished during the transition period from training based on GGFR approved GOPs. This includes, but is not limited to, GOP introduction training for ALL personnel (Top level training that familiarizes all personnel with all of the GOP programs) and GOP indoctrination training (detailed training to provide the in-depth knowledge for each

GOP program required for specific personnel to perform their duties). The number of

GOP programs required for each person on the contract will be based on their labor category and specific tasking. The training approach and materials will be documented via the GOP Master Training Plan.

3.1.8.2 Staffing

All positions are full-time unless explicitly stated. Full-time positions shall not be split into multiple part-time positions without prior COR concurrence. The contractor shall identify staffing for each position no later than two calendar weeks prior to the start of the contract PoP.

3.1.8.3 Training

3.1.8.3.1 New Hire Orientation

The Contractor is responsible for providing an orientation to new hires to enable them to adequately perform their tasking with respect to this contract. Labor Category Training

Requirements

The Contractor is responsible for providing individuals who are trained, certified, and qualified to perform the tasks outlined in the SOW in accordance with the minimum qualifications associated with each labor category. Training to meet labor category requirements is the sole responsibility of the Contractor—both initial training and required re-certifications. The

Contractor is responsible for the cost of the training (class, travel, supplies) and the labor associated with the training. These costs are not allowable and shall not be direct charged under the contract. These training requirements shall be met prior to the Contractor personnel reporting for duty except as identified in the specific labor category. Due to availability and location of some training classes, exceptions may be made to allow personnel to begin working while waiting for the training to become available with prior approval by the COR. In the case of re-certifications, the Contractor shall plan ahead of time so as to not impact workload due to missed days for training or expiring certifications.

3.1.8.3.2 GOP Training

The contractor is responsible for the GOP training required for contractor personnel. Training and Certifications identified in approved GOPs that are not required otherwise by the contract

(within this SOW and/or the Labor Categories) are the responsibility of the contractor with respect to compliance (initial and recurring). Training in support of the contractor’s GOPs during contract execution is reimbursable training due to the inclusion of the DFARS Clause

252.228-7001 – Ground and Flight Risk. Non-labor associated costs of training during contract execution are reimbursable as ODC and shall be prior approved by the COR

3.1.8.3.3 Technical Training

Due to the technical nature of the work, there may be special, unique, and emergent training required during the execution of this contract. This training may include, but is not limited to, specific software, hardware, and procedures as required for the specific system or requirements being supported. All requests for cost reimbursable training shall include a written justification by a Government TPOC and course information including, but not limited to, the source of the training, the dates of the training, a training course description, and training cost including quotes from the vendor. General educational courses or programs for enhancement of basic qualifications or academic standing of employees shall not be accomplished at the Government’s expense. No cost reimbursable training shall be scheduled or executed without written approval from the COR in accordance with CTXT.242-9520 PROCEDURES AND APPROVALS

REQUIRED PRIOR TO INCURRING DIRECT MATERIAL COSTS (APR 2022).

3.1.8.3.4 Mandated Training

During the course of the contract, the Government may mandate training for all personnel. This training may be computer or instructor based. Contractor personnel shall participate in these training requirements. Participation may be at live training, events, computer-based training, or via review of a provided set of documents. This training shall be provided and/or reimbursable by the Government. Contractor personnel supporting functions where Personally Identifiable

Information (PII) or classified data may be handled, shall complete the Navy provided “Security

Awareness training” and “Privacy Act Training” within forty-five (45) days of assignment to such functions and annually thereafter. The Contractor Program Manager shall ensure all

Contractors on the contract are trained and shall report compliance to the COR within five (5) working days after the announced deadline of the training.

3.1.8.3.5 Safety Training

Contractor labor and associated costs of safety training (ref paragraph 3.1.12) are reimbursable.

Non-labor costs fall under the ODC CLIN and shall be approved in advance.

3.1.8.3.6 Reimbursable Training

All requests for cost reimbursable training shall include a written justification by a Government

TPOC and course information including but not limited to the source of the training, the dates of the training, a training course description, and training cost including quotes from the vendor.

General educational courses or programs for enhancement of basic qualifications or academic standing of employees shall not be accomplished at the Government’s expense. No cost reimbursable training shall be scheduled or executed without written approval from the COR.

3.1.8.4 Non-Disclosure Agreements (NDAs)

In the performance of the contract, the Contractor may have access to non-public proprietary information. The Contractor shall require that any employee performing services under the contract execute a NDA satisfactory to the COR and the Contracting Officer or their designated representative. The NDA shall acknowledge the Contractor and employees’ duties with respect to non-public information and promise to comply with those obligations. NDAs shall be executed in accordance with DFARS Clause 252.227-7025 – Limitations on the Use or

Disclosure of Government-Furnished Information Marked with Restrictive Legends and

HTXT.209-9510 Organizational Conflicts of Interest.

A copy of the executed NDAs shall be provided to the COR upon request.

3.1.8.5 Aircraft Facility Related Activities

In the performance of the contract, the Contractor may have access to aircraft hangars, flight lines, maintenance areas, mobile and fixed ground control stations, or other facilities or spaces that operate under Ground Operating Procedures. All Contractor personnel shall follow the local instructions, policies, and procedures regarding physical access, foreign object damage, tool control, and reporting requirements.

3.1.9 Transition Out Strategy

The Contractor’s overall transition out strategy shall be built around maintaining the mission of the program/division with minimal impact, not only in terms of timeliness of performance but also to ensure that critical data and knowledge transfer occurs. Upon termination or expiration of the contract, the Contractor shall ensure an orderly transition of responsibilities, while minimizing impact to the operation. The Contractor shall submit a Transition Out Plan, to include the minimum elements listed below in accordance with CDRL A013.

- Work Turnover. The Contractor shall provide a plan of action to effectively transfer tasked work that is in process at the expiration or termination of the contract to the successor company.

Establish and maintain effective communication with the incoming Contractor or Government personnel for the period of transition via weekly status meetings.

- Quality Assurance. The Contractor shall provide a plan of action to ensure continuation of quality review processes during the transition period to the successor company.

- Risk Mitigation Strategies. The Contractor shall provide a plan of action to mitigate contract performance risks (quality and schedule) encountered during the transition period.

- Data/Information Transfer. The Contractor shall provide a plan of action for the efficient inventory and transfer of program data to the successor company.

3.1.9.1 Order Specific Close Out / Transition Out

The Contractor shall support the Government in close out / transition activities to include, but not limited to, the following actions:

• Personnel Resource Planning

• Deliverables Audit

• Audit and disposition/return of Government Furnished Property and Government

Furnished Information

• Performance Review and Lessons Learned

• Financial reconciliation

3.1.10 Operation of Government Vehicles

In the course of performance, the Contractor may be provided Government owned/leased vehicles for contractor use. When operating Government vehicles the Contractor shall ensure the following:

• Possession of a current and valid operator's license for all vehicles;

• Compliance with all state and federal laws pertaining to operating motor vehicles;

3.1.10.1 All vehicles shall be operated IAW NASPAXRIVINST 11240.20 Licensing of Motor

Vehicle and Equipment Operators.

3.1.10.2 When operating the vehicle/equipment, the Contractor shall utilize the Government

Fleet Card, the WEX Card, or the Fuel Farm Smart Key, depending upon the particular vehicle/equipment and whether the use is on base or off base, for fueling and maintenance services. Contractor use of the Fleet Card will be IAW the requirements and regulations contained in NAVSUPINST 4200.98A.

3.1.10.3 When operating the vehicle, the Contractor shall be responsible for any costs associated with violations such as speeding tickets, parking tickets, reckless driving, and any damage caused to the vehicle as a result of vehicle code violations.

3.1.10.4 The Contractor shall be responsible for reimbursing the Government for any unauthorized charges made by the Contractor, its employees, and subcontractors on the

Fleet Card.

3.1.10.5 The Contractor shall operate vehicles in a safe manner and in accordance with the vehicle/equipment user/operator manual.

3.1.10.6 The Contractor shall report any known or realized accidents involving Government vehicles to the COR and the Contracting Officer; and shall provide an accident report within 48 hours in accordance with Accident/Incident Report (CDRL A008).

3.1.11 Contract Management (RDT&E)

3.1.11.1 Management Activities

3.1.11.1.1 General Tasks

At a minimum, the contractor shall provide the support described in the following subparagraphs. The Contractor is expected to manage this contract in an effective and efficient manner. Management activities will include:

• Overall administration and management of the contract

• Primary point of contact for the COR into the contractor’s organization

• Support of weekly or bi-weekly COR meetings to discuss contract issues

• Develop management procedures and controls

• Hiring to meet contractor support requests

• Managing tasking, workload, and performance of the Functional Work Groups

(FWGs)

• Monitoring and reporting progress of work tasks and contract management tasks

• Managing the financial and administration aspects of the contract

• Management of subcontracts