Attachment 1 FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services.docx

ATTACHMENT 1: Addendum to FAR 52.212-1 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR.

The following provision is incorporated into 52.212-1 as an addendum to this solicitation:

52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition—

(1) Is set aside for small business and has a value above the simplified acquisition threshold;

(2) Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or

(3) Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified in this solicitation. Quotes must be submitted via email on letterhead stationery as a PDF document. Quotes submitted as hyperlinks will not be accepted. At a minimum, quotes must show—

(1) The solicitation number.

(2) The time specified in the solicitation for receipt of quotations;

(3) The name, address, SAM UEI, business size, and telephone number of the quoter;

(4) A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms: on last page of quote, nothing else included on this page;

(7) "Remit to" address, if different than mailing address;

(9) Acknowledgment of Quotation Amendments;

(10) Quotes must include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations, or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of Quotes. The offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during pre-award testing.

(e) Multiple Quotes. Offerors are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of quotes.

(1) Offerors are responsible for submitting quotes, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes or revisions are due.

(2) The Government will not consider any quote received after the date and time specified for receipt of quotes unless the offeror provides conclusive evidence that the quote was received at the Government’s email server prior to the deadline in accordance with FAR 52.212-1(f)(2). Quotes delayed due to issues outside of the Government’s control, including sender transmission errors or delays, will not be considered.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the Government office designated for receipt of quotes by the exact time specified in the Request for Quote, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(g) Issuance of Purchase Order. The Government may issue a purchase order to one or more offerors as identified in the Request for Quote (RFQ). Therefore, the offeror’s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public’s best interest; accept other than the lowest priced quotation; and waive informalities and minor irregularities in the quotes received.

(h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the offeror qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation.

(1) Availability of requirements documents cited in the solicitation.

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925,Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Departmentof Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard( https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri,0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile(215)697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the offeror's name and address. The offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The offeror should indicate that it is planning to submit a quote for a Government Request for Quote (RFQ) when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Requests for information. The CO will not notify unsuccessful offerors that responded to this Request for Quotation (RFQ). However, offerors may request information on purchase order(s) resulting from this solicitation.

ADDITIONAL INSTRUCTIONS:

1. Under the procurement authority of FAR Part 12 and Part 13, the Veterans Integrated Service Network (VISN) 22, The Cooperative Studies Program Clinical Research Pharmacy Coordinating Center (CSPCRPCC) requires the transfer of biospecimens from San Diego VA to the CSP CRPCC Central Biorepository. The biological specimens are to be transported from the Department of Veterans Affairs, San Diego Health Care System, 8810 Rio San Diego Dr., San Diego, CA 92108 to the Department of Veterans Affairs Cooperative Studies Program Clinical Research Pharmacy Coordinating Center, 2401 Centre Avenue SE, Albuquerque, NM 87106.

2. Offerors shall complete and return all information designated in the enclosed Addendum to 52.212-1 Instructions to Offerors – Commercial Items regarding proposal submission. Failure to do so may preclude the offeror from further consideration.

3. The Government will not be accepting inquiries or questions regarding this requirement.

4. This requirement is set aside 100% for Small Business (SB), therefore only SB’s verified on SAM.gov at the time of proposal submission and at the time of award will be considered for award.

5. GENERAL INSTRUCTIONS FOR QUOTE SUBMISSIONS: The offeror should thoroughly review the specifications and become familiar with areas of coverage prior to submitting a quote. Failure to understand the contract requirements shall not relieve the successful offeror from performing in accordance with the strict meaning and intent of the specifications.

a. Schedule of Services and Price. The offeror shall provide pricing in accordance with the table given in the solicitation and in accordance with FAR 52.212-1(b).

b. Submission of Quotes. The offeror must complete and return all required documents, prior to or at the time specified within solicitation (August 8, 2025, 5:00 PM PST).

c. Offerors shall submit quotes via email only to Katharine Robert at katharine.robert@va.gov no later than August 8, 2025, 5:00 PM PST, unless otherwise extended by an amendment to this solicitation. Quotes submitted as hyperlinks will not be accepted. Facsimile quotes will not be accepted. RFQ response must be in PDF format; it is the Offerors’ responsibility to ensure that the quote is received on time. The government will not be responsible for delays or failures in the Offerors’ email system.

(End of Provision)