Attachment 09 12445125R0002 Subcontract Plan Evaluation.xls
XLS spreadsheet 156 KB Posted
- Attached to
- USDA-FS GWJ NF Call for Quals Design-Build Virginia Creeper Bridge(s) /Trail(s) Reconstruction
- Solicitation number
- 12445125R0002
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Subcontracting Plan Review Checklist for a federal contract opportunity involving the design-build reconstruction of the Virginia Creeper National Recreation Trail. The solicitation (Number 12445125R0002) is issued by the USDA Forest Service for a project in Washington and Grayson Counties, Virginia, with an estimated contract value between $200-$300 million. The project aims to reconstruct approximately 18 miles of trail, including 31 trestle bridges damaged by Tropical Storm Helene, maintaining the original 2%-7% grade and trail footprint.
Key procurement details include a Phase I Call for Qualifications with submittal deadline of 07/09/2025 at 1:00 PM ET, two non-mandatory pre-proposal meetings (06/02/2025 and 06/09/2025), and a planned design-build contract using a Best Value Tradeoff Process. The solicitation is unrestricted but requires a Small Business Subcontracting Plan, with the primary NAICS code 237310 for Highway, Street, and Bridge Construction. Interested contractors must request access to detailed regulations and specifications by emailing Steven.alves@usda.gov with specific company information.
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Example Sheet
| SUBCONTRACTING PLAN REVIEW CHECKLIST | ||||||||||||
| Activity | Wilmington Contracting | POC | Bruce Helms | Tel | Bruce.A.Helms@usace.army.mil | |||||||
| Contract/Solicitation Number | W912PM-12-B-0011 | Contract Value: Base | $ 24,660,300.00 | |||||||||
| Optional Bid Item 2, 3, & 4 | $26,500.00 | $ 14,000.00 | $ 18,425.00 | |||||||||
| Total Bid | $26,256,300.00 | |||||||||||
| Contract Period: | No earlier than to No later than | |||||||||||
| Principal Product or Service: | Storm Damage Reduction Carolina Beach & Kure Beach & Maintenance Dredging, | |||||||||||
| Wilmington Harbor Inner Ocean Bar, New Hanover & Brunswick Counties, North Carolina | ||||||||||||
| Contractor: | Weeks Marine, Inc. | |||||||||||
| Address: | 304 Gaille Drive, Innwoods Business Park, Covington, Louisiana 70433 | |||||||||||
| I. | TYPE OF SUBCONTRACTING PLAN (check one) | |||||||||||
| II. | REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN | |||||||||||
| A. GOALS | Acceptable | |||||||||||
| $ | % | Yes | No | |||||||||
| 1. Total Subcontracting | ||||||||||||
| a. Small Business Subcontracting | ||||||||||||
| b. Small Disadvantaged Business Subcontracting | ||||||||||||
| c. Women-Owned Business Subcontracting | ||||||||||||
| d. HUBZone Subcontracting | ||||||||||||
| e. Veteran Owned Small Business Subcontracting | ||||||||||||
| f. Service-disabled Veteran Owned Small Business | ||||||||||||
| g. HBCU/MI Subcontracting | ||||||||||||
| h. Other than Small Business Subcontracting | ||||||||||||
| Note: Individuals plans for multiyear contracts or contracts containing options shall contain all of the elements, required statements, and goals for the basic contract and for each option. | ||||||||||||
| Acceptable | ||||||||||||
| Yes | No | |||||||||||
| 2. Description of the principal types of supplies and Services to be subcontracted and identification of types planned for subcontracting to SB, SDV, WOSB, HSB, VOSB and HBCU/MI | ||||||||||||
| 3. Description of method used to develop Subcontracting goals | ||||||||||||
| 4. A Statement as to whether or not the offeror included indirect costs in establishing goals and the description of the method of allocating overhead and other indirect costs to determine the proportionate share of indirect costs to be incurred with SB, SDB, WOSB, HSB, and VOSB | ||||||||||||
| 5. Description of method used to identify potential sources for solicitation purposes | ||||||||||||
| B. COMPANY PLAN ADMINISTRATION | ||||||||||||
| The name of the individual employed by the offeror who will administer the offeror's Subcontracting Program and a description of the duties of the individual | ||||||||||||
| C. OPPORTUNITY | ||||||||||||
| Description of efforts to assure that SB, SDB, WOSB, HSB, and VOSB concerns have an equitable opportunity to compete for subcontracts | ||||||||||||
| D. FLOW-DOWN | ||||||||||||
| 1. Assurances that the offeror will include the clause at 52.219-8, Utilization of Small Business Concerns, in all subcontracts that offer further subcontracting opportunities | ||||||||||||
| 2. Offeror requries all subcontractors (except small business concerns) that receive Subcontracts in excess of $650,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan | ||||||||||||
| Acceptable | ||||||||||||
| Yes | No | |||||||||||
| E. REPORTS | ||||||||||||
| Assurances that the offeror will---- | ||||||||||||
| 1. Cooperate in any studies or surveys as may be required | ||||||||||||
| 2. Submit periodic reports so that the Government can determine the extent of Compliance by the offeror with the subcontracting plan | ||||||||||||
| 3. Submit Individual Subcontracting Reports (ISRs) and Summary Subcontracting Reports (SSRs) through the eSRS website, http://www.esrs.gov | ||||||||||||
| 4. Ensure that its subcontractors agree to submit ISRs and SSRs | ||||||||||||
| F. RECORDKEEPING | ||||||||||||
| 1. Description of records maintained to show compliance with plan requirements and procedures | ||||||||||||
| 2. Source lists and vendor data on SB, SDB, WOSB, HSB, and VOSB | ||||||||||||
| 3. Lists of organizations contacted for sources | ||||||||||||
| 4. For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of small or disadvantaged businesses) and reasons if responding small business fails to receive award | ||||||||||||
| 5. Efforts made to develop sources | ||||||||||||
| 6. Description of buyer training and monitoring | ||||||||||||
| 7. For each applicable subcontract, name, address and size of awardee | ||||||||||||
| IV. | RECOMMENDATIONS | |||||||||||
| A. | Recommend Approval - Plan complies with FAR Subpart 19.704 and demonstrates the contractor's good faith efforts to use small business concerns as subcontractors to the maximum extent practicable | |||||||||||
| B. | Plan does not meet the requirements of FAR Subpart 19.704. Recommend that ----- | |||||||||||
| 1. | Plan be resubmitted for review prior to approval by the Contracting Officer | |||||||||||
| 2. | Plan be corrected and only corrected pages resubmitted for review prior to approval by the Contracting Officer | |||||||||||
| 3. | Noted deficiencies be corrected prior to approval by the Contracting Officer and a copy of the approved plan be submitted to the SBA/PCR | |||||||||||
| REMARKS: | ||||||||||||
| Weeks Marine, Inc continues to present realistic targets for subcontracting opportunities. Although | ||||||||||||
| their subcontracting plan does not mirror some of the target goals presented in the provision 52.219-4001, their | ||||||||||||
| overall effort is one of real-time situations. Dredging plant is a self-contained business of its own and basically | ||||||||||||
| does not meet the standard assigned to horizontal or vertical construction projects. Therefore, their target goals | ||||||||||||
| submitted under this plan are acceptable. | ||||||||||||
| In accordance with DFARS 219.705-4, subcontracting is being submitted to Wilmington District Contracting Division | ||||||||||||
| Chief for signature which meets the requirements of one level above the Contracting Officer. | ||||||||||||
| John P. Mayo | Date of Review | |||||||||||
| Chief, Wilmington District Contracting | ||||||||||||
| Donna Walton | Date of Review | |||||||||||
| Deputy for Small Business | ||||||||||||
| Jeffrey Hale | Date of Review | |||||||||||
| SBA/PCR | ||||||||||||
| Part 2 -- Scoring System | ||||||||||||
| Point Points | ||||||||||||
| Range Assigned | ||||||||||||
| 1. Policy statement or evidence of internal guidance to company buyers recognizing commitment to Pub. L. 99-661, Section 1207, and Pub.L. 1000-180, Section 806. | 0-5 | 4 | ||||||||||
| 0 No written policy statement in plan. | ||||||||||||
| 1-2 Plan Includes a general policy, but no evidence of recognition of special emphasis being placed on subcontracting with SDBs, HBCUs and MIs as a result of Pub.L.s. | ||||||||||||
| 3-5 Definitive corporate and management commitment evidenced in individual plan and master plan by specifically referencing the Pub.L.s. | ||||||||||||
| 2. Efforts to broaden SB and SDB active vendor base. 0-10 (FAR 19.704(a), 52.219-9(d), DFARS Subpart 219.5, 219.704(a)(1), 219.705 and 252.219-7003) | 0-10 | 7 | ||||||||||
| 0 Description of efforts merely parrots requirements of FAR to maintain listing of vendors. | ||||||||||||
| 1-2 Contains evidence that effort is directed at increasing subcontracts to SBs and SDBs for non-complex and general housekeeping supplies or services normally awarded to firms already in existing vendor base. | ||||||||||||
| 3-10 Addresses efforts to increase the number of SB and SDB sources awarded subcontracts, establishes plans to use competition restricted to SDBs and gives details about how plans to use competition restricted to SDBs will be accomplished. (DFARS 219.705-4 and subpart 219.5) | ||||||||||||
| Note: After scoring the plant to this point, if zero points have been assigned for Element 2, proceed to Item 3, Outreach. If one or more points have been assigned for this Element 2, proceed to evaluation of the subelements labeled "minus 2" and "minus 3" to determine if points assigned so far must be reduced. Do not reduce points already assigned to less than zero. (No negative points are to be entered under "Points Assigned" for any Element.) These negative scores are additive; if both of the subelements apply, then minus five points are assessed to reduce points already assigned under this element 2. | ||||||||||||
| minus 2 Includes efforts described above which rate 1-2 or 3-10 points but, when it would be appropriate, does not address effort to involve HBCUs and MIs in performing the contract for which the subcontracting plan is submitted. (DFARS 219.704(a)(1) and 219.705-4(d)) | ||||||||||||
| minus 3 Includes efforts described above which rate 1-2 or 3-10 points but does not address effort to identify and overcome obstacles which may prohibit award to HBCU and MI sources currently in vendor base. | ||||||||||||
| Point Points | ||||||||||||
| Range Assigned | ||||||||||||
| 3. Outreach (ongoing and planned actions) (FAR 19.704(a), 19.705-4, 52.219-9(d) and 52.219-9(e), DFARS 219.705). | 0-10 | 7 | ||||||||||
| 0 No mention of outreach. | ||||||||||||
| 1-4 Describes efforts to work with organizations in FAR 52.219-9(d)(11)(iv) to identify potential sources for items not traditionally awarded to SB or SDB firms. (FAR 52.219-9(d)(11)(iv) and 52.219-9(e)) | ||||||||||||
| 5-10 Indicates intent to conduct reviews to determine the competence, ability, experience and capacity available in SB or SDB firms and to provide technical assistance to SBs and SDBs or explains why such reviews or technical assistance are not appropriate. (FAR 19.705-4(c) and 52.219-9(e)) | ||||||||||||
| Note: After scoring the plan to this point, if zero points have been assigned for Element 3, proceed to Item 4, Description of supplies and services. If one or more points have been assigned for this Element 3, proceed to evaluation of the subelement labeled "minus 3" to determine if points assigned so far must be reduced. Do not reduce points already assigned to less than zero. (No negative points are to be entered under "Points Assigned" for any Element.) | ||||||||||||
| minus 3 Fails to indicate the extent to which HBCU and MI participation will be considered and facilitated in performing the contract for which the subcontracting plan is submitted, or fails to indicate other efforts to increase HBCU and MI participation in future DoD acquisitions. (DFARS 219.705-4(d)) | ||||||||||||
| 4. Describes supplies and services to be subcontracted and planned for subcontracting to SBs, SDBs, HBCUs and MIs. (FAR 19.705-4(d), 52.219-9(d)(3), 52.219-9(e) and DFARS 219.705). | 0-10 | 8 | ||||||||||
| 0 No mention. | ||||||||||||
| 1-4 Generic list of routine supplies and services included in materials listing for the specific contract. | ||||||||||||
| 5-7 Indicates intent to review major product/system components and key project elements of R&D, construction, service and spare parts contracts for subcontracting to SBs, SDBs, HBCUs and MIs. (FAR 19.705-4(d)(3) and (4), 52.219-9(e)(1) and (2) and DFARS 219.705) | ||||||||||||
| 8-10 Substantive plan actually targets specific SBs, SDBs, HCBUs and MIs for review to determine their competence, ability, experience and capacity and identifies specific components or major portions of the acquisition for consideration of SB, SDB, HBCU or MI competition. Also, indicates intent to work with large business subcontractors for major subsystems or key project elements to ensure "flowdown" of this philosophy. (FAR 19.705-4(d) and DFARS 219.705). | ||||||||||||
| Point Points | ||||||||||||
| Range Assigned | ||||||||||||
| 5. Describes specific efforts, based on results of efforts described in Elements No. 3 and No. 4 to ensure that SB, SDB, HBCU and MI concerns have equitable opportunity to participate in acquisitions. (FAR 19.704(a), 19.705-4, 52.219-9(d) and DFARS 219.705). | 0-15 | 13 | ||||||||||
| 0 No mention. | ||||||||||||
| 1-4 Description of efforts merely parrots FAR 19.704(a)(3) and (6) and 52.219-9(d)(8). | ||||||||||||
| 5-8 Describes how the company intends to evaluate its own SB and SDB award performance and program effectiveness agains the established goals, both company-wide and for the individual plan being negotiated. (FAR 19.704(a)(1) and (6) and 52.219-9(d)(11)(v)) | ||||||||||||
| 9-12 Includes SBs, SDBs, HBCUs and MIs by name as members of original team for producing specific major components or subassemblies, providing a major service or performing a significant portion of the effort. (DFARS 219.705-2(d)) | ||||||||||||
| 13-15 Describes special efforts to establish long-range relationships with SBs, SDBs, HBCUs and MIs, including leader-follower techniques, when appropriate. (FAR 19.705-4(d)(4) and DFARS 219.705-2(d)) | ||||||||||||
| 6. Devlopment of percentage goal is based on planned subcontracting which is challenging, yet realistic. (FAR 19.705-4(d), DFARS 219.704(a)(1) and 219.705-4) | 0-40 | 34 | ||||||||||
| 0 Fails to include a specific goal for subcontracting with SBs, SDBs, HBCUs and Mis or proposes zero percent goal without substantive justification. | ||||||||||||
| 1-5 Sets small business goal of less than 10 percent and/or SDB/HBCU/MI goal of two percent or less with no significant justification. | ||||||||||||
| 6-10 Sets goals of less than 10 percent (SB) and 2 percent (SDB), but contractor shows evidence of reasonable effort, including use of set-asides, to involve SBs, SDBs, HBCUs or Mis in non-traditional areas. | ||||||||||||
| 11-20 Sets goals of over 10 percent (SB) and 2 percent (SDB) and also identifies specific SB, SDB, HBCU or MI concerns planned to be subcontractors, including the item or service or effort to be subcontracted. Indicates extent to which firms have participated in proposal perparation or otherwise indicates extent to which subcontracting to these firms may reasonably be assured. Goals are realistic in view of actions stated in other portions of the plan and make-or-buy plan, if applicable. | ||||||||||||
| 21-30 Same as for 11-20 points, but proposed percent of goal is reasonable in comparison with prior experience, yet indicates reasonable effort to improve on past experience in terms of dollars, number of SDBs, HBCUs, and Mis involved, and movement into area without previous SDB, HBCU or MI involvement. | ||||||||||||
| 31-40 Same as 21-30 points, but includes evidence that if SBs, universities or institutions other than HBCUs or Mis are performing on a major component or subassembly, providing a major service or performing on a key project element, SDBs, HBCUs and Mis will also be given an opportunity to perform. Also, the percentage of the SDB, HBCU, MI goal compares favorably with the percentage of SB goal, consisten with the Government-wide goals of 20 percent to SB with five percent to SDB, or is otherwise explained, and the plan includes a forecast for improvement. (The SB and SDB goals in the subcontracting plan should approximate the ratio between the SB and SDB Government-wide goals.) | ||||||||||||
| 7. Past performance. Extent to which company has historically been successful in establishing realistic, yet challenging goals and achieving them. Consider DCMC comments on prime contractor's justifications for prior failure to achieve goals. To avoid penalizing the contractor when there has been no previous defense contract, assign 10 points. (FAR 19.705-4(d)(1) and (d)(2)(iii), 19.706 and DFARS 219.706). | 9 | |||||||||||
| Total Points: | 82 | |||||||||||
| 8. Other regulatory and statutory requirements. | ||||||||||||
| If any of the following are answered "NO," the plan is not acceptable and must be revised to comply prior to award: | ||||||||||||
| Does the plan have -- | ||||||||||||
| A. A Separate goal for SB and SDB? (FAR 19.704(a)(1) and FAR 52.219-9(d)(1) and (2)) | ||||||||||||
| B. A separate goal for the basic contract and, if applicable, each option? (FAR 19.704(c)) | ||||||||||||
| C. The name of the company employee responsible for administration of plan and employee's duties? (FAR 19.704(a)(2) and 52.219-9(d)(7)) | ||||||||||||
| D. A statement affirming intent to comply with subcontracting "flowdown" provisions? (FAR 19.704(a)(4) and 52.219-9(d)(10)) | ||||||||||||
| E. A statement affirming willingness to cooperate in studies and to provide reports? (FAR 19.704(a)(5) and 52.219-9(d)(10)) | ||||||||||||
| F. A statement that indirect costs are either included or excluded from the proposed goals and, if included, how they will be prorated? (FAR 52.219-9(d)(6)) | ||||||||||||
| G. A description of efforts to ensure that SBs and SDBs have an equitable opportunity to participate in the acquisition? (FAR 52.219-9(d)(8)) | ||||||||||||
| H. A recitation of the types of records maintained to demonstrate procedures adopted to comply with the requirements and goal in the plan? (FAR 52.219-9(d)(11)) |
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Insert Rating Here Individual Contract Plan Master Plan with Individual Goals Commercial Products Plan Comprehensive Plan Yes No Yes No Yes No Yes No Yes No Yes No Yes No Yes No Bruce.A.Helms@usace.army.mil
12445125R0002 Worksheet
| SUBCONTRACTING PLAN REVIEW CHECKLIST | |||||||||||
| Activity | CSA11/GWJ | POC | Tel | ||||||||
| Contract/Solicitation Number | 12445125R0002 | Contract Value: Base | $300M | ||||||||
| Optional Bid Item 2, 3, & 4 | |||||||||||
| Total Bid | |||||||||||
| Contract Period: | OCT 2025 - Sep 2026 | ||||||||||
| Principal Product or Service: | DESIGN-BUILD OF VCT RECONSTRUCTION | ||||||||||
| Contractor: | |||||||||||
| Address: | |||||||||||
| I. | TYPE OF SUBCONTRACTING PLAN (check one) | ||||||||||
| II. | REQUIRED ELEMENTS OF THE SUBCONTRACTING PLAN | ||||||||||
| A. GOALS | Acceptable | ||||||||||
| $ | % | Yes | No | ||||||||
| 1. Total Subcontracting | |||||||||||
| a. Small Business Subcontracting | |||||||||||
| b. Small Disadvantaged Business Subcontracting | |||||||||||
| c. Women-Owned Business Subcontracting | |||||||||||
| d. HUBZone Subcontracting | |||||||||||
| e. Veteran Owned Small Business Subcontracting | |||||||||||
| f. Service-disabled Veteran Owned Small Business | |||||||||||
| g. HBCU/MI Subcontracting | |||||||||||
| h. Other than Small Business Subcontracting | |||||||||||
| Note: Individuals plans for multiyear contracts or contracts containing options shall contain all of the elements, required statements, and goals for the basic contract and for each option. | |||||||||||
| Acceptable | |||||||||||
| Yes | No | ||||||||||
| 2. Description of the principal types of supplies and Services to be subcontracted and identification of types planned for subcontracting to SB, SDV, WOSB, HSB, VOSB and HBCU/MI | |||||||||||
| 3. Description of method used to develop Subcontracting goals | |||||||||||
| 4. A Statement as to whether or not the offeror included indirect costs in establishing goals and the description of the method of allocating overhead and other indirect costs to determine the proportionate share of indirect costs to be incurred with SB, SDB, WOSB, HSB, and VOSB | |||||||||||
| 5. Description of method used to identify potential sources for solicitation purposes | |||||||||||
| B. COMPANY PLAN ADMINISTRATION | |||||||||||
| The name of the individual employed by the offeror who will administer the offeror's Subcontracting Program and a description of the duties of the individual | |||||||||||
| C. OPPORTUNITY | |||||||||||
| Description of efforts to assure that SB, SDB, WOSB, HSB, and VOSB concerns have an equitable opportunity to compete for subcontracts | |||||||||||
| D. FLOW-DOWN | |||||||||||
| 1. Assurances that the offeror will include the clause at 52.219-8, Utilization of Small Business Concerns, in all subcontracts that offer further subcontracting opportunities | |||||||||||
| 2. Offeror requries all subcontractors (except small business concerns) that receive Subcontracts in excess of $650,000 ($1,500,000 for construction) to adopt a plan that complies with the requirements of the clause at 52.219-9, Small Business Subcontracting Plan | |||||||||||
| Acceptable | |||||||||||
| Yes | No | ||||||||||
| E. REPORTS | |||||||||||
| Assurances that the offeror will---- | |||||||||||
| 1. Cooperate in any studies or surveys as may be required | |||||||||||
| 2. Submit periodic reports so that the Government can determine the extent of Compliance by the offeror with the subcontracting plan | |||||||||||
| 3. Submit Individual Subcontracting Reports (ISRs) and Summary Subcontracting Reports (SSRs) through the eSRS website, http://www.esrs.gov | |||||||||||
| 4. Ensure that its subcontractors agree to submit ISRs and SSRs | |||||||||||
| F. RECORDKEEPING | |||||||||||
| 1. Description of records maintained to show compliance with plan requirements and procedures | |||||||||||
| 2. Source lists and vendor data on SB, SDB, WOSB, HSB, and VOSB | |||||||||||
| 3. Lists of organizations contacted for sources | |||||||||||
| 4. For each contract, bidder's lists on subcontract solicitations over $150,000 (explain absence of small or disadvantaged businesses) and reasons if responding small business fails to receive award | |||||||||||
| 5. Efforts made to develop sources | |||||||||||
| 6. Description of buyer training and monitoring | |||||||||||
| 7. For each applicable subcontract, name, address and size of awardee | |||||||||||
| IV. | RECOMMENDATIONS | ||||||||||
| A. | Recommend Approval - Plan complies with FAR Subpart 19.704 and demonstrates the contractor's good faith efforts to use small business concerns as subcontractors to the maximum extent practicable | ||||||||||
| B. | Plan does not meet the requirements of FAR Subpart 19.704. Recommend that ----- | ||||||||||
| 1. | Plan be resubmitted for review prior to approval by the Contracting Officer | ||||||||||
| 2. | Plan be corrected and only corrected pages resubmitted for review prior to approval by the Contracting Officer | ||||||||||
| 3. | Noted deficiencies be corrected prior to approval by the Contracting Officer and a copy of the approved plan be submitted to the SBA/PCR | ||||||||||
| REMARKS: | |||||||||||
| John P. Mayo | Date of Review | ||||||||||
| Chief, Wilmington District Contracting | |||||||||||
| Donna Walton | Date of Review | ||||||||||
| Deputy for Small Business | |||||||||||
| Jeffrey Hale | Date of Review | ||||||||||
| SBA/PCR | |||||||||||
| Part 2 -- Scoring System | |||||||||||
| Point Points | |||||||||||
| Range Assigned | |||||||||||
| 1. Policy statement or evidence of internal guidance to company buyers recognizing commitment to Pub. L. 99-661, Section 1207, and Pub.L. 1000-180, Section 806. | 0-5 | 0 | |||||||||
| 0 No written policy statement in plan. | |||||||||||
| 1-2 Plan Includes a general policy, but no evidence of recognition of special emphasis being placed on subcontracting with SDBs, HBCUs and MIs as a result of Pub.L.s. | |||||||||||
| 3-5 Definitive corporate and management commitment evidenced in individual plan and master plan by specifically referencing the Pub.L.s. | |||||||||||
| 2. Efforts to broaden SB and SDB active vendor base. 0-10 (FAR 19.704(a), 52.219-9(d) | 0-10 | 0 | |||||||||
| 0 Description of efforts merely parrots requirements of FAR to maintain listing of vendors. | |||||||||||
| 1-2 Contains evidence that effort is directed at increasing subcontracts to SBs and SDBs for non-complex and general housekeeping supplies or services normally awarded to firms already in existing vendor base. | |||||||||||
| 3-10 Addresses efforts to increase the number of SB and SDB sources awarded subcontracts, establishes plans to use competition restricted to SDBs and gives details about how plans to use competition restricted to SDBs will be accomplished. | |||||||||||
| Note: After scoring the plant to this point, if zero points have been assigned for Element 2, proceed to Item 3, Outreach. If one or more points have been assigned for this Element 2, proceed to evaluation of the subelements labeled "minus 2" and "minus 3" to determine if points assigned so far must be reduced. Do not reduce points already assigned to less than zero. (No negative points are to be entered under "Points Assigned" for any Element.) These negative scores are additive; if both of the subelements apply, then minus five points are assessed to reduce points already assigned under this element 2. | |||||||||||
| minus 2 Includes efforts described above which rate 1-2 or 3-10 points but, when it would be appropriate, does not address effort to involve HBCUs and MIs in performing the contract for which the subcontracting plan is submitted. | |||||||||||
| minus 3 Includes efforts described above which rate 1-2 or 3-10 points but does not address effort to identify and overcome obstacles which may prohibit award to HBCU and MI sources currently in vendor base. | |||||||||||
| Point Points | |||||||||||
| Range Assigned | |||||||||||
| 3. Outreach (ongoing and planned actions) (FAR 19.704(a), 19.705-4, 52.219-9(d) and 52.219-9(e), | 0-10 | 0 | |||||||||
| 0 No mention of outreach. | |||||||||||
| 1-4 Describes efforts to work with organizations in FAR 52.219-9(d)(11)(iv) to identify potential sources for items not traditionally awarded to SB or SDB firms. (FAR 52.219-9(d)(11)(iv) and 52.219-9(e)) | |||||||||||
| 5-10 Indicates intent to conduct reviews to determine the competence, ability, experience and capacity available in SB or SDB firms and to provide technical assistance to SBs and SDBs or explains why such reviews or technical assistance are not appropriate. (FAR 19.705-4(c) and 52.219-9(e)) | |||||||||||
| Note: After scoring the plan to this point, if zero points have been assigned for Element 3, proceed to Item 4, Description of supplies and services. If one or more points have been assigned for this Element 3, proceed to evaluation of the subelement labeled "minus 3" to determine if points assigned so far must be reduced. Do not reduce points already assigned to less than zero. (No negative points are to be entered under "Points Assigned" for any Element.) | |||||||||||
| minus 3 Fails to indicate the extent to which HBCU and MI participation will be considered and facilitated in performing the contract for which the subcontracting plan is submitted, or fails to indicate other efforts to increase HBCU and MI participation in future USDA acquisitions. | |||||||||||
| 4. Describes supplies and services to be subcontracted and planned for subcontracting to SBs, SDBs, HBCUs and MIs. (FAR 19.705-4(d), 52.219-9(d)(3), 52.219-9€ | 0-10 | 0 | |||||||||
| 0 No mention. | |||||||||||
| 1-4 Generic list of routine supplies and services included in materials listing for the specific contract. | |||||||||||
| 5-7 Indicates intent to review major product/system components and key project elements of R&D, construction, service and spare parts contracts for subcontracting to SBs, SDBs, HBCUs and MIs. (FAR 19.705-4(d)(3) and (4), 52.219-9(e)(1) and (2) | |||||||||||
| 8-10 Substantive plan actually targets specific SBs, SDBs, HCBUs and MIs for review to determine their competence, ability, experience and capacity and identifies specific components or major portions of the acquisition for consideration of SB, SDB, HBCU or MI competition. Also, indicates intent to work with large business subcontractors for major subsystems or key project elements to ensure "flowdown" of this philosophy. (FAR 19.705-4(d) | |||||||||||
| Point Points | |||||||||||
| Range Assigned | |||||||||||
| 5. Describes specific efforts, based on results of efforts described in Elements No. 3 and No. 4 to ensure that SB, SDB, HBCU and MI concerns have equitable opportunity to participate in acquisitions. (FAR 19.704(a), 19.705-4, 52.219-9(d) | 0-15 | 0 | |||||||||
| 0 No mention. | |||||||||||
| 1-4 Description of efforts merely parrots FAR 19.704(a)(3) and (6) and 52.219-9(d)(8). | |||||||||||
| 5-8 Describes how the company intends to evaluate its own SB and SDB award performance and program effectiveness agains the established goals, both company-wide and for the individual plan being negotiated. (FAR 19.704(a)(1) and (6) and 52.219-9(d)(11)(v)) | |||||||||||
| 9-12 Includes SBs, SDBs, HBCUs and MIs by name as members of original team for producing specific major components or subassemblies, providing a major service or performing a significant portion of the effort. | |||||||||||
| 13-15 Describes special efforts to establish long-range relationships with SBs, SDBs, HBCUs and MIs, including leader-follower techniques, when appropriate. (FAR 19.705-4(d)(4) | |||||||||||
| 6. Devlopment of percentage goal is based on planned subcontracting which is challenging, yet realistic. (FAR 19.705-4(d) | 0-40 | 0 | |||||||||
| 0 Fails to include a specific goal for subcontracting with SBs, SDBs, HBCUs and Mis or proposes zero percent goal without substantive justification. | |||||||||||
| 1-5 Sets small business goal of less than 10 percent and/or SDB/HBCU/MI goal of two percent or less with no significant justification. | |||||||||||
| 6-10 Sets goals of less than 10 percent (SB) and 2 percent (SDB), but contractor shows evidence of reasonable effort, including use of set-asides, to involve SBs, SDBs, HBCUs or Mis in non-traditional areas. | |||||||||||
| 11-20 Sets goals of over 10 percent (SB) and 2 percent (SDB) and also identifies specific SB, SDB, HBCU or MI concerns planned to be subcontractors, including the item or service or effort to be subcontracted. Indicates extent to which firms have participated in proposal perparation or otherwise indicates extent to which subcontracting to these firms may reasonably be assured. Goals are realistic in view of actions stated in other portions of the plan and make-or-buy plan, if applicable. | |||||||||||
| 21-30 Same as for 11-20 points, but proposed percent of goal is reasonable in comparison with prior experience, yet indicates reasonable effort to improve on past experience in terms of dollars, number of SDBs, HBCUs, and Mis involved, and movement into area without previous SDB, HBCU or MI involvement. | |||||||||||
| 31-40 Same as 21-30 points, but includes evidence that if SBs, universities or institutions other than HBCUs or Mis are performing on a major component or subassembly, providing a major service or performing on a key project element, SDBs, HBCUs and Mis will also be given an opportunity to perform. Also, the percentage of the SDB, HBCU, MI goal compares favorably with the percentage of SB goal, consisten with the Government-wide goals of 20 percent to SB with five percent to SDB, or is otherwise explained, and the plan includes a forecast for improvement. (The SB and SDB goals in the subcontracting plan should approximate the ratio between the SB and SDB Government-wide goals.) | |||||||||||
| 7. Past performance. Extent to which company has historically been successful in establishing realistic, yet challenging goals and achieving them. Consider DCMC comments on prime contractor's justifications for prior failure to achieve goals. To avoid penalizing the contractor when there has been no previous defense contract, assign 10 points. (FAR 19.705-4(d)(1) and (d)(2)(iii), 19.706 | 0 | ||||||||||
| Total Points: | 0 | ||||||||||
| 8. Other regulatory and statutory requirements. | |||||||||||
| If any of the following are answered "NO," the plan is not acceptable and must be revised to comply prior to award: | |||||||||||
| Does the plan have -- | |||||||||||
| A. A Separate goal for SB and SDB? (FAR 19.704(a)(1) and FAR 52.219-9(d)(1) and (2)) | |||||||||||
| B. A separate goal for the basic contract and, if applicable, each option? (FAR 19.704(c)) | |||||||||||
| C. The name of the company employee responsible for administration of plan and employee's duties? (FAR 19.704(a)(2) and 52.219-9(d)(7)) | |||||||||||
| D. A statement affirming intent to comply with subcontracting "flowdown" provisions? (FAR 19.704(a)(4) and 52.219-9(d)(10)) | |||||||||||
| E. A statement affirming willingness to cooperate in studies and to provide reports? (FAR 19.704(a)(5) and 52.219-9(d)(10)) | |||||||||||
| F. A statement that indirect costs are either included or excluded from the proposed goals and, if included, how they will be prorated? (FAR 52.219-9(d)(6)) | |||||||||||
| G. A description of efforts to ensure that SBs and SDBs have an equitable opportunity to participate in the acquisition? (FAR 52.219-9(d)(8)) | |||||||||||
| H. A recitation of the types of records maintained to demonstrate procedures adopted to comply with the requirements and goal in the plan? (FAR 52.219-9(d)(11)) |
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