Attachment 0049 PTA Performance Work Statement (31OCT22).docx

US Army Garrison Pohakuloa (USAG-PTA) Performance Work Statement

Performance Work Statement

US Army Garrison, Pohakuloa (USAG-PTA)

Requiring Activity: W3RBAA

24 May 2022

Contents (NEED TO UPDATE) Section A-1: General Requirements…………………………………………………………….3

Section A-1: General Requirements

1.1 Introduction

1.1.1 United States Army Garrison - Pohakuloa provides opportunity, facilities, and support for military units, including both active and reserve component forces, to enhance troop readiness and train for mobilization and post mobilization exercises. All branches of the armed forces and allied military units train at USAG-PTA to sustain and improve unit readiness for both wartime and contingency operations.

1.1.2 The goal of this performance work statement (PWS) is to obtain efficient, cost-effective equipment maintenance through continuous improvement programs and using industry best practices where applicable while ensuring compliance with all applicable laws, rules and regulations. Customers for this effort may include Department of the Army, Coalition partners, foreign Governments, and other Department of Defense agencies. Functional and programmatic services may be required by any Army organization, at any level, including Army Commands (ACOM), Army Service Component Commands (ASCC), and Direct Reporting Units (DRU) as well as other U.S. Agencies, Coalition partners, foreign Governments with whom the Army has entered into an agreement.

1.1.3 The United States Government uses a performance-based format to provide the descriptions, instructions, and references in this document. Each section of this document contains a table of contents where the primary task areas / actions/ requirements are identified. This approach relies upon the experience of knowledgeable contractors to employ innovative techniques necessary to deliver successful work plans, staffing strategies and management approaches. As such, not all actions, responsibilities, requirements, constraints, or considerations associated with working in this flexible work environment are addressed. The Government provides additional details or references when experience indicates a need exists to drive a specific effective and efficient outcome. The presence of these additional details or the absence of these details reflect the performance-based nature of this format and should not be construed to mean this performance-based document lists all implied tasks necessary to achieve the successful level of performance. Referenced publications, regulations, and guidance in this PWS provide specific performance metrics; the contractor, subcontractors and its agents or representatives (herein the contractor) must adhere to those metrics unless specific relief has been given, in writing, by the contracting officer. Failure to meet the contract requirements (i.e. metrics, such as work exceeding the times stated in the maintenance allocation chart or standards identified in this document), may result in a corrective action request (CAR), contract discrepancy report (CDR), cure notice, and loss of fee or termination.

1.1.4 All work under this effort is subject to periodic inspection and on-the-spot performance assessment. All performance assessments and periodic inspection results will be supplied in writing describing the positive, neutral, or negative results or determination(s). In the event the contractor is found to have failed to comply with contract requirements, corrective action will be initiated. The corrective action process will be governed by the applicable rules and regulations and administered by the contracting officer. Minor issues will normally be handled onsite with a CAR being issued at the discretion of the COR. For more serious issues and unresolved minor (to include repetitive minor issues (to include repetitive minor problems), the COR may issue the contractor a CDR through the contracting officer. The contracting officer will present the CDR to the contractor with instructions. The Government reserves the right to seek consideration in the event of un-resolved contract discrepancies and serious incidents affecting the effort.

1.1.5 No prior contract support for this requirement.

1.2 Scope of Effort

1.2.1 The contractor shall provide the appropriate amounts of qualified labor and management necessary to perform all logistics support services (to include functions required to perform named tasks) ordered under this task order in a cost effective, safe, and environmentally sound manner. This support will focus primarily on the following areas: materiel maintenance, transportation, and the associated logistics analysis and management function in support of the US Army Garrison Pohakuloa mission.

1.2.2 Notwithstanding the inclusion of FAR 52.216-21 in this task order, any maintenance and transportation tasks currently being performed by an Ability One contractor or an 8(a) contractor at PTA or subsequently determined appropriate for performance by an Ability One contractor or an 8(a) contractor, are not included within the scope of this requirements task order.

1.2.3 Work performed under this task order is not limited by current customer lists, program names or acronyms, or funding sources. All work within the scope of the effort is contemplated for inclusion in this task order. The preponderance of work under this task order will be conducted by the contractor at or on the US Army Garrison Pohakuloa installation; support throughout PTA will include: facilities, order Government facilities, and by exception at off post locations, as necessary.

1.2.4 The Army’s materiel enterprise and supporting programs continue to evolve and are directly linked to continued Army operations, thus support requirements will continue to change over the life of this task order; efforts may increase, decrease, or cease as Overseas Contingency Operations are carried out. The contractor’s roles and responsibilities will likely change, while remaining within the general scope of this PWS. Additionally, there may be instances at the installation or area of support that preclude specific maintenance or transportation functions from being incorporated into this task order. The contract must understand some exclusions of the aforementioned functions may exist. The information set forth herein is not necessarily all inclusive and will typically change throughout the life of this contract to keep pace with program decisions.

1.2.5 The estimated installation maintenance and transportation workload is provided in TD-02 Workload Data and Density List. While this information is the best available at present, actual workload during the period of performance will vary from both the historical and projected figures. The USAG-PTA workload is comprised of planned and unplanned requirements causing the workload fluctuations. The contractor must adjust manning levels in accordance with mission and resource analysis to stay within funding levels. The Government will provide the contractor as much advance notice of workload changes as possible.

1.2.5.1 The Government anticipates the need for modifying the workload data and seeking a revised staffing solution after post award. The Government will submit the necessary adjustment via a contract modification.

1.2.6 Given the nature of logistics support, the complexity of the program will require accurate and timely accounting processes and procedures. Support is resourced by base funding, unit funding (sometimes referred to as reimbursable) and in certain instances other to be determined sources. The contractor shall ensure accurate tracking, invoicing, and reporting of all funding on a reoccurring basis, typically not to exceed once per week. All contractor employees must have the ability to accurately apply time for services rendered to the applicable service and ultimately to the appropriate funding allocation. Failure to accurately report or to properly assign employee time to the correct line of funding will be grounds for adverse contract action up to and including termination.

2.1 Materiel Maintenance – General

2.1.1 The primary maintenance mission is to provide field level maintenance in and around the US Army Garrison Pohakuloa installation in the most cost efficient manner. The contractor shall provide the appropriate amounts of qualified labor and management in order to effectively and efficiently establish, operate, and mange equipment repairs. The contractor shall ensure professional execution of this effort in accordance with AR750-1 (Army Materiel Maintenance Policy), DA PAM750-8 (The Army Maintenance Management System), technical manuals, other Government regulations and directives, accepted industry standards for safe and efficient equipment repairs, and this performance work statement. Relief from these standards due to mitigating factors or a proposed change will be requested through the COR.

2.1.2 The contractor shall provide the majority of the maintenance repairs in designated areas within the US Army Garrison Pohakuloa installation. The contractor shall provide direct support throughout PTA and surrounding areas. The contractor shall either provide and/or facilitate through local vendors, field level maintenance support to outlying areas such as various ranges and field locations, point(s) of breakdown, other government facilities, and by exception off post for limited duration efforts. The contractor shall ensure maintenance personnel are equipped with proper individual tools and personal protective equipment to complete this effort. Special tools and specific diagnostics equipment may be provided by the Government or at the Government expense. Maintenance support may include operations outside normal duty hours when approved. The contractor shall have the capability to surge maintenance support (if required) to meet requirements 24 hours a day when mission dictates.

2.1.3 The contractor shall prepare, submit, and maintain all records, reports, and submittals required by applicable Army regulation, Department of Army Pamphlets, TBs, and/or technical manuals.

2.1.4 The contractor shall provide verbal and/or written (electronic) readiness status on equipment periodically and/or upon request.

2.1.5 The contractor shall attend, or facilitate as required, scheduled and unscheduled maintenance meetings required by the COR. The contractor shall provide a summary of the meeting within three business days.

2.1.6 The contractor shall provide briefings and tours of facilities where maintenance is conducted and/or materials are being stored as requested by the COR.

2.1.7 The contractor shall develop a Standard Operating Procedures (SOP). The internal maintenance SOP will outline the standard procedures for the contractor to follow when providing support to the Government. The contractor shall make the internal SOP available to the Government upon request.

2.1.7.1 The contractor in conjunction with the Government shall develop an external SOP that provides a single standard set of procedures for use by the customer. The SOP shall be designed in accordance with AR 25.30 to assist and inform customers of operating procedures, requirements, and responsibilities outlined in AR750-1 and DA PAM 750-8. The contractor will make the external SOP available for all customers.

2.2 Field Maintenance Support

2.2.1 The contractor shall establish, manage, and operate a production, planning, and control system for all maintenance support. The contractor shall utilize GCSS Army to plan, schedule, process, and control all maintenance requests for repair and/or service. The contractor shall input labor hours, update work order status, and repair part status daily no later than 1200hrs (local).

2.2.1.1 The contractor shall complete all maintenance requests IAW AR750-1, DA PAM750-8, and applicable policies or regulations and this PWS. Upon completion of repair or service and final inspection, the contractor shall notify the customer that the equipment is ready for pick up within one working day. The contractor will annotate who they contacted and when at the bottom of the work order.

2.2.2 The contractor shall test, inspect, repair, and service commercial and tactical equipment. The contractor shall perform all maintenance actions to standard IAW the OEM technical manual, equipment technical manuals, external SOP, and this PWS.

2.2.2 The contractor shall perform preventative maintenance checks and services to include but not limited to before, during, and after as identified IAW the applicable OEM technical manual or equipment technical manuals. The contractor shall schedule PMCS capture all maintenance actions within the Government Logistics Information System (GCSS Army). The contractor shall maintain historical records of any work performed both paper copies and digital files IAW DA PAM 750-8. The contractor shall provide the customer with a listing of scheduled PMCS due each month no less than 30 days prior to the scheduled date.

2.2.3 The contractor shall perform scheduled PMCS on installation or off installation with prior approval from the COR. The contractor will be responsible for transporting the equipment to the point of repair if PMCS cannot be performed on site. The contractor will make prior coordination with the COR to ensure the equipment is available for the maintenance support (PMCS and/or repair) to be performed The COR will provide the location for which the maintenance support will be performed. The COR will ensure the on site location for which the maintenance support is to be performed is adequate and considers all regulatory guidance set forth in the applicable Army regulation, policy, and this PWS. If the location is determined as not adequate by either the contractor or the COR, the contractor will arrange for transportation and maintenance support off installation with approval from the COR.

2.2.4 The contractor will ensure field level maintenance being conducted is done so in a safe manner, taking in consideration for all federal, state, and local environmental policies and procedures and this PWS.

2.2.5 The contractor shall document and provide all maintenance expenditure limit waivers IAW with Army Sustainment Command’s policy, AR750-1, and this performance work statement. No repairs that exceed the maintenance expenditure limit will be performed without prior approval from the COR.

2.2.6 The contractor shall establish and maintain a system to identify equipment and OEM technical manuals and shall conduct an annual inventory of the publication library to ensure the most current version is being utilized. The results of the inventory shall be made available to the Government upon request.

2.2.7 The contractor shall provide qualified personnel to operate the Government Logistics Information System (GCSS Army) to capture any and all readiness and maintenance requirements outlined in this performance work statement.

3.1 Quality Program Requirements

3.1.1 The contractor shall formulate and implement a quality control program that outlines the contractor’s goals, objectives and standards, and a Quality Control Plan (QCP) that details the methods, procedures, and processes used to meet customers’, regulatory, and the contractor’s quality processes. The contractor’s Quality Control Program shall emphasize deficiency prevention over deficiency detection, be compliant with all elements of the International Organization for Standardization (ISO) (currently: 9001:2015 or most current version), and encompass the entire contract. The contractor shall provide the complete Quality Control Plan no later than 30 calendar days after notice to proceed for Government review and approval. The plan must address how the contractor will achieve ISO compliance within 180 days of notice to proceed date. CDRL PM-11: Quality Control Plan

3.1.2 The contractor shall develop internal and external standing operating procedures (SOPs) for management and functional areas under this contract. The SOPs shall contain procedures that are in accordance with regulations listed in Sections 4 through 6 of the PWS. The contractor shall review and update all SOPs semi-annually (beginning and middle of the period of performance) or when changes are necessary and submit revised external SOPs, with a summary of changes for maintenance, transportation, and supply, to the COR and the KO for review and approval. All external SOPs shall be made available to customers and the Government electronically. Additional requirements for specific SOPs are included in the individual functional areas of this PWS. The contractor shall make available to the Government all documentation or records that impact the quality of product or service offered to the Government. SOPs will become Government property at delivery and must not contain contractor propriety information.

3.1.3 The contractor shall address use of best practices to reduce costs and improve efficiencies. The contractor shall provide documented results, to include cost avoidance, implementation of best practices. The use of any additional internal quality processes, beyond what is required in paragraph 3.1.1 will be considered incidental to this effort and will not be directly reimbursable.

3.1.4 The contractor shall provide responses by email to the COR within 2 business days after receiving an ICE comment from a supported activity. The contractor shall provide a response to all Valid/Signed ICE comments provided to them by the Government or supported activity.

3.1.5 The contractor shall be responsible for costs associated with any re-work that is due to incomplete, incorrect, or improper tasks performed by its personnel. The contractor will implement a tracking system that accounts for its re-work separately from re-work that is not caused by the contractor personnel.

4.1 Safety Requirements

4.1.1 The contractor shall develop, and submit for approval a written site specific safety plan. The plan will include all commercial and/or industry best practices in accordance with work being performed under this effort. Additionally, the contractor shall ensure compliance with all applicable Federal, host country, U.S. Government, and local command directives and regulations that pertain to safety, occupational health, and fire prevention as outlined in 29 CFR 1910 (general industry), 29 CFR 1926 (construction), DODI 6055.1, AR 385-10, AR 385-30, DA PAM 385-10, DA PAM 385-40 along with safety and safety-reporting requirements. The safety plan must include metrics that are both quantitative and qualitative measures that will provide the proponent of the program, as well as outside Government agencies, a means of evaluating the program. Examples of metrics that may be applied to safety are recordable accident rate, lost time case rate, severity and cost, compliance with reporting requirements, corrective action review boards and tracking mechanisms, regular work site walk-through inspections for safety, employee training program, and use of and feedback of employee comments/suggestions. It is recommended that the contractors plan clearly address standard risk assessments for all areas of work / activities (i.e. maintenance work areas, ammunition supply point, supply / warehouse, general or administrative, vehicle operation, use of industrial equipment and chemicals). The plan must be 100% complete and accepted by the Government. Additionally, the contractor shall attend installation safety meetings and forums, approximately one per quarter, and fully support post-wide safety initiatives.

CDRL PM-13: Safety and Emergency Response Plan

4.1.2 The contractor shall provide timely notification to the COR regardless of injury/no injury status of any accident involving Government personnel, Government facilities or Government equipment. For incidents involving death or serious injury resulting loss or potential loss of life, limb or eyesight of personnel, verbal notification is required immediately with written notification provided within one hour of the verbal notification.

The contractor shall report all accidents within 3 hours from the time of the accident to the COR during duty hours or within one hour on the following work day if after work hours or on the weekend. Complete details shall be submitted in writing within three business days following the incident. The contractor will include with the report all damage to Government equipment and / or facilities of $2,000 or greater. Damage estimated at less than $2,000 but more than $250 will be reported to the COR when cost estimates are available not to exceed three business days. The contractor shall submit a completed DA Form 285 to the appropriate Government Safety Officer within one business day of the accident. Additionally, the contractor shall, following each and every reportable accident, administer a mandatory drug screening in order to determine if drugs or alcohol caused or where a contributing factor. This post accident mandatory drug screening must be performed within 12 hours of the accident; however, testing for alcohol must be performed within 2 hours. The results must be provided to the Government as soon as available. Contractor must note the following applies: BAC levels have been correlated with impairment, and the legal limit of 0.08 for driving has been set in all states. Under DOT regulations, a BAC of 0.02 is high enough to stop someone from performing a safety sensitive task for a specific amount of time (usually between 8 and 24 hours) and a BAC reading of 0.04 or higher is considered to be a positive drug test and requires immediate removal from safety-sensitive functions. Under DOT regulations, a person who tests at the 0.04 BAC level may not resume job duties until a specific return-to-duty process has been successfully completed.

CDRL PM-17: Incident, Accident, and Drug Screening Reporting

4.1.3 The Government reserves the right to conduct an investigation of any incident involving Government or contractor personnel and equipment. The contractor will provide Government officials with access to worksites and any information related to the incident.

4.1.4 The contractor shall perform inspections of safety equipment as required by local, federal, state, OSHA laws, rules, regulations or best practices. In addition, the contractor shall inspect and survey contractor work areas for potential safety hazards, the results of which will be provided to the COR with corrective action plans as required. The contractor will be subject to safety inspections by the Government.

4.1.5 The contractor will ensure that safety inspections and load testing are performed on all lifting and material handling equipment and/or devices as required. Equipment is required to be stenciled or tagged with load rating and date next periodic safety inspection and load test is due in accordance with Technical Bulletin (TB) 43-0142 and AR 750-1.

4.1.6 The contractor will provide to the COR a copy of its OSHA Form 300, Log of Work- Related Illness and Injuries and OSHA Form 300A Summary of Work-Related Illnesses and Injuries each month showing data for the previous month (e.g., February form reporting January data). When required, the contractor’s submission will contain the OSHA form 301 and the appropriately filled out Abbreviated Ground Accident Report (AGAR).

4.1.7 Occupational health hazards include risks from chemical, biological, radiological, physical, and psychological threats. The contractor will evaluate these risks using standardized risk assessment methodologies. The contractor will develop and implement an appropriate occupational health program consistent with the Defense Safety and Occupational Health Program and in accordance with the detailed instructions and guidance published in DA Pam 40-11 Chapter 5.

4.1.8 The contractor shall prepare and submit a written Occupational Health Hazard Plan and procedure for implementing OSHA standards, NRC, DOT, DoD, Army, Federal, state, and local safety and health requirements to the Government for acceptance in accordance with AR 40-5 and DA Pam 40-11. The contractor’s plan shall fully address the installation hazardous material/waste Spill Prevention, Control and Countermeasure Plan (SPCCP), the HAZCOM and Hazardous Waste Operations and Emergency Response (HAZWOPER) training requirements. Additionally, the contractor shall not construe the requirements of this PWS as making the Government the controlling employer (as defined by the Federal OSHA) at any contractor-operated facility.

5.1 Repair Parts and Materiel Management Tasks

5.1.1 The contractor shall perform Shop Supply services in order to attain materiel required to support the USAG-PTA mission. Tasks include but are not limited to requisitioning, tracking requisition statuses, conducting follow-up actions, receiving supplies, verifying accuracy of shipments, reporting discrepancies, storing and maintaining accountability of CL II, III, and IX items, performing inventories, and issuing supplies. Perform in accordance with AR 750-1, AR 710-2, AR 735-11-2, AR 725-50, DA Pam 710-2-2, AR 740-1, AR 735-5, AR 710-1, AR 710-3, DA Pam 710-7, AR 710-3, Inventory Management; DA Pam 710-2-1, FEDLOG and GCSS-A user’s manual.

5.1.2 The contractor shall use the automated Army supply system currently LIS as the primary means of attaining materiel. Requisition repair parts with a National Stock Number (NSN) through the Army supply system. Repair parts that do not cross reference to an NSN shall be loaded into the LIS catalog. Commercial items that cannot be cross-referenced to an NSN or that are coded local purchase (LP) or that cannot be attained through the Army supply system within required repair timelines, shall be procured through local purchase procedures, by forwarding the request to the COR for GPC purchase, or for purchase by the contractor in accordance with the contractor’s approved purchasing plan with approval from the COR. Parts must then be appropriately applied and entered into the appropriate job or work order in the LIS.

5.1.3 The contractor shall order repair parts in accordance with the following parameters: non-mission capable (NMC), Priority 02 or 03 requisitions for critical base operations maintenance support no later than the next business day after the requirement is identified by qualified technical inspectors.

5.1.4 The contractor shall review canceled or rejected requisitions and reorder if required within three business days.

5.1.5 The contractor shall process (receipt, verify, inventory, move, store, notify of arrival) and store parts within two business days (16 hours) after receipt. The contractor shall notify the Government of any product quality deficiencies or supply discrepancies within the same timeline or whenever identified, whichever comes first.

5.1.6 The contractor shall ensure timely turn-in of recoverable items within its control.

The contractor shall ensure the recoverable items operation is performed in accordance with the requirements of Defense Finance and Accounting Service - Indianapolis (DFASIN) Regulation 37-1, Chapter 13, (GCSS-Army Tracking System), as modified.

5.1.6.1 The contractor shall ensure recoverable parts are prepared for Government turn-in within 180 days of Post Goods Issue (PGI) from the SSA or local vendor. The contractor shall prepare the correct necessary turn-in documentation within 180 days from original issue. Issue credit matches will only be made at the DoD Activity Address Code (DODAAC) level. Failure to properly turn-in items may result in negative contract action to include reimbursement to the Government for lost funds.

5.1.7 The contractor shall ensure that repaired item rejection rates are within established parameters of no more than 3% rejection rate for a first time pass rate minimum of 97% for mechanical repairs and no more than 2% rejection rate for a first time pass rate of 98% for electrical repairs in accordance with AR 750-1, Appendix B-11. The contractor will implement a tracking system that accounts for its re-work separately from re-work that is not caused by the contractor personnel.

5.1.7.1 The contractor shall be responsible for costs associated with any re-work that is due to incomplete, incorrect, or improperly performed maintenance by its personnel. The contractor will implement a tracking system that accounts for its re-work separately from re-work that is not caused by the contractor personnel.

5.1.8 The contractor shall furnish all supplies and materials necessary to meet the requirements of the contract, except those specified as Government Furnished in TD-08 GFE-GFP. Materiel purchased in support of this contract shall be of equal or better quality than the item being replaced for maintenance repair or servicing action. All supplies and materiel shall meet applicable codes or manufacturer’s specification outlined in the OEM or technical manual.

6.1 Other Direct Costs

6.1.1 The Government will provide reimbursement for those items necessary to perform functions or services required by this effort (referred to as other direct costs (ODC), but are not available through the Government supply system or are not available through the supply system in order to meet effort timelines. These ODCs will be limited to normal office supplies, typical cleaning supplies, travel expenses (per JTR), individual protective equipment and supplies required for reimbursement from the Government, mobile communications device fees (subject to KO approval), leased equipment (less passenger cars), or equipment that cannot be acquired through Government supply system. Additionally, services required such as routine drug screening, certification and other conditions of employment will be reimbursable, subject to the direction of the KO. Other items may be reimbursable at the discretion of the KO and COR. All leases, data processing equipment, and durable non-expendable items must have KO approval unless otherwise provided for by the KO. ODCs exclude the following (list not all inclusive): subcontractor labor, security clearance verification costs, employee training (except certain Government required training that is normally provided on the job or in some cases require off site travel for an extended time), any program management costs, pre-employment drug screening, any Class I (food/water), individual comfort items, fringe costs (H&W, Worker’s Comp., etc.) and/or passenger cars.

7.1 Administrative Requirements

7.1.1 Upon notice of external inspections, audits or visits, the contractor shall notify the COR no later than one hour from time of actual notice. If inspectors, auditors or other compliance personnel arrive unannounced, the contractor shall notify the COR immediately.

7.1.2 The Army supply system is the first source of supply for obtaining material (supplies, repair parts); however, commercially sourced material may be required for the contractor to fulfill requirements of this effort due to unavailability or unacceptably long supply system lead times. Therefore, the contractor shall develop and implement an appropriate purchasing plan for acquiring services, equipment, parts, and supplies to satisfy contract requirements. All purchases are subject to funding availability and must have COR approval. For items requisitioned through the Army supply system, the contractor must stay within funding levels by appropriate account processing code as provided by the Government. The contractor’s purchasing plan shall include project specific local purchase procedures. Items purchased locally as National Stock Number (NSN) in lieu of items shall meet the required specifications (military or otherwise).

Commercially obtained parts must be appropriately applied to the applicable work order or cost center. Operating supplies (e.g. bench stock, shop stock) that are not available through the supply system may be purchased commercially. The contractor’s purchasing plan must detail how local / commercial purchases will ensure competition in order to establish a fair and reasonable price for the Government; describe the controls employed to assure applicability to this effort, timeliness, quality and accountability of all procurement efforts; and address the requirements for Government approval for all purchases with the stipulations below.

7.1.3 When purchasing any item outside of the Government supply system that falls under guidelines for ADPE purchases (including fax machines and televisions), the contractor will coordinate with the appropriate Information Management Officer to ensure a Capabilities Request (CAPR) is properly filled out and approved, and that the purchase follows the guidelines and meets minimum configuration standards for Army ADPE purchases to be utilized under the contract. All of the referenced items must be picked up on the installation property book and tracked for proposed equipment density distribution policies and life cycle replacement actions. The purchase action will only be exercised with written approval of the COR, and shall be procured in accordance with AFARS 5139.101.

7.1.4 The contractor shall have a system of internal controls to manage (control, use, preserve, protect, and maintain) Government property in its possession. The system of internal controls shall satisfy the requirements of FAR clause 52.245-1(f), Contractor plans and systems, to include the use of appropriate net-centric electronic applications (i.e. WAWF, iRAPT, IUID Registry, DCMA eTools…etc.) that are required for GFP traceability IAW DFARS clause 252.211-7007, Reporting of Government-Furnished Property, and DoDI 4161.02, Accountability and Management of Government Contract Property.

CDRL PM-07: Property Management System Plan

7.1.5 The contractor shall provide data and information to the Government utilizing Microsoft Office products that will not require further manipulation for printing or reasonably easy reading purposes. For example, documents provided by the contractor shall include appropriate title headers and footers with page numbers, font sizes shall be sufficiently large, charts and spreadsheets will normally be presented with landscape orientation, margins will normally be one inch, paper size must be accurately set as letter or legal, and unnecessary blank pages must be eliminated. All deliverables will be professionally produced, generally free from errors, and must be well written using proper grammar. Documents submitted will be dated, indicate author or point of contact, reflect date information was obtained and source of the information. Submitted spreadsheets must have normal functionality involving analytical features such as sorting, filtering, and pivot tables.

7.1.6 The contractor shall provide specific workload and financial data for government use in planning, programming, budgeting and execution. The accuracy of this data is paramount to proper execution of the required logistics functions on the installation. Each functional area within the task order will be addressed. The contractor shall ensure the Work Breakdown / Burn Rate report is complete and accurate at the time of submission.

CDRL MMD-01: Maintenance Report CDRL ITD-01: Transportation Report CDRL CD-01: Invoice Support Data CDRL CD-02: Burn Rate Report

7.1.7 The contractor shall provide management and technical information such as: onetime reports, Rough Orders of Magnitude (ROMs), quality control data and records, backup documentation, and other information concerning contract performance or workload requested by Government personnel performing official duties including monitoring contract compliance. Additionally, the contractor shall not impede Government personnel, authorized by the COR or contracting officer, to contractor-occupied Government-owned facilities.

7.1.8 The contractor shall ensure that all contractor-generated technical records, reports, files, and other documentation are made available to the contracting officer, COR, and Quality Assurance Evaluators as required. The contractor shall obtain contracting officer approval before releasing or transmitting any information related to this effort. At no time will any Government data be input, stored, generated, or archived to the contractor’s corporate or other off-site offices, to other Government activities or agencies, other contractors, or private parties.

7.1.9 The contractor shall implement policies and procedures that ensure accurate and authorized timekeeping in accordance with DCAA Contract Audit Manual 5-902(b).

1.10.9 The contractor shall obtain Government review and written approval prior to connecting or disconnecting any CFE to or from Government-furnished (GF) communication systems, lines, or equipment.

7.1.10 The contractor may provide additional vehicles or equipment deemed necessary. The contractor shall provide a listing of contractor owned vehicles and equipment that may be used in the performance of this contract to the KO and designated representative for approval. The contractor shall provide an updated listing to the KO or designated representative each time the list is changed. All contractor-owned equipment must be clearly and permanently marked with the name of the contractor’s firm so as to be recognizable from GFE.

CDRL PM-07: Property Management System Plan

7.1.11 The contractor shall remove all contractor-owned vehicles, equipment, tools, supplies, materials etc., from the installation within the first twenty (20) calendar days after completion or termination of this contract. The Government will not be responsible for any contractor-owned property left behind after contract completion or termination. If the contractor does not remove its property from the installation within the stated time, the Government will dispose of the property at contractor’s expense.

7.1.12 The contractor will provide custodial services consistent with commercial practices for any work, break or administrative areas assigned to it, unless otherwise directed by the contracting officer or provided by another servicer. Custodial services will include sweeping, mopping, lavatory cleaning (including walls, stalls, toilets, sinks, showers, mirrors, light fixtures, windows and window screens – all surfaces, fixtures, appliances, receptacles, containers, dispensers), disinfection, and floor buffing / waxing.

Additionally, the contractor will ensure that latrine facilities are properly re-stocked. For latrine facilities, regularly used by the contractor’s customers, it will regularly verify latrine conditions by using a check list for each latrine that will be updated not less than two times per day during normal business hours (once in the AM and once in the afternoon as workload allows). The contractor shall correct deficiencies to the facility (i.e. supplies, cleanliness) within one hour of discovery. Other deficiencies will be correct as identified by the COR.

7.1.13 The contractor shall be evaluated on the performance objectives as identified in the performance requirements summary (PRS). Failure to meet the stated standards could result in a Contract Discrepancy Report (CDR), re-performance of defective work, a negative performance rating or termination.

7.1.14 The contractor shall maintain Government owned records in accordance with AR 25-400-2, Army Records Information Management System (ARIMS). All other records shall be maintained in accordance with requirements set forth in ISO 9001-2015 or most current version.

7.1.15 The contractor shall coordinate with the KO and the installation Government staff to support Quarterly Performance Management Reviews (PMRs) as prescribed in section C of the contract and as outlined in CDRL PM-xx.

CDRL PM-xx: Performance Management Review Report TE 1G-008 PMR Briefing Format.

8.1 Government Furnished Property (GFP)

8.1.1 The contractor shall adhere to FAR 52.245-1 when establishing their Property Management System Plan.

8.1.2 The contractor shall create an internal Property Management system plan.

CDRL PM-07: Property Management System Plan image1.png image2.png