Attachment 0047 MDRS PWS attachment for SBHI (10-31-22).docx

Appendix XX

AFSBn-HAW Schofield Barracks MDRS Performance Work Statement (PWS)

OCTOBER 2022

5.35 Functional Area: MDRS Maintenance, Supply, and Transportation

5.35.1 Background: The Modernization, Displacement and Repair Site (MDRS) is in support of Headquarters, Department of the Army (HQDA) Execution Order (EXORD) 269-20, Implementation of Regionally Aligned Readiness and Modernization Model (ReARMM), 021902Z September 2020. ReARMM is the initiative to enhance the Army's ability to support competition by establishing habitual relationships to specific missions and theaters, creating a predictable environment to enable modernization, and allowing the Army to win in competition and conflict. HQDA EXORD 112-21 provides guidance to ASC to expand MDRS capabilities to additional installations. Reference Annex A to HQDA EXORD 112-21 for detailed MDRS internal and external Standard Operating Procedures.

5.35.2 Mission: MDRS Schofield Barracks has been established to facilitate equipment divestiture in support of Army modernization efforts. All current 980K/All Army Excess (AAE) missions have converted over to MDRS and expanded as detailed below.

5.35.3 Purpose: To provide immediate tactical level property accountability relief and customer funded maintenance as requested in order to (IOT) expedite equipment displacement for redistribution or divestiture Army command (ACOM) internal lateral transfers (off installation); ACOM to ACOM lateral transfers; ACOM to depot, and ACOM to Defense Logistics Agency Disposition Services (DLA DS) turn-ins.

5.35.4 Tasks:

The contractor shall operate the MDRS equipment divestiture site per PWS paragraphs 5.1-5.13 (Maintenance), 5.18 – 5.19 (Property Accountability Augmentation Teams and Retail Supply Services) as well as the specific operational tasks within this appendix. The Contractor shall be required to accomplish all management, supervision and labor associated with scheduling, receiving, inspecting, repairing, storing and preparing equipment for shipment IAW generated Disposition Instructions/Proposed Sourcing Decisions within Decision Support Tool. The MDRS location will have a Contracting Officer Representative (COR), Accountable Officer, and Quality Assurance Specialist appointed to perform the Government inherent functions of accountability of material, contract oversight, and government quality surveillance. IAW with PWS section 1.6 (Quality Program Requirements) Contractor Standard Operating Procedures will be provided to the government as per CDRL PM-05 as well as all other CDRL’s contained in section 1.6 of the PWS now or in the future based upon requirements.

5.35.5 Description of Requirements:

Equipment shall be scheduled for turn-in IAW FORSCOM and Army Sustainment Command directives, EXORDS/OPORDS and any other officially communicated documentation based upon the needs of the government and and/all shifting priorities. Contractor must be able to react to changes in prioritization with no impacts or delays to divestiture. There is an expectation that the contractor shall be able to accept large volumes of turn-ins based upon needs of the government, therefore Contractor should propose a staffing solution that will allow for cross utilization in the event a high volume of equipment is turned in all at once resulting in a surge at MDRS. The contractor shall plan for divesture of any/all of the government associated Line Item Number (LIN’s) currently or proposed to be associated with all FORSCOM and Tennant units assigned to Schofield Barracks.

5.35.5.1 The contractor shall develop and provide the government with a weekly MDRS induction spreadsheet depicting all scheduled and unscheduled appointments. This spreadsheet is cumulative information and shall be updated daily or as appropriate. The spreadsheet shall include such fields, but not limited to: turn-in date; input by; unit’s name; LIN; NSNS; nomenclature; rolling stock (Y/N); serial number; quantity; MDRS pgr doc; incoming PSD; outgoing PSD; storage location; final destination; cost est submission date; FVUA submission date; FVUA expiration date; shipping status; date shipped; MDRS pgi doc; PCFN; TCN. The contractor shall ensure all fields are completely filled out. The weekly report is due by each following Monday or in the case of holidays, then the next working day.

CDRL MDRS-02 MDRS Maintenance Report

5.35.6 MDRS Equipment Buckets. The contractor shall execute the induction, internal MDRS processing and retrograde of equipment in five distinctly different categories called “buckets.” These buckets are unique MDRS categories, which are numbered bucket (1) through bucket (5) as follows:

Bucket (1) Lateral Transfer via AFSBn Inter-Post inter-ACOM Transfer (ACOM to different ACOM off post).

Bucket (2) Lateral Transfer via AFSBn Inter-post/Intra-ACOM (ACOM to same ACOM off post).

Bucket (3) ACOM to Depot retrograde as is complete (turn-in).

Bucket (4) ACOM to DLA-DS turn-in of both rolling and non-rolling stock equipment and material (turn-in).

Bucket (5) Condition Code (CC) “G” turn-ins after 17 days of open vetting without approved 2nd leg PSD directing final equipment standard and destination.

5.35.6.1 Bucket (1) ACOM to ACOM lateral transfers. The contractor shall execute tasks identified below in Para 5.35.6.1.1 and 5.35.6.1.2. The contractor shall be responsible for executing a minimum of 20 each Lateral transfers of rolling stock equipment each calendar month as well as a minimum of 20 each lateral transfers of non-rolling stock in the same time period. The contractor shall adhere to the same maintenance standard for equipment under the same paragraphs listed above.

5.35.6.1.1 The losing unit will either transfer equipment to the MDRS at Technical Manual (TM) 10/20 standard or fund contracted maintenance support through the MDRS to get the equipment to 10/20 standard for lateral transfer.

5.35.6.1.2 If the losing unit does not request and fund contracted maintenance support, lateral transfers require a joint technical inspection between the losing unit and MDRS contractor inspectors, prior to MDRS providing property accountability relief.

5.35.6.1.3 All Component Major Items (CMI) shall be annotated on the required turn-in documents and transferred as part of the major end item per the end-item PSD.

5.35.6.2 Bucket (2) ACOM internal off-installation lateral transfers.

5.35.6.2.1 All CMI shall be annotated on the required turn-in documents and transferred as part of the major end item.

5.35.6.2.2 The maintenance requirements are identical to bucket (1).

5.35.6.3 Bucket (3) ACOM to Depot turn-in.

5.35.6.3.1 The losing unit will transfer ACOM to Depot equipment to the MDRS “As-Is” in accordance with PSD disposition instructions. If not specified, equipment will be turned in with Basic Issue Items (BII) and Components of End Items (COEI) or documented losing unit BII or COEI shortages.

5.35.6.3.2 Bucket (3) Rolling Stock. The contractor shall have 15 working days from MDRS receipt of equipment to place into a “ready to ship” status for all Rolling Stock (RS) CLVII in this bucket. “Ready to Ship” is defined as all documentation and transportation feasibility completed pending transportation funding and shipment. Time is calculated from 24 hours after Post Goods Receipt (PGR) by MDRS Property Book Officer (PBO) to the time packet is presented to the government for shipment. Contractor shall be able to provide a tracking method that will show timelines of each piece of inducted equipment.

5.35.6.3.3 Bucket (3) Non-Rolling Stock. The contractor shall have seven (7) working days from MDRS receipt of equipment to place into a “ready to ship” status for all Non-Rolling Stock (NRS) CL VII in this bucket. Time is calculated from 24 hours after PGR by MDRS PBO to the time packet is presented to the government for shipment. Contractor shall be able to provide a tracking method and a spreadsheet that will show timelines for each piece of inducted equipment.

5.35.6.4 Bucket (4) ACOM to DLA-DS turn-in.

5.35.6.4.1 The losing unit will transfer ACOM to DLA-DS equipment to the MDRS as directed by that equipment’s PSD.

5.35.6.4.2 The contractor shall execute the required demilitarization (DEMIL) and turn-in preparation tasks as identified by the DLA-DS Handbook or the digital disposal service representative. DEMIL of Bucket (4) equipment contract labor is not charged to the losing unit.

5.35.6.4.3 All CMI shall be annotated on the required turn-in documents and transferred as part of the major end item.

5.35.6.4.4 The contractor shall have five working days calculated from 24 hours after PGR by MDRS PBO to turn the equipment into DLA-DS for all non-rolling stock equipment, unless exceptions are approved by the government due to limitations or restrictions outside of their control.

5.35.6.4.5 The contractor shall have ten working days calculated from 24 hours after PGR by MDRS PBO to turn the items into DLA-DS for all rolling stock equipment, unless exceptions are approved by the government due to limitations or restrictions outside of their control.

5.35.6.5 Bucket (5). In addition to the EXORD directed Buckets of 1-4, a category of those items without 2nd LEG PSD’s, referred to as Bucket G shall be processed by the contractor.

5.35.6.5.1 The contractor shall be responsible for processing Condition Code G Rolling Stock items within a 30 day calendar period with the intent of updating bucket determination. All non-rolling stock items shall be processed within a 15 day calendar period. Time is calculated from 24 hours after induction and PGR of the equipment at MDRS.

5.35.6.6 Internal (on-post) lateral transfers are not eligible for MDRS induction and shall be transferred directly between the losing and gaining units without MDRS or contractor involvement. There is no bucket established for this type of local transfer of equipment among commands on the installation.

5.35.6.7 The contractor shall turn-in expendable parts, components of Small Arms Repair Parts (SARP), and Controlled Inventory Item Code (CIIC) to SSA on a monthly basis.

5.35.6.8 The contractor shall be required to accomplish all management, supervision and labor associated with receiving, inspecting, repairing, storing and preparing equipment for shipment per the approved PSD generated disposition instructions or other specified standard to the designated destination for each of the equipment divestiture buckets above for all equipment.

5.35.7 General Description of MDRS Unique Tasks

5.35.7.1 The following unique MDRS tasks are required of the contractor based on the PSD disposition instructions for each piece of equipment. The contractor shall be responsible for following all appropriate regulations for the receipt, storage, maintenance, accountability and divestiture of all equipment within their span of control.

5.35.7.2 The contractor shall execute all pre-inspections of PSD packets for equipment to be turned in at the Schofield Barracks MDRS, as well as manage the scheduling of all turn-in appointments. The contractor shall update the turn-in schedule daily and report any/all changes to the government operations staff.

5.35.7.3 IAW EXORD and bucket category, the contractor shall induct CLVII IAW appropriate regulations, government external Standing Operating Procedures (SOP) and current published business rules, as well as the contractor’s own government approved internal SOP or work instructions.

5.35.7.4 The contractor shall be responsible to inventory and document shortages by bucket and PSD instructions, store, and order CLII/CLIX BII shortages per PSD; inspect the equipment, order required repair parts; repair equipment and when equipment is at the required maintenance standard, coordinate inspection by their internal contractor Quality Control (QC) and government Quality Assurance (QA) Inspectors as required, and finally, obtain release for shipment by the PBO prior to staging for loading and shipment. All equipment required to be maintained at the TM 10/20 standard per the PSD will be subject to potential inspections by government QA in the appropriate equipment documentation.

5.35.7.5 The contractor shall inspect equipment and documentation for adherence with Department of Transportation (DOT) standards for transportation on commercial conveyance, correct any situations where equipment does not comply; equipment is cleared for shipment by contractor QC and government QAs and released for shipment by the PBO; equipment is staged for loading and shipment. Equipment is in the condition as directed by the PSD and DOT compliant for shipment. Equipment standard going to depot is “as is complete” meaning depending on the PSD instructions may or may not go with Basic Issue Items. Missing BII is not placed on order for equipment to be shipped to depot as is.

5.35.7.6 The contractor shall ensure all equipment is safeguarded in a designated storage location and can be promptly located at all times. This includes rolling and non-rolling stock at all MDRS operating locations.

5.35.7.7 The contractor shall inventory and inspect equipment and validate associated documentation; segregate commodities at the Line Item Number (LIN) detail; establish storage locations using existing logistics automation systems or as required by the government. IAW appropriate regulations, contractor shall conduct location survey verifications monthly, ensuring all storage locations are verified annually. Contractor shall conduct internal inventories on a monthly basis, ensuring all equipment is inventoried annually. Contractor shall assist and support the Government monthly sensitive items inventories.

5.35.7.8 When immediate movement to DLA control is delayed; contractor shall update turn-in documentation IAW https://www.dla.mil/DispositionServices/DDSR/TurnIn/ conduct required demilitarization as required; establish turn-in appointments with DLA or the Installation SSA, depending on the commodity, and transport equipment to designated turn-in sites. Determination of what is acceptable scrap shall be coordinated with DLA and sorted by the contractor for DLA disposition decisions.

5.35.8 Maintenance Tasks (ISR 306)

Note: Equipment maintenance related repairs shall not be performed unless there is a non-ASC customer funded Contract Line Item Number (CLIN) on contract with an associated density list of equipment by bucket for 10/20 repair (Bucket 1 and 2) and as required for each individual equipment’s transportation feasibility inspection to meet DOT standards for turn-in to Depot and/or DLA DS.

5.35.8.1 The contractor shall manage MDRS maintenance operations as a source of repair using the full range of maintenance management tools in the Army system of record for maintenance, Global Combat Support System-Army (GCSS-A), to track the current status of all open and closed work orders when accepted by the Government QA.

5.35.8.2 The contractor shall provide day-to-day maintenance support to MDRS mission including, but not limited to: coordinating/synchronizing and executing daily and weekly maintenance mission requirements and maintenance functional area reporting based on schedule of unit turn-in workload, work orders, and timelines for processing the different buckets through the maintenance cycles.

5.35.8.3 The contractor shall update GCSS-A work order status.

5.35.8.4 The contractor shall ensure inspectors and technicians have the correct skillsets and use the correct procedures to accurately identify the cause of malfunctions on all types of MSI equipment to be inspected, repaired, and prepared for shipment. This includes, but is not limited to: tactical vehicles, Ground Support Equipment (GSE), tracked vehicles, electronic equipment and weapons.

5.35.8.5 The contractor shall review equipment PSDs to avoid expending customer funding unnecessarily. The contractor shall only expend labor and material needed to inspect and prepare equipment to the specified maintenance standard on the PSD.

5.35.8.6 The contractor shall ensure all government owned shop tools and equipment are accounted for, those requiring inspection are properly marked, and records are kept and up to date on required testing.

5.35.8.7 The contractor shall operate a robust Quality Control (QC) program to conduct initial, in-process and final inspection of equipment during the maintenance cycle. All inspectors shall document their inspections in GCSS-A. Inspectors shall perform their inspections using the equipment TMs and other technical references cited in the TMs and other government references. Complete inspections of equipment employ the TMs, Ground Precautionary Messages (GPM), Modification Work Order (MWO) status, Safety Of Use Messages (SOUM) and other message traffic found in the Maintenance Management Information System (MMIS) application of the Army Enterprise Portal (AESIP). The contractor QC system inspectors are responsible for the completed equipment to be presented to the government QA upon request for inspection prior to ready to ship or retrograde per the PSD for the equipment. Any inspection of equipment resulting in rejection of equipment by the government QA shall be entered into GCSS-A as a rejection for rework by the contractor and placed in GCSS-A work order status “8.”

5.35.8.8 The contractor shall perform final Road Testing of all rolling stock, load testing of all lifting equipment and functional load testing of all power generation equipment when the TM 10/20 standard is specified on the PSD. Upon request, Government QA personnel will verify all equipment to be lateral transferred have documentation showing these tests were conducted by the contractor; the government reserves the right to test any equipment prior to lateral transfer and prior to release by the PBO for shipment.

5.35.9 Demil (ASC funded)

5.35.9.1 Perform demilitarization of equipment. DLA disposition instructions found in the following link https://www.dla.mil/DispositionServices/DDSR/TurnIn/

5.35.10 Retail Supply (ISR 301)

5.35.10.1 The contractor shall ensure inducted equipment packets are provided to the MDRS PBO.

5.58.10.2 The contractor shall manage and account for inventory of all commodities of Army equipment: receive supplies, establish storage racking and bin configuration both physically and within GCSS-Army.

5.35.10.3 The contractor shall ensure total visibility of all stocks in the system of record in Global Combat Service Support- Army (GCSS-A).

5.35.10.4 The contractor shall arrange and take routine inventory of stored materials, examine stored materials routinely and report deterioration and damage, remove material from storage and prepare it for movement to 2nd leg PSD location.

5.35.10.5 Upon Maintenance work order completion for all equipment categories, validate equipment is prepared and ready for shipment. Obtain appropriate dimensions and weights, monitor status of all funding/approvals, and prepare all documentation for property accountability relief. Requirement is for contractor QC certified before transferring to PBO.

5.35.10.6 The contractor shall ensure equipment being moved off of installation is staged and ready to be uploaded onto commercial transportation. The contractor shall validate the correct piece of equipment prior to departure and meets DOT standards. Requirement is for contractor QC certified before all movements.

5.35.10.7 The contractor shall operate GSA and MDRS tactical vehicles IOT transport materials, merchandise, equipment, or workers between the various mission sites and locations in support of mission requirements. Typical daily transportation the contractor shall perform include:

5.35.10.8.1 Daily yard movement of vehicles in and out of Induction.

5.35.10.8.2 Parking and recording of location of rolling stock upon induction by Supply on a daily basis.

5.35.10.8.3 Rolling Stock turn in per appointment on a daily basis.

5.35.10.8.4 Prepare Turn-in of CLII/CLVII and CLIX to ISSA.

5.35.10.8.5 Updating planograms of storage locations by site as changes occur.

5.35.10.6. The contractor shall be responsible for the completeness of the final packet turned-in to the government PBO for property relief of accountability for all inducted non-expendable equipment.

5.35.10.7 The contractor shall be responsible for requesting updated PSD disposition instructions if the Bucket (1) or (2) equipment is deemed Not Repairable This Station (NRTS) by the contractor QC inspector and confirmed by the government QA, exceeds Maintenance Expenditure Limit (MEL), or is on the published Mandatory Divestiture Listing (MDL). The contractor shall upload technical inspection and other supporting documents into DST and request new disposition instructions.

5.35.11 Asset Management (ISR 302)

5.35.11.1 The contractor shall induct, inventory and receive both non-expendable materiel and expendable material at the MDRS.

5.35.11.2 The contractor shall track accountability of all equipment until PSD directed disposition instructions for said piece of equipment is executed and equipment is dropped from the government property records. Additionally, IAW appropriate regulations, contractor shall be responsible for ordering, receiving, inventorying, storing and issue of expendable supplies used in support of the MDRS operations. MDRS operations oversight will be performed by the government for expenditure of funds.

5.35.11.3 The contractor shall verify materiel (or equipment) against receiving documents, note and report discrepancies and obvious damage beyond fair wear and tear, inventory BII and COEI, and route materials to prescribed storage locations.

5.35.11.4 Provide the management oversight of the Supply Division day to day operations and works closely with the government PBO in accounting for all equipment inducted into MDRS.

5.35.12 Transportation Tasks (ISR 307):

5.35.12.1 Coordinate requests for commercial transportation for outbound only (off installation) with the government transportation team at MDRS or the AFSBn-Schofield Barracks Installation Transportation Office (ITO) section.

5.35.12.2 The contractor shall ensure all equipment to be shipped via commercial transportation meets the standards for commercial movement and is staged and safely loaded on commercial transportation conveyance.

5.35.12.3 The contractor shall ensure sensitive items being shipped are equipped with Radio Frequency Identification (RFID) Tags in order to track/monitor shipments until it reaches its final destination.

5.35.13 Security Surveillance

5.35.13.1 The MDRS has no authority to physically detain an individual rather they would report to the government Operations Officer or government Site Lead any unauthorized entries into the MDRS area for the post installation security to take action.

5.35.13.2 Responsibilities include:

5.35.13.3.1 Help visitors and customers by answering questions and providing directions.

5.35.13.3.2 Log entry and exit times for all MDRS customers. The contractor shall provide a weekly sign-in/sign-out sheet of all customer turn-ins/packet review to MDRS.

CDRL MDRS-02 MDRS Weekly Turn-in/Packet Review Sign-in/ Sign-out Roster.

5.35.13.3.3 Observe and report security or emergency situations to the government Operations Officer or government Site Lead for handling. If the aforementioned government POCs are not available report to the government Readiness Officer.

5.35.13.3.4 Enforces regulations and procedures related to security and safety (not by physical means).