ATTACH01_SOW_MechElec_Rev02_08112023.pdf

UHHZ230077 INDEX OF SPECIFICATIONS

INDEX OF SPECIFICATIONS

DATE: 14 August 2023

Mechanical/Electrical II IDIQ Contract

NUMBER TITLE PAGES

Division 01 – ROBINS AFB – General Requirements

01011

01020

Summary of Work 01011-1 thru 01011-45

(Design-build) Construction Design Performance Requirements 01020-1 thru 01020-28

Appendix A - Fire Protection and Life Safety Analysis 1 thru 3

01030 (Design-build) Design after Award 01030-1 thru 01030-14

01040 Site Requirements 01040-1 thru 01040-17

01042 Airfield Construction Hazard Marking 01042-1 thru 01042-2

01300 Submittals and Contractor-Furnished Items 01300-1 thru 01300-9

01310 CADD As-Built Drawings 01310-1 thru 01310-5

01501 Temporary Services for Contractor 01501-1 thru 01501-5

01502 Temporary Utilities and Services for Continued Occupancy 01502-1 thru 01502-2

01540 Green Procurement 01540-1 thru 01540-12

Attachment 2 No. of pages = 1

OR

Attachment 3 No. of pages = 1

Attachment 7 No. of pages = 2

01560 Environmental Requirements 01560-1 thru 01560-39

01580 Safety Requirements 01580-1 thru 01580-6

01600 Product Requirements 01600-1 thru 01600-3

01650 Phasing 01650-1 thru 01650-3

01700 Execution Requirements 01700-1 thru 01700-6

01730 Operations and Maintenance Data 01730-1 thru 01730-6

*For all other construction Division requirements, refer to applicable United Facilities Guide

Specifications (UFGS) or relevant code, guideline, policy, or standard listed herein.

TOTAL NUMBER OF PAGES (Including Index) = ___________

<<<<< END OF INDEX >>>>>

Summary of Work 01 11 00 - 1

SECTION 01 11 00

SUMMARY OF WORK

1. PART 1 – GENERAL

1.1 SUMMARY

Description: The Mechanical/Electrical (MECH/ELEC) is an indefinite delivery-indefinite quantity

(IDIQ) contract whose requirements will be competed among a pool of multiple awardees. Work will be defined in individual Task Orders (TOs) and may consist of disciplines of mechanical, electrical, and ancillary general construction categories. It may include design services for mechanical and electrical construction including repair, modifications, and renovations of existing facilities and systems. Work may include but is not limited to: maintenance, repair, and alteration of mechanical, electrical and electrical sub-systems, demolition, asbestos remediation, HVAC repairs/renovations/upgrades, HVAC DDC controls, hot water/chilled water/steam underground distribution, fuel distribution systems (underground lines and tanks), gas/electric/oil-fired boiler repairs/replacement, primary and secondary electrical, electrical repair/upgrades, generators repairs/replacements, airfield/interior/exterior lighting repair/renovations/upgrades, lightning protection systems, fire suppression, and fire alarm/mass notification system repairs/renovations/upgrades. The contractor will furnish all design, labor, equipment, material, manufactured articles, transportation, supervision, and all else necessary to accomplish the design and/or repair/construction of each Task Order written under this MECH/ELEC IDIQ contract for all work that is defined for each project. Work will be accomplished at Robins AFB, GA. Task Orders will be completed as required per MECH/ELEC IDIQ specifications, referenced documents, and as identified on any attached Task Order project documents as applicable.

1.2 LOCATION: The project sites are located at Robins AFB, Georgia.

1.2.1 Robins Air Force Base (RAFB) is located approximately twenty-five (25) miles south of

Macon, GA along the eastern border of State Route 247. The specific project location on RAFB will be indicated in the individual TOs.

1.3 Definitions:

1.3.1.1 Contracting Officer (CO): The Contracting Officer refers to a person with the authority to enter into, administer, change and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the

Contracting Officer acting within the limits of their authority as delegated by the Contracting

Officer.

1.3.1.2 Contracting Officer’s Technical Representative (COTR): The 78th Civil Engineer or his authorized representative is designated as the COTR (Construction Manager), for the purpose of technical surveillance and evaluation of the work performed under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract.

1.3.1.3 Contract Clauses: Where Special Clauses or General Provisions are referred to in the specifications, reference should be to Contract Clauses.

Summary of Work 01 11 00 - 2

1.3.1.4 Task Order (TO): An order placed against an established contract, which may contain the general requirements and parameters of a proposed project. Included with the TO may be a

Statement of Work or Statement of Objectives that define specific technical requirements for the project. May also include information such as budget limitations, design certifications and drawings required to be prepared by the contractor.

1.3.1.5 Statement of Work (SOW): Written descriptions documenting work required by each

Government TO. May be provided by the Government or prepared by the Contractor, depending on the individual TO. Included in the SOW are the specific technical requirements for the project.

1.4 DESCRIPTION OF WORK

1.4.1 SCOPE OF WORK: The scope will include the following descriptions.

1.4.1.1 The scope of work for each project will include all requirements defined herein as well as all work identified in the subject TOs.

1.4.1.2 The MECH/ELEC IDIQ contract will be utilized to execute a broad range of maintenance, repair, and minor construction projects on real property at sites noted in paragraph

1.2 “Locations”. These projects may include critical areas of performance such as fire alarms and mass notification, low-medium voltage electrical distribution, fire suppression, steam distribution, HVAC, plumbing, and direct digital controls. Other examples that may be included, but are not limited to demolition, site work, excavation, fuel distribution systems (underground lines and tanks), gas/electric/oil-fired boilers, generators, lighting repair, lightning protection, asbestos abatement, lead-based paint abatement, painting, gypsum board work, and other specialty work.

Projects may also include Engineering design work of varying levels of complexity. The types of work include, but are not limited to the following:

• Fire Alarm and Mass Notification projects may include but are not limited to providing and installing fire alarm detection systems including control panels, devices, conduit, wire and other appurtenances associated with fire alarm systems.

• Low and Medium-Voltage Distribution projects may include but are not limited to design and/ or installation of all types 600 volts and less low voltage systems to 12.47kV medium voltage electrical systems while complying with recognized industry safety standards.

• Steam Distribution projects may include but are not limited to design and/or installation of class A and HDPE jacketed steam distribution piping systems.

• HVAC projects may include but are not limited to replacing, providing and installing new air handlers, package units, duct work, chillers, pumps, condensers, chilled water, hot water and gas piping, and boilers.

• Direct Digital Controls projects work may include but is not limited to installing high-speed, peer-to-peer network of DDC controllers and web-based operator interfaces for use in conjunction with lighting control, HVAC, and other building automation technology.

• Plumbing projects work may include renovation projects including design and construction for ADA compliance as well as architectural components. Work may include replacing water heaters, plumbing fixtures, supply and drainage piping, gas piping, pumps, valves, grease and oil traps, and drains.

Summary of Work 01 11 00 - 3

• Less critical work included in this scope shall include commercial/residential electrical lighting and wiring repair. Electrical repair/replacement work required to power residential

HVAC and plumbing equipment such as water heaters, fan coil units, exhaust fans, package heat pumps and cooling only units, split systems, and appliances. Installation of electrical receptacles would be another example of non-critical work.

• Fuel distribution systems (underground lines and tanks)

• Lightning protection systems

• Generators

• Fire suppression

1.4.1.2.1 The contractor's team shall be prepared to support any sustainment (maintain), restoration

(repair), and modernization (construct) of facilities and infrastructure. The following are examples of projects also included but not limited to in this effort:

• Electrical - Residential lighting and wiring repair. Electrical repair/replacement work required to power residential HVAC and plumbing equipment such as water heaters, fan coil units, exhaust fans, package heat pumps and cooling only units, split systems, and appliances.

Installation of electrical receptacles would be another example of non-critical work.

• Steam Distribution - excavation and backfilling, landscaping (seeding, laying sod, mowing)

• HVAC - Repair/Replace all sizes of heating, cooling and ventilation systems including residential, commercial, and industrial systems. Examples: window or wall mounted systems, air conditioning units, split systems, package rooftop units, small and large ducted systems, exhaust fan systems, boilers, chillers, etc.

• Other examples of work that may be required include, but are not limited to painting, carpeting, sheetrock walls, ceilings, concrete, structural repair work, and site clean-up.

1.4.1.3 The Government reserves the right to utilize the same process in awarding the original

MECH/ELEC contracts to make additional awards to fulfill the above intended number of contracts. Subsequent contracts will include performance periods concurrent with the original awarded MECH/ELEC contracts.

1.3.1 PROGRAM OVERVIEW:

1.3.1.2 MINIMUM/MAXIMUM CONTRACT AMOUNTS: The only work authorized under the MECH/ELEC is as described in individual Task Orders (TOs). A minimum of

$5,000.00 is guaranteed for each IDIQ contract awarded. Individual TOs will normally have an estimated range in magnitude from $50,000.00 to $500,000.00. The Government makes no representation as to the number of TOs or actual amount of work to be ordered in excess of the minimum guarantees specified herein. The aggregate amount of the MECH/ELEC program, inclusive of all awarded MECH/ELEC contracts will not exceed $95,000,000.00.

1.3.1.3 COMMENCEMENT OF WORK: No work under this contract will commence until such time as the Contracting Officer issues a written TO and a Notice to Proceed (NTP) under the TO as described in the paragraph 1.8 “Performance Periods & Notice(s) to Proceed.” The

Contracting Officer reserves the right to determine the issue date of any NTP.

1.3.1.4 TASK ORDER PERFORMANCE PERIOD: FAR 52.211-10, Commencement, Prosecution, and Completion of Work will be incorporated into each TO identifying the construction schedule. The Government reserves the right to negotiate a performance period

Summary of Work 01 11 00 - 4 or impose a performance period for each TO.

1.3.1.5 PERFORMANCE EVALUATIONS: At the conclusion of each Task Order, as well as annually, the COTR will complete a contractor performance evaluation and input into

Contractor Performance Assessment Reporting System (CPARS). The evaluations will consider all aspects of the contractor’s performance on all issued TOs. Furthermore, performance evaluations may be completed at any time the Contractor’s performance is considered less than satisfactory. Contractors will be provided an opportunity to provide input into the evaluation.

The performance evaluations may have an impact on the award of future TOs.

1.3.1.6 TASK ORDER ISSUANCE PROCEDURES

1.3.1.6.1 The individual TOs will be placed in a sequential numbering system, which relate back to the contractor’s basic MECH/ELEC contract.

1.3.1.6.2 The Government will not be obligated to reimburse the contractor for work performed, items delivered, or any costs incurred, nor will the contractor be obligated to perform, deliver, or otherwise incur costs except as authorized by duly executed TOs.

1.3.1.6.3 TOs will be firm fixed price and clearly define the specific services to be performed or the performance desired. Each TO is subject to the terms and conditions of the MECH/ELEC contract. In the event of a conflict between the TO and the MECH/ELEC contract, the TO will take precedence.

1.3.1.6.4 Request for Order Proposal (RFOP) projects may be non-complex performance oriented tasks or may be complex construction requiring design for the construction. For more information regarding RFOPs, see paragraph “Proposal Preparation.”

1.3.2 PROPOSAL PREPARATION: An RFOP issued under this contract will, except in rare cases, be issued to all contractors and will, at a minimum, include a SOW defining the project requirements. The TO will ultimately require the contractor to produce a design or no design depending on the level of design already available and provided to the contractor with the SOW.

The RFOP will, except in rare cases, consist of one of the following:

▪ Construction consists of a Statement of Work with a full A-E design package or

Government design package; the contractor will be required to provide only a bid package and, if awarded, will commence construction in accordance with the TO and basic contract.

▪ Design/Construction - It is anticipated that some projects may consist of a

Statement of Objectives with some design requirements in the package; the contractor will be required to provide a flowable work plan narrative and bid, and if awarded, will complete the design requirements in accordance with the TO and basic contract prior to commencing construction.

1.3.2.2 Cost proposals for RFOPs will include a bid schedule and a construction breakdown of work to be accomplished showing individual specification divisions, major work element line items under each division, a written flowable work plan narrative authored in sequence that includes all elements (e.g., material and labor) required for each TO and an overall total price on

Summary of Work 01 11 00 - 5 an AF Form 3052. Individual line-item prices beyond major elements are not required. The construction breakdown of work categories for AF Form 3052 shall match the Unified Facilities

Guide Specifications (UFGS) (www.wbdg.org) forty-eight division format. The flowable work plan narrative shall demonstrate thorough understanding of the work to be performed by communicating the construction plan, relevant steps (in order), project phasing, (if required), and any other pertinent details required to accomplish the objective(s) in the TO.

1.3.2.3 In addition, the RFOP may include, but is not limited to, the following as applicable, based on the level of design required:

▪ Any available as-built drawings, specifications, or design requirements

▪ Timeframes for preparing the proposal, completing design work, and completing construction and closeout.

▪ Submittal requirements

1.3.3 PROPOSAL EVALUATION CRITERIA: Proposals received in the RFOP format will be evaluated based on compliance with the RFOP requirements and the proposed price. The

RFOP will indicate the minimum requirements that must be met for a proposal to be considered technically acceptable. Evaluations will be conducted on a Lowest Price Technically Acceptable

(LPTA) or Performance/Price Trade-Off (PPT) basis. The type of evaluation criteria will normally relate to the complexity of the requirement but will be at the sole discretion of the Contracting

Officer. Factors utilized in a Tradeoff Process are at the discretion of the Government but may include the following:

▪ Past performance – TO performance or prior performance on other contracts

▪ Quality of deliverables

▪ Ability to meet schedule requirements

▪ Relevant experience

▪ Cost control

▪ Potential impact on other orders placed with the contractor

▪ Current workload

▪ Contractor’s technical understanding of the work (i.e., work plan narrative)

▪ Most efficient and effective plan to accomplish the work

▪ Safety/Accident Prevention Plan

▪ Rationale for proposed materials, types, and quantities

▪ Sustainable design features

1.3.4 DISCUSSIONS: The Government reserves the right to enter discussions with responsive contractors (those submitting technically acceptable proposals) for the purpose of requesting minor revisions to the proposals.

1.4 TESTING: Quality control testing is the responsibility of the Contractor and will be performed by an independent commercial testing laboratory. The type and amount of testing is stated in the applicable specifications; the cost of the testing will be incorporated in the bid price for each applicable line item. The government reserves the right to conduct quality assurance testing.

1.5 SITE VISIT: Contractors are urged to attend any site visits that will be scheduled by Base Contracting, as identified on RFOPs. (See Contract FAR Clauses 52.236-2, Differing http://www.wbdg.org/

Summary of Work 01 11 00 - 6

Site Conditions, and 52.236-3, Site Investigation and Conditions Affecting the Work).

1.6 SINGLE, PRIME CONTRACT: The work specified in individual TOs will be constructed under a single, prime contract.

1.7 OCCUPANCY: This contract includes work in multiple use type facilities.

They may or may not be occupied when work is in progress. All work in occupied facilities must be coordinated through the CO and/or the COR to minimize interruption of service. It shall be the Contractor’s responsibility to take whatever measures are necessary to assure the protection of occupant’s assets, furnishings, equipment, etc., IAW

EM 385-1-1 and NFPA 241, and to perform the work so as to cause minimal disruption of ongoing activities in occupied areas. Any temporary construction (example: dust partitions) shall be subject to prior approval of the CE representative or the CO and comply with EM 385-1-1 and NFPA 241. If required, these items shall be covered in the initial contractor’s proposal. It shall be the Government’s discretion to determine this requirement and it shall be the contractor’s responsibility to verify the requirement prior to submitting proposal.

1.8 PERFORMANCE PERIODS & NOTICE(S) TO PROCEED: The MECH/ELEC II

IDIQ contract will be one five-year period. Specific periods of performance will be identified in each TO and accompanying RFOP.

1.8.1 At the Task Order level, there will be up to two NTP’s issued. The performance times for each project will be defined in each TO. At the beginning of a project, after proof of bonding has been submitted on AF Form 3000 and approved, the Contracting Officer will issue a Notice to Proceed (NTP) for design. At this time, the Contractor can perform design, as required, initial material tests, get submittals approved using AF Form 66, and mobilize equipment.

1.8.2 The performance period for the construction portion of a TO starts after receipt of the

Notice to Proceed for Construction. The performance times for each project will be defined in each TO. At the beginning of the construction performance window, and if all necessary submittals have been approved by the Contracting Officer, the Contracting Officer will initiate

Notice to Proceed (NTP) to allow actual construction work to begin. This period of performance for construction includes, but is not limited to, completion of project, all punch-list items, final clean-up, review and acceptance of all deliverables (As-built drawings, O&M manuals, warranties, etc.). The Government review time for as-built drawings, manuals and warranties is included in the performance period and specific timeframes will be listed in the TO. After as-built drawings are approved, the Government has 14 calendar days to return red-line drawings.

1.9 CODES & STANDARDS: All design and construction must be in compliance with the most recent versions of the following:

▪ International Building Code (IBC), current edition

▪ International Plumbing Code (IPC), current edition

▪ International Mechanical Code (IMC), current edition

▪ National Electrical Code (NEC), current edition

▪ Robins AFB Base Facility Standards, current can be found at:

(https://www.robins.af.mil/Portals/59/documents/CE/Robins%20BFS%202022.pdf?v er=8ByYkEp2y_1QOTfYVPn-_Q%3d%3d) https://www.robins.af.mil/Portals/59/documents/CE/Robins%20BFS%202022.pdf?ver=8ByYkEp2y_1QOTfYVPn-_Q%3d%3d https://www.robins.af.mil/Portals/59/documents/CE/Robins%20BFS%202022.pdf?ver=8ByYkEp2y_1QOTfYVPn-_Q%3d%3d

Summary of Work 01 11 00 - 7

▪ AE Procedural Guide

▪ NFPA 70 National Electrical Code, current edition

▪ NFPA 70E National Electric Safety Code, current edition

▪ NFPA 72 National Fire Alarm Code, current edition

▪ NFPA 85 Boiler and Combustion Systems Hazard Code

▪ NFPA 90A Installation of Air-Conditioning and Ventilating Systems

▪ NFPA 91 Exhaust Systems for Air Conveying of Vapors, Gases, Mists and Non-combustible Particulate Solids

▪ NFPA 96 Ventilation Control and Fire Protection of Commercial Cooking Operations

▪ NFPA 54 National Fuel Gas Code, current edition

▪ NFPA 101 Life Safety Code, current edition

▪ NFPA 1 Uniform Fire Code, current edition

▪ ASHRAE Handbooks – Fundamentals and Systems and Equipment Volumes

▪ ASHRAE Standard 62

▪ SMACNA Duct Construction Standards

▪ EM 385-1-1 US Army Corps of Engineers Safety Manual, current edition

▪ Robins Air Force Base Instructions (RAFBI)

▪ American Society of Testing and Materials (ASTM) Standards

▪ American National Standards Institute (ANSI) Standards

▪ ADA Accessibility Guidelines (ADAAG)

▪ National Fire Protection Association (NFPA) codes and standards

▪ American Society of Heating, Refrigerating and Air-Conditioning Engineers

(ASHRAE) codes and standards

▪ Department of Defense Unified Facilities Criteria (UFC) (http://www.wbdg.org/)

▪ United States Air Force Criteria (http://www.wbdg.org/)

▪ Unified Facilities Guide Specifications (http://www.wbdg.org/)

▪ ICD-705 “Technical Specification for Construction and Management of

Sensitive Compartmented Information Facilities (SCIF), Version 1.5”, dated 13 March 2020

▪ Executive Orders (E.O.)

▪ Code of Federal Regulations (CFR)

▪ Occupational Safety and Health Administration (OSHA)

▪ US Environmental Protection Agency (EPA)

▪ Georgia Environmental Protection Division (GAEPD)

▪ Department of Defense Instructions (DODI)

▪ Department of Defense Directives (DODD)

▪ Sheet Metal & Air Conditioning Contractors’ National Association (SMACNA)

▪ National Roofing Contractors Association (NRCA)

▪ American Society for Testing and Materials (ASTM): ASTM C840-16 Standard

Specification for Application and Finishing of Gypsum Board

▪ Drywall Finishing Council Incorporated (DWFC): Method for Inspecting Interior

Joint Treated Gypsum Panel Surfaces, Recommended Levels of Paint Finish over

Gypsum Board, and Recommended Surface Treatment for Finishing Gypsum Board to Attain a Level 5 Finish

▪ Gypsum Association (GA): GA-214-15: Recommended Levels of Gypsum Board

Finish and GA-216-13: Application and Finishing of Gypsum Panel Products

▪ Painting and Decorating Contractors of America (PDCA): PDCA P1-09 Touch-Up

Painting and Damage Repair: Financial Responsibility and Definition of a Properly

Painted Surface http://www.wbdg.org/

Summary of Work 01 11 00 - 8

▪ United States Gypsum Company (USG): The Gypsum Construction Handbook, Sixth Edition, Data Sheet J2010/11-10 Finishing and Decorating Gypsum Panels, Data Sheet J564/8-03 Finishing and Decorating Gypsum Panels: Critical Light

Conditions, Brochure SA-920/7-07 Plaster Systems, and White Paper WB2625/2012

Wallboard Finished Appearance Expectations Best Practices

Any discrepancies between code or standards provisions and the contract documents will immediately be brought to the Contracting Officer’s attention, and the more stringent requirements will always apply unless otherwise directed. Contractor will comply with and implement all applicable design goals, technical constraints, considerations, and policies stated in the Robins Base Facility Standards current as of solicitation. Contractors will be responsible for obtaining any copies of all items referenced in this paragraph. The most current versions of

UFGS, UFCs, AFPAM, AFI, AFH and ETLs can be found at http://www.wbdg.org/ccb/ccb.php.

1.9.1 WORKING HOURS: Standard construction working hours are from 7:30 a.m. to 4:30 p.m. Monday through Friday excluding Federal Holidays and the day after Thanksgiving.

Contractor requested deviations to this schedule will only be considered if it is in the best interest of the government as determined by the Contracting Officer. If the Contractor desires to work other than 7:30 am to 4:30 pm, Monday through Friday, he must submit to the Contracting Officer a work schedule at least five (5) working days prior to the start of the requested times. The schedule will note the activities planned, the planned hours of work, and the reason for the adjusted or additional hours so that the construction inspectors can plan their work schedule. Some projects may require work outside of standard working hours and will be specified in the TO. Phasing of projects to allow for mission operations may also be required and identified in the TO.

1.9.2 Holidays: The contractor is not required to work on the following days without written approval: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving

Day, and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday. Permission to work on holidays shall be requested in writing a minimum of 5 days prior to when the alternate work hours are desired. The Government reserves the right to deny the contractor’s request.

1.10 AIR FORCE BASE ENTRY, REGULATIONS, & RESTRICTIONS

1.10.1 Robins Air Force Base Entry

1.11.1.1 Contractor Access: Reference contract clause AFFARS 5352.242-9000, Contractor Access to Air Force Installations, for details on obtaining base access passes for contractor personnel.

1.11.1.2 Enhanced Security Measures: During elevated force protection levels there may be increased security and more restricted access to Robins AFB.

1.11.2 Conformance with Regulations/Directives: The Contractor will conform to base regulations and directives pertaining to security, safety, traffic, fire and personnel clearances, insofar as they pertain to the Contractor's activities as directed by the Contracting Officer.

Contractor employees and visitors are subject to the same restrictions as government personnel.

http://www.wbdg.org/ccb/ccb.php

Summary of Work 01 11 00 - 9

Some of these are noted in the following paragraphs.

1.11.2.1 Smoking: Smoking is permitted in designated, outside smoking areas only. No smoking will be allowed within any base facility or construction site except in designated, outside smoking areas.

1.11.2.2 Seatbelts: The use of seatbelts by all vehicle operators and passengers is mandatory on all Air Force installations and in the state of Georgia. On Air Force installations, vehicle operators and passengers not wearing their seatbelt will be issued a traffic citation and may lose on-base driving privileges.

1.11.2.3 Firearms/Illegal Drugs: No firearms or illegal drugs are allowed to be brought onto Air Force Installations. By accepting a vehicle pass, each person gives their consent to a search of their vehicle while it is entering, while on or leaving Air Force installations.

1.11.2.4 Speed Limit: Unless otherwise posted, the speed limit on base is 35 MPH. In base housing areas and the flightline it is 15 MPH.

1.11.2.5 Cell Phones: Use of cell phones while driving on an Air Force installation is prohibited unless utilizing hands-free device.

1.11.2.6 Parking: Contractor vehicles and equipment will be parked in common parking areas or as otherwise approved in writing by the Contracting Officer.

1.11.3 Additional Information: The following procedures and requirements for construction contractors requiring access, if followed, will assist in reducing delays in gaining access to work areas.

1.11.3.1 At Robins AFB, construction contractors may access the base through the Main

(Watson) Gate, Green Street Gate, and Russell Parkway Gate. However, all commercial vehicles and Contractor’s vehicles larger than pickup trucks will be required to access the base through the

Gate 4 only (commercial truck gate); located off of Highway 247.

1.11.3.2 Upon arrival at a gate, all vehicle occupants will be required to show identification.

A pictured identification such as a driver’s license will be required. The person will be required to identify himself/herself and the firm he/she works for. This information will be verified against the Entry Authority List (EAL). Once verified, the person may then proceed to obtain their long-term pass.

1.11.3.3 Personnel cannot show up at the gate without prior notification for access and expect to gain access. Verbal access cannot be provided.

1.11.3.4 Each employee and his or her vehicle may be subjected to search before entry. Each employee will be expected to comply with all directions provided by security personnel at the access gates. Failure to comply with directions provided by security personnel will result in access being denied. Before attempting access, ensure there are no weapons or other prohibited items in the vehicle as they will be confiscated if found. Security of Air Force installations is critical and full cooperation is required.

Summary of Work 01 11 00 - 10

1.11.3.5 Once access to the base has been granted, each contractor employee will be expected to proceed to the work site and not go to other facilities except in the performance of their work. Dining Facilities, banks, ATM’s, Contracting Office in Bldg. 255, CE Offices in

Bldgs. 280, 1555, Environmental Office Bldg 359, and Fire Dept. Bldg 377 will be acceptable for the Contractor to access. Access to the flightline can only be allowed through additional authorizations and completion of Flightline Drivers’ Training class and AF Form 2586.

1.11.3.6 Expect some delays in gaining access to the base, especially between the hours of

6:30 AM to 8:00 AM due to heavy traffic.

1.11.3.7 Gate hours are subject to change at any time due to military activities. Contractor will be responsible for coordinating with the Contracting Officer’s Technical Representative

(COTR) for base access.

1.11.4 Unauthorized Activity: The contractor will inform all personnel working under his/her jurisdiction (including subcontractor and supplier personnel) that access to areas outside of the immediate work area (excluding cafeterias and restrooms near the work site, direct haul and access routes, Contracting and Civil Engineering offices, and points of supply and storage) is prohibited. Circulation of said personnel will be limited to official business only. Persons engaged in unauthorized reconnaissance of other contractor or government activity will be referred to the

Contracting Officer for disposition. Infractions involving possible compromise of national security will be turned over to the FBI for disposition.

1.11.5 FAA Notification: Contractor will submit FAA Form 7460-1 to the FAA via https://oeaaa.faa.gov/oeaaa/external/portal.jsp for all new construction, work on the exterior of existing facilities, and all crane usage. Contractor will follow any and all requirements dictated by the FAA and/or Robins AFB Airfield Operations personnel in response to the FAA Form

7460-1 submittal.

1.11.6 AIRFIELD CONTROLLED AREA RESTRICTIONS:

1.11.6.1 The airfield controlled area is defined as all the areas on and adjacent to airfield features, within a flightline perimeter fence, the flightline side of facilities, or as otherwise defined in specific project documents.

1.11.6.2 CONTROLLED AREA ESCORTS (FLIGHTLINE): The Contractor will provide his own escorts with appropriate security clearance & badges required for work in controlled areas at Robins AFB. The Contractor & Subcontractor employees will be accompanied by their escort at all times in the controlled area jobsites. Flightline access badges are required at Robins AFB.

These escorts will be required to obtain a temporary flightline license from the respective Airfield

Operations office and/or AMXG Airfield Access Personnel and take Flightline Drivers’ Training class. Radio contact with the Airfield Control Tower and Security Forces BDOC will be made before entry, monitored while in the controlled area and contacted at departure from the controlled area. Possible escorts may include active-duty military, retired military, or DOD civilian personnel who possess the appropriate clearance and badges and are familiar with the controlled areas and its restrictions.

1.11.6.3 Aircraft and emergency fire department vehicles always have the right of way.

Construction personnel, vehicles and equipment must yield to taxiing aircraft at all taxiway https://oeaaa.faa.gov/oeaaa/external/portal.jsp

Summary of Work 01 11 00 - 11 crossing points.

1.11.6.4 The Contractor must only use designated taxiway crossing points unless otherwise directed.

1.11.6.5 Runways must be cleared of equipment and personnel and be operationally ready within five minutes in the case of In-Flight Emergencies (IFEs), unless the runway is physically unable to accept aircraft. No contractor vehicles, equipment, or personnel will be on or crossing any active runway, except during construction period closures as outlined above or when clearance is requested from and granted by the control tower. This must be coordinated through

Robins Contracting and Civil Engineering to the control tower.

1.11.6.6 The Contractor will be issued a handheld radio by the government in order to be able to communicate with the airfield control tower. The on-site project manager will be expected to continuously monitor the airfield frequency.

1.11.6.7 Unless authorized by the Contracting Officer, no contractor vehicles, equipment or personnel will cross the painted red security lines located at various locations on the

Airfield. Security Forces are authorized to use deadly force in such breaches of security.

1.11.6.8 Other airfield contracts may be underway at the same time as this contract, and therefore the contractors may have to share haul routes, and work in the proximity of one another.

1.11.6.9 The Contractor may be required to cease project operations on the airfield during In

Flight Emergencies (IFEs), “Angel/Hero Flights” or as directed by the Installation Commander.

These delays typically are for one to two hours at a time. Every effort will be made by Base

Operations, Civil Engineering, and the Contracting Office to minimize all potential delays and to inform the Contractor as early as possible of such delays so that critical work can be effectively scheduled around such events. For bidding purposes, assume work stoppages will occur minimally. All contractor personnel will be briefed by Base Operations and/or AMXG Airfield

Access Personnel prior to being allowed to drive out onto the airfield. Assume the runway on which the Contractor is scheduled to work will be closed to normal aircraft traffic or will have one end closed by using a displaced threshold. However, the Contractor will clear the runway as directed by the tower for IFE’s or for other circumstances. Assume one occurrence per day on average. Flying activity is minimal on weekends. The Contractor will have to clear the runway as directed by the tower for inbound and outbound flights.

1.11.7 SECURITY REQUIREMENTS FOR ROBINS CONTROLLED AREAS (Building

229 Complex, 640 and 645, and 350)

1.11.7.1 General: Due to the controlled access to secured areas of the base, the Contractor will allow for the following items in the bid prices for work in these areas and daily time delay requirements to arrive at Building 229 Complex, Building 640 and 645, and Building 350 (refer to

Division 1 specification section 01040 Site Requirements):

1.11.7.1.1 Only US citizens with the appropriate security clearance and entry badge will be allowed to enter and work in secured areas of base provided they are accompanied with properly badged escorts. The Contractor will obtain clearance and appropriate entry badges for his employees, his Subcontractor’s employees, and his vendors, and will allow for a minimum of 15

Summary of Work 01 11 00 - 12 calendar days for employee background checks to receive clearance. Clearance is not assured if the individual has a criminal record or a background that indicates a security risk to the Air Force.

Complete and submit an application for employee security background checks and range badges.

Other additional security requirements will apply.

1.11.7.1.2 The Contractor will plan for a minimum of a 15 minute delay per day at the entry and departure gates to allow for ID checks and vehicle / equipment searches. All persons entering or leaving the area, their vehicles & their equipment are subject to search and detention.

No cameras, cell phones or radios are allowed in the area and if found on the person, in his baggage or in his vehicle, will be confiscated.

1.11.7.1.3 Escorts: The Government will provide Base escorts with the appropriate security clearance & badges. The Contractor and Subcontractor employees will be accompanied by the escorts at all times. The 78th Civil Engineer Group and the Contracting Squadron at Robins AFB cannot provide the Contractor escorts. The Contractor will notify the Government a minimum of fifteen (15) workdays in advance of the requirement for escorts to be present. The Contractor will submit a schedule of required days and times for escorts as part of their request. Any changes to this schedule will be submitted five (5) workdays in advance to prevent delays in escort availability. The Government is not responsible for Contractor delays due to late notifications.

1.11.7.1.4 Access Criteria: For access these criteria must be met:

▪ Access has been granted by the appropriate authority

▪ The individual has a user point of contact

▪ Access is for official Government business only

▪ The individual possesses a valid official photo identification

▪ The individual complies with all security requirements

▪ The individual signs a Secrecy (Non-disclosure) Agreement

▪ The individual acknowledges the Security and Safety Briefing

▪ The individual is a United States Citizen

1.11.7.1.5 Visitor Access Procedures. All visitors who require access must submit a RAFB

Access Affidavit not later than 10 working days prior to the visit (15 working days prior for groups of 15 or more) to the Contracting Officer for each visit for approval. RAFB Access

Affidavit will be completed with the following information:

▪ Name and rank

▪ Social Security number

▪ Security clearance

▪ Job title

▪ Date and place of birth

▪ If nationalized, naturalization number, port of entry, and date

▪ Organization

▪ Dates of visit

▪ Purpose of visit

▪ Mode of transportation

▪ Entry and exit locations

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1.11.7.1.6 Badges: Badges must be worn at all times on the outer-most garment, above the waist. Photo ID must be presented with badge at flightline access points for entry. All personnel must have a badge to enter range. If badge is lost, contact CE Project Manager immediately.

1.11.7.2 Property Removal Authorization: All property that is being removed from the area will be accompanied by a property removal pass. Property that is not accompanied by the appropriate removal authorization will be confiscated and held, pending an investigation of the incident.

1.11.7.2.1 Property Removal Procedures. All Contractor property and equipment must be clearly marked. An inventory will be submitted of property and equipment that the Contractor will bring on Range. The inventory will include make, model, and serial number of high value equipment (i.e., power tools). Hand tools will be included on the inventory, listed as "toolbox with assorted carpentry tools." The inventory will be used to issue Property Removal Passes.

1.11.7.2.2 Property Removal requests will be submitted to the Security Office on the ASI

Form 20S/P, Sensitive Equipment/Permanent Property Pass Request, no later than 15 working days prior to visit start date.

1.11.7.2.3 Search, Inspection, and Seizure: All vehicles, personnel, and hand-carried items, entering or exiting any airfield control point, are subject to search and inspection and seizure of any prohibited item, at any time. Random, unannounced, and regular searches and inspections will be conducted. These searches and inspections are intended to assure the prohibited articles are not introduced into, and government property is not removed from, its facilities.

1.11.7.3 Vehicles:

1.11.7.3.1 No privately owned vehicles will be permitted in the secure area. The Contractor will transport his personnel from outside the main gate to the work site via his commercial vehicles. The Contractor will only drive on paved roads, taxiways, or runways.

1.11.7.3.2 Commercial Vehicle Authorization. Commercial vehicles may be permitted in the area, provided the driver has been authorized by the appropriate authority to drive on Base, and that the vehicle is currently registered, licensed, insured, and used by personnel who have been authorized Base access. Vehicle registration must identify owner/user company name. All vehicles must have magnetic signage or hand painted lettering identifying the company the

Driver works for. Magnetic signage letter minimum size is three inches (3”) identifying the company name.

1.11.7.3.3 Rental Vehicles. Rental Vehicles are permitted provided a current rental agreement is produced and that the rental vehicle is currently registered, licensed, and used by personnel who have been authorized access to conduct official business. Rental/lease agreement must list an organization, agency, or company’s name in the “rented/leased to” section of the agreement.

Rental vehicles must have magnetic signage identifying the company the Driver works for with a minimum letter size of three inches (3”) identifying the company name.

1.11.7.4 Sensitive Equipment:

Summary of Work 01 11 00 - 14

1.11.7.4.1 General. Certain equipment is considered sensitive and, without written authorization, this equipment is prohibited from use within Controlled Areas. Sensitive equipment will not be brought onto Robins AFB without specific written authorization from the appropriate Installation Commander. Personnel, who are found to be in possession of sensitive equipment without the appropriate authorization, will be challenged and the item confiscated pending an investigation. Personnel in possession of sensitive equipment without authorization, or suspected of improper use of sensitive equipment, are subject to withdrawal of access authorization, or arrest and prosecution.

1.11.7.4.2 Sensitive Equipment. The following is a list of sensitive equipment.

▪ Recording or copying devices of any type

▪ Electronic equipment that is equipped with a data exchange port that could be used to connect Automated Information System (AIS) equipment (excludes items such as pocket calculators, wristwatches, or data diaries, not equipped with a data exchange port).

▪ Night Vision Devices

1.11.7.4.3 Request for Authorization. Sensitive equipment may be authorized for official use on construction projects. To obtain sensitive equipment passes, the Contractor will submit an

ASI Form 20S/P that identifies the personnel who will operate the equipment. Requests for sensitive equipment passes will contain the:

▪ Name of the responsible person and Social Security Number

▪ Period of use of the sensitive item

▪ Area of use

▪ General purposes of use

▪ Method of identification

▪ Identification of item(s) by description, specific serial number, and government control number

▪ Copy of any licensing (e.g., FCC)

1.11.7.4.4 Use of sensitive equipment will be subject to current government restrictions.

1.11.7.6 Prohibited Items: Certain items are prohibited within Controlled Areas. Personnel who are found to be in possession of prohibited items will be challenged and the item confiscated pending an investigation. Personnel in possession of prohibited items are subject to disciplinary action, withdrawal of access authorization, or arrest and prosecution. The following non-government owned items are prohibited, unless an exception is noted:

▪ Alcohol

▪ Controlled substances including illegal drugs and associated paraphernalia, except for prescription medicine

▪ Firearms, ammunition, and other dangerous or deadly weapons

▪ Explosives, incendiary, and explosives or deadly weapons

▪ Weapons: Mace, stun guns, clubs

▪ Recording or copying devices of any type

▪ Night vision devices

▪ Recreational vehicles

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▪ Pets, wild or domestic

▪ Children under 18 years of age

▪ Other items prohibited by law

1.12 COORDINATING AND SCHEDULING

1.12.1 Work Coordination: In order for the work to progress smoothly and cause minimal difficulties, it will be necessary for the contractor, superintendent, construction inspector, project engineer, and Contracting Officer to maintain close and active coordination. At all times, the Contractor will keep the Government informed of when and what work will be accomplished. All work schedules will be coordinated with the appropriate representatives of the Contracting and the 78th Civil Engineer offices.

1.12.1.1 All work will be accomplished in such a manner with upmost regard to Robins, ongoing missions and cause minimum disruption to those missions.

1.12.1.2 At least two (2) work days prior to testing or closing hidden work, the Contractor will identify such work and notify the Contracting Officer and Contracting Officer Technical

Representative when it will be accomplished. If proper inspections are not accomplished as a result of such lack of notification, the Contractor bears the risk of removing completed work and re-accomplishing such uninspected work at no cost to the government.

1.12.2 Progress Schedule: The schedule contemplated by contract clause FAR 52.236-15, Schedules for Construction Contracts, will be accomplished on and in accordance with the instructions pertaining to AF Form 3064 (AF3064), Contract Progress Schedule, and as specified herein.

1.12.2.1 Work percentages will be plotted weekly, from Sunday through Saturday, beginning with the date of receipt of the Notice to Proceed through the contract completion date. Once approved, schedules will not be changed without Contracting Officer direction and/or approval.

1.12.2.2 The Work Elements, column B on the AF3064. Each element will be identified by the applicable, major element of work (e.g., Site Work, Concrete, Electrical, etc.). The last element will be titled “Close-Out” and account for all final contract deliverables such as as-built drawings, manuals, test reports, warranties, etc.

1.12.2.3 The percentage of each listed work element of the job will be shown opposite each major work element in Column C of the Contract Progress Schedule and may be expressed in whole numbers or carried out to two (2) decimal places.

1.12.2.4 In order to assist in evaluating the AF3064, as well as the progress of construction, the Contractor will supplement the AF3064 with a Schedule of Values worksheet (template provided) which will identify each sub-element of work along with its dollar and percentage values of the project work. A "network analysis system" may be used to supplement the proposed progress schedule. If a Schedule of Values is not submitted with the AF3064 it will be disapproved.

1.12.2.5 High dollar value material items may be submitted for payment prior to installation if the

Summary of Work 01 11 00 - 16 requirements of FAR Clause 52.232-5, Payments under Fixed-Price Construction Contracts are met and agreed to by the Contracting Officer. Such items must be clearly and separately identified in the Schedule of Values (either as a major or sub-element of work) specified in the approved AF3064.

1.12.3 Progress Reports: The report will be accomplished on and in accordance with the instructions pertaining to AF Form 3065 (AF3065), Contract Progress Report, and as specified herein.

1.12.3.1 Progress Reports will be submitted with Contractor pay request by close of business on the Monday following completion of the previous work period.

1.12.3.2 Whenever the cumulative percentage of the work is 5% or more below the scheduled percentage, the Progress Report will be accompanied by a letter of explanation for the delay and a plan detailing how the contractor intends to get back on schedule. Accompanying letter and plan must be submitted on an AF Form 3000 for review.

1.12.3.3 Each AF3065 will be reviewed by the COTR and the Contractor’s jobsite superintendent for accuracy before submitting in the WAWF system. Payment will be authorized based on the Contracting Officer’s determination of percentage complete as reflected on the approved AF3065.

1.13 SUBMITTALS

1.13.1 AF Form 66 (AF66), Schedule of Material Submittals:

1.13.1.1 An AF66 listing all required submittal items will be included with the project documents: Within 10 calendar days after receipt of the Notice to Proceed (NTP) with construction, the Contractor will identify a not later than “required submission date” for each item specified on this form. Contractor will ensure the specified dates provide adequate time to process the requirement and allows sufficient order/receipt time prior to the projected installation date.

1.13.2 AF Form 3000 (AF3000), Material Approval Submittal:

1.13.2.1 Each submittal will be transmitted under an AF3000 and will be prepared in accordance with the Instructions on the reverse of the form and in Section 013300, Submittals and

Substitutions. Resubmittals will have a corresponding letter designation after last number, i.e., submittal 001 would be resubmittal 001A or 001B, etc. if rejected a second time.

1.13.2.2 Variance from contract requirements: Whenever materials or drawings are required to be submitted by the…