Att 0026 Annex C - Transportation PRS.pdf
PDF 124 KB Posted
- Attached to
- EAGLE Fort Stewart, GA W519TC-26-R-A056
- Solicitation number
- W519TC-26-R-A056
About this file
This is a Quality Assurance (QA) surveillance and inspection requirements document establishing performance standards, sampling methods, and acceptable quality levels (AQL) for multiple operational categories within what appears to be a military transportation and logistics support contract.
The document specifies QA requirements across six operational categories: Transportation-General, Personal Property Operations, Motor Pool Operations, Cargo Movements, Arrival/Departure Airfield Control Group (A/DACG), and Container Yard Operations. For each task/requirement, the document identifies timeliness and quality standards, sampling methodology, lot definitions, and AQL percentages. Key requirements include: providing quarterly reports and statistical data with 95% AQL; counseling customers on personal property operations with 90-99% AQL depending on the specific task; conducting quality control inspections on 50% of personal property movements with 50% AQL and 100% of sensitive shipments with 100% AQL; maintaining GSA vehicle hand receipts and accountability with 98-99% AQL; routing military cargo and hazardous materials with 100% AQL; monitoring airfield arrivals/departures and generating wheels up/wheels down reports with 95-100% AQL; and managing container yard operations including ISO container inspections and certification with 95-100% AQL. Most surveillance activities employ random sampling methodology, with specific lot sizes defined at the time of surveillance. The document establishes compliance baselines for contractor performance across transportation, personal property handling, vehicle management, cargo routing, airfield operations, and container management functions.
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Text version
Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)
TRANSPORTATION - GENERAL
5.26.3 Provide reports and statistical data
Timeliness: Reports and statistical data delivered by the due date.
Quality: IAW DLRS ITD-01 Accurate and complete
Surveillance activity report
Lot: Inspect reports submitted per quarter.
AQL: 95%
PERSONAL PROPERTY OPERATIONS
5.27.2 Counsel customers
Timeliness: In conjunction with shipment application and/or movement request.
Quality: Customers will be counseled IAW DTR Part IV, and/or service guidance. Copy will be provided to QAE on request.
Random sampling
Lot: Counseling completed at the time of surveillance.
AQL: 99%
5.27.2 Counsel personnel on entitlements and procedures for pickup, delivery and/or storage of personal property/household goods
Timeliness: Personnel counseled with 3 hours of arrival/walk-in time and/or 1 hour of appointment time
Random sampling
Lot: Percent of personnel counseled within 3 hours of arrival/walk-in time;
percent counseled within 1 hour of appointment time.
AQL: 90%
5.27.3 Provide Specialized, Expedited Assistance for Sensitive circumstances
Timeliness: To meet member/family member’s needs.
Quality: Blue Bark shipments will be handled IAW DTR Part IV, 410-E, and a complete copy will be provided to QAE on request.
Random sampling
Lot: Blue Bark/Sensitive shipments Completed at the time of surveillance.
AQL: 100%
5.27.6 Prepare shipment applications and personally procured movement (PPM) Requests.
Timeliness: Assist DPS customers when required.
Quality: Will be completed IAW DTR Part IV and governing service regulations and a complete copy will be provided to QAE on request.
Random sampling
Lot: Shipments applications and self-movement requests completed at the time of surveillance.
AQL: 95%
5.27.8 Conduct Quality Control inspections for personal property movements
5.27.8 Conduct Quality Control inspections for personal property movements
Timeliness: Conduct in person QC inspections on 50% of personal property movements (Physical) during pack-out or move-in.
Quality: Control inspections of all household goods (HHG) shipments, both inbound and outbound.
Accurately documented in the official system of record.
Timeliness: Conduct in person QC inspections on 100% of Blue Bark, Gold Star Shipments and Safety moves.
Quality: Control inspections of all household goods (HHG) shipments, both inbound and outbound.
Accurately documented in the official system of record.
Lot: Percent of in-person (physical) QC inspections conducted on Army and Joint Service shipments.
AQL: 50%
Lot: Percent of in-person (physical) QC inspections conducted on Army and Joint Service shipments.
AQL: 100%
5.27.9 Collect Excess Costs.
Timeliness: DD 139 prepared within the same week excess costs are discovered / determined; approved 139 will be submitted to DFAS as required. DD1131 prepared in the same week monies are received;
submitted to Government rep, for deposit weekly.
DD Form 139 or DD Form 1131 will be prepared and maintained completely and accurately. Provide a copy to QAE upon request.
Random sampling
Lot: Collection forms completed at time of surveillance.
5.27.9 Process request for extension of travel and transportation entitlements.
Timeliness: Review and forward to Government rep, within 5 business days of receipt.
Approved requests will be returned to the requestor the next business day.
Quality: Requests will be reviewed for eligibility. Requests forwarded to ITO will be complete, accurate, and contain all appropriate supporting documents/copies required by the JTR and an approval/recommendation letter for ITO signature and provide a copy to QAE upon request.
Random sampling
Lot: Each extension in process or completed at time of surveillance.
AQL: 90%
MOTOR POOL OPERATIONS
5.29.1 Control & Account for GSA vehicles, keys, and credit cards report loss/abuse
Timeliness: By COB daily notify COR upon discovery.
Quality: Complete & accurate
Random sampling
Lot: Each GSA vehicle hand receipt completed at time of surveillance.
AQL: 99%
5.29.1 Maintain hand receipts on GSA vehicles
Timeliness: Hand receipts updated annually, as a minimum.
Quality: Complete & accurate
Random sampling
Lot: Each GSA vehicle hand receipt completed at time of surveillance.
AQL: 98%
5.29.1 Pick up and deliver vehicles
Timeliness: Vehicles pickup within (5) business days when notified.
Quality: Pick up & delivery to designated area.
Random sampling
Lot: Each vehicle requiring pickup and delivery completed at time of surveillance.
AQL: 98%
5.29.1 Maintain a copy of justification on each motor vehicle utilized for official use and notify users
Timeliness: Annually
Lot: GSA vehicle justifications prepared each year.
when it is due to expire excluding LSEV.
Quality: Justification must meet the requirements of AR 58-1.
5.29.4 Operate other non-tactical vehicles
Timeliness: To meet mission requirements.
Quality: Vehicles operated safely.
Random sampling
Lot: Each special mission requirement completed at time of surveillance.
AQL: 99%
5.29.11 Schedule for Maintenance of GSA vehicles.
Timeliness: Users notified 5 business days prior to scheduled maintenance date
Quality: Scheduled maintenance performed.
Surveillance activity checklist
Lot: Each GSA vehicle requiring maintenance completed at time of surveillance.
AQL: 95%
CARGO MOVEMENTS
5.31.1 Route military cargo and equipment.
Timeliness: To meet mission requirements
Quality: Shipment will be routed IAW DTR PART II. Data entry into ETA/FAST/GFM CMOS will be accurate and complete.
Random sampling
Lot: Each shipment competed at time of surveillance.
AQL: 100%
5.31.2 Hazardous materials, oversized, sensitive items properly identified, documented, marked, labeled, and/or placarded
Timeliness: Prior to preparation of
GBL/CBL.
Quality: Certified HazMat preparers are verified; documents are complete and accurate.
Random sampling
Lot: Each hazardous materials, oversized, sensitive shipments in process or completed at time of surveillance.
AQL: 100%
ARRIVAL/DEPARTURE AIRFIELD CONTROL GROUP (A/DACG)
5.32.1 Monitor & report airfield arrivals and departures
Timeliness: Notified same day.
Quality: Convoys, equipment, buses, baggage trucks, and personnel accurately, and completely reported.
Random sampling
Lot: Each arrival & departure at completed at time of surveillance.
AQL: 100%
5.32.2 Timeliness: Generate reports within 1
hour of wheels up/wheels down
Generate wheels up/wheels down reports
Lot: Percentage of wheels up/wheels down reports generated within 1 hour
AQL: 95%
5.32.2 Operate tactical and non-tactical support vehicles
Timeliness: To meet mission requirements.
Quality: Vehicles & equipment will be operated safely by authorized licensed personnel.
Random sampling
Lot: Vehicle & equipment operations completed at time of surveillance.
AQL: 100%
5.32.2 Direct loading/Off-loading of passengers and cargo
Timeliness: In conjunction with mission timelines.
Quality: Safely direct & escort to designated location.
Random sampling
Lot: Each mission completed at time of surveillance.
AQL: 100%
5.32.2 Assist with Air Force Joint inspections as required/requested
Timeliness: To meet mission requirements.
Quality: Vehicles will be properly weighed, marked, placarded, loaded, placed, and tied-down.
Surveillance activity checklist
Lot: Inspect aircraft mission joint inspection.
5.32.2 Conduct Technical oversight
Timeliness: IAW mission requirements.
Quality: Vehicles will be properly weighed, marked, placarded, loaded, placed, and tied-down.
Random sampling
Lot: Inspect aircraft mission joint inspection.
AQL: 100%
5.32.2 Perform aircraft boarding requirements.
Timeliness: To meet mission requirements.
Quality: Equipment will be properly weighed, marked, labeled, placarded, and documented prior to loading.
Equipment will be safely loaded IAW approved load plans. Equipment tie-down, blocking, and bracing will be IAW industry practice.
Surveillance activity report
Lot: Inspect deployment/training exercise.
5.32.3 Provide technical assistance, guidance and customer service in support of unit movements.
Timeliness: Upon request, during the preparation, loading, unloading, blocking bracing, and tie-down of vehicle, cargo, and equipment.
Quality: Competent, correct, and helpful assistance provided.
Random sampling
Lot: Inspect Deployment/Training exercise.
AQL: 95%
5.32.6 Validate air and surface load plans
Timeliness: Validate within 5 working days of receipt of load plan
Random sampling
Lot: Percentage of air and surface load plans validated within 5 working days of receipt
CONTAINER YARD OPERATIONS
5.33.1 Download, upload, reposition, retrieve, and transport containers
Timeliness: To meet training exercise/deployment requirements with no additional commercial charges being incurred.
For non-deployment movement, when current scheduled workload permits support.
Quality: Containers placed safely and correctly at designated location.
Random sampling
Lot: Each container transported in process or completed at time of surveillance.
AQL: 99%
5.33.1 Issue & Receive ISO containers
& MILVANS
Timeliness: Control document prepared for each asset at the time of transfer.
Quality: Completely & accurately.
Random sampling
Lot: Each control document in process or completed at time of surveillance.
AQL: 100%
5.33.1 Inspect & certify ISO containers.
Timeliness: NLT 2 1/2 years from date of last certification.
Quality: To meet international CSC standards.
Random sampling
Lot: Each ISO container in process or completed at time of surveillance.
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