Att 0025 Annex B - Supply PRS.pdf

Task/Requirement Standard Sampling Method, Lot & Acceptable Quality Level (AQL)

INSTALLATION SUPPLY AND SERVICES DIVISION (ISSD) – GENERAL

CENTRAL ISSUE FACILITY (CIF) Storefront Operations

5.15.1 Provide core Organizational Clothing and Individual Equipment (OCIE) services in accordance with The Department of the U.S. Army.

Timeliness: Process soldiers records within.

Quality: IAW local directives, AR 710-2, para 2-14

Random sampling

Lot: The number of soldiers requiring issue of items IAW HQDA Policy.

AQL: 95%

5.15.2 Provide new Procedural steps to support retained issue for active-duty component Soldiers, and business rules to ensure the Soldiers success in clearing the installation

Timeliness: Process Soldier records and update within 5 working days.

Quality: CIF Storefront will ensure all soldiers that process through will have support and knowledge of process.

Random sampling

Lot: The number of soldiers supported in a month.

AQL: 90%

5.15.3 Accept turn-ins of OCIE.

Timeliness: 30 days prior to out-processing at this location to schedule turn-in appointments for Direct Exchange prior to retirement and Expiration of Term of Service.

Quality: Soldier will receive a stamped clearance document for all items accepted for turn-in.

Random sampling

Lot: CIF Store Front ships to RLSC and RLSC delivers response message to clear CIF ISM within 3-5 business days

5.15.3 Excess OCIE items reported to Central Management Office (CMO) for redistribution prior to initializing any turn-in action.

Timeliness: Excess OCIE items reported to CMO within 15 working days of discovery that the items are excess.

Quality: Divest of OCIE above four years of supply or IAW End of Life lists provided by CMO policy.

Random sampling

Lot: The number of OCIE LIN’s reported to the CMO at the time of surveillance.

AQL: 90%

5.15.4 Conduct 100% control check of inventory

Timeliness: Once a year to ensure accuracy.

Quality: Special measurement items ordered IAW directive IAW AR 700-84.

Random sampling

Lot: The number of accurate locations verified.

AQL: 100%

5.15.5 Maintain inventory accuracy and Ensure shelf-life is within established parameters 100% of the time.

Timeliness: Process within 3 working days.

Quality: Maintained IAW policy and regulatory guidelines

Random sampling

Lot: The number of records processed the day of surveillance.

AQL: 97%

CLOTHING INITIAL ISSUE POINT (CIIP) -Reserved

SUBSISTENCE SUPPLY MANAGEMENT OFFICE (SSMO) -Reserved

CONSOLIDATED INSTALLATION PROPERTY BOOK OFFICE

5.18.1 Maintain property book accountability and supporting documentation on a continuing basis.

Timeliness: LIS generated issue documents closed out daily.

Quality: LIS generated issue documents closed out IAW ADSM 18 Series Manuals and SOP.

Random sampling

Lot: The number of documents closed out on the day of surveillance.

AQL: 98%

5.18.1 Notify hand receipt holders (SLOC) of required inventory review and provide inventory list

Timeliness: Notification no less than 30 calendar days of required inventory review and provide inventory list

Quality: Notify hand receipt holders (SLOC) of required inventory review and provide inventory list IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of required inventory review and inventory list on file at the time of surveillance.

AQL: 95%

5.18.1 Reconcile on-hand inventory with records, and update hand receipts accordingly

Timeliness: Reconcile/update within 3 working days upon turn-in of inventory report from hand receipt holders

Quality: Reconcile on-hand inventory with records, and update hand receipts accordingly IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Reconcile on-hand inventory with records, and update hand receipts at the time of surveillance.

AQL: 95%

5.18.1 Process excess requests upon receipt of valid disposition instructions

Timeliness: Upon receipt of turn-in equipment, process excess removal within 15 working days per AR 710-4 Table 1-1.

Quality: Process excess requests upon receipt of valid disposition instructions IAW local directives, AR 710-2, AR 710-

Random sampling

Lot: The number of Process excess requests upon receipt of valid disposition instructions at the time of surveillance.

AQL: 90%

5.18.1 Process shortage requests to ensure authorized property is on hand or on order

Timeliness: Reconcile request within 10 working days

Quality: Process shortage requests to ensure authorized property is on hand

Random sampling

Lot: The number of Process shortage requests to ensure authorized property is on hand or on order at the time of surveillance.

or on order IAW local directives, AR

710-2, AR 710-4

AQL: 90%

5.18.1 Process lateral transfers

Timeliness: Upon request, post or accept transfer within 3 working days

Quality: Process lateral transfers IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Process lateral transfers at the time of surveillance.

AQL: 90%

5.18.1 Process "found on installation" property

Timeliness: Post to property book within working 7 days

Quality: Process "found on installation" property IAW local directives, AR 710-2, AR 710-4

Random sampling

Lot: The number of Process "found on installation" property at the time of surveillance.

AQL: 90%

5.18.1 Catalog non-standard equipment

Timeliness: Upon receipt of equipment, request non-standard LIN within 1 working day

Quality: Catalog non-standard equipment IAW local directives, AR

710-2, AR 710-4

Random sampling

Lot: The number of Catalog non-standard equipment at the time of surveillance.

AQL: 90%

5.18.1 Process adjustment documents

Timeliness: Upon receipt of complete/accurate Financial Liability Investigations of Property Loss (FLIPL) -provide document number within 24 hours; Statement of Charges and AAR within 5 working days

Process adjustment documents IAW local directives, AR 710-2, DA PAM 710-2-1

Random sampling

Lot: The number of Process adjustment documents at the time of surveillance.

AQL: 90%

5.18.1 Provide printouts of current hand receipts for supported units and activities as requested

Timeliness: Copies of hand receipts provided within 8 hours of request.

Quality: Copies of hand receipts provided IAW AR 710-2.

Random sampling

Lot: The number of printouts provided at the time of surveillance.

AQL: 100%

5.18.1 Request/order non-expendable items.

Timeliness: Order within 3 working days (dependent on customer funding availability)

Quality: Request/order non-expendable items IAW local directives and AR 710-2& AR 710-4.

Random sampling

Lot: The number of requisitions processed on the day of surveillance.

AQL: 95%

5.18.1 Reconcile open supply requests with Supply Support Activity

(SSA)

Timeliness: Conduct on a monthly basis

Quality: Reconcile open supply requests with Supply Support Activity (SSA) IAW local directives and AR 710- 2.

Random sampling

Lot: The percentage of Reconcile open supply requests with Supply Support Activity (SSA) at the time of surveillance.

AQL: 95%

5.18.1 Document all non-expendable/major end item acquisitions

Timeliness: Post received item to the property book within 3 working days

Quality: Document all non-expendable/major end item acquisitions IAW local directives and

AR 710-2.

Random sampling

Lot: Documents of all non-expendable/major end item acquisitions at the time of surveillance.

AQL: 100%

5.18.1 Inventory and document Total Package Fielding/force modernization support equipment

Timeliness: (1) Document shortages immediately; (2) Post received items to the property book within 3 working days

Quality: Inventory and document Total Package Fielding/force modernization support equipment IAW local directives and AR 710-2.

Random sampling

Lot: Inventories and documents for Total Package Fielding/force modernization support equipment at the time of surveillance.

AQL: 100%

5.18.1 Set-up fiduciary accounts for Government furnished property

(GFP)

Timeliness: Set-up accounts within 3 working days of contract start date (COR provides GFP annex to PBO)

Quality: Set-up fiduciary accounts for Government furnished property (GFP) IAW local directives and AR 710-2.

Random sampling

Lot: The number of Set-up fiduciary accounts for Government furnished property (GFP) at the time of

AQL: 100%

5.18.1 Notify Commander's Representative for pick-up of non-expendable dedicated items

Timeliness: Notify within 3 working days of item arrival

Quality: Notify Commander's Representative for pick-up of non-expendable dedicated items IAW local directives and AR 710-2.

Random sampling

Lot: The number of Notify Commander's Representative for pick-up of non-expendable dedicated items at the time of surveillance.

AQL: 100%

5.18.1 Review turn-ins for (1) compliance IAW contractual obligations (such as with Government furnished property (GFP)), (2) serviceability, and (3) correct inventory amount; and post to the property book

Timeliness: Upon receipt of complete and accurate documentation and associated equipment, post within 3 working days

Quality: Review turn-ins IAW local directives and AR 710-2.

Random sampling

Lot: The number of reviewed turn-ins at the time of surveillance.

AQL: 90%

5.18.1 Maintain a file of customer signature cards for supported units/activities.

Timeliness: Signature cards updated within 10 business days of expiration.

Quality: Signature cards maintained IAW local directives, AR 710-2, and AR 710-4.

Surveillance activity checklist

Lot: Inspect all signature cards maintained at the time of surveillance.

AQL: 99%

INSTALLATION SUPPLY SUPPORT ACTIVITY (RETAIL SUPPLY SVCS)

5.19.4 Operate and maintain the FEDEX PowerShip 2 system.

Timeliness: Express Packages prepared and processed within 2 business days of receipt.

Quality: Turn-in documents processed IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of Express Packages shipped at the time of surveillance.

5.19.4 Maintain a logbook recording FEDEX tracking numbers.

Timeliness: Tracking numbers recorded daily in the logbook.

Random sampling

Quality: Tracking numbers maintained in the logbook IAW DA PAM 710-2-2 and local directives.

Lot: The number of FEDEX tracking numbers logged at the time of surveillance.

AQL: 90%

5.19.4 Maintain source document files for FEDEX documentation.

Timeliness: Documents filed with no more than a 2 day backlog.

Quality: Documents filed IAW AR 710-2 and local directives.

Random sampling

Lot: The number of documents filed on the day of surveillance.

AQL: 90%

5.19.4 Submit daily summary transmittal and keep on file for verifying FEDEX billing invoices.

Timeliness: Transmittals submitted daily.

Quality: Summary transmittals submitted IAW FEDEX PowerShip instructions.

Random sampling

Lot: The number of transmittals processed on the day of surveillance.

AQL: 90%

5.19.6 Perform care of supply in storage (COSIS).

Timeliness: Perform required inspections that identify discrepant packaging within the required cyclic times or by the Stock Readiness Program.

Quality: IAW Stock Readiness Program Business Rules, AR 710-2, AR 740-3, DA

PAM 700-32, DODM 4140.27, MIL-STD-

2073-1, and local directives.

Random sampling

Lot: Number of COSIS inspections performed within the established timeframes.

AQL: 95%

5.19.6.1 Determine crating and packaging requirements for storage.

Timeliness: Determination made the same day received.

Quality: Determination made IAW Stock Readiness Program Business Rules, AR 740-3, 2 MIL-STD-2073-1, DA PAM 700-32, and local directives.

Random sampling

Lot: The number of determinations completed documents at the time of

5.19.6.1 Timeliness: Turn-in items packaged

within 1 business day.

Package turn-ins for redirect to DLADS or to depot.

Quality: Turn-in items packaged IAW

MIL-STD-2073-1, DA PAM 700-32, AR

740-3, and local directives.

Lot: The number of documents processed at the time of surveillance.

AQL: 90%

HAZARDOUS MATERIAL (HAZMAT)

5.20.1 Print Safety Data Sheet (SDS) and attach to each individual MRO for HAZMAT.

Timeliness: SDS produced and attached daily.

Quality: SDS printed and attached to MRO’s IAW directive IAW AR 710-2.

Random sampling

Lot: The number of SDS printed and attached at the time of surveillance.

AQL: 90%

5.20.1 Turn-in and remove empty hazardous material containers.

Timeliness: Process within 5 business days after items become available for turn-in.

Quality: Ensure hazardous material containers are not stored in the HMCP that should be turned-in.

Random sampling

Lot: The number of items found in warehouse that should have been turned-in.

AQL: 90%

5.20.3 Process turn-ins for stock that shelf life has expired or became unserviceable in storage.

Timeliness: Process turn-in within 1 business day of identification of items for turn-in.

Quality: Turn-in processed to evacuate items identifies.

Random sampling

Lot: The number of items found in warehouse that should have been turned-in.

AQL: 90%

5.20.4 Issue items to customers from stock.

Timeliness: Issue items within with-in 1 business day of receipt.

Quality: Ensure items are documented and customer signs receipt.

Random sampling

Lot: The number of lines issued within 1 business day.

5.20.4 Timeliness: Process request within 1

business day or items reaching reorder point in warehouse.

Process request for stock and for customer immediate use.

Quality: Request processed thru approving authority to obtain funding approval to requisition within 1 business day of request or items reaching reorder point.

Lot: The number of requisitions processed within 1 business day.

AQL: 90%

FUEL OPERATIONS -Reserved

AMMUNITION SUPPLY SERVICES -Reserved

FOOD SERVICE EQUIPMENT -Reserved