Appendix G - ICE Facility Design Guide.pdf

FACILITY

DESIGN

GUIDE

Revised 2025

DISCLAIMER: The contents of this document are not to be used for advertising, publication, or promotional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their respective owners.

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TABLE OF CONTENTS

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TABLE OF CONTENTS

Section 9: Workplace Principles and Standards & Waivers and Exceptions

A-1 (Page 349) B-1 (Page 391) C-1 (Page 407)

Facility Design Guide

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Table of Contents

Facility Design Guide Team:

Office of Asset and Facilities Management (OAFM) Matthew Holtzman Marie Jordan

Dionne Mercer Dennis Rogers JeNeen Russell Robert Schultz Jennifer Seman

Enforcement and Removal Operations (ERO) Raul Aguilar Carlos Cisnenos

Homeland Security Investigations (HSI) Shaneka Jones Maryellen Spangler Holly Young

Office of the Chief Information Officer (OCIO)

Office of the Principal Legal Advisor (OPLA) Marcus Johnson MJ Zamarripa

Office of Professional Responsibility (OPR) Rodney Bunn William Harris Patricia Humphries Todd Ingwersen

Nnamdi Martyn Chris Wilson

Prepared by:

promotional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their respective owners.

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EXECUTIVE SUMMARY

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EXECUTIVE SUMMARY

Introduction The Facility Design Guide (FDG) serves as a guide for the planning and development of Immigration and Customs Enforcement (ICE) Facilities across the country. The FDG (2025) is an update of the July 2016 FDG and offers guidance on the components needed for each Directorate.

This guide was developed from groups within the ICE components and outside agencies establishing design standards, security standards, IT standards and others. The designer should always use the most current standard unless otherwise instructed.

ICE has a goal of reducing its overall square footage footprint by executing projects that support ICE’s mission in the most efficient way possible. The objective is to provide consistency, improve design efficiency and aid in preventing the development of oversized facilities.

FDG 2025 Update Features:

The FDG provides a benchmark understanding of ICE facility components to be used for space planning, defining operational and facility requirements, and design. While the FDG outlines the prototypical components of an ICE facility it also provides the tools to develop a solution that addresses each specific project and location. Each project will need to be refined by the project architects, designers, and ICE facility project managers. The knowledge of lessons learned, and local variables are critical for transforming a generalized program into a specific program. The program verification is essential. Solutions will need to address factors such as mission requirements, organizational changes, existing facilities, new construction, single occupancy, collocation of directorates, available sites, and the scale of the project.

Leased Facilities The FDG provides the general size, orientation, proximities, and features needed to complete the design and program requirements. All design groups engaged in space planning efforts that involve leases through the GSA, will have to coordinate with GSA during the market survey. Once a facility has been selected, there will be adjustments that need to be made to the prototypical design and the prototypical program to meet the unique layouts of that facility. Partition types and basic hardware templates are provided as a foundation for refinement of the specifications.

Owned Facilities Owned Facilities follow ICE’s Service Processing Center Detention Construction Standards for detention facilities. The FDG is a supplement to this standard and provides workspace utilization requirements, and design standards for applicable administration spaces and mission spaces.

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Executive Summary

Facility Design Guide Section Overview

Section 1: Table of Contents

Section 2: Executive Summary Provides an overview of the FDG 2025 update.

Section 3: Abbreviations, Acronyms, and Definitions Commonly referred to abbreviations, agency acronyms, and definitions used throughout this report and when working on a facility project with ICE.

Section 4: Higher-Level Directives Provides a list of applicable Instructions, Statues and Regulations, Executive Orders, Interagency Requirements, DHS Policy Directives, ICE Guidelines and codes.

Section 5: Planning Principles for Site Selection and Building Layout This section provides important considerations for site layout and operations for each Directorate. In addition, it provides facility diagrams that show commonly used spaces, important adjacencies and a listing of common spaces used by office type.

Section 6: Project Facility Requirements The minimum facility requirements provide specific agency requirements, which may be complementary, more specific, or more stringent than those of the Request for Lease Proposal (RLP)’s minimum requirements and are intended to give the Offerers additional information to be fully compliant with the RLP. The Program Requirement (PR) is not intended to reduce the minimum requirements contained within the base RLP.

Section 7: Space/Room Design Criteria Includes room data sheets that provide design criteria and prototypical floor plans for office, conference/ training rooms, communications, fitness rooms, laboratories, secured areas, detention areas, and support areas.

Section 8: Architectural Requirements Provides details and requirements for partition types and details, door hardware, and door and frame schedule information.

Section 9: Workplace Principles and Standards & Waivers and Exceptions Provides the space utilization requirements for a facility’s office workspace areas. Also provides the waivers process for when a project requires an exception to the standards found in the FDG.

Appendix A: Example Signage Package Provides an example signage package produced by People Signs.

Appendix B: Detention Details Provides additional information on items incorporated within detention spaces.

Appendix C: Faraday Room Options Provides specifications for Faraday rooms per Homeland Security Investigations.

promotional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their respective owners.

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ABBREVIATIONS, ACRONYMS, AND DEFINITIONS

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AGENCY ACRONYMS

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Abbreviations, Acronyms, and Definitions

MA Management and Administration

NFOP National Fugitive Operations Program

PR Program Requirement

RAC Regional Agent in Charge

TTU Trade Transparency Unit

UC OPS Undercover Operations

VGT Virtual Global Taskforce

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ABBREVIATIONS

HSDN Homeland Secure Data Network

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Abbreviations, Acronyms, and Definitions

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DEFINITIONS

Acquisition The process by which an executive agency obtains custody of and interest in real property (by means of transfer, purchase, construction, lease, or permit) for its own use in carrying out established agency mission(s).

Adjacencies A list of applicable spaces that are complimentary and/or required to be adjacent to the described space type.

Administrative/Office Space Consists of primarily work points (enclosed offices and open office/ workstations) with support and collaboration spaces. Administrative offices may contain mission space not typical of administrative requirements. In the case of a space programed for mixed use of office and mission spaces, the predominant use should be used for categorization and reporting purposes.

1. Support Space: Office support spaces needed to compliment offices and workstations, including collaboration space, storage, kitchenettes, conference room, etc. within an office environment, and spaces that support the full office such as: IDF Closet, IT Server (MDF) Room.

2. Collaboration: Two or more individuals working together on a common task or set of activities, whether collocated or working together from different locations. Collaboration can be synchronous (typically actively working together at the same time) or asynchronous (contributing individually to a shared task via email, shared network, or cloud-based resources).

Alteration Facility alteration is a subcategory of construction. It is the alteration, conversion, or reconfiguration of a facility’s interior space, systems, and features or exterior surfaces and openings. Alteration does not substantially add to the “footprint” of a facility. Alteration is “construction work.”

Americans with Disability Act Facility design guideline minimums established by Federal law and administered by the Department of Justice mandated to eliminate architectural barriers to the physically handicapped.

Asset Management Refers directly to the performance of individual assets, asset management will occur in the DHS operating entities (OE) facility departments.

Attorneys For the purposes of this Instruction, “Attorneys” refers to those in the DHS Office of the General Counsel and the component legal offices. A person appointed to act for DHS in a legal capacity.

Breakdown Maintenance An activity involving the restoration of failed or failing equipment or system to a defined level of performance.

Budget Authority The authority provided by Federal law to incur financial obligations that will result in outlays. Most budget authority for acquisitions is in the form of appropriations; other types are contract authority, authority to borrow, and spending authority from offsetting collections.

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Abbreviations, Acronyms, and Definitions

Build-out The construction or renovation work required to make space available for occupancy.

Capital Asset Capital assets are land, structures, equipment, and intellectual property, including software that are used by the Federal Government and have an estimated useful life of two years or more. Capital assets exclude items acquired for resale in the ordinary course of operations or held for the purpose of physical consumption such as operating materials and supplies. The acquisition cost of a capital asset includes both its purchase price and all other costs incurred to bring it to a form and location suitable for its intended use. Capital assets may be acquired in different ways: through purchase, construction, or manufacture; through lease-purchase or capital lease, regardless of whether title has passed to the Federal Government; through an operating lease for an asset with an estimated useful life or two years or more; or through exchange.

Case Goods Free standing furniture.

Commitment A financial action in which the certifying official signs a Requisition or Reimbursable Work Authorization document stating that funds are available for a specific purpose. Those funds are not available for other use until a formal “decommitment” occurs.

Communications The description of telecommunications requirements that include Phone/Data outlet and other special communications items.

Component Operational and Support Business units that make up DHS.

Component Head The senior person/leader of the operational Components listed at Section V., paragraph B. in Management Directive 252-01.

Conference/Training Room(s) Joint use space required for staff meetings, task forces and training exercises.

Construction Facility construction is an undertaking to make or form a new facility or an extension to an existing facility by assembling or combining elements, components, or systems. It includes preliminary planning, engineering, architectural, legal, fiscal, environmental, and economic investigations; and studies, surveys, designs, plans, working drawings, specifications, procedures, and other similar actions necessary for the undertaking.

Also, the term “construction” in its most generic sense includes alteration.

Continuity of Operations (COOP) The initiative established under Presidential Policy Directive 40 that ensures that federal government departments and agencies can continue operation of their essential functions under a broad range of circumstances including all hazard emergencies as well as natural, man-made, and technological threats and national security emergencies.

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Contracting Officer “Contracting officer” means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. These individuals have been appointed through a warranting process to legally execute the requirements of their position. The limits of a contracting officer are defined on the face of their warrant.

Contracting Officer’s (Technical) Representative A COR is appointed by a Contracting Officer and the letter details their authorities. Contracting Officer (Technical) Representatives (CORs) do not have obligation authority. They can only act within the boundaries of the Scope of Work. They cannot change the SOW and they cannot direct the contractor to perform anything outside of the SOW. They are vital eyes and ears of the Contracting Officer.

Cubical Workspace within the open office space area with a specific square footage allocation.

Deferred Maintenance Maintenance tasks that cannot be performed due to a resource (staffing or budget) shortfall.

Demountable Wall Prefabricated walls that can be relocated without construction.

DHS Communities of Practice Functional Groups whose mission and operations share similar practices and are supported by many of the same types of Mission Spaces. See the Mission Space Definitions guide for more details on the Communities of Practice. The DHS Communities of Practice are as follows:

1. Administrative Operations Support

2. Intelligence

3. Law Enforcement

4. Legal / Judicial

5. Public Facing

6. Logistics

7. Staff Readiness

Disposal The process by which an executive agency releases custody of or interests in real property no longer needed for its use.

Expenditure The actual spending of money; an outlay.

Facility Coordinator Individual designated by the functional officer manager to provide facilities management point of contact for the local office.

Fail-Safe When no power is applied, the door is unlocked.

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Fail-Secure When no power is applied the door is locked.

Facility Management Plan This plan identifies all facility requirements for ICE. It spans a five-year period and is organized by plans for the upcoming fiscal year, plus the four which follow that fiscal year. At the headquarters level, it contains work scheduled for the headquarters facility as well as other facilities for which headquarters has direct Space Management responsibility. The plan also contains service-wide Space Management goals and special headquarters facility programs such as initiatives to improve fire safety or quality of life, or to comply with new environmental requirements. The development of the Plan should be consistent from year to year in order to account for all aspects of a project.

Facility Project A facility project is work to construct, alter, repair, or maintain a building (standard, modular, or relocatable), utility system, fence, real property installed equipment, mobile emergency generator, road, pavement, grounds, or natural habitat. A facility project does not include the cost of moving, leasing, communications, and equipment other than that which is real property installed. It does include facility work, such as conduit installation and electrical upgrade, needed to support communication projects.

Fixed Furnishings and Equipment Fixed furnishings include custom millwork and other casework requirements that are commercially

Floor Plan A scaled diagram of a room or floor as seen from an aerial view.

Functional Office Manager The manager responsible for the mission operations at a local office.

GSA-Assigned Space GSA-Assigned Space is space that is leased for ICE by the GSA or otherwise assigned to GSA.

Headcount

1. Housed Headcount: The total approved headcount assigned to a given location, including those who might be on detail in the location.

2. Seated Headcount: Total number of individual work point seats at a given location needed to support the assigned headcount after application of a Mobility Factor.

3. Average Occupants: The number of personnel that physically occupy a space on average.

Headquarters Component The HQ Components are defined as the highest level of an organizational element.

Abbreviations, Acronyms, and Definitions

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Interoperability All joint-use facilities shall include consistent infrastructure to enable participating DHS component and other federal, state, local and tribal organizations access to shared facilities, particularly with respect to:

1. Physical Security: A system of control used to protect the building and workspaces that can only be accessed by authorized personnel.

2. IT: Network access shall accommodate all personnel with the exception of mission dependent access restrictions. In specific instances, such as shared SCIF spaces, each work point shall be set up with internet access and other networks potentially needed by participating organizations.

3. Visual and Auditory Privacy: Shared spaces shall be designed and equipped to provide requisite visual and auditory privacy for open and enclosed workspaces and collaboration spaces based on information security requirements for participating component organizations.

LAN Closet/Remote Wiring Closet Space used exclusively for low voltage system including, data and telephone network cabling distribution, Ethernet switching, CATV distribution, and Security Electronics systems head end.

Lease Acquisition Program (LAP) Fund The Lease Acquisition Program (LAP) Fund comprises funds allocated by the Office of Budget from program elements for the purpose of acquiring leases. The costs include the initial occupancy costs of above allocation work in GSA-assigned facilities, above lease standard work in direct leased facilities, automated data processing cabling and facility support, furniture purchases, moving costs, project-related travel costs, security, and telecommunications requirements. The LAP Fund may also occasionally be used to fund post occupancy projects in leased and GSA-assigned facilities.

Lessee The entity to whom a lease is granted. In the case of ICE, the Lessee is almost always GSA.

Lessor The owner or owner’s representative of the building who grants the lease to GSA (Lessee).

Life-cycle Cost The total cost of constructing, maintaining and operating a facility or part of a facility. Life-cycle costs should be calculated in constant year dollars for comparison. Guidelines for evaluating life-cycle costs can be found in Office of Management and Budget (OMB) Circular A-94, Discount Rates for to be used in Evaluating Time- Distributed Costs and Benefits.

Loading Dock A secure arrival and departure port for all furniture, supplies, and equipment necessary to support the facility.

Maintenance Facility maintenance is the work necessary to maintain the original anticipated useful life of a facility or real property installed equipment. It includes periodic or occasional inspection, adjustment, lubrication, cleaning (non-janitorial), painting, replacement of parts, minor repairs, and other actions to prolong service and prevent unscheduled breakdown, but it does not prolong the life of the property or equipment or add to its value.

Maintenance is preventative.

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Abbreviations, Acronyms, and Definitions

Maintenance and Repair Project A maintenance and repair project does not include work that will result in additional space or a change of facility use. A maintenance and repair project must be approved by the region. It may be funded by region from its annual O&M budget or from other funding sources. Examples of those other funding sources include local, regional, or HQ program funds, and special funds set aside for specific programs such as facility health and safety improvements. The cost of the work must include design, space planning, facility contracts, labor (contract or in-house), government-furnished materials, equipment rental, furniture and furnishings, cabling, movement, and outside project management.

Maintenance Plan A plan that illustrates the resources needed and frequency of performing scheduled preventive maintenance tasks based on standards for existing equipment, systems and finishes found in ICE facilities. The maintenance plan also includes critical facility information for handling breakdown maintenance, including phone numbers and procedures in the event of a breakdown. ICE maintenance plans are developed from Operations and Maintenance (O&M) manuals, ICE Preventive Maintenance Program Guidelines, or industry standards. A maintenance plan should be developed for each individual facility.

Major Market Areas of the country with established presence of a majority of DHS Components including National Capital Region and other major metropolitan areas.

Major Project A major project is a facility project on one or more facilities for maintenance, repair, construction or alteration with an estimated cost of more than $25,000, or a project that will result in additional space or a change of facility use, regardless of cost. A major project must be approved by ICE Headquarters or higher authority. It may be funded by ICE Headquarters or region from their Operations and Maintenance or program funds, or the Lease Acquisition Program.

Mission Space The operational and training mission support spaces needed to perform non- administrative tasks. For example, the spaces necessary to conduct statutory mission requirements as well as other law enforcement and processing space needed to support DHS operations. Mission operations spaces include forensic labs, weapons storage, holding rooms, grand jury file rooms etc). and mission training space - which are spaces specific and critical to supporting the mission through tactical, administrative, and physical conditioning training (such as MAT rooms, firing ranges, etc.). Use cases include universal, detainee, law enforcement tactical and investigative, legal / judicial, logistics, public-facing and staff-readiness. A large majority of the most commonly shared mission spaces across DHS are further defined in the Mission Space definitions guide noted in the references section above.

1. Special Space: GSA term for Mission Space and other special use spaces

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Mobility and Occupancy

1. Mobile Work: A work method that is not tied to a physical location. Performance of work outside of a traditional, assigned work location such as an office. Telework is a subset category of mobile work, similar to temporary duty locations and work performed in the field or in a government owned vehicle (GOV).

2. Telework: According to the United States Office of Personnel Management, 2021 Guide to Telework and Remote Work in the Federal Government, ‘telework’ or ‘teleworking’ refers to a work flexibility arrangement under which an employee performs the duties and responsibilities of such employee’s position, and other authorized activities, from an approved worksite other than the location from which the employee would otherwise work.

3. Work Patterns: Workforce schedule and norms that influence the utilization of the workplace in terms of hours, workspace types, and preferences.

4. Mobility: The relationship between assigned location and the amount of seats / space required to support components / subcomponent.

5. Occupancy: use of assigned real property space by a component organization, as planned in an approved Program of Requirements (POR) and measured in terms average daily attendance through the duration of the Occupancy Agreement (OA) or Lease Term.

6. Surge: An influx in occupancy in a work environment to meet mission demands.

7. Co-Working: A space where individuals, from different organizations, work independently or co-work collaboratively in an office environment. The work environment is similar to a typical office, usually inclusive of office equipment and amenities. Typical features of co-working facilities include workspaces, wireless internet, communal printer/copier, shared kitchens, restrooms, and open seating areas.

Obligation

Operations & Support (O&S) Funds

Operations and Maintenance Work

Organizational Element (OE)

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Abbreviations, Acronyms, and Definitions

Outlay The issuance of checks, disbursement of cash, or electronic transfer of funds made to liquidate a federal obligation.

Out of Cycle Projects or funds that were not addressed through the normal project review and approval process. Often these are minor projects that can be accomplished using funds available to the local field office. All Out of Cycle Projects must receive the appropriate approval prior to proceeding.

Portfolio Management Serves the owner by managing the financial health of the portfolio of assets, minimizing cost while also achieving other objectives that the owners may hold over both the short and long terms.

Post-Occupancy Work Work that is required subsequent to the occupancy of a facility is termed post-occupancy work. It is usually not foreseen as part of the work needed to prepare for ICE occupancy and is therefore not programmed for the initial LAP funding requirements.

Preventive Maintenance An activity based on set time or interval established for the purpose of maintaining owned facilities, systems or components at a specified level of performance for owned locations.

Preventive Maintenance Program Guidelines These are preventive maintenance standards for owned facilities, developed, for equipment and systems commonly found at ICE facilities. They are to be used as the basis of the facility maintenance plan if O&M manuals do not exist or are not available.

Privacy Personnel Personnel involved in highly confidential tasks or classified materials, according to their job function and office needs.

Program Office An operating element within the bureau that has a budget allocation or operational jurisdiction over some distinction portion of the bureau’s mission for owned locations.

Real Property A parcel of land and everything that is permanently attached such as buildings, and structures. Real property includes offices, warehouses, labs, housing, museums, schools, data centers, prisons, hospitals, post offices, and any building as defined in the Federal Real Property Council Guidance for Real Property Reporting.

Reception Area used for receiving visitors into the individual office areas of Directors and designated Office Heads.

Regional DHS Joint Mission Support Center Shared facilities that provide access to needed infrastructure and services and enhance Component mission capabilities. Joint Mission Support Centers including training rooms, SCIFs, holding, warehouse space, firing ranges, conference space, among others to meet common mission support requirements.

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Renovation The changing or altering of an existing space; includes any reconfiguration or modification in the space layout via new construction or new furnishings. Major renovations include significant or complete reconfiguration of office and mission spaces.

Rent ICE pays GSA a fee, called Rent, for the space it occupies in GSA-assigned space. Rent payments go into the Federal Buildings Fund, a revolving fund from which GSA funds its facility purchases, its maintenance, repair, alteration, and construction projects, and its leases.

Repair Facility repair is work to restore damaged or worn-out facilities or real property installed equipment to a normal operating condition. Repairs can prolong the life of an asset but should not increase its value. Repair by replacement is permitted and is the exchange or substitution of one fixed asset for another having the capacity to perform the same function. The replacement may arise from obsolescence, wear and tear, or destruction and it involves a complete and identifiable item. Repair may bring assets to current functional standards. Repair is curative.

Return on Investment (ROI)

1. Financial: Monetary value of a facilities-related investment (e.g.,renovations to allow a reduction in square footage) versus its cost (RSF, lease) based on time-value analysis over ten, fifteen or thirty years, such as Net Present Value (NPV) analysis.

2. Operational: Potential productivity that may be accomplished within a workplace in terms of outcome, output, measures of efficiency, or other key performance indicators.

3. Human Capital: Potential within a hybrid workplace to address six fundamental human needs:

financial, purposeful, relational, employable, physical, emotional/mental.

Run-to-failure This involves the operation of a piece of equipment or system until it fails. It is based on the equipment being relatively inexpensive to replace and a shutdown having little or no significant impact on operations. The decision to use the run-to-failure concept should be based on a thorough life-cycle cost analysis.

Security VSS (Video Surveillance System), Enterprise Physical Access Control System (ePACS), Access Control, Duress Alarm systems and Intrusion Detection Systems (IDS) requirements are listed to include mechanical and electro-mechanical locking devices. These requirements and layout are for design purposes only - final quantity and locations are determined on a project specific basis and in compliance with the OPR Scope of Work (SOW) and approved by the ICE project stakeholders.

Senior Real Property Officer The designated official responsible under the Executive Order for Real Property Management within the Department of Homeland Security.

Side by Side (Side x Side) The Side by Side used to identify a Lease Acquisition Plan project within ICE.

Space Description A generic description of the space function.

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Space Management Plan The Space Management Plan is established by the Headquarters Facilities Management Division and defines the current and projected use of all space within the Headquarters Complex. The Space Management Plan is displayed in the form of floor plans, tables, and text.

Space Measurement

1. Circulation: The area needed in a building to move around the floor or office within a building.

Tenant circulation within the offices part of Usable Square Feet (USF). Circulation space needed for movement around a building, outside the tenant space may be part of Rentable Square Feet

(RSF).

2. Gross Square Feet (GSF): The total square foot of a building including all rentable spaces as well as non-rentable space including common areas, hallways and other areas used for maintenance and operations.

pro-rata share of the building common areas such as lobbies, shared building corridors, shared building restrooms, building horizontal circulation. This excludes elevator, HVAC, plumbing shafts, and fire escape staircases.

5. Total Square Feet (TSF): TSF is the combination of RSF and GSF that is populated into a single column within the DHS Real Property Data Warehouse. TSF relies on the submitted values of RSF for Leased buildings/space and GSF for Owned/Otherwise Managed buildings from components.

6. Usable Square Feet (USF): The square footage used exclusively by the tenant, including the main workstation and collaboration areas, special space, and circulation within the tenant space.

It does not include building common areas.

Strategic Planning Strategic Planning is a senior ICE management long-term plan laying out strategic goals six to twenty years in the future. At ICE there is no single document called the “Strategic Plan.” Strategic planning is performed and communicated through policy memoranda, management meetings, and various directives. The term “Strategic Planning” as used here represents the collective results of management’s long-term planning efforts. Facility management is an integral part of such planning and the planning should address the facility requirements needed to support ICE operational goals. Facility Management Plans are developed to support the strategic goals of the Strategic Planning effort.

Underutilized Whenever all or a portion of real property, with or without improvement, is used only for irregular periods, or intermittently; or when a portion of the property can satisfy current program needs.

Utilization The manner and degree of efficiency with which real property controlled by the Department is used in the accomplishment of its mission(s).

Utilization Rate (UR) A metric describing the amount of administrative office space dedicated to support personnel. Utilization rate is determined by dividing the total usable square feet (usf) by the total housed headcount. Calculating a utilization rate for mission spaces may be determined by other means such as productivity and throughput.

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Workplace The overall work experience, taking into consideration characteristic work process, organization, culture, policies, workplace mobility, and supports such as workspace, IT, and human resources.

Workspace The physical workplace layout and space features (mission and administrative spaces).

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HIGHER-LEVEL DIRECTIVES

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HIGHER-LEVEL DIRECTIVES

Note: For all documents listed in this section, identify and confirm the most current and applicable version that is to be followed.

Instructions Instruction 119-02-003 DHS Workspace Standard Establishes the methodology for supporting the OMB’s Freeze The Footprint initiative.

Instruction 121-01-011 DHS Information Sharing and Safeguarding Strategy (Dated January 2013) Establishes information sharing and safeguarding direction and priorities for the Homeland Security Enterprise

(HSE).

Instruction 121-01-017-01 Physical Security Construction and Equipment Specifications Instruction Manual (current version) Establishes the construction and security equipment specification requirements occupied by Support Components located in the National Capital Region (NCR). This document is used as a guideline for all other locations.

DHS Instruction Manual 121-01-010-01, Revision 01.1 – Physical Security

Statutes and Regulations Energy Independence and Security Act of 2007 (EISA 2007) and supporting Guidelines and Criteria from DOE FEMP.

Establishes core requirements for Federal energy management programs.

Energy Policy Act of 2005 (EPAct 2005; P.L. 109-58).

Establishes energy and water metering and efficiency requirements in all appropriate federal facilities and vehicles.

Federal Acquisition Regulation (FAR) Subsection 23.1 , Sustainable Acquisition Policy Federal Acquisition Regulation (FAR) Subsection 23.2 , Energy and Water Efficiency and Renewable Energy

Executive Orders Executive Order 13221, Energy Efficient Standby Power Devices The Order requires the purchase of power devices with a standby power function at each agency.

Executive Order 13311, Homeland Security Information Sharing Establishes internal management of the Federal Government in relation to sharing and access to information classified pursuant to Executive Order 13526.

Executive Order 13526, Classified National Security Information Establishes the standard for the process of classifying, safeguarding and declassifying national security information.

Executive Order 13693, Planning for Federal Sustainability in the Next Decade (dated March 19, 2015) Enumerates 12 goals for promoting GHG emissions reductions and alternative energy solutions.

Executive Order 13717: Establishing a Federal Earthquake Risk Management Standard Establishes mandatory standards for earthquake safety of new federal buildings, improvements to existing federal buildings, and federally leased, financed, or regulated buildings.

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Interagency Requirements 2016 Guiding Principles for Sustainable Federal Buildings – Guiding Principles for New Buildings and Modernization The Council for Environmental Quality issued an updated set of Guiding Principles for both new and existing Construction, per Executive Order 13693.

Combating Terrorism Technology Support Office/Technical Support Working Group Best Practices for Mail Screening and Handling Guide The guide establishes a framework for understanding and mitigating risks posed by mail and packages.

Office of Government-wide Policy • Office of Asset and Transportation Management Mail Management Policy - Mail Center Security Guide Fourth Edition - 2014

41 CFR Part 102–81 [FMR Case 2018–102–2; Docket No. 2020– 0009; Sequence No. 2] RIN 3090– AJ94, Federal Management Regulation; Physical Security, Office of Government wide Policy (OGP), General Services Administration (GSA). ACTION: Final rule. Effective: September 23, 2022.

GSA is issuing a final rule amending the Federal Management Regulation (FMR) to clarify the responsibilities of agencies for maintaining physical security standards in and at federally owned and leased facilities and grounds under the jurisdiction, custody, or control of GSA, including those facilities and grounds that have been delegated by the Administrator of General Services, in light of current law, Executive orders, and facility security standards. The revision will also update nomenclature and reorganize the subparts for better readability and clarity.

Federal Leadership in High Performance and Sustainable Buildings MOU (2006) Signatory agencies commit to federal leadership in the design, construction, and operation of High- Performance and Sustainable Buildings.

Technical Specifications for Construction and Management of Sensitive Compartmented Information Facilities VERSION 1.5 IC Tech Spec – for ICD/ICS 705, March 13, 2020 The ICD/ICS establishes the physical and technical security standard for Sensitive Compartmented Information Facilities (SCIF), including new and existing construction, and renovation.

Interagency Security Committee (ISC) Physical Security Criteria for Federal Facilities (FOUO) (Dated August 2013) Establishes a baseline set of physical security measures to be applied to all Federal facilities at each FSL – I, II, III, IV and V. Further, this standard provides a framework for the customization of security measures to address unique risks faced at each facility.

Interagency Security Committee (ISC) The Design-Basis Threat (DBT) (U)(FOUO) (2022 Edition) The DBT establishes a profile of the type, composition, and capabilities of adversaries.

DHS Policy Directives DHS Management Directive 025-01- Sustainable Practice This directive establishes DHS policy regarding the development of Sustainable Practices for Environmental, Energy and Economic Performance (Sustainable Practices).

IDHS Management Directive 020-01- Energy and Water Management This directive establishes the DHS policy regarding development and establishment of efficient, sustainable, resilient, and secure energy and water use management practices.

Higher-Level Directives

REVISED 2025

Section 4

DHS Guides Customs and Border Patrol Seized Asset Management and Enforcement Procedures Handbook (HB 4400-01B) (Dated July 2011) This handbook contains the standards that Customs and Border Patrol (CBP) and ICE personnel must follow concerning seized property.

IDHS Management Directives System Physical Protection of Facilities and Real Property (Issue Date April 21, 2003) This document establishes policy regarding the physical protection of facilities and real property.

ICE Guides Homeland Security Investigations (HSI) Evidence Handbook (HSI HB 15-05) (Dated November 9, 2015) This evidence handbook provides a uniform source of national policies, procedures, responsibilities, guidelines and controls to be followed concerning evidence and seized property.

ICE Office of Enforcement and Removal Operations (ERO) 11087.1 Operations of ERO Holding Facilities (Issue Date September 22, 2014) This document governs the operation of holding facilities located within ERO field offices.

ICE OPR ESS Connection Information Guide This document is an OPR SSU information guide for the connection of the electronic security system (ESS).

IT Field Operations Branch / Operations Division Main Distribution Frame (MDF) / Wiring Closet (WC) Guidelines (V 4.0) (Dated October 2016) This document establishes guidelines for maintaining all ICE Main Distribution Frames (MDF) and Wiring Closets (WC).

Office of the Chief Information Officer (OCIO); Information Technology Operations (IT OPS) Division;

Information and Communications Technology Systems Structured Cable Plant Standard (January 2021 Edition) This document provides the standards for structured cable plants in support of Local Area Network (LAN) and voice connectivity.

2011 Operations Manual ICE Performance-Based National Detention Standards (with revisions dated December 2016) Establish consistent conditions of confinement, program operations and management expectations within the Immigration and Customs Enforcement (ICE) detention system.

Service Processing…