J16_DGLandH Consolidated Responses 2026-06-26 v2.docx

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Russell Food and Dirksen Ground & Hart Food and Related Services
Solicitation number
AOCSSB26R0009
Issued by

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This is a Consolidated Questions and Answers document for RFP AOCSSB26R0009, addressing 31 inquiries submitted by offerors regarding the Dirksen Ground & Hart Food and Related Services contract opportunity for the United States Senate under the Architect of the Capitol.

The document clarifies key operational and financial terms for the food service contract. Only Dirksen Office Building Room SDG20 is capable of supporting hot food production; a hood cannot be added to SDG20A. Commission structure, monthly fees, and expense determinations are referenced to Section B.5.1, which establishes a benchmark based on restaurant industry standards of 30% food expenses, 30% operating expenses, 30% labor, and 10% profit, less government operating expense support. No predecessor collective bargaining agreement applies, and contractors may operate non-union. Extended operating hours depend on the Senate schedule. Capital requirements and equipment investments are addressed in Section C.5.11.2, with termination provisions governed by FAR 52.249.6. Equipment will be provided in "as-is" condition with no servicing prior to contractor phase-in. Government-furnished renovations, utility connections, and equipment installations must be completed and operational before handover, though the contractor accepts the space entirely in "as-is" condition with no formal acceptance or rejection process. The contractor receives a 30-day transition period, which may be adjusted if government renovations are delayed. No standard historical commission data is available (proprietary information). The Hart Cart equipment will be AOC-provided as approved; additional equipment is subject to Section C.5.11.2 approval. This RFP results in two separate contracts requiring distinct proposals and awards; submissions cannot combine requirements from RFP AOCSSB26R0002.

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Questions Template Dirksen Ground & Hart Food and Related Services

RFP AOCSSB26R0009

Question
Reference

Page, Section, Paragraph

Offeror’s Question
Government’s Response
Is SOW Changed?
1.
Page 1, Section C.2 – Background, Para 2
Based on current infrastructure, which locations are capable of supporting hot food production (e.g., tacos, grill items)? Can a hood be added to Dirksen Office Building Room SDG20 and SDG20A?
SDG20 Only.
No
2.
Page 1, Section B.1 – Description of Services, Para 2
What is the exact commission structure? What is the percentage of gross sales? What is the monthly fee paid the contractor/ How are these figures determined?
See Section B.5.1.
No

3.

Is this contract required to operate under any existing CBA and hire existing union employees?
No predecessor contractor’s collective bargaining agreement applies.
No

4.

Can contractor operate fully non-union? If not, what is the union onboarding process? Can terms be renegotiated?

See answer to Question 3. Consult your counsel.Comment by Bath, George (CTR): Why? Will the Contractor’s counsel have a different answer than the AOC’s? I would delete consult your counsel and leave it as: see 3.
No
5.
Pag 2, Section C.3 – Operating Hours, Para 4
What is the historical frequency of extended hours / late sessions?
It depends on the Senate schedule.
No
6.
Page 16, Section 5.11 – Renovations & Remodeling, Para 1 and Para 2
What are upfront capital requirements?
See Section C.5.11.2.
No
7.
Page 10, Section C.5.8 – Equipment, Para 1
What happens to investments if the contract ends early?

See 52.249.6 for Termination Clause

No

8.
Page 1, Section B.1 – Description of Services, Para 2
Are there minimum guarantees owed to the Government regardless of sales?
See answer to Question 2.
No
9.
Page 1, Section B.1 – Description of Services, Para 2
Are commission required to be paid during a government shutdown and/or instances of pandemic conditions? Is there a minimum revenue guarantee? Are commission payments suspended? Is the management fee still paid in full?
See answer to Question 2.
No
10.
DGLandH - J.11 Deliverables
Are there any standard reporting template or systems mandated by the Government (e.g., POS export, financial statement format)?
At kickoff, the AOC will provide standard/common ( i.e., Word, PDF, Excel, etc.) formats.
No
11.
Page 1, Section B.1 – Description of Services, Para 2
What has been the highest monthly commission paid by the current or previous contractor over the past 3–5 years?
N/A - Proprietary.
No
12.
Page 1, Section C.2 – Background
Does the Senate location provide access to a different customer base than the House (e.g., Senators vs. Representatives, staff size differences, visitor mix)?
See Section C.1.1, paragraph 3.
No

13.

Are there restrictions that would limit cross-marketing or brand leverage between House and Senate operations?

See Section C.5.7 Marketing and Displays.
No
14.
Page 10, Section C.5.8 – Equipment, Para 1
Will equipment be serviced before the contractor is phased in? Can contractors have equipment evaluated once awarded the contractor or prior to award?
As denoted, any government-furnished equipment provided will be provided in “as-is” condition.
No
15.
Page 10, Section 3: Signed SF30(s) and Fully Executed SF33 – Solicitation, Offer, and Award Form
Where can SF-30 be found, when applicable?
SF-30 will be uploaded to SAM.gov
No
16.
Page 16, Section C.5.11 – Renovations & Remodeling
Can AOC provide the final approved floor plans, utility drawings, equipment layouts, and square footage for SDG-20, SDG-20A, SDG-21, and the Hart Coffee Cart?
See SAM.gov announcement for process of receiving floor plans and drawings.
No
17.
Page 16, Section C.5.11 – Renovations & Remodeling
Can AOC provide a preliminary list of Government-Furnished Equipment (GFE) prior to proposal submission, including what equipment will be installed and operational at handover?
See Section J.2 and J.5
No
18.
Page 16, Section C.5.11 – Renovations & Remodeling
Will all Government-funded renovations, utility connections, code compliance requirements, and equipment installations be completed, tested, and operational before the contractor accepts the space?
Yes, but to clarify, the AOC will provide the space to the Contractor and there will be no formal process for the Contractor to accept or reject the space.
No
19.
Page 16, Section C.5.11 – Renovations & Remodeling
What warranties, if any, will apply to Government-performed construction and Government-Furnished Equipment after handover?
See Clause 52.246-20 Warranty of Services (May 2001).
No
20.
Page 16, Section C.5.11 – Renovations & Remodeling
If latent construction defects, infrastructure deficiencies, or code compliance issues are discovered after handover, will the contractor be responsible for correction costs?
The Contractor shall accept the space entirely in its “as-is" condition at handover.
No
21.
Page 16, Section C.5.11 – Renovations & Remodeling
What is the approval process and anticipated review timeline for contractor-proposed modifications to SDG-20, SDG-20A, and SDG-21?
Per schedule as agreed upon at Kick-Off.
No
22.
Page 16, Section C.5.11 – Renovations & Remodeling
If Government renovations are delayed and the contractor receives less than the stated 30-day transition period, will startup schedules and performance requirements be adjusted accordingly?
Yes.
No
23.
Page 16, Section C.5.11 – Renovations & Remodeling
Will the contractor be permitted access to the locations prior to handover for planning, staff training, equipment coordination, and operational readiness activities?
See section C.5.16
No
24.
Page 16, Section C.5.11 – Renovations & Remodeling
What remedies or accommodations will be available to the contractor if Government-furnished equipment, infrastructure, or construction work is incomplete at the time of handover?
The clause (Government Delay) 52.242-17 is added to the solicitation.
Yes
25.
Dirksen Ground Level Design and Equipment Plan 2026-06 v2.pdf

Can more equipment that displays food be purchased by AOC or do we have to go with the design provided for the Hart Cart?

The AOC will provide the Hart Cart as approved at turnover to the Contractor. Additional equipment will be subject to Section C.5.11.2.
No

26.

How many people work in the Hart Senate Office Building?

Not available.
No
27.
DGLH Section B.5.1a and B.6 (capital investments)
SDG 20 & 20A require significant facility improvements to be fully operable. Will the AOC consider extending the amortization period, increasing the cap on losses, or otherwise collaborate financially on these improvements.
No.
No
28.
DGLH Section B.5
Section States: As a benchmark, the basis for determining allowable and allocable expenses is the restaurant industry’s: (Food Expenses)/30%; Operating Expenses) /30%; (Labor) /30%; (Profit)/10%; standard rule on profitability, less the government’s operating expense support.

Will the AOC take into account Union labor wage rates for this calculation?

See answer to Question 3.
No
29.
General
Bidders presentation states that SDG 20 and 20A will not be renovated. However, it also refers to these sites as a 24/7 convenience store. Can you confirm that the Grill/Café space will be demolished and brought to a warm white box, and that “Inside Scoop” will not be?
See Section J.2
No
30.
General
It is our understanding labor in the food service operations at Inside Scoop and other locations within Dirksen building are currently under a collective bargaining agreement. Should we assume all food service operations within this RFP to be Unionized labor as well? If yes, please provide the agreement.
See the answer to Question 3 regarding the CBA.
No
31.
General
Can we submit an additional comprehensive financial offer incorporating all points of service included in this RFP and under RFP AOCSSB26R0002?
No, these are two distinct RFP requirements requiring two separate and distinct offers resulting in two distinct stand-alone contract awards.
No

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