Revised Section L 03.16.2021.pdf

CAPITOL POWER PLANT UTILITY TUNNEL - IDIQ CONTRACT

STRUCTURAL REPAIRS & TUNNEL IMPROVEMENTS

WASHINGTON, DC

SOLICITATION NUMBER: XXXXXXX

SECTION L

INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS

Updated March 16, 2021

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ADDENDUM TO AOC52.215-1

INSTRUCTIONS TO OFFERORS: PERIOD OF ACCEPTANCE OF OFFERS FOR

THIS SOLICITATION IS 180 DAYS FROM THE DATE SPECIFIED FOR RECEIPT OF

PROPOSALS. The offeror shall hold the prices in its proposal firm for 180 days from the date specified for receipt of proposals.

SUBMISSION OF QUESTIONS

Offerors are requested to submit questions grouped by solicitation section and make reference to the particular Section/subsection number. Questions must be received before the date specified for receipt of questions.

Submit questions via e-mail to Marcus Sims at marcus.sims@aoc.gov.

Questions Due: December 10, 2020 Proposals Due: January 5, 2021

This section discusses general proposal submission requirements and detailed instructions for formatting the technical and price proposal. The offeror proposal submitted in response to this solicitation shall be in two (2) separate volumes as described below:

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L.1 INSTRUCTIONS FOR PREPARING THE TECHNICAL PROPOSAL- TRADE-OFF

SOURCE SELECTION PROCEDURES

A. BASIS FOR AWARD

1. The Government reserves the right to eliminate from consideration for award any or all offers at any time prior to award of the contract will be awarded; to negotiate with offerors in the competitive range; and to award the contract to the offeror submitting the proposal determined to represent the best value—the proposal most advantageous to the Government, cost/price and other factors considered.

2. As stated in the solicitation, the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in AOC Manual Order 34-1 Contracting Manual. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. In addition, if the Contracting Officer determines that the number of proposals that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the Contracting Officer may limit the number of proposals in the competitive range to the greatest number that will permit an efficient competition among the most highly rated proposals.”

3. The tradeoff process is selected as appropriate for this acquisition. The Government considers it to be in its best interest to allow consideration of award to other than the lowest priced offeror or other than the highest technically rated offeror.

4. As stated in the solicitation, all technical factors when combined are of equal importance to the performance confidence assessment (past performance) rating; and all technical factors and the performance confidence assessment (past performance) rating, when combined are significantly more important than price.

B. ADJECTIVAL RATINGS/DESCRIPTIONS

Technical proposals will be rated by an adjectival method. The TEP members will read and assess proposals. Utilizing the worksheets, the members will assign and support an adjectival rating for each factor. The following descriptive adjectival ratings will be used when evaluating the technical proposals:

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Table 1. Combined Technical/Risk Ratings

Rating Description

Outstanding (O)

The proposal provides a very clear, comprehensive and detailed response which meets all requirements and includes significant strengths with no deficiencies or significant weaknesses. The risk of unsuccessful performance is very low as the proposal demonstrates a clear understanding of the requirements and can be expected to result in outstanding performance.

Good (G)

The proposal provides a sound response which meets all requirements and includes strengths with no deficiencies and few weaknesses. The risk of unsuccessful performance is low as the proposal demonstrates an understanding of the requirements and can be expected to result in satisfactory performance.

Acceptable (A)

The proposal provides a response which is capable of meeting all requirements but includes both strengths and weaknesses with no deficiencies.

Strengths are not outweighed by the weaknesses. The risk of unsuccessful performance is moderate as the proposal demonstrates a general understanding of the requirements and can be expected to result in satisfactory performance.

Marginal (M)

The proposal provides a response which does not meet all requirements and includes strengths, weaknesses, and/or deficiencies. Strengths are outweighed by the weaknesses and/or deficiencies. The risk of unsuccessful performance is high as the proposal does not demonstrate an understanding of the requirements and can be expected to result in unsatisfactory performance.

Unacceptable (U)

The proposal provides a response that does not meet all requirements and includes significant weaknesses and/or deficiencies which far outweigh any strengths. The risk of unsuccessful performance is very high as the proposal does not demonstrate an understanding of the requirements and will result in unsatisfactory performance.

The following Evaluation Factors identify how each Evaluation Factor will be rated.

L1.2 Corporate Experience and Expertise

Rated via Table 1

L.1.3 Past Performance

Rated via Table 2 and 3

L.1.4 Project Management Plan with Technical Approach

RATED VIA TABLE 1

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L.1.5 Key Personnel

Rated via Table 1

L.1.6 Subcontractor Experience

Rated via Table 1

C. PAST PERFORMANCE EVALUATION

1. The past performance evaluation results in an assessment of the offeror’s probability of meeting the solicitation requirements. The past performance evaluation considers each offeror’s demonstrated recent and relevant record of performance in supplying products and services that meet the contract’s requirements. One performance confidence assessment rating is assigned for each offeror after evaluating the offeror’s recent past performance, focusing on performance that is relevant to the contract requirements.

2. There are two aspects to the past performance evaluation. The first is to evaluate the offeror’s past performance to determine how relevant a recent effort accomplished by the offeror is to the effort to be acquired through the source selection.

3. This source selection requires a greater level of discrimination within the past performance evaluation, therefore, the relevancy ratings in the following table shall be used:

Table 2. Past Performance Relevancy Ratings Rating Definition Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

4. The second aspect of the past performance evaluation is to determine how well the contractor performed on the contracts. The past performance evaluation performed in support of a current source selection does not establish, create, or change the existing record and history of the offeror’s past performance on past contracts; rather, the past performance evaluation process gathers information from customers on how well the offeror performed those past contracts.

5. Performance Confidence Assessment. In conducting a performance confidence assessment, each offeror shall be assigned one of the ratings in Table 5 below:

Table 3. Performance Confidence Assessments Rating Description

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Substantial Confidence Based on the offeror’s recent/relevant performance record, the Government has a high expectation that the offeror will successfully perform the required effort.

Satisfactory Confidence Based on the offeror’s recent/relevant performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort.

Limited Confidence Based on the offeror’s recent/relevant performance record, the Government has a low expectation that the offeror will successfully perform the required effort.

No Confidence Based on the offeror’s recent/relevant performance record, the Government has no expectation that the offeror will be able to successfully perform the required effort.

Unknown Confidence (Neutral) No recent/relevant performance record is available or the offeror’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned.

L.1 Instructions for Preparing the Technical Proposal and Price Proposal – Trade-off Source Selection Procedures

a) Proposals shall be indexed by subsections. Proposals shall be submitted electronically.

Submissions shall be on 8 ½" x 11" format using 11 or larger font sizes. Charts, graphs, diagrams, tables, and drawings shall use 9. The page limitation is as follows:

Technical Evaluation Factor 1: Five (5) pages double-sided Technical Evaluation Factor 2: Five (5) pages double-sided Technical Evaluation Factor 3: Eighteen (18) pages double-sided Technical Evaluation Factor 4: Three (3) pages single-sided (per person) Technical Evaluation Factor 5 Five (5) pages single-sided

b) The AOC will not evaluate any material that exceeds the given page limits. Regardless of the stated page limit, brevity and conciseness are considered positive attributes and reflect a professional approach by the Offeror in preparation of this proposal.

c) Offerors shall submit their proposal via email to marcus.sims@aoc.gov. Electronic media should be in a read-only format, using .pdf files. If a proposal requires more than one email submission, the offeror shall title the emails in such a matter the Governement can easily track and document each email.

d) Each technical proposal shall be precise, detailed and complete as to clearly and fully demonstrate a thorough knowledge and understanding of the requirements. At a minimum, the technical proposals must contain sufficient detail so that it may be evaluated in accordance with the EVALUATION FACTORS found in Article M1.0, "PROPOSAL EVALUATION CRITERIA.

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e) Proposals shall be submitted using as such:

1) Technical Proposals shall be organized into five (5) Technical Evaluation Factors.

2) Price. The bidder shall submit one Price Proposal to the attention of the Contract Specialist, Marcus M. Sims via email at marcus.sims@aoc.gov.

Technical Proposals shall be organized into five subsections: Project Management Plan with Technical Approach, Proposed Contract Duration and Summary Schedule, Key Personnel, and Sub-Contractor Experience.

Price Proposals shall be a separate submission.

L1.1 TECHNICAL EVALUATION FACTORS

L1.2 Corporate Experience and Expertise

a) The Offeror shall demonstrate recent, relevant experience on similar projects. The term relevant means completing projects for commercial, industrial, and/or government/municipal agencies. The Offeror shall demonstrate completing the underground concrete restoration and new construction projects involving heavy civil construction; chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; and utility construction or relocation (underground relocation and installation, mechanical, chilled water lines, etc.). The Offeror shall demonstrate completing complex project(s), including working in a permit-required confined space environment and meeting strict safety requirements. If any firm has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer.

b) The Offeror shall demonstrate past organizational experience in the lead role (specifically serving as the prime contractor/offeror self-performing construction) and directly responsible for the delivery of underground concrete restoration and new construction;

heavy civil; chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; and utilities construction projects at commercial, industrial, or government/municipal facilities which meet the requirements of paragraph L.1.2.a. The Offeror shall identify a minimum of 3 projects meeting the requirements to paragraph L.1.2a. The AOC will review a maximum of 5 projects, all identified in sequential order submitted by the Offeror. Additional projects submitted beyond the 5th project or projects completed beyond ten (10) years ago (any project completed in the year 2010 or earlier), will not be considered or evaluated as part of this factor. The information shall be submitted as noted below:

1) Submit two (2) projects fully completed pertaining to heavy civil; chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; utilities; and concrete restoration and new construction within the past five (5) years. The projects must be fully completed and the project closed by the owner. This requirement shall not exceed five double-sided pages of text.

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2) Submit one (1) project pertaining to heavy civil; chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; utilities; and concrete restoration and new construction is at least 50% completed based on construction execution and progress payment by the owner. This requirement shall not exceed five double-sided pages of text.

3) The Offeror shall provide the following information for each project submitted:

a) Project Identification

b) Project Location

c) Contracting agency/owner identification / photo of project / project address

d) Date of construction start and construction completion date

e) Project Description

f) Offeror Role and Responsibilities on the project.

g) Identify percent of work completed by Offeror and work subcontracted

h) Your Performance Evaluation by Owner

i) Identify the unique challenges of the project

j) Project Size and quantity of concrete restoration; heavy civil; chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; and utilities construction completed

k) List of Key Personnel and Project Title

l) Client point of contact phone, email (Offeror is responsible for verifying a valid contact for reference purposes)

m) Was Litigation or Alternative Dispute Resolution an Outcome? (if yes, please elaborate in a narrative section)

4) The Offeror shall provide a supplemental explanation (not project list), not to exceed two pages, explaining how any corporate experience that is not directly related to the specific projects above applies to any project of this IDIQ and how the Government will benefit.

L.1.3 Past Performance

a) Past performance refers to the quality of recent project experience from the owner's perspective. It is a measure of the degree to which an Offeror satisfied the owner and/or customer in meeting the project goals, budget, schedule, and quality. The Offeror must demonstrate their ability via past performance to employ sound managerial, technical, construction and operational techniques and control risks to complete a project of the magnitude and complexity of this procurement. The response to this criterion shall adhere to and correspond to the projects submitted in response to Section L.1.2 Corporate Experience and Expertise. Response to this subparagraph shall not exceed (five) 5-pages.

b) The Government reserves the right to use any source of information available on the Offeror’s past performance, to either evaluate past performance or verify information provided. The information shall demonstrate the past performance by the Prime Offeror on those projects identified under the Corporate Experience/Expertise factor. The enclosed "AOC PAST PERFORMANCE QUESTIONNAIRE" shall be provided to each of the companies/agencies for

L-8 which the Offeror performed work and listed in its response to Evaluation Factor 1 Corporate Experience and Expertise. Questionnaire(s) must be e-mailed by the companies/agencies to the attention of Marcus M. Sims, Contract Specialist, at marcus.sims@aoc.gov by the date and time established for receipt of offers to be considered in the evaluation process. Identify each project for which a Past Performance questionnaire was requested and the point of contact, name, and number of the agency. Additionally, the offeror is permitted to submit three past performance evaluations from the Contractor Performance Assessment Reporting System.

L.1.4 Project Management Plan with Technical Approach

a) General Requirements: Provide a written explanation, not to exceed eight (8) pages, that describes the Offeror approach to managing and executing construction of any project of this IDIQ, all as described in the RFP and the contract documents. This submitted approach will be contractually binding to the Offeror. The plan should reflect key management approaches, policies, and procedures to be implemented to ensure exceptional project management and quality control, completing the project on-time and within budget and providing quality service, all in a safe manner. The explanation shall discuss the unique challenges anticipated as you understand them and how you will overcome the risks associated with these challenges. Discuss the initial phases of construction and the interaction with the design A/E and owner. Indicate (via chart) the number of staff at various phases of construction, including sub-contractors as part of your approach. The management plan should include discussions of communications protocols, schedule controls, construction budget controls, quality control, and assurance procedures, risk management, subcontractor oversight plan, and technical approach to executing construction. Provide a matrix of responsibilities for the Offeror and each major subcontractor in executing key activities of the project. Also, provide an organizational chart. Communication Protocols: Include a visual representation of the Offeror’s organization and include a description of each person, group, or sub-contractors responsibility and authority.

b) Schedule Controls: Include a description of how the Offeror plans on controlling and maintaining schedule control of the construction effort and the associated sub-contractors.

c) Construction budget controls: Describe the processes to be used to ensure that the Government will get maximum value for the construction dollars allocated towards the completion of any project of this IDIQ.

d) Quality Control: Discuss the approach to construction coordination and construction quality assurance including submittals reviews, compliance with contract documents, construction completion, testing and inspections, and project close-out as required for this IDIQ contract. Briefly describe your Quality Assurance/Quality Control (QA/QC) plan/program to be used on this IDIQ contract.

e) Risk Management: Address the Offeror’s approach to managing and mitigating

L-9 significant risks associated with this IDIQ contract to include without limitation: (1) working on a secured site with restricted access, limited staging, and maintaining the Capitol Power Plant (CPP) Tunnels operational; (2) maintaining access and continuity of operations adjacent and within occupied, functional buildings; and (3) protecting in-place operating utility systems throughout the project (4) identifying and mitigating project risks. The offeror shall identify their approach to risk management to be used on this IDIQ contract.

f) Subcontractor Oversight Plan: Describe the Offeror’s approach to coordinating with and supervising your subcontracts such that work meets the requirements of the contract. At a minimum, address quality assurance, schedule control, cost control, and safety compliance.

L.1.5 Key Personnel

a) Provide resumes for the proposed key personnel to be used on the AOC Contract. At a minimum provide resumes for the following staff: Project Manager, Superintendent, Quality Control Manager, and Safety Officer. Laborers are not considered Key personnel.

Also, include resumes of major sub-contractors key personnel, include project role, responsibility and intended time on-site during construction. Resumes at a minimum shall include qualifications, education, certifications, licenses, and experience. Resumes for each key person shall be a maximum of three (3) pages and shall include the following about the projects:

1) Name

2) Title

3) Offeror Name

4) Years

5) Years with other firms

6) Education (Institution, Year of Completion, Degrees, Specialization)

7) Registration (State, First Year, Expiring Year)

8) Relevant Project Experience

9) Project Name

10) Narrative: include information on concrete repair and chemical grouting work in the narrative as it pertains to the person’s role and responsibility.

b) Project Manager (PM) requirements: Provide a resume that enables the Government to evaluate whether the PM possesses the following minimum qualifications:

1) 10 years of experience in the area of heavy civil construction

2) Four-year (4) degree preferably in civil engineering or construction management.

The Government will also accept a minimum of 15 plus years’ experience as a Project Manager in place of meeting education requirements.

3) Worked, as a Project Manager, on no less than 5 infrastructure construction projects in the last ten (10) years related to the heavy civil construction and/or concrete

L-10 restoration. Projects must be of similar size, scope, and complexity.

c) Superintendent requirements: Provide a resume that enables the Government to evaluate whether the Superintendent possesses the following minimum qualifications:

1) Ten (10) years of experience in the industry of heavy civil construction specifically in the area of concrete repair

2) Worked, as a Superintendent, on no less than five (5) infrastructure construction projects relating to the heavy civil construction and concrete restoration.

d) Quality Control Manager requirements: Provide a resume that enables the Government to evaluate whether the Quality Control Manager possesses the following minimum qualifications:

1) Meets requirements outlined in Contract Specification Section 01 45 00 in its entirety.

e) Safety Manager requirements: Provide a resume that enables the Government to evaluate whether the Safety Manager possesses the following minimum qualifications:

1) Five (5) years of experience in the industry of heavy civil construction specifically in the area of concrete restoration and heavy civil construction

2) Meets requirements outlined in Contract Specification Section 01 30 00 in its entirety.

f) The Offeror shall describe any previous teaming experience between current team members and/or sub-contractors. For similar past projects create a teaming summary detailing personnel that worked together on a previous project (s) and will be also working together in response to this RFP. Do not include the names of people that will not be working on any project of this IDIQ contract. To be considered teaming, employees must have been working full-time together for more than six (6) months on the project indicated. For each name listed under each project, indicate a role in the project. If no teaming summary is submitted, it will be assumed that no previous teaming exists.

NOTE! SAFETY OFFICER / MANAGER SHOULD BE INDEPENDENT OF ANY

OTHER KEY PERSONNEL. KEY PERSONNEL CANNOT WEAR DUAL HAT. I.E.

THE PM CANNOT ACT AS THE SAFETY MANAGER.

L.1.6 Subcontractor Experience

a) This factor considers the extent of the Offeror’s team, relevant experience in performing the services identified in this solicitation and within the contract documents. The major subcontractor(s) identified to be teamed with the Offeror on this IDIQ shall demonstrate experience in a similar role, specifically serving as the sub-contractor on projects similar

L-11 in scope size and complexity to this solicitation. For each major subcontractor, the Offeror shall submit a minimum of 3 projects (maximum of 5). One (1) project shall be substantially completed and operational, while other projects shall be a minimum of 50% complete, based on construction execution and progress payment by the owner. Identify the role, responsibility, and project fee. Note there is a maximum five (5) page limit to this Factor.

Note to Offeror: As appropriate, provide unequivocal letters of commitment from any key subcontractor offeror’s, for portions of services being provided during the base contract period, but not being performed by direct employees of the Offeror, and provide unequivocal letters of commitment from all proposed key personnel not currently employed by the team. The letters of commitment do not count towards the page count.

b) The minimum acceptable requirements for subcontractors are as follows:

9.0. Ten (10) years of experience in the concrete restoration construction industry, completing projects for commercial, industrial, and/or government/municipal agencies. The sub-contractor shall demonstrate experience completing underground concrete restoration projects involving heavy civil construction projects (i.e. tunnels, roads, sewers, or highways); chemical curtain grouting; cleaning and/or supplementing existing reinforcing steel; and utility construction or relocation (underground relocation and installation, mechanical, chilled water lines, etc.). The Offeror shall demonstrate completing complex project(s), including working in a permit-required confined space environment and meeting strict safety requirements. If an offeror has multiple functions or divisions, limit the project examples to those performed by the division, unit or team member submitting the offer.

10.0 L.2 NON TECHNICAL EVALUATION FACTOR

L.2.1 Price

a) Provide pricing information in accordance with the Attachment #1 – Bid Sheet

b) A firm-fixed-price shall be entered by each Offeror on the Schedule page for each line item which shall represent the cost for performing the work required by this Request for Proposal Erasures or other changes on any or all submissions shall be initialed by the signer of the proposal or by his duly authorized agent.

c) Also, the Representations and Certifications, with applicable information included in the spaces provided shall be included as a part of the Price Proposal.

d) The Price Proposal will be submitted with the required documents in the following order:

1) The “SOLICITATION, OFFER, AND AWARD” SF-1442 FORM (original signature

L-12 required in Block 15) with ALL amendments acknowledged;

2) Section B - The “SCHEDULE” pages;

3) Section K - The “REPRESENTATIONS AND CERTIFICATIONS”;

e) To verify the cost information provided in the price proposal, all pricing documents must be signed and dated by an authorized representative who can commit the company to contractual obligations. Failure to sign and the date and initial all forms can result in disqualification.

f) The information requested in the proposal is required to enable the government to perform a price analysis and ultimately enable the government to determine fair and reasonable prices. At the request of the Contracting Officer, the Contractor may be required to submit back up documentation for all pricing submitted. Where appropriate, the back-up documentation shall describe the overall pricing strategy and fully disclose all costs associated with the services offered. The Offeror shall clearly show how fees are applied with a clear delineation of one time fees, annual fees, continuing expenses based on utilization and any other applicable descriptions and validation of pricing submitted.

(End of Section L)