Attachment 16 - PG Pub Processes.pdf
PDF 105 KB Posted
- Attached to
- Patent Data and Document Management Federal contract opportunity
- Solicitation number
- ACQ-20-0057
About this file
This document outlines requirements for a patent data and document management contract. The successful contractor will provide indexing and scanning services for all paper patent application documents, as well as quality review of electronically filed documents to create the official electronic file wrapper. Additional responsibilities include data capture and composition of patent applications for pre-grant publication and issuance of granted patents. The contractor must perform conversion of application data from various sources to standards required for publication and issuance. Key deliverables include pre-grant publication files, post-allowance and post-issuance documentation, and reexamination and Patent Trial and Appeals Board certificates. The contractor will provide notifications and correspondence to applicants and examiners as needed. The period of performance and delivery schedule are not specified in detail. The Department of Commerce United States Patent and Trademark Office is listed as the contracting agency.
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Text version
Contractor function review PG Pub O th er c on tr ac to rs
Co nt ra ct or
PT
O F un ct io n
Validation and export of applications eligible for publication and a spreadsheet that includes corrections/A9 (Automated process begins
Wednesday evening and delivered Thursday – Palm 0800 and PASS by
COB)
9 weeks plus one day prior to publication date (Law/policy)
Load into Contractor systems for data capture
Send query for missing applications
Check to make sure they receive all the applications
One corrupt image keeps whole application away
Missing applications?
Investigate and resolve and reschedule to future export and new
Projected Publication Date
(PPD)
Begin data capture
Add to spreadsheet and send to PTO on weekly basis
Data problems?
Provide processing instructions (Part of initial review)
Yes
No
Yes
Complete data captureNo assign publication number send PTO preliminary build list
2.5 weeks prior to
PPD
Verify all applications on list are okay to publish
33 days from cycle beginning
Prepare deliverables(final pub build, tape contents list??, red and yellow book files, CPC extract file, etc…)
Retrieve files (automated ‐ CIO)
Data integrity validated by
DMB ‐ CIO?
Email to Contractor for correction
No
Make available on publication date
Load to internal (palm) and External PTO systems (CIO)
Yes
Place files on servers/email to
PTO
37 days from cycle beginning
Initial review to determine if continue with publication?
Yes
Withdraw and send to OPAP for additional formalities processing
No
Continue with publication? No
Yes
Withdraw and add to authority file of missing/withdrawn pub numbers and back into appropriate process
Palm generates publication notification
(Automated batch program on Thursday)
Publication notifications are loaded into IFW (automated)
Production control prints non‐ electronic notifications and send email to contractor that job is complete and ready for pick up ‐
CIO
Pick up non‐ electronic notifications and stuff into envelopes
Return to PTO for mailing
Mailing contractor mails
Missing artifacts?
Part of initial review
No Send email requesting artifact folder
Yes
Exports include PALM, PASS, SCORE and EFS, CRF )SLA requires delivery by Monday
Prepare a weekly report identifying applications no longer eligible for publication (abandoned, issued) (each Friday)
Send to Contractor on weekly basis
Remove applications no longer eligible for publication ( this can take place in multiple areas of PG pub processing)
Manual validation for STIC on Tuesday and EFS on Thursday
Mailing steps happen from one contractor to another
PG Pub�
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