A9 - 4700.3.pdf

U

NITED STATES OF AMERIC

A

DEPARTMENT OF THE NAVY

COMMANDING OFFICER

SOUTHEAST REGIONAL MAINTENANCE CENTER

P.O. BOX 280057

NAVAL STATION MAYPORT

JACKSONVILLE, FL 32228-0057

SERMCINST 4700.3C

28 Dec 2018

SERMC INSTRUCTION 4700.3C

From: Commanding Officer, Southeast Regional Maintenance Center

Subj: TOTAL SHIP READINESS ASSESSMENT PROCESS

Ref: (a) COMNAVSURFPACINST 4700.1B/COMNAVSURFLANTINST 4700.1B/

CNRMCINST 4700.7A

Encl: (1) SERMC Assessment Milestones

(2) 8 O’Clock Report

1. Purpose. To establish guidelines for conducting successful Total Ship Readiness Assessment (TSRA) events per references (a), and issue enclosures (1) and (2). This is a complete revision and should be read it its entirety.

2. Cancellation. SERMCINST 4700.3B.

3. Background. TSRA visits occur on all Navy surface ships and include comprehensive assessments of ship’s Hull, Mechanical and Electrical, Combat Systems, Command, Control, Communications, Computers and Intelligence Systems, Support Equipment and Logistics Condition. The term Subject Matter Expert (SME) and Assessor are synonymous. All personnel associated with TSRA visits will attend training on TSRA guidelines and procedures.

4. Responsibilities:

a. Assessment Director (AD) (Code 211) will:

(1) Develop and maintain an Assessment Milestone Chart (enclosure (1)).

(2) Verify TSRA schedule with Fleet Scheduling Center.

(3) Request agenda from Commander, Naval Surface Forces Atlantic (CNSL) Master Assessment Index (MAI) team.

(4) Review Tech Assist, Assessments, & Scheduling Information (TAAS-Info) for mandatory “Go-Assess” 2-Kilos (GA2K) with deadline dates from T-90 to T+180 for inclusion in the TSRA agenda.

(5) Review work items in the ship’s availability work package to deconflict or defer assessments, if applicable.

(6) Provide a copy of agenda to all Engineering Department Managers for review and SME assignments.

(7) Coordinate loans and borrows from other Regional Maintenance Centers (RMC) through the SERMC business office to alleviate resource gaps.

(8) Develop TSRA Assessment Package supporting documents (“yellow books”) for SME visit execution.

(9) Submit TSRA Prerequisites and Expectations message to Engineering Department Head (DH) (Code 200) for review and approval.

b. Engineering Department Branch Managers will:

(1) Assign SME(s) to TSRA agenda.

(2) Locate outside SME(s) and process funding when none are available within RMC Enterprise.

(3) Review agenda for applicability to specific TSRA visit.

(4) If assigned equipment has no assessment procedure listed in the agenda, task an SME to:

(a) Query Planned Maintenance System Management Information System for qualifying Maintenance Requirement Card (MRC), and submit a Technical Feedback Report (TFBR) to Surface Maintenance Engineering Planning Program (SURFMEPP) for validation and incorporation into the Class Maintenance Plan (CMP).

(b) If no MRC exists, develop a Design Memorandum (DM) and submit for review and approval to the SERMC Chief Engineer (CHENG).

(c) Upon SERMC CHENG’s approval, submit the approved DM as a TFBR to SURFMEPP for validation and incorporation into the CMP.

c. SERMC CHENG will review TSRA-related DM. If approved, return DM to SME for submission as a TFBR.

d. Waterfront Operations (Code 300) will provide a representative that will attend daily shipboard TSRA briefs.

e. Finance Department (Code 600) will provide funds necessary to support outsourcing of TSRA visits.

f. Production Department (Code 900) will provide a representative that will attend daily shipboard TSRA Briefs.

g. Business Office (Code 1100) will coordinate cross-organization process for TSRA visits.

5. Sequence of Events:

a. Execution:

(1) AD (Code 211) will:

(a) Distribute TSRA assessment books to assessors and managers.

(b) Conduct Standards of Assessment briefs for non-SERMC assessors to include visit expectations and personal protective equipment requirements.

(c) Conduct an executive in-brief aboard ship to include attendance by the ship’s Chain of Command, Port Engineer (PE) and Project Manager (PM) (Code 300).

(d) Conduct daily briefs with a time and location provided during day one of the executive in-brief.

(e) Distribute 8 O’clock Report (enclosure (2)) for daily TSRA status, comments and Objective Quality Evidence to Commanding Officer, SERMC and Code 200 Management.

(f) Ensure timely and accurate paperwork completion by assessors via:

1. Material Assessment Forms (MAF).

2. Daily Status.

(g) Develop and submit the TSRA Completion Message for approval.

(2) Engineering Department Branch Managers will notify AD when personnel assigned to a TSRA visit are reassigned during the visit.

(3) Assessors will:

(a) Check in and out daily with the AD until assessments and repairs are complete and the AD releases them from the visit.

(b) Conduct assessments.

(c) Notify AD when a Work Authorization Form (WAF) is required.

(d) Ensure WAF is routed and posted as required.

(e) Clear WAFs when work is complete.

(f) Provide daily findings and status to AD on:

1. MAFs.

2. Daily Status and Overall progress.

3. Completed GA2K (blue sheets).

4. Completed Current Ship’s Maintenance Project (CSMP) validations (gold sheets).

(g) Assist Ship’s Force (S/F) in troubleshooting to effect equipment repairs.

(h) Train S/F technicians.

(4) Logisticians for (Code 211 and Code 500) will:

(a) Review and validate systems and equipment configuration and make updates as required.

(b) Contact assessors to reconcile documentation as required.

(c) Order parts.

(d) Coordinate with Ship’s Force Supply personnel to ensure that TSRA material requirements are processed and issued to support the maintenance activity. Ensure that the AD is notified as parts are issued by ship personnel. Record issue of parts to applicable work centers in Fleet Assessment Support Tool (FAST) database.

(e) Provide reports as required by the AD.

(5) Data Entry Personnel (Code 211) will:

(a) Enter documentation in appropriate databases.

(b) Assist AD with documentation review and processing.

(c) Create properly formated bulk-loads for processing in CSMP.

(d) Acquire CNSL approval for 2-Kilo bulk upload into CSMP.

(e) Collect and submit TSRA Metrics Data as outlined in reference as required.

b. Close-out:

(1) AD (Code 211) will:

(a) Obtain data from Automated Information System and verify accuracy.

(b) Draft and submit final TSRA completion message to Engineering DH (C200) for review and approval.

(c) Conduct out-brief with S/F and Code 300 PE and PM.

(d) Compile metrics as outlined in reference.

(2) Logisticians for (Code 211 and Code 500) will provide final parts report and configuration updates processed.

(3) Engineering DH (Code 200) will review TSRA completion message and forward to Code 1170 for release.

6. Records Management. Records created as a result of this instruction, regardless of media and format, must be managed per SECNAV M-5210.1.

7. Review and Effective Date. Per OPNAVINST 5215.17A, this instruction will be reviewed annually around the anniversary of its issuance date to ensure applicability, currency and consistency with Federal, DoD, SECNAV and navy policy and statutory authority using OPNAV 5215/40 Review of Instruction. This instruction will be reissued by the 10-year anniversary date if it is still required, unless it meets on of the exceptions in OPNAVINST 5215.17A, paragraph 9.

Otherwise, if the instruction is no longer required, it will be processed for cancellation as soon as the need for cancellation is known following the guidance in OPNAV M-5215.1.

/s/

J. A. LOBUONO

Distribution:

Electronic only, via SERMC SharePoint Site

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Enclosure (1)

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Enclosure (2)