A003 - ECIS INVENTORY FINAL.pdf

CONTRACT DATA REQUIREMENTS LIST (CDRL)

(1 Data Item)

Form Approved OMB No. 0704-0188

The public reporting burden for this collection of information is estimated to average 110 hours per response, including the time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding this burden estimate or any other aspect of this collection of information, including suggestions for reducing the burden, to the Department of Defense, Executive Services Directorate (0704-0188). Respondents should be aware that notwithstanding any other provision of law, no person shall be subject to any penalty for failing to comply with a collection of information if it does not display a currently valid OMB control number. Please do not return your form to the above organization. Send completed form to the Government Issuing Contracting Officer for the Contract/PR No. listed in Block E.

A. CONTRACT LINE ITEM NO. B. EXHIBIT C. CATEGORY:

A TDP _____ TM ___ OTHER SUSTAINMENT DATA

D. SYSTEM/ITEM E. CONTRACT/PR NO. F. CONTRACTOR

ECIS N61340-21-R0048

1. DATA ITEM NO. 2. TITLE OF DATA ITEM 3. SUBTITLE 17. PRICE GROUP

A003 TECHNICAL REPORT: STUDY/SERVICES CONTRACTOR INVENTORY/UTILIZATION REPORT OF

GFP/GFI

4. AUTHORITY (Data Acquisition Document No.) 5. CONTRACT REFERENCE 6. REQUIRING OFFICE 18. ESTIMATED

TOTAL PRICE

DI-MISC-80508B SEE BLK 16 NAWCTSD

7. DD 250 REQ 9. DIST STATEMENT 10. FREQUENCY 12. DATE OF FIRST SUBMISSION 14. DISTRIBUTION

LT REQUIRED ASREQ SEE BLK 16

a. ADDRESSEE

b. COPIES

8. APP CODE

D

11. AS OF DATE 13. DATE IF SUBSEQUENT SUBM.

Draft

Final SEE BLK 16 Reg Repro

16. REMARKS: NAWCTSD PJM 1 1

1. BLK4: ONLY DID PARAGRAPH 3(C)(2) APPLIES.

2. SEE ANNEX TO EXHIBIT A003 FOR SAMPLE REPORT CONTENTS. ALL ANNEX

PARAGRAPHS APPLY.

3. BLK 5: SEE PWS PARAGRAPH 2.1.3

4. THE CONTRACTOR INVENTORY REPORTS SHALL DOCUMENT/ACCOUNT FOR ALL

GOVERNMENT FURNISHED PROPERTY/INFORMATION (GFP/GFI) PROVIDED TO THE

CONTRACTOR AND ANY SUBSEQUENT GOVERNMENT AUTHORIZED CHANGES

DURING THIS CONTRACT’S PERIOD OF PERFORMANCE. THE CONTRACTOR SHALL

SUBMIT SEPARATE INVENTORY REPORTS PER SITE.

5. BLK 12: FIRST SUBMISSION SHALL BE AN INITITAL (BASELINE) MOBILIZATION

CONTRACTOR INVENTORY REPORT FOR ALL GFP/GFI ITEMS PROVIDED IN THIS

CONTRACT AND SHALL BE SUBMITTED FIVE (5) WORKING DAYS PRIOR TO

CONTRACTOR SUPPORT DATE (CSD).

6. BLK 13: SUBSEQUENT SUBMISSIONS SHALL BE FOR EACH EXERCISED LOT/OPTION

PERIOD WHERE ECIS SERVICES ARE PROVIDED. A CONTRACTOR INVENTORY

REPORT FROM EACH SITE SHALL BE SUBMITTED TO THE RESPECTIVE SITE COR FOR

SIGNATURE WITHIN FIVE (5) WORKING DAYS AFTER THE END OF EACH EXERCISED

LOT/OPTION PERIOD.

7. BLK 13: FINAL SUBMISSION (TRANSITION/CLOSEOUT) SHALL BE SUBMITTED THIRTY

(30) DAYS PRIOR TO THE END OF THE ECIS SERVICES UNDER THIS CONTRACT.

DISTRIBUTION OF FINAL SUBMISSION SHALL BE DUE NLT TWO (2) WORKING DAYS

AFTER APPROVAL/SIGNATURE OF COR.

8. THE GOVERNMENT WILL HAVE THIRTY (30) WORKING DAYS FOR REVIEW AND

ACCEPTANCE/REJECTION OF EACH SUBMISSION. NO RESPONSE WILL INDICATE

ACCEPTANCE.

9. BLK 14: SUBMISSIONS SHALL BE AN EMAIL ATTACHMENT IN MICROSOFT® EXCEL

2016 (OR LATER) COMPATIBLE FORMAT AND SHALL INCLUDE IN THE SUBJECT LINE:

CONTRACT NUMBER, CDRL DATA ITEM NUMBER, AND PERIOD (E.G.; N6134020F00XX-

A003-JAN2020). EMAIL ADDRESSES ARE PROVIDED IN THE CONTRACT SCHEDULE

AND/OR THE CDRL ADDRESSEE LIST (ATTACHMENT 3 OF THE CONTRACT). UNLESS

RESTRICTED BY SIZE, EXCEL REPORTS SHALL BE IN ONE WORKBOOK WITH

MULTIPLE WORKSHEETS FOR EACH APPLICABLE AREA SPECIFIED IN PARAGRAPH 2.0

OF THE ANNEX TO EXHIBIT A003.

10. BLK 9: THE FOLLOWING STATEMENT SHALL BE INCLUDED ON THE DELIVERABLE:

DISTRIBUTION D: DISTRIBUTION AUTHORIZED TO DOD AND U.S. DOD

CONTRACTORS ONLY, ADMINISTRATIVE OR OPERATIONAL USE, 14 JANUARY

2020. OTHER REQUESTS FOR THIS DOCUMENT SHALL BE REFERRED TO THE

COMMANDING OFFICER, NAVAL AIR WARFARE CENTER TRAINING SYSTEMS

DIVISION, IN-SERVICE SUPPORT DIVISION, 12211 SCIENCE DRIVE, ORLANDO, FL

32826-3224.

NAWCTSD PCO 1

NAWCTSD Sustainment 1 1

COR Great Lakes 1

COR Newport 1

COR Norfolk 1

COR Pearl Harbor 1

COR San Diego 1

COR ZTF, San Diego 1

COR SLC, New London 1

15. TOTAL ▬▬▬▬► 2 10

G. PREPARED BY H. DATE I. APPROVED BY J. DATE

R. SMITH, NAWCTSD Sustainment 02/10/2021

C. CAUDILL NAWCTSD PJM

04/22/2021

DD FORM 1423-1, FEB 2001 PREVIOUS EDITION MAY BE USED Page 1 of 1

ANNEX TO EXHIBIT A003

CONTRACTOR INVENTORY/UTILIZATION REPORT OF GFP/GFI

ECIS CDRL REQUIREMENT

1.0 Report Contents.

1.1 Header Information. Data elements to be provided as header information are as follows, in the order shown.

a. Contract. Enter appropriate contract number.

b. Contractor. Enter name of contractor's firm.

c. Reporting Period. Enter the start and completion dates for the contract period the report is being prepared. Use a MMDDYY numerical format for each date.

d. Area Title. (Refer to annex paragraphs 2.1 through 2.7)

1.1 Header and Electronic File Titles. The following shall apply as specified in CDRL block 16.

1.1.1 Area Report Header Information. The header in each area of the inventory report shall contain the following:

a. Contract number. Self-explanatory.

b. Weapon System. Self-explanatory

c. Report Period. Date of first and last day in the reporting period (yymmdd-yymmdd format).

d. Government Activity. Command/Activity location and name.

e. Contractor. Self-explanatory.

f. Area titles. Refer to annex paragraph 2.0.a-through g.

g. CDRL number. Self explanatory

h. Site Manager signature block and date block

i. COR signature block and date block

1.1.2 Electronic File Titles for Magnetic Media. If each area is an individual file, the file title shall be the area abbreviations, CDRL data item number, contract number, location and reporting period:

Example: SP_A005_N61340-16-D-0055_TO0004_CherryPt_Mar16

If all area data is in one file, the file title shall be the CDRL data item number, contract number, location and reporting period. In such cases the areas data shall be separated within the single file document (e.g., multiple worksheet titles in one spreadsheet file).

Example: A005_N61340-16-D-0055_TO0004_CherryPt_Mar16

1.1.3 E-Mail Subject Lines. E-Mail subject line shall include Contract, CDRL Data Item Number, location and period (e.g., N61340-16-

D-0022 TO0002-A005-Lemoore-Oct16-Sep17). Titles for attached files to electronic mail shall comply with annex paragraph 2.1.2.

1.1.4 Format. Any of the following formats may apply as per block 16 of the CDRL:

1.1.4.1 Hard Copy. Where applicable, individual areas shall be prepared as delineated in the contract on 8 ½” by 11” to 11” by 15” size paper.

1.1.4.2 Magnetic Media. Where applicable, individual area files shall be placed on Compact Disc Recordable/Re-Writable (CD-R/CD-

RW; 1x-4x drive capable media) optical disc. Magnetic files shall be compatible to Microsoft Office® formats as specified in block 16 of the CDRL.

1.2 Report Body.

1.2.1 General. This report documents government furnished property and information (GFP/GFI) inventory that the contractor shall maintain during contract period of performance. The main body of each report shall be completed in accordance with the report contents in paragraph 2.0. Block 16 of the CDRL shall tailor each report’s requirements by applying CDRL Annex paragraphs 1.0 through 2.7, as applicable.

1.2.2 Format. Any of the following formats may apply as per block 16 of the CDRL:

1.2.2.1 Hard Copy. Where applicable, individual areas shall be prepared as delineated in the contract on 8 ½” by 11” to 11” by 15” size paper.

1.2.2.2 Magnetic Media. Where applicable, individual area files shall be placed on Compact Disc Recordable/Re-Writable (CD-R/CD-

RW; 1x-4x drive capable media) optical disc. Files shall be in Microsoft® Office formats as specified in block 16 of the CDRL.

1.2.2.3 E-Mail. Reports shall be attached files to Internet Electronic Mail that are compatible to Microsoft Office® formats as specified in block 16 of the CDRL.

2.0 Report Content. The Contractor Inventory/Utilization Report of GFP/GFI shall consist of the following areas to the detail and format delineated in paragraphs 2.1 through 2.3 as specified below:

Area Inventory Title Area Abbreviations

Annex Reference Paragraph

Technical Data Support Package (TDSP) 2.1 Office/Storage Equipment and Furniture (OEF) 2.2 Miscellaneous (MISC) 2.3

2.1 Technical Data Support Package (TDSP). Each record/report shall contain the following area data elements:

a. Device/Equipment Number. Identify alphanumeric training device/equipment designation number assigned to the device/equipment. If the device does not have a device number, enter device/equipment name and weapon system (e.g., CBT/F/A-18 or 2F132/F/A-18). If more than one type of device/equipment item applies, enter various.

b. Serial number. Enter alphanumeric serial number or Bureau Number (BUNO) assigned to the device/equipment; otherwise N/A.

c. Title. Self-explanatory.

d. Publication number. Unique publication or drawing number (e.g., P-1234 for government documents, S-1234 for

COTS/Supplemental, and/or drawing numbers).

e. Government Issued Inventory Quantity [numeric quantity]. Total quantity of items the contractor has accepted for their responsibility under the contract. This quantity can only be modified during the course of the contract in writing by a Government representative.

f. Date of last update/Change number. In yymmdd and “Chg ‘number’ ” format.

g. Location. Location of item (e.g., Site Location, Building number, Room number, Bin number, safe number).

h. Remarks. Indicate status, condition, and quantity of items that are missing from the government issued inventory. Status shall include date part ordered and expected time of arrival date. Note any changes to government issued inventory quantity shall be noted and dated (changed, substituted, removed or added) in remarks. Indicate item security classification and restrictions if applicable (confidential, secret, top secret, NOFORN, etc.) in the remarks.

2.2 Office/Storage Equipment and Furniture. Each record/report shall contain the following area data elements:

a. Item name. Self-explanatory

b. Item Location. Location of item (e.g., Site Location, Building number, Room number, Bin number).

c. Government Issued Inventory Quantity. Self-explanatory

d. CAGE/Manufacturer Name. Contractor and Government Entity Code. Four alphanumeric characters, when applicable. If no CAGE code is available, enter manufacturer name.

e. Manufacturer’s model/part number/identification number. Self-explanatory.

f. Bar Code Number. Number assigned to identify the item

g. Condition. Condition of item when entered into inventory

h. Remarks. Self-explanatory

2.3 Miscellaneous (MISC). This optional area covers items that are items that are Government furnished, but not covered in the other areas. Each record/report shall contain the following area data elements:

a. Device/Equipment Number. Identify alphanumeric training device/equipment designation number assigned to the device/equipment. If the device does not have a device number, enter device/equipment name and weapon system (e.g., CBT/F/A-18 or 2F132/F/A-18). If more than one type of device/equipment item applies, enter various.

b. Serial number. Enter alphanumeric serial number or Bureau Number (BUNO) assigned to the device/equipment; otherwise N/A.

c. Item name. Self-explanatory.

d. Contractor and Government Entity (CAGE) Code. Four alphanumeric characters, when applicable.

e. Manufacturer’s model/part number/identification number. Self-explanatory.

f. Manufacturer’s serial number. Self explanatory

g. National Stock Number (NSN). If available, 13 alpha numeric characters(e.g., _ _ _ _-_ _-_ _ _- _ _ _ _)

h. Government Issued Inventory Quantity [numeric quantity]. Total quantity of items the contractor has accepted for their responsibility under the contract. This quantity can only be modified during the course of the contract in writing by a Government representative.

i. Condition of Item at Initial Inventory. Self-Explanatory.

j. Number of Item Repaired/Replaced this period [numeric quantity]. Total number of items replaced/repaired during this reporting period.

k. Replacement Cost. Average cost (rounded to the next highest dollar) of replacement of this item during this reporting period.

l. Substitute/Alternate sources and part number. Self-Explanatory.

m. Calibration due date. In yymmdd format. N/A if non-applicable.

n. Calibration Cycle. In months. N/A if non-applicable.

o. Bar code. Number assigned to identify item.

a. Location. Location of item (e.g., Site Location, Building number, Room number, Bin number, safe number).

b. Remarks. Indicate status, condition, and quantity of items that are missing from the government issued inventory. Status shall include date part ordered and expected time of arrival date. Note any changes to government issued inventory quantity shall be noted and dated (changed, substituted, removed or added) in remarks. Indicate item security classification and restrictions if applicable (confidential, secret, top secret, NOFORN, etc.) in the remarks. If item is a kit, list items/parts in kit.