A.15.01.03.06 Annex F Inventory change instructions WIE.pdf

Instructions For Maintenance Contract Inventory Completion

Text 3 digits

Number 6 digits

Text 2 digits

Number 4 digits

Text Matches Item Code

List

Text

Text Exactly as on

Data Plate

Text Exactly as on

Data Plate

Date YYYY format

Text Exactly as on

Label

Text

Text 1 digit

Number each 2 digits.

By multiple separate with a comma

(Blank)

Number If necessary

F+number/letters If necessary number If necessary

Detailed Instructions for Completing Consolidated Maintenance Contract Inventory, pt 1

COLUMN INSTRUCTIONS FORMAT &

LENGTH

Short Code When printed on label, no space or dash shall be placed between this and the following 6 digit Inventory Number

Text, 3 letters, Uppercase

Inventory Number When printed on label, no space or dash shall be placed between this and the preceding 3 letter Short Code

Number, 6 digits

Item Code See details at right Text, 2 letters, Uppercase

Object Class Code See details at right Number, 4 digits

Equipment Type Use description from Item Code list. Normally this is Attachment #2 Text, length as needed

Manufacturer Name Enter exactly as on data plate to include spaces, slashes and similar Text, length as needed

Model Number Enter exactly as on data plate to include spaces, slashes and similar Text, length as needed

Serial Number Enter exactly as on data plate to include spaces, slashes and similar Text, length as needed

Year Purchased See details at right Date, 4 digits, YYYY

Detailed Instructions for Completing Consolidated Maintenance Contract Inventory, pt 2

COLUMN INSTRUCTIONS FORMAT &

LENGTH

DeCA Barcode Purple & white or White tag with barcode on it. For ease of entry recommend use of a handheld scanner

Text, 2 letters & 7 digits

Sub Location (Physical)

Enter the actual location at the facility. For installed refrigerated units enter the case Position number or CAN bus address. Mobile items will need to be updated at regular intervals

Text, length as needed

PM Interval See details at right Text, 1 number, Calendar Weeks PM Scheduled

When multiple are needed based on PM Interval then enter with a comma between each

Number, 2 digit

Blank Enter no data in this column blank

# of items If there is more than one item covered by this inventory number (like ladders, fire extinguishers, exit lights..) then enter the number of items [otherwise leave blank]

Number, 1 or 2 digits

Type of F-gas If the item contains a refrigerant (F-gas) then enter the F-gas number (for example R4449A or R744) [otherwise leave blank]

F plus digits (letter)

Kg of F-gas If the item contains a refrigerant then enter the amount, in Kg, of refrigerant the item contains [otherwise leave blank]

Number

Detailed Instructions for Completing Consolidated Maintenance Contract Inventory

SPECIFIC INSTRUCTIONS

Do not use the words Unknown or Missing; instead use Not Found when the data element could not be found and Unreadable if present but unable to correctly read

Blanks in the first nine columns are not permitted, for facility Item Codes enter the date of construction for the building

Under Equipment Type, use the exact description provided

A Ventilation System is defined as those which have ductwork and controls (temperature, time, etc).

An Exhaust Fan is any fan installed with NO ductwork, regardless of size

For items you are unsure of ask the Field Engineer prior to entering data

DeCA barcode required for all accountable items, generally equipment only. Exception is the Display, Bakery Dry

Sub-location is the actual location in the facility. MHE should be assigned to Warehouse, Displays to Sales Area.

When possible add the Position Number or CAN address for refrigeration for ease of locating. In General logical descriptions to functional area. Examples: Technical Room, Deli, Bakery, Attic, Outer Receiving Area and similar.

Use room number if available. In Germersheim and KCS include the Building number and or Warehouse letter.

If the item is no longer at the store, the text shall be changed to red. The COR will remove the item after review

If there is a new item or an update to existing information, the text shall be green. The COR will review and add to

SOMS

The COR will provide the inventory number for new items.