8-Cost Sheet-USBE-AR25260-RFP.xlsx
XLSX spreadsheet 19 KB Posted
- Attached to
- USBE - IDEA Dispute Resolution Services
- Solicitation number
- USBE-MI26020-RFP
- Issued by
- Salt Lake County, Salt Lake City, Utah
About this file
This document is a Cost Sheet for a Utah State Board of Education (USBE) Request for Proposal (RFP) #USBE-AR25260-RFP for a Professional Learning and Technical Assistance Event Planner contract. The solicitation seeks a vendor to provide event planning services for a five-year base contract with potential for five additional one-year renewal options. The maximum contract budget is $7,500,000.00, though this is not a guaranteed total amount and actual spending will depend on authorized activities. The cost proposal form requires vendors to detail annual costs across categories including staff costs, travel expenses, and other vendor costs for the initial five-year period and optional renewal years.
The cost sheet indicates that vendors must provide transparent pricing for specific line items such as accounting services, event application, and project management tools. While the total contract value is substantial, the actual expenditure will be contingent on USBE's authorized activities. The document emphasizes that only vendor costs should be included in the proposal, and any mathematical calculations are the sole responsibility of the offeror. Optional items are noted as not scored and subject to USBE's discretion for potential inclusion in the final contract. Vendors are instructed to complete all applicable orange-colored fields in the spreadsheet and provide detailed cost breakdowns per category.
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Text version
Mandatory (Scored) Costs
SOLICITATION #USBE-AR25260-RFP
PROFESSIONAL LEARNING AND TECHNICAL ASSISTANCE EVENT PLANNER COST PROPOSAL FORM
INSTRUCTIONS: Please complete all applicable ORANGE fields below. If any cost is “$0” or not applicable, clearly indicate so. If you have any questions or concerns regarding this cost proposal form, please submit a question during this RFP’s question and answer period. Any deviation from this format may result in disqualification of your proposal.
All costs will be SCORED, and evaluation shall be based on the GRAND TOTAL for a five (5) year contract. Please note that any contract resulting from this RFP may include five (5) additional one-year renewal options. These renewal option years MAY be exercised at USBE’s discretion and subject to appropriation. While not scored, please provide the costs associated with these additional renewal option years. Please submit separate pages detailing your cost breakdown per category. Please also include the percentage per event for administration of the event (e.g. large vs small events). You MUST still submit this completed Cost Proposal Form.
The maximum contract budget is $7,500,000.00. However, this is NOT a guaranteed total amount. Cost proposals should represent the amount it will take to administer this program in accordance with USBE authorized activities. The amount spent on the contract is dependent on the activities that USBE authorizes. The total amount, including all professional learning, stipends, event costs, etc. and vendor cost will not exceed $7,500,000.00 at the expiration of the awarded contract. ONLY VENDOR COSTS SHOULD BE INCLUDED.
NOTE: Any formulas entered into this form have been entered as a courtesy, and it is solely the responsibility of each Offeror to ensure that all information entered into this spreadsheet--including mathematical calculations--are complete and accurate.
| ITEM | Year 1 | Year 2 | Year 3 | Year 4 | Year 5 | |
| 1 | Total Annual Staff Costs ( Administration, Direct Service, Support Staff) | |||||
| 2 | Total Annual Travel Costs (Annual staff in-state travel costs, Annual staff out of state travel costs) | |||||
| 3 | All Other Vendor Costs (Including Indirect Costs in addition to the items below - Accounting Services, Event App, Project Management Tool) | |||||
| ANNUAL TOTALS†: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| GRAND TOTAL†: | $ - 0 | |||||
| †Calculated by USBE. |
| ITEM | Renewal Option Year 6 | Renewal Option Year 7 | Renewal Option Year 8 | Renewal Option Year 9 | Renewal Option Year 10 | |
| 1 | Total Annual Staff Costs ( Administration, Direct Service, Support Staff) | |||||
| 2 | Total Annual Travel Costs (Annual staff in-state travel costs, Annual staff out of state travel costs) | |||||
| 3 | All Other Vendor Costs (Including Indirect Costs in addition to the items below - Accounting Services, Event App, Project Management Tool) | |||||
| ANNUAL TOTALS†: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| RENEWAL GRAND TOTAL†: | $ - 0 | |||||
| †Calculated by USBE. |
| *Cost of Accounting Services - Vendor needs to include the cost of an on-staff accountant to keep up to date; real time budgets for all projects, events and activities) |
| *Cost to secure an event app including registration and event information |
| *Cost to secure project management tool |
Optional Items - Not Scored
SOLICITATION #USBE-AR25260-RFP
PROFESSIONAL LEARNING AND TECHNICAL ASSISTANCE EVENT PLANNER
COST PROPOSAL FORM
Use this tab to provide pricing on any additional items that are NOT required to use your proposed solution and are NOT listed as a requirement in this RFP. Items listed below are subject to inclusion in the contract resulting from this RFP and may be purchased at USBE's option, but they will NOT be included in the Offeror's Proposed Price and will not be used in the evaluation of cost points.
INSTRUCTIONS: Please complete all fields below. If any cost is “$0” or not applicable, clearly indicate so. If you have any questions or concerns regarding this cost proposal form, please submit a question during this RFP’s question and answer period. Any deviation from this format may result in disqualification of your proposal. Where applicable, provide a detailed breakdown of the per-year costs for each item.
Any formulas entered into this form have been entered as a courtesy, and it is solely the responsibility of each Offeror to ensure that all information entered into this spreadsheet--including mathematical calculations--are complete and accurate.
| OPTIONAL ITEMS | YEAR 1 | YEAR 2 | YEAR 3 | YEAR 4 | YEAR 5 | |
| 1 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 2 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 3 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 4 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 5 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 6 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 7 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 8 | [Other] | $ - 0 | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
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