Amendment 03 - Pages from Section L 03 APR 2020.pdf

POLAR STAR SLEP 70Z02320RAPS00200

www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.216-1 - TYPE OF CONTRACT (Apr 1984)

The Government contemplates award of a single award Indefinite-Delivery Indefinite-Quantity

(IDIQ) Contract with Fixed Price Award Fee (FPAF) Task Orders for those Task Orders containing select SLEP Work Item CLINs, and Firm-Fixed Price (FFP) Task Orders for all other

Task Orders resulting from this solicitation.

(End of Provision)

52.233-2 - SERVICE OF PROTEST (Sep 2006)

(a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government

Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from the Contracting Officer, Ms.

Nicole Butts at Rinalda.N.Butts@uscg.mil http://www.sam.gov/ http://www.sam.gov/ mailto:Rinalda.N.Butts@uscg.mil

(b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO.

(End of Provision)

L.3 OMBUDSMAN PROGRAM FOR AGENCY PROTESTS

(a) Attachment L-2 Notice for Filing Agency Protests, details the procedures for informal discussions and filing formal agency protests via the Ombudsman Program for Agency Protests

(OPAP). Interested parties are encouraged to seek resolution of their concerns within the Coast

Guard at an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the

Government Accountability Office or other external forum.

L.4 EXPORT CONTROL TECHNICAL DRAWINGS

Portions of the references and government furnished information in this solicitation and the resulting contract may be export controlled in accordance with the Section H.14 term Export

Controlled Items. More specifically, the information is ITAR restricted. Any potentially restricted information shall not be provided until compliance with the term has been asserted to the

Contracting Officer upon request for the restricted information. As part of the assertion Offerors must confirm they have an approved DD2345 - Military Critical Technical Data Agreement on file with the Defense Logistics Information Service. Upon confirmation of eligibility, the Offeror shall be granted access to the information. The information must be safeguarded and protected from unauthorized disclosure in accordance with applicable U.S. export control laws and regulations.

For more information on ITAR, contact DLIS on-line at http://www.dlis.dla.mil/jcp or at DLIS, US/Canada Joint Certification Center, Federal Center, 74 North Washington, Battle Creek MI

49017-4312, (800) 352-3572.

L.5 SITE VISIT

The Site Visit will be conducted as follows:

Site Visit: USCG Base Seattle

1519 Alaskan Way South

Seattle, WA 98134

Date: February 19, 2020

Check-in: 0900

Visit Briefing Start: 1000

(a) The USCG welcomes all interested parties to conduct an on-site visit for the POLAR SEA, POLAR STAR’s sister vessel. The date and location to visit is February 19, 2020 in Seattle, WA, between the hours of 0900 and 1400 PST. The purpose of the site visit is to provide the opportunity for increased familiarity with the class. Attendance at the site visit is not mandatory in order to submit a proposal.

(b) To gain access to the vessel, you must complete Attachment L-3 – POLAR SEA SLEP Pre-proposal Site Visit – Vendor Base Access Form, and send it to the email addresses listed below.

Email: Molly O’Keefe –Molly.OKeefe@uscg.mil

Identification: Government Furnished ID

Deadline to submit form: 2:00 PM EST February 10, 2020

Due to space limitation on the cutter, only 3 persons per Offeror will be allowed

No technical questions will be answered during the site visit; all questions must be submitted through the RFP Q&A process.

To assist in navigating the base, a map is included in this attachment.

The government reserves the right to deny access to its facility. Only US Citizens will be vetted and permitted to access the cutters.

(c) The Government is not responsible for, nor will the Government pay, any portion of the costs associated with attendance at the respective site visits by prospective Contractor personnel.

(d) Questions generated at the site visit shall be submitted in writing IAW Section L.7. At no time will the government answer questions regarding the solicitation to a single potential Offeror without providing the answer to all potential Offerors. Questions submitted formally by the date noted in Section L.6., will be answered and distributed to Offerors through RFP amendment.

(e) FOR AWARENESS ONLY, the Government may make available a site visit for Polar

Star depending on the ship’s availability. An amendment will be issued if there will be a site visit scheduled.

L.6 LOCATION OF OFFEROR’S SHIPYARD

In order for the Contracting Officer to evaluate certain foreseeable costs to the Coast Guard, the

Offeror is required to provide, in the space below, the exact name and location of the shipyard to be used to perform the services required under this solicitation. The Offeror is cautioned that its failure to provide the name and location of its shipyard in the space provided below may result in its proposal being declared nonresponsive under the terms of a Request for Proposal.

Name and Location of the Offeror’s Shipyard:

L.7 FORESEEABLE COST FACTORS PERTAINING TO DIFFERENT SHIPYARD

LOCATIONS

mailto:Molly.OKeefe@uscg.mil

In addition to other evaluation factors for award that may be listed in this solicitation, the

Contracting Officer will evaluate certain foreseeable costs to the Coast Guard. Those costs will vary based on the location of the Offerors shipyard and are added to the Offeror’s overall bid price or price proposal for the purposes of evaluation only. These elements of foreseeable costs consist of the following:

(1) Transit Cost:

(i) Vessel operational cost will be calculated based on one round trip from the vessel's homeport of Seattle, WA to the contractor's facility. Distance will be based on the NOAA publication, “Distance Between U.S. Ports” or other authority (in order of priority), including Army Corps of Engineers or U.S. Navy transit publications, if the shipyard location is not contained in the NOAA publication.

(ii) Transit cost to navigate the vessel between its homeport and the contractor's offered place of performance is $319.00 per nautical mile. The number of nautical miles to transit between the Offerors shipyard and the vessel's homeport will be multiplied by the operational cost.

(2) Family Separation Allowance & Homeport Travel: Crew members with dependents residing within the area of the homeport are entitled to Family Separation Allowance and Homeport Travel

Allowance whenever a vessel is overhauled outside of the area of the homeport. The area of the homeport is defined as the area within 50 road mile radius of the homeport. If the contractor's facility is outside of a 50 road mile radius of the vessel's homeport (Seattle, WA)—

(i) Family Separation Allowance for 45 personnel in accordance with Family Separation

Allowance of $8.33 per day for 123 days as listed under DFAS.mil; Pay & Allowance;

Family Separation Allowance are entitled to Family Separation Allowance. This entitlement is calculated from the date that the vessel leaves the home port to transit to the

Offeror’s shipyard and the planned date of return to home port after completion of repairs or equipment installation. See U.S. Coast Guard Pay Manual, COMDTINST M7220.29, Chapter 3-F.

(ii) Homeport Travel. Crew's transportation during overhaul away from home port. As required by 37 USC 406 b and Chapter 7, Part F1 of the Joint Travel Regulations (JTR), on the thirty-first (31) day of a vessel being away from home port, and every sixty (60) days thereafter, all personnel with dependents residing in the area of the home port will be provided round trip coach type airfare to the vessels home port. There will be two (2) home port visit(s) during the performance of this contract. The vessel has 45 crew members eligible for Homeport Travel. Airfares will be based on the GSA City Pairs contracted

Government YCA Fare (or successor GSA fare source) in effect at the time of receipt of bids/proposals. If there is no GSA contracted rate between the location of the contractor’s shipyard and the homeport the rate will be computed based on commercially available airfares. See Joint Travel Regulations (JTR), Chapter 7, Part X, paragraph U7615.

(3) Travel and Per Diem Costs: If the contractor's facility (proposed place of performance) is outside of a 50-road mile radius of the vessel's homeport (USCG Base Seattle)—

(i) There will be a transportation cost for four (4) US Coast Guard Representatives (one (1)

Contracting Officer's Representative (COR) and three (3) Port Engineer Staff) for eight (8) round trips between the COR's official duty station (Seattle, WA) and the contractor's offered place of performance at the cost of coach-type airfare.

(ii) There will be a per diem expense for one hundred and twenty-three (123) calendar days to support four (4) US Coast Guard Representatives (one Contracting Officer's

Representative (COR) and three Port Engineer Staff) while in the city of the place of contract performance, to be determined in accordance with the Joint Travel Regulations

(JTR). The cost of POC will also be included.

(iii) There will be a transportation cost for one (1) Contracting Officer for three (3), four-day round trips between the Contracting Officer's official duty station (Seattle, WA) and the contractor's offered place of performance at the cost of coach-type airfare.

iv) There will be per diem and rental car expense for twelve (12) calendar days to support one (1) Contracting Officer while in the city of the place of contract performance, to be determined in accordance with the Joint Travel Regulations (JTR).

(v) There will be transportation cost for eight (8) Coast Guard Maintenance Augmentation

Team (MAT) technicians for six (6) round trips between the MAT's official duty station

(Seattle, WA) and the contractor's offered place of performance at the cost of coach-type airfare.

(vi) There will be per diem and rental car expense for one hundred and twenty-three (123) calendar days to support eight (8) Coast Guard Maintenance Augmentation Team (MAT) technicians while in the city of the place of contract performance, to be determined in accordance with the Joint Travel Regulations (JTR).

(vii) Crew Dining and Lodging: There will be a dining and lodging cost for 45 crew members while in the city of the place of contract performance for the estimated performance period 123 days. The cost of hotel and meals and incidentals expenses

(M&IE) shall be calculated in accordance with the Federal Travel Regulations (FTR). If the contractor’s facility is less than 50 road miles from the cutter’s homeport (Seattle, WA), Crew Dining and Lodging will not apply.

(End of Provision)

L.8 RFP QUESTIONS AND AMENDMENTS

(a) Offerors may submit questions via email no later than 11:00 A.M. Eastern Time (ET) on March

27, 2020. Questions and their answers or any clarifying information issued by the Government will be provided to all prospective Offerors via an amendment to the solicitation released on the

Contract Opportunities website at https://beta.SAM.gov. Proprietary data, if so noted, will be protected. Questions regarding this RFP are to be directed in writing to all of the following individuals.

Contracting Officer: Nicole Butts

Rinalda.N.Butts@uscg.mil;

Contract Specialist: Molly O’Keefe

Molly.OKeefe@uscg.mil

L.9 PROPOSAL DUE DATE

(a) Offerors shall provide the required number of copies of the proposal as set forth in section L.10.

Proposals must be received by the Contracting Officer prior to the date and time indicated below.

PLEASE NOTE THAT THE PRICE VOLUME HAS A DIFFERENT DUE DATE. An Offeror that fails to meet the proposal due date will be considered “late” in accordance with FAR clause

“Instructions to Offerors – Competitive Acquisition” (52.212-1) in Section L.2.

Proposal Volume Due Date

Volume I (Non-Price Factors) 29 May 2020 1300 EDT

Volume II (Past Performance and Small Business

Utilization)

29 May 2020 1300 EDT

Volume III (Administrative) 29 May 2020 1300 EDT

Volume IV (Price) 05 June 2020 1300 EDT

(b) No changes or additions to a volume will be permitted after this date, except as provided under clarifications of proposals or discussions.

(c) Proposals will be received at the following email addresses:

Molly.OKeefe@uscg.mil

Rinalda.N.Butts@uscg.mil mailto:Rinalda.N.Butts@uscg.mil mailto:Molly.OKeefe@uscg.mil

Each proposal volume shall be sent in a separate email or group of emails, with the subject line to include the volume name and number, along with a number to indicate the total number of emails sent for that volume. Email subject lines shall use the following format:

SUBJECT: POLAR STAR SLEP Proposal Volume I Non-Price Factors, Email 1 of 2

Note: To comply with USCG email data restrictions, each individual email may not contain more than 9.5 MB of data. Offerors may send as many emails as necessary to transmit the complete proposal via email before the due date and time. It is the Offeror’s responsibility to ensure that that the emails contain the correct data size restriction, and the USCG is not responsible for emails that are not received in the USCG’s email system due to rejection because of non-compliance with the stated data size restrictions herein.

Each email shall be labeled and numbered using the email subject numbering format shown above.

Attached document files must also list the specific volume name and number in the document name.

L.10 GENERAL PROPOSAL INSTRUCTIONS

(a) Prior to submission of proposals, Offerors are expected to reach a complete understanding of the requirements of this solicitation by careful study of the RFP and by application of qualified knowledge and experience.

(b) Information provided to the USCG in advance of the issuance of this solicitation will not be used in the evaluation unless explicitly included in an Offeror’s written submission.

(c) These instructions prescribe the format of proposals and describe the approach to be used in the development and presentation of proposal information. Proposals must be prepared in accordance with these instructions, providing all required information in the format specified.

(d) Proposals shall be clear and concise and include sufficient detail for effective evaluation. The

Contractor should not simply rephrase or restate the Government’s requirements, but rather shall provide convincing rationale to address how the Contractor intends to meet those requirements. If the Contractor chooses to submit multiple proposals, each proposal must be submitted separately without reference to the other proposal and shall be evaluated separately.

(e) The proposal should clearly demonstrate the Contractor’s understanding and capability in a concise, logical manner, which is easy to read and understand. The emphasis on proposal development should be brevity, clarity and organization. Excess verbiage, unnecessarily elaborate brochures, or lengthy, repetitious, disorganized presentations beyond those sufficient to present a complete and effective proposal are not desired. Elaborate artwork, expensive paper and binding, and expensive visual or other presentation aids are neither necessary nor desired.

(g) Proposals shall completely address the required information in the order in which it appears in this Section. Wherever information is required to be in a matrix, table or other prescribed format, such information must be provided as required. When calculations are specifically required, they must be submitted, even if other documentary evidence of performance is submitted.

(h) Illustrations, calculations, and schematic documentation may be included to further explain the proposal. If the same supporting documentation is required in more than one place within a single

Volume, the proposal may reference the submission in the discussion. If more than one Volume requires submission of the same documentation, the proposal must include the information in each

Volume.

(i) Price data pertaining to the POLAR STAR SLEP shall only be included in the Price proposal volume.

(j) This program is unclassified. No classified data shall be submitted as part of an Offeror's proposal.

(k) If exceptions to the requirements in the POLAR STAR SLEP Solicitation are proposed, the

Offeror shall provide a full explanation of all exceptions proposed. Exceptions shall be referenced to the section and paragraph number of the solicitation to which they are taken. Full supporting rationale shall be provided for each. If exceptions are proposed, the Offeror shall so state in the cover letter of the applicable proposal volume. Exceptions shall be located at the beginning of the appropriate proposal volume. If no exceptions are proposed, the Offeror shall so state in the cover letter. Offerors are cautioned that exceptions to the requirements may result in the rejection of the offer.

(l)

(1) All proposal volumes shall be emailed by the due date and time. The USCG reserves the right to require submission of the proposals at a later date according to the instructions shown in Section L.10(l)(2) and Section L.10(n)(1 - 2) and (6) below.

(2) At this time, the USCG will not accept printed hard-copy proposals and proposals sent on disc. The USCG may require the information to be submitted in a printed hard copy and disc format after COVID-19 emergency safety measures are lifted. Should the USCG request hard copy submissions of the proposals at a later time, the proposal volumes shall be presented in the number of copies and shall be clearly marked according to the instructions and table below. Each proposal volume shall be submitted both as a paper/hard copy and in electronic format on Compact

Disc-Read Only Memory (CD-ROM) or Digital Video Disk Read Only Memory (DVD-ROM) in the quantities shown. The electronic copy shall be in Portable Document Format (PDF). Identify one complete paper/hard-copy set of each proposal as "ORIGINAL" on the outside binder(s) and on the interior title page(s). In the case of discrepancy between various copies, the proposal marked "ORIGINAL" shall take precedence.

Description Number of Copies

Non-Price Factors 1 Master Original (paper) one (1) copy

3 Electronic (CD-ROM or DVD-ROM)

Past Performance and Small Business

Utilization

1 Master Original (paper)

3 Electronic (CD-ROM or DVD-ROM)

Administrative 1 Master Original (paper)

3 Electronic (CD-ROM or DVD-ROM)

Price 1 Master Original (paper)

3 Electronic (CD-ROM or DVD-ROM)

(m) The proposal submitted in response to this solicitation shall consist of three separate volumes, following these page limit restrictions:

VOLUME REFERENCE PAGE LIMITS

Volume I: Non-Price Factors L.11 30

Volume II: Past Performance, and L.12 None

Small Business Utilization

Volume III: Administrative L.13 None

Volume IV: Price L.14 None

Drawings and illustrations on separate pages, catalog cut sheets, the Integrated Master

Schedule, manufacturer’s cut sheets, appendices, letters of certification, and the drawing booklet are exempt from the page limits.

(n) Proposal Format: The following format requirements apply:

(1) The paper/hard copy of each proposal volume shall be presented in standard 3-ring loose-leaf binders. Volumes may consist of more than one binder. Binders shall not exceed 3 inches thickness. Each binder shall be labeled with the title of the volume, the Offeror's company name, and have a table of contents with corresponding divider tabs.

(2) The pages are to be printed double-sided on white bond paper.

(3) Written portions of the proposals shall be formatted using minimum of 12-point font for general text. Tables and spreadsheets may use a reduced font of not less than 10 point.

Proposals shall be formatted on an 8½ x 11 inch page with at least a one (1) inch margin on all sides. Drawings are exempt from this font size requirement but must be clearly legible. Calculations are not exempt.

(4) Paragraphs shall be numbered following a logical numbering sequence. It is important that paragraph numbering allow for easy reference to a particular section of the proposal in future correspondence.

(5) Illustrations, including photographs, drawings, diagrams, tables and charts, may be included in the proposals. Illustrations may be provided on fold out pages. These pages are limited to 11 x 17 inch when unfolded and 8½ x 11 inch when folded.

(6) A drawing booklet shall accompany the Technical proposal volume if necessary (see L.9).

The drawings provided in the drawing booklet shall be printed on 11 x 17 inch paper. The drawing shall be clearly marked with the name of the Offeror, the drawing title, the scale, and a unique drawing number in the lower right corner. The drawing booklet shall have a drawing index. Drawings shall be bound with a durable cover.

(7) Pages shall be individually, sequentially, and uniquely numbered (i.e., 1 of 30).

(8) Each page shall identify the submitting Offeror in the header or footer.

(9) All data, including drawings and illustrations, shall be presented in English units.

Manufacturer’s catalog cut-sheets are excluded from this requirement.

(10) No price or cost data shall be included in the Technical or Past Performance areas of the proposal.

(11) Electronic links to on-line data via the Internet are not acceptable as the data is subject to alteration after the date of submittal. Such electronic material must be copied and pasted into a document that can be saved as a complete file in and of itself.

(12) Electronic copies shall be provided in PDF, compatible with Adobe Acrobat Reader DC version 2018.011.20040 or higher. Each electronic file shall be clearly labeled with the

Offeror’s name, contents and date. No videos are permitted.

(13) Facsimile proposals will not be accepted.

L.11 VOLUME I INSTRUCTIONS

NOTICE: PRICE PROPOSAL NARRATIVE IS NOT ALLOWED IN VOLUME ONE

(a) Proposals shall be prepared in such a manner as to enable personnel with general training to make a thorough evaluation and arrive at a sound determination as to whether or not the proposed design and equipment will satisfy the requirements of the Government. In order to provide all necessary information for a comprehensive evaluation, all proposals must be complete, self-sufficient and respond directly to the requirements of the solicitation.

(b) Proposals shall demonstrate an understanding of and ability to meet all the requirements set forth in the Specification. The Offeror shall provide sufficient detail to substantiate the validity of all statements. The Offeror shall demonstrate that the proposal is in compliance with the requirements, terms, and conditions of the Specification. General statements offered as the only evidence of compliance with the solicitation requirements, such as: the Contractor can or will