Attach 6 - 250821 SOW MWEOC Site Wide Infrastructure FY25 with B127 Updated.pdf

FY25 MWEOC Site Wide Demolition and Roadway Improvements Issued for Construction Solicitation No. 70FA5025R00000009 May 1, 2025 Amended: August 21, 2025

DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

PART 1 - GENERAL

1.1 PROJECT IDENTIFICATION

A. Project Name and Identification: The title of the project is FY25 MWEOC Site Wide Demolition and Roadway Improvements and is located at the Department of Homeland Security (DHS), Federal Emergency Management Agency (FEMA), Mount Weather Emergency Operations Center (MWEOC), 19844 Blue Ridge Mountain Road, Mt. Weather, Virginia, 20135-2006. The project shall be accomplished in accordance with the following information and the attached drawings.

B. Project Description: The following paragraphs are a basic summary descriptions of scope elements contained in the supplied project drawings and specifications.

1. General. This fixed price construction project is to demolish abandoned buildings, provide utility lines and ductbanks, provide stormwater management, and improve roadway and parking infrastructure. The project is designated as an UNCLASSIFIED/FOR OFFICIAL USE ONLY construction project.

2. Erosion & Sediment Control (E&S) All work shall remain in compliance with the Virginia (VA) Department of Environmental Quality (DEQ) permit drawings. The contractor will be responsible to complete the permit application and pay all registration fees on behalf of MWEOC. Due to the phasing of the design process, the contractor is required to manage work under multiple VADEQ permits. All Erosion and Sediment (E&S) controls shall be established in accordance with the phasing plan in the IFC drawing. Contractor shall be the responsible land disturber of record and comply with all local, state, and federal land disturbance regulations. Contractor shall purchase nutrient credits from an established nutrient bank on behalf of MWEOC.

3. Building 911 Visitor Parking Expansion Expand Building 911 Parking to the south, into the MWEOC campus. Provide temporary and permanent physical security fencing during and after construction. Reroute sanitary sewer lateral to B911 to a sanitary manhole west of the existing parking lot. Provide ADA accommodations, site lighting, and new curb and gutter. Phase work with a traffic control plan to allow partial use of parking lot. Disregard any references to install two (2) charge point CT 250 and two (2) chargepoint CT4025 charging stations and supporting panelboards, transformers, or feeders as this will not be accomplished under this contract.

4. Demolition Demolish Buildings 310, 312, 315, 320, 320A, 400, 408, 408A, 714A, and other structures as noted. Provide a limited refurbishment to Building 410 after Building 408A has been razed. Utility infrastructure laterals are to be demolished back to the main and made safe.

The buildings contain hazardous materials that shall be demolished in accordance with state and federal regulations. The site is to be graded and turf restored for proper storm water management in accordance with the plans and specifications.

5. Install Electrical and Communication Ductbanks

Provide premanufactured Electrical/Comm ductbanks at strategic road crossings to allow for future growth supporting the MWEOC master plan. Ductbanks to also follow the bedding of demolished sewer laterals under #3 above.

6. Traffic Intersection Construction Provide a new 4-way stop traffic intersection between West Valley View Drive, Balloon Shed Drive, and Continuity Circle. Realign West Valley View Drive further to the south to create the four-way intersection and make way for the B911 parking expansion. Provide an underground stormwater retention facility. Reconfigure and repave the 400-area parking lot and provide electrical distribution for site lighting. Provide underground pathway infrastructure for future electric vehicle charging stations. Phase work with a traffic control plan to allow vehicular access by way of temporary lane closures.

7. Repair of East Valley View Drive Slopes

Regrade slopes to stabilize the hillside along East Valley View Drive adjacent to Buildings 205 and 230. Repair shoulders along downhill side of the road. Provide all the necessary tree clearing, temporary erosion controls, stormwater controls, and final landscaping and seeding.

8. Site roadway and parking replacement and repairs

Perform full depth or mill and pave repairs to noted roadway and parking areas across the MWEOC campus. Approximately 75% of the total paved surfaces on the MWEOC campus to be revived. Phase work with a traffic control plan to allow vehicular access by way of temporary lane closures. Provide signalized single lane work zones for full depth repairs.

9. Demolish B420 and New Parking Lot Construction Demolish B420 and construct a parking lot and sidewalks in the demolished Building 420 footprint, complete with signage, pavement markings, storm drainage system, bus shelter, and site lighting. Disassemble/salvage 2 antenna towers adjacent to B420 and store at a site location designated by COR. Establish new electrical service on a new exterior concrete pad intercepting existing feeders to Buildings 408 and 410, currently served from Building

420. Provide only the underground conduits for future EV charger installation. Disregard any references to install four (4) charge point CPE250C charging stations and supporting panelboards, transformers, or feeders as this will not be accomplished under this contract.

10. Building 127 Roof Replacement (Option CLIN 4) Replace the existing asphalt shingle roof Building 127 (approx. 14,000 square feet). The gross area includes the tower roof and covered walkway roof. The Contractor shall be responsible for estimating/verifying all quantities of all materials & supplies required to complete the roof replacement.

The Contractor shall demolish and dispose of all existing asphalt shingle roofing materials, underlayment, waterproofing, damaged wood sheathing, fall protection system, lightning protection system (limited to components above the roof surface per Spec Section 264113), transitional flashings, reglets, base and cap flashings, roof penetration flashing, and vent stack flashing. The Contractor shall salvage and protect existing gutters and rainwater leaders for reuse.

The existing wood sheathing/decking was fastened to metal truss/framing with incorrect fasteners/screws, and in some areas, the existing fasteners have failed. All damaged components discovered during the demolition phase shall be brought to the immediate attention of the MWEOC Contracting Officer’s Representative (COR) and the Contracting Officer (CO).

The Contractor shall:

a. Install a new roofing system (see below for Bid Options), including new underlayment materials, new wood sheathing (as identified and discovered in the demolition phase), new sheet metal flashing and trim, new soffit panels. Install salvaged gutters and rainwater leaders.

b. Install new fasteners for all wood sheathing, both “existing to remain” and for new sheeting where damaged existing sheathing is replaced.

c. Install a new integrated fall protection system, per Spec Section 112443.

d. Modify the existing lightning protection system to be compatible with the new roof system. Alterations to the lightning protection system shall be limited to above roof materials, hardware, and connections including but not limited: air terminals, conductors, connector splices and connectors. The existing down-conductors shall remain in place for re-use. The Contractor shall adhere to Spec Section 264113.

e. Keep building access open and building to an occupiable state, per Spec Section 011000 Part 1.3.F.

Option CLIN 4a: The Contractor shall provide an asphalt shingle roof as specified in Spec Section 073113.

a. The Contractor shall include replacement of 3000 sft of the existing sheathing within the Option CLIN 4a.

b. Shop drawings to include asphalt shingle installation layouts of roofing; details of edge conditions, joints, panel profiles, corners, anchorages, attachment system, trim, flashings, reglets, closures strips at voids and gaps, sealants and caulking, and accessories; and special details.

c. Include snow guards as detailed in Spec Section 077253.

Option CLIN 4b: In lieu of asphalt shingles, the Contractor shall provide a Standing Seam Metal Roof (SSMR) as specified in Spec Section 074113.

a. The Contractor shall include replacement of 3000 sft of the existing sheathing within the Option CLIN 4b.

b. Components of the existing Lightning Protection System including the rooftop conductors and air terminals may be re-used with new connectors and terminal mounts compatible with the SSMR system.

c. Shop drawings to include SMMR fabrication and installation layouts of roofing;

details of edge conditions, joints, panel profiles, corners, anchorages, attachment system, trim, flashings, reglets, closures strips at voids and gaps, sealants and caulking, and accessories; and special details. This applies to both Contractors who manufacture (form) panels on site and to Contractors who outsource the manufacturing of the SSMR panels.

d. Include snow guards as detailed in Spec Section 077253.

e. Underlayment shall be compatible with selected SSMR system.

Option CLIN 4c: The Contractor shall replace all sheathing (100% instead of the 20% base bid) during demolition.

a. Provide unit pricing per sq ft to replace all sheathing.

Option CLIN4d: The Contractor shall install new gutters and downspouts.

b. Include quantities and cost to replace unsalvageable existing gutters and downspouts, add additional gutters and downspouts at the tower and front of canopy walkway and to install gutter guards

C. LEED Project: This is not designed as a U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED) Project.

D. Project Type: This project is an UNCLASSIFIED firm-fixed-price contract or task order in which the Contractor has responsibility for performing the identified work in compliance with various prescriptive and performance specification contained in this document.

E. Period of Performance: This construction project is to be completed within 750 calendar days of the Notice to Proceed (NTP).

F. Unit Costs.

CLIN 1 Base Bid Provide all requirements as stated in this SOW. The requirements for the base bid are supported by multiple plan and specifications sets. Please for bidding purposes reference:

FM Maintenance 300-400 Demolition drawings and specifications by Wiley and Wilson, dated February 20th, 2024. VADEQ approved on February 26, 2024.

Building 420 Demolition & Parking Lot Construction drawings and specifications by Dewberry Engineers Inc, dated March 5, 2025. VADEQ approved on November 25th, 2024.

Building 911 Parking Expansion and Intersection Modification drawings and specifications by Dewberry Engineers Inc. dated March 5, 2025.

VADEQ approved drawings will be issued in a future amendment.

East Valley View Drive Slopes and Site Roadway Parking Repairs drawings and specifications by Dewberry Engineers Inc. dated March 5, 2025.

VADEQ approved drawings on August 13, 2025.

The Unified MWEOC Division 1 specifications dated March 5, 2025 supporting the work effort for 4 drawing packages above.

CLIN 1a Unsatisfactory Soils CLIN 1 Base Bid includes the removal and replacement of

200 cubic yards (CY) of soil. For CLIN 1a, provide a unit cost for additional removal of unsatisfactory soil. Definition of Unsatisfactory Soils found in Specification section 012200.

CLIN 1b Rock Excavation CLIN 1 Base Bid includes 500 cubic yards (CY) of rock to be excavated on-site. Provide a unit cost for additional mass rock excavation. This price will be applicable to rock with and without Naturally Occurring Asbestos (NOA).

CLIN 1c Asbestos Containing CLIN 1 Base Bid includes all abatement and disposal of Containing (ACM) ACMs identified and itemized in the Unified MWEOC Abatement Division 1 specification dated March 5, 2025. Provide a unit cost for additional ACM in the itemized list identified in the Unified MWEOC Division 1.

CLIN 1d Lead Based Paint CLIN 1 Base Bid includes all abatement and disposal of Abatement five (5) doors and two (2) antennas painted with Lead-Based

Paint as identified in the Unified MWEOC Division 1 specification dated March 5, 2025. Provide a unit cost for each additional door painted with lead-based paint as identified in the Unified MWEOC Division 1.

CLIN 2 Naturally Occurring Provide a lump sum for the development and setup of the

Asbestos (NOA) NOA Compliance Plan. Excavation of NOA Compliance Plan shall be covered as part of CLIN 1b Rock

Excavation. NOA Compliance Plan is one lump sum to include but is not limited to the NOA Compliance Plan De-velopment, submission, approval, training, signage, etc.

THE NOA COMPLIANCE PLAN SHALL NOT BE

INCLUDED IN THE BASE BID. A separate modification to the contract shall be required.

CLIN 3 Naturally Occurring Provide a cost per day for up to 5 days to execute a NOA Asbestos (NOA) Compliance Plan implementation. The fee will cover such Daily Program items, including but not limited to, Industrial Hygienist over sight, personal protective equipment, air sampling equipment, media, analysis, reporting equipment, air sampling equipment, media, analysis, reporting, etc. These daily operational costs associated with the NOA Compliance Plan are to be covered under this unit cost. CLIN 3 NOA

DAILY SHALL NOT BE INCLUDED IN THE BASE BID.

A separate modification to the contract shall be required.

OPTION CLIN 4a B127 Provide a lump sum cost to demolish the existing roof

Roof Replacement system on B127. Cost shall include installation of all w/ ASPHALT SHINGLES components described in section B.10 above. The existing roofing materials shall be replaced in-kind with Asphalt Shingles per Spec Section 073113, as identified in Building 127 Roof Replacement Construction drawings and relevant specifications provided by Mount Weather Engineering. The government may elect to award or not award this option at contract award.

OPTION CLIN 4b B127 Provide a lump sum cost to demolish the existing roof

Roof Replacement system on B127. Cost shall include installation of all w/ SSMR components described in section B.10 above. The existing roofing materials shall be replaced a Standing Seam Metal Roof (SSMR) per Spec Section 074113 and relevant specifications provided by Mount Weather Engineering.

Provide underlayment compatible with an SSMR. Provide shop drawings for approval to include details of edge conditions, joints, panel profiles, corners, anchorages, attachment system, trim, flashings, reglets, closures strips at voids and gaps, sealants and caulking, snow guards, and accessories; and special details. Components of the existing Lightning Protection System including the rooftop conductors and air terminals may be re-used with new connectors and terminal mounts compatible with the SSMR system. The government may elect to award or not award this option at contract award.

OPTION CLIN 4c B127 OPTION CLIN 4a/4b includes replacement of 3000 square Roof Sheathing feet of damaged sheathing. THE COST TO REPLACE UP Replacement TO 3000 SF OF SHEATHING SHALL BE INCLUDED IN

OPTION CLIN 4a/4b. Provide a unit cost for 15,000 SFT of additional sheathing replacement. The government may elect to award or not award this option at contract award.

OPTION CLIN 4d B127 Provide cost to replace unsalvageable existing Additional Gutters gutters and downspouts, add additional gutters and and Downspouts downspouts at the tower and front of canopy walkway and to install gutter guards. The government may elect to award or not award this option at contract award.

G. Liquidated Damages: Liquidated Damages (LD) are set at $1,916.60 per day based on the Government’s cost incurred for delay of project delivery. LD fees include billable rates for the Contracting Officer (CO), the Contracting Officer Representative (COR), and the Engineering Tech (EN Tech) minimum work effort required to bring this project into completion.

1.2 WORK SEQUENCE

A. General: The Contractor’s construction sequence and schedule shall not restrict the movement of people, equipment, and or supplies on the MWEOC. Access to all buildings must be maintained. All roadways must be passable during and after business hours. Contractor to plan and phase demolition and construction activities to minimize impacts and disruptions to the MWEOC facility.

B. Work Suspension: Under certain circumstances, the Government may find it necessary to halt construction operations and have the Contractor’s personnel vacate the construction site and the MWEOC facilities for brief periods of time with little advance notice. Only the CO can issue a suspension of work notice.

1.3 WORK UNDER OTHER CONTRACTS

A. Additional work may be conducted by other government or contractor personnel at the same site. Cooperate fully with separate contractors so work on those contracts may be carried out smoothly, without interfering or delaying the work under this award. Coordinate the requirements of this project with the work performed under other separate contracts.

B. Future Work: Separate contract work may be awarded or may be performed in-house for surveying, testing and other engineering related design efforts for the proposed building sites.

The Contractor shall coordinate with the prospective Contractor/Government personnel on any other work.

1.4 MISCELLANEOUS PROVISIONS

A. Utilities: The existing utilities are operated and maintained by the MWEOC, and interruptions are subject to MWEOC approval. To the maximum extent possible, plan, construct, and test new sections of the utility systems before an interruption of the utility for tie-in and cutover work. Utility interruptions require coordination 7 calendar days in advance of the planned date.

Reference the attached Division 01 Specification, section 011400 Work Restrictions.

B. Temporary Service: Any temporary utility that is not required for proper system operation following construction of the new sections shall be removed.

1.5 USE OF PREMISES

A. General: Use of premises for construction operations, including the use of the project site during the construction period shall be governed by the provisions contained within Division 01 Sections such as Work Restrictions, Temporary Facilities and Controls, and by limits of construction as indicated on drawings. The Government shall always have access to all portions of the project site for security and inspection purposes.

B. Staging Area: Building B420 can be used as a staging area until the contractor is ready to demolish. The unimproved area can be used to stage project materials until the parking lot is constructed.

C. Office Trailer: If an office trailer is required space is available, the placement shall be coordinated with the COR.

D. Use of Site: Limit the use of premises to the work in areas indicated. Do not disturb portions of the MWEOC beyond the Limits of Construction.

E. Roadways, Driveways and Entrances: Keep roadways, driveways, and entrances surrounding the project site clear and available to Government and emergency vehicles at all times. Do not use these areas for parking, storage of materials or off-loading of materials.

1. Schedule deliveries to minimize use of driveways and entrances.

2. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

3. A construction entrance is required to maintain MWEOC roadways free and clear of dirt and mud from the project site. Should the construction entrance not provide adequate results as deemed by the COR, additional measures shall be provided by the Contractor at no additional cost to the Government.

4. All existing site roadways shall always maintain 2-way traffic during construction.

F. Use of Premises Surrounding Building 127 and M-1 Airfield: Confine construction operations to B127 and specified staging areas on or adjacent to the project site (as approved by MWEOC).

1. Restricted Use of Site: Contractor shall notify MWEOC/ES/Security when contract workers are working in proximity of the loading bay doors on the southeast corner of B127.

The Contractor shall have limited use of Project Site for construction operations as indicated by the Contract limits and as indicated by requirements of this Section.

2. Limit use of Site to allow:

a. Owner occupancy during the process of the work.

b. Safe ingress and egress during the process of the work.

c. Secure construction materials and refuse that may otherwise become airborne due to rotor-wash from air traffic or storm generated winds.

d. Unobstructed roadways.

e. Maintenance of minimum-security requirements as specified by MW/ES/Security.

f. Safe work environment for contract workers and MWEOC guests and occupants.

3. Emergency Building Exits during Construction: Limited to all existing exits and entrances, shall remain operational, clear, and unobstructed, and shall be made safe for use including ingress and egress at all times during the progress of the work.

4. Building Access: The main entrance at the east side of the building shall be the primary entrance and egress points for users during the process of the work. The contractor shall make provisions at the east side main entrance of B127 to protect users entering and exiting the facility from falling debit, tools, and materials from overhead construction work. The B127 delivery bays shall be kept accessible during the process of the work. MWEOC Emergency Services shall notify the COR of scheduled deliveries and the COR shall coordinate with the Contractor to make provision. The extent of the of this provision and acceptable solutions shall be discussed at the Pre-Bid site visit.

5. Construction Operations: Limited to areas on or adjacent to B127 including areas designated for staging and storing of materials. These areas shall be identified during the pre-bid Conference and shall subsequently be identified in the maintenance of Operations Plan (MOP) as specified in the SOW.

a. Noisy and Disruptive Operations (such as Use of Jack Hammers and Other Noisy

Equipment): Not allowed in close proximity to existing building during regular hours of operation. Coordinate and schedule such operations with Owner to minimize disruptions.

6. Construction Plan/MOP: Upon MWEOC approval of the MOP and before start of roof replacement and/or airfield paving, submit three hard copies and one electronic file to the

COR.

G. Construction Planning: Within 10 days after NTP, the Contractor shall provide a schedule with milestones to the CO and COR including but not limited to:

Mobilization.

Installation of sediment and erosion control measures, and stormwater management devices.

Hazmat abatement Building Demolition B911 parking expansion Utilities and ductbank installation Utilities demolition West Valley View intersection improvements East Valley View Slope Stabilization Roadway paving B420 parking B127 Roof Replacement Roadway paving As-Built Drawings (in AutoCAD/Civil-3D), project closeout.

During the construction period the contractor shall:

1. Maintain access to existing walkways, parking areas and other adjacent occupied or used facilities. Do not close or obstruct walkways, parking lots or other occupied or used facilities without written permission from the COR and authorities having jurisdiction.

2. Submit for approval a request for utility outage to the COR 7 working days in advance of the outage. Activities that may disrupt Government operations shall require written coordination with and approval by the COR.

3. Submit an excavation plan for utilities to be located and approved by MWEOC personnel. All utility markings shall be maintained by the Contractor for the duration of the project.

1.6 LIST OF ATTACHMENTS

Attachment # Description Specifications Written contract project standards and procedures.

Plans Plan drawings depicting demolition, materials, layouts, and locations.

Note: the above documents will be provided to interested bidders separately from this document.

Contact the COR and CO for more details.

CLIN

Item Description

Base Bid

Estimated Qty.

Unit Price (Beyond

Base Bid Qty.)

CLIN Price

1 Base Bid 1 LUMP SUM $________

1a Unsatisfactory Soil Removal and

Replacement 200 CY $_____per CY

1b Mass Rock Excavation 500 CY $_____per CY

1c ACM Tile and Mastic Abatement 3000 SF $_____per SF

ACM Ceiling Tile Abatement 80 SF $_____per SF

ACM Pipe Insulation Abatement

100 LF $_____per LF

ACM Drywall Compound

Abatement

2700 SF $_____per SF

ACM Cork Backer Insulation

800 SF $_____per SF

ACM Thermal System Insulation

Fittings Abatement

24 Fittings $_____per Fitting

ACM Waterproofing

Membrane/Vapor Barriers

10 SF $_____per SF

ACM Vermiculite Insulation

10 SF $_____per SF

ACM Sub-Grade Electrical Conduit

/ Transite Pipe Abatement

10 LF $_____per LF

ACM Electrical Components

Abatement 1 Panel Box $_____per Panel Box

ACM Fire Doors 1 Door $_____per Door

1d LBP Door Demolition 5 Doors $_____per Door

2 NOA Compliance Plan 1 LUMP SUM $________

3 NOA Daily Program

Implementation 5 Days

$_____per additional day

4a

(OPTION)

B127 Roof Replacement w/

ASPHALT SHINGLES

1 LUMP SUM $________

4b

(OPTION)

B127 Roof Replacement w/ SSMR 1 LUMP SUM $________

4c

(OPTION)

B127 Roof Sheathing Replacement

(Unit Price Only)

3,000 SF

$_____per SF (up to 15,000sft)

4d

(OPTION)

B127 Additional Gutters and

Downspouts

1 LS LUMP SUM $________

SECURITY LANGUAGE

All personnel require access to unclassified information only. Contractor must ensure contractor em-ployees receive a favorably background investigation prior to entry on duty (EOD). All individuals will be U.S. citizens. The contractor shall follow the standards established within DHS and FEMA policy.

Background Investigations:

All contractor personnel who require access to DHS or FEMA information systems, routine access to DHS or FEMA facilities, or access to sensitive information, including but not limited to Personally Identifiable Information (PII), shall be subject to a full background investigation commensurate with the level of the risk associated with the job function or work being performed. FEMA’s Personnel Se-curity Division (PSD) will determine the risk designation for each contractor position by comparing the functions and duties of the position against those of a same or similar federal position, applying the same standard for evaluating the associated potential for impact on the integrity and efficiency of federal service.

Low Risk without Information System Access:

Contractor personnel occupying positions or performing functions with a Low Risk designation and who do not require access to DHS or FEMA information systems may undergo a Tier 1 investigation with a credit check and must receive a favorable adjudication thereof from FEMA PSD prior to per-forming work under this contract. (also reference Facility Access).

Low Risk with Information System Access:

Contractor personnel occupying positions or performing functions with a Low Risk designation and who require access to DHS or FEMA information systems shall undergo a Tier 2 Suitability Back-ground Investigation (T2) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Moderate Risk:

Contractor personnel occupying positions or performing functions with a Moderate Risk designation shall undergo a Tier 2 Suitability Background Investigation (T2) and must receive a favorable adjudi-cation thereof from FEMA PSD prior to performing work under this contract.

High Risk:

Contractor personnel occupying positions or performing functions with a High Risk designation shall undergo a Tier 4 Suitability Background Investigation (T4) and must receive a favorable adjudication thereof from FEMA PSD prior to performing work under this contract.

Background Investigation Process:

To initiate the request to process contractor personnel, the Contractor shall provide the FEMA Con-tracting Officer’s Representative (COR) with all required information and comply with all necessary instructions to complete Section II of the FEMA Form 121-3-1-6, “Contract Fitness/Security Screen-ing Request.” The FEMA COR shall ensure that all other applicable sections of the FEMA Form 121- 3-1-6 are complete prior to submitting the form to FEMA PSD for processing. The Contractor shall also provide the FEMA COR with completed OF 306, “Declaration for Federal Employment,” forms for all contractor personnel.

Contractor personnel who already have a favorably adjudicated background investigation, may be eligible to perform work under this contract without further processing by FEMA PSD if:

the investigation was completed within the last five years, it meets or exceeds the minimum requirement for the position they will occupy or functions they will perform on this contract, the contractor personnel have not had a break in employment since the prior favorable adjudica-tion, and, FEMA PSD has verified the investigation and confirmed that no new derogatory information has been disclosed which may require a reinvestigation.

FEMA PSD will notify the COR of the names of the contractor personnel eligible to work based on prior, favorable adjudication. The COR will, in turn, notify the Contractor of the names of the favora-bly adjudicated contractor personnel, at which time the favorably adjudicated contractor personnel will be eligible to begin work under this contract.

For those contractor personnel who do not have an acceptable, prior, favorable adjudication or who otherwise require reinvestigation, FEMA PSD will issue an electronic notification via email directly to the contractor applicant/personnel that contains the following documents, which are incorporated into this contract by reference, along with a link to the National Background Investigation Services (NBIS) e-Application (eAPP) online system and instructions for submitting the necessary information:

Standard Form 85P, “Questionnaire for Public Trust Positions”

Optional Form 306, “Declaration for Federal Employment”

SF 87, “Fingerprint Card” (2 copies)

DHS Form 11000-6, “Non-Disclosure Agreement”

DHS Form 11000-9, “Disclosure and Authorization Pertaining to Consumer Reports Pursuant to the Fair Credit Reporting Act”

FEMA PSD will only accept complete packages consisting of all of the above document and Standard Form 85P, which must be completed electronically through the National Background Investigation Services (NBIS) e-Application (eAPP) online system. The Contractor is responsible for ensuring that all contractor personnel timely and properly submit all required background information.

Once contractor personnel have properly submitted the complete package of all required back-ground information, FEMA’s Personnel Security Division, at its sole discretion, may grant contractor personnel temporary eligibility to perform work under this contract prior to completion of the full background investigation if the Personnel Security Division’s initial review of the contractor person-nel’s background information reveals no issues of concern. In such cases, FEMA’s Personnel Secu-rity Division will provide notice of such temporary eligibility to the COR who will then notify the Prime Contractor, at which time the identified contractor personnel will be temporarily eligible to begin work under this contract. Neither the Prime Contractor nor the contractor personnel has any right to such a grant of temporary eligibility. The grant of such temporary eligibility shall not be considered as as-surance that the contactor personnel will remain eligible to perform work under this contract upon completion of and final adjudication of the full background investigation.

Upon favorable adjudication of the full background investigation, FEMA’s Personnel Security Division will update the contractor personnel’s security file and take no further action. In any instance where the final adjudication results in an unfavorable determination FEMA’s Personnel Security Division will notify the contractor personnel directly, in writing, of the decision and will provide the COR with the name(s) of the contractor personnel whose adjudication was unfavorable. The COR will then forward that information to the Contractor. Contractor personnel who receive an unfavorable adjudication shall be ineligible to perform work under this contract. Unfavorable adjudications are final and not subject to review or appeal.

Continued Eligibility and Reinvestigation:

Eligibility determinations based on a Low Risk T1, Moderate Risk T2S or High Risk T4 are valid for five years from the date that the investigation was completed and closed. Contractor personnel re-quired to undergo a background investigation to perform work under this contract shall be ineligible to perform work under this contract upon the expiration the background investigation unless and un-til the contractor personnel have undergone a reinvestigation and FEMA’s Personnel Security Divi-sion has renewed their eligibility to perform work under this contract.

Exclusion by Contracting Officer:

The Contracting Officer, independent of FEMA’s Personnel Security Division, may direct the Contrac-tor be excluded from working on this contract. Any contractor found or deemed to be unfit or whose continued employment on the contract is deemed contrary to the public interest or inconsistent with the best interest of the agency may be removed.

OPSEC Training:

Contractors and Subcontractors who are working on this contract shall receive the OPSEC Awareness Brief.

Access to the briefing can be obtained at OPSEC Awareness for Military Members, DOD Employees and Contractors (usalearning.gov)

Send the certificate of completion to the FEMA Contracting Officer Representative no later than 30 calendar days after awarded contract. New employees entering the contract must receive the brief-ing within ten (10) business days of joining the contract.

Insider Threat Training:

Insider Threat training for Contractors can be found at: Insider Threat Awareness (usalearning.gov)

Certificate of training is required for all cleared contractor employees who are working with classified or unclassified information. All certificates must be sent to the assigned FEMA Contracting Officer Representative, before the Contractor or Subcontractor is granted access to classified or unclassified information but no later than 30 calendar days after awarded contract. All cleared contractor per-sonnel are required to recertify Insider Threat training annually thereafter. New employees entering the contract must receive the briefing within ten (10) business days of joining the contract.

Facility Access:

The Contractor shall comply with FEMA Directive 121-1 “FEMA Personal Identity Verification Guid-ance,” FEMA Directive 121-3 “Facility Access,” and FEMA Manual 121-3-1 “FEMA Credentialing Ac-cess Manual,” to arrange for contractor personnel’s access to FEMA facilities, which includes, but is not limited to, arrangements to obtain any necessary identity badges for contractor personnel.

Contractor personnel working within any FEMA facility who do not require access to DHS or FEMA IT systems and do not qualify for a PIV Card may be issued a Facility Access Card (FAC).

Contractor personnel shall not receive a FAC until they have submitted a SF 87, “Fingerprint Card,” and an OF306, Declaration for Federal Employment, and receive approval from FEMA PSD. Contractor per-sonnel using a FAC for access to FEMA facilities must be escorted in Critical Infrastructure areas (i.e., server rooms, weapons rooms, mechanical rooms, etc.) at all times.

FEMA may deny facility access to any contractor personnel whom FEMA’s Office of the Chief Security Officer has determined to be a potential security threat.

Separation of Contract:

The Contractor shall notify the FEMA COR of all terminations/resignations within five calendar days of occurrence. The Contractor must account for all forms of Government-provided identification issued to contractor employees under a contract (i.e., the PIV cards or other similar badges) must return such iden-tification to FEMA as soon as any of the following occurs:

• When no longer needed for contract performance.

• Upon completion of a contractor employee’s employment.

• Upon contract completion or termination.

If an identification card or building pass is not available to be returned, the Contractor shall submit a re-port to the FEMA COR, referencing the pass or card number, name of the individual to whom it was is-sued, and the last known location and disposition of the pass or card.

The Contractor or contractor personnel’s failure to return all DHS- or FEMA-issued identification cards and building passes upon expiration, upon the contractor personnel’s removal from the contract, or upon demand by DHS or FEMA may subject the contractor personnel and the Contractor to civil and criminal liability.

End of Scope