J-19 QAs MIA Consolidated Janitorial 05.06.26 Final.pdf

QAs MIA Central FL Janitorial Services -697DCK-26-R-00043

No. Question FAA Response

While reviewing the frequency charts and supporting attachments, we want to ensure we correctly understand how this facility: 2930 Flight Safety Drive, Vero Beach, FL, should be included in our proposal submission. Specifically, would you please confirm whether this location is:

- A separate service location requiring its own pricing and staffing consideration;

- Included under a combined regional grouping with other East Coast facilities; or

- Referenced elsewhere within the solicitation documents under an alternate facility identifier.

Yes, this is a spearate service location identified as (VRB). requiring its own pricing and staffing consideration. Please reference the solicitation and Frequency Chart attachments for each location.

With site visits scheduled for Tuesday, April 28 through Thursday, April 30 and a current due date of May 5, this timeline provides limited time to develop comprehensive pricing and technical submissions.

- We respectfully request at least a two-week extension to the proposal due date beyond May 5 to allow sufficient time to prepare a complete and competitive submission.

Reference Amendment No. 0003 the current proposal due date is 5/11/2026 at 2:00PM ET. Continue to monitor SAM.gov for any forthcoming amendments to this solicitation.

Can you please share incumbents Name, contact number, and value? The scope of this requirement has changed reference the applicable SOW and attachments.

Please confirm the following:

- Total square footage for all service locations?

- Number of facilities/locations included in this requirement?

- Expected service hours and hours of operation for each location?

- Any site-specific scheduling requirements or access restrictions (if applicable)? Reference the solicitation attachments Frequency Charts for each location and the clauses.

exercised). Reference the answer to Question 3 above.

I wanted to inquire whether any additional site visit opportunities are available, or if there are alternative ways to obtain site-specific details (such as approximate square footage, cleaning schedules, or any additional facility information) to ensure accurate pricing.

No. Additional site visits are not available. Reference the solicitation attachments.

frequency charts for Sarasota (SRQ), and Clearwater (PIE) listed in the attachments. However, when I look at the actual Solicitation document (697DCK-26-R-00043) where you are supposed to input your pricing for each airport for the entire contract, there is no actual breakout area for me to enter the pricing for those two airports.

Are we supposed to roll those two airports pricing into the Tampa Airport pricing, or will there be an updated solicitation document with those two areas where we need to input the breakdown of each?

The pricing schedule has been updated with a breakdown to identify each location as stand-alone facilities: Sarasota (SRQ) 705 Tower Rd. Sarasota Fl, 33913, and Clearwater (PIE) 14510 Airport Parkway, Clearwater, Fl, 33762.

We don’t see any provision for submission of RFI questions. Will the government be accepting questions? If so, what is the due date? Reference Amendment No. 0003.

9 Have you determined if there will be site visits? Not sure that it is necessary but I will participate if it is an option. Site visits have already concluded. Also, reference Question 6 above.

10 Can you please clarify your small business requirement? This is a 100% small business set-aside.

What is the process and timeline for obtaining Real ID/SIDA access credentials for our personnel at the covered facilities? Reference the Department of Homeland Security Real ID Act for compliance requirements. Dependant on background check.

Are aggregate square footage totals for each facility location available, or should we reference the individual frequency charts for scope estimation? Reference the answer to Question 4 above.

13 Could you please confirm whether subcontracting opportunities are expected under this requirement after award? Reference Question 10 above, no subcontracting is required.

We have requested three customer references to submit their surveys directly, and I just wanted to confirm whether they have been received on your end.

Each offeror is responsible for ensuring a complete submission is sent in accordance with the solicitation.

15 Before we set up a time to meet, can you please clarify your small business requirement? Reference the answer to question 10 above

How many existing shifts are there? Operational hours are listed for each facility in their correspoinding Frequency Chart in

Section J of the solicitation.

17 How many employees are on each shift?

A contractor must determine the number of employees necessary for successful performance of this requirement. The FAA does not publish the number of janitorial employees for each location.

18 What is the total number of on-site contractor staff? Reference the answer to Question 17 above.

19 What is the incumbant contract number and total contract value? Reference the answer to Question 3 above.

20 Has there been any change in the scope of work requirements since the last solicitation? Yes 21 Who is responsible for buying the paper products? The vendor is responsible.

How does the government want the pricing to be submitted? Will a spreadsheet be provided or should we include it in the proposal document?

Reference solicitation clauses SA25 Price/Costs for Services, AMS 3.2.2.3-20 Offers (JAN2018) and SA18 Proposal Content

23 For RSW Frequency chat- the N24X7 tab has different totals than the totals tab- please clarify which totals we should use? Utilize the totals in the N24X7 tab only.

There is an SRQ Frequency Chart- but no related CLINS in the Pricing Schedule. Please add the CLINs if the site is part of the contract. Reference the answer to Question 7 above.

There is an SRQ Frequency Chart- but no related CLINS in the Pricing Schedule. Please remove the Frequency Chart if the site is not part of the contract Reference the answer to Question 7 above.

There is a PIE Frequecny Chart, but no realted CLINS. Please add the CLINs in the pricing schedule if the site is part of the contract Reference the answer to Question 7 above.

We noticed that WDR 2015-4563 and 2015-4567 were not inlcuded in the attachments and didn’t know if they had to be included so all bidders are aware of the appropriate wages and health and welfare benefit.

Wage Deteminations No(s). 2015-4563 (Fort Pierce), 2015-4567 (Vero Beach) and 2015- 4547 (Sarasota) will be added by forthcoming amendment to SIR

28 Are all bidders aware they have to use, at a minimum the related wage determiniation rate(s) and helath an welfare benefits? All applicable wage determination are attached to the soliciation.

Are all bidders aware that some sites require multiple visits so the cleaning are spaced out appropiratgely for the 2x & 3x services? Reference the SOW and Frequency Chart attachments for each location.

30 Are all bidders aware of a 30% potential increase in petroleum based products like gloves and trash bags? All information pertaining to this solicitation is located on SAM.gov

Could you confirm whether bidders are permitted to submit a proposal for a single location or if proposals must cover all listed locations? All locations, Reference AMS 3.2.2.3-20 Offers (JAN2018) and SA18 Proposal Content

32 Do we have to be SDVOSB certified to apply? No

I would like to seek clarification regarding the charts provided in the solicitation 697DCK-26-R-00043. The attachment includes references to Sarasota and Clearwater; however, these locations do not appear in the FAA facilities listing.

Could you please advise whether it is necessary to include quotes for these two locations as well? Reference the answer to Question 7 above.

Incumbent & Pricing Benchmark The solicitation does not identify the current service provider(s). Can the FAA provide the name(s) of the current (incumbent) contractor(s) and the current contract pricing by location? Reference the answer to Question 3 above.

Current Staffing & Labor Hours The solicitation outlines required services but does not specify existing staffing models. Can the FAA provide current staffing levels, labor hours, or cleaning schedules utilized at each facility under the existing contract? Reference the answer to Question 17 above.

Square Footage / Facility Size Details Facility sizes are not specified in the solicitation. Can the FAA provide square footage, floor plans, or serviceable area measurements for each facility/location? Reference the answer to Question 4 above.

Work Hours / Shift Restrictions Section 1.6 references coordination of work schedules with the COR, however, site-specific details are not provided. Can the FAA clarify any site-specific restrictions or requirements regarding work hours (e.g., daytime, after-hours, overnight, or weekends)?

An example of a restricted area would be detail cleaning inside the Air Traffic Control Room.

Historical Scope Changes / Facility Expansion Have there been any recent changes in service scope, facility usage, or cleaning requirements compared to the current/previous contract? Reference the answer to Question 20 above.

Emergency / Additional Cleaning Services The solicitation does not define the frequency of non-recurring services. Can the FAA provide historical usage data or estimated frequency for emergency, unscheduled, or additional cleaning services outside of standard recurring requirements? All requirements for the services are outlined in the SOW and applicable frequency chart.

Performance Deductions / Remedies While quality control procedures are described, financial remedies are not specified. Are there any performance deductions, financial penalties, or service credits associated with missed or unsatisfactory performance? If so, can details be provided?

Performance Deductions and remedies will be addressed in accordance with the terms and conditions of the contract.

Security Access Process & Timing Security requirements are described; however, processing timelines are not indicated. Can the FAA clarify the expected security clearance process, including average processing time and any access-related constraints that may impact staffing or scheduling? Timelines regarding the security clearance process is dependent on each individual case.

Site-Specific Operational Complexity Operational areas are mentioned but not differentiated by site. Can the FAA identify any site-specific complexities (e.g., high-security zones, restricted operational areas, or unique occupancy patterns) that may impact staffing levels and pricing?

All sites are considered high security and may have one or more restricted areas.

Example: Control Room and Tower Cab.

Transition Period Requirements: Will a transition period be provided from the incumbent contractor, and are there any requirements for overlap, onboarding, or knowledge transfer? No.

Scope of Work & Service Requirements

Reference the Frequency Chart attachments.

Reference the SOW, Yes, certain product solutions cannot be used. The list of products would be provided to the facility for vetting purposes.

Day porters is at vendors discreation.

No seasonal or event driven variations.

Consumables & Supplies

• Does the requirement to provide “materials and supplies” include all consumables (e.g., paper products, soap, liners), or only cleaning chemicals and equipment?

• If consumables are required, can the FAA provide historical usage data and any approved product specifications or sustainability requirements?

Staffing & Workforce Requirements

• Can the FAA confirm applicable wage determinations by location and whether additional labor categories (e.g., supervisors, leads) are required?

1. Reference answer to Question 28

2. Reference answer to Question 17

3. Depending on background checks

4. Vendors discreation

5. No

6. Reference the SOW.

Operations & Logistics

Where is the storage area located?

1. No.

2. Must pass background check and until then employee must be escorted.

3.Yes onsite storage available, where is located depends on the site.

4. Yes it will be provided

5. SSC will communicate with COR.

Commercial & Pricing Structure

the terms and conditions of the contract.

• Provisions for price adjustments related to wage determination updates will be addressed in accordance with the terms and conditions of the contract.

• Reference the solicitation terms and conditions.

Compliance, Reporting & Quality Assurance

1. Reference SOW

2. Reference SOW

3. N/A

4. Reference SOW

5. Reference solicitation clauses.

Risk & Contractual Considerations

Site Visit & Pre-Bid Process

• Will any site visit clarifications or documentation be formally issued to all offerors?

We appreciate your time and consideration in addressing the above queries. Clarification on these items will help ensure our proposal is aligned with the FAA’s expectations and supports a successful contract outcome. All information pertaining to this solicitation is located on SAM.gov.

52 There is no square footage listed on the Frequency Chart for Tampa for Operational Area. Is that correct? Correct.

53 The Melbourne SSC Frequency Chart lists some services as 1D7. Is this a 7 day per week facility or Monday-Friday only? Melbourne SSC is a Monday through Friday facility.

There are no SCA WD sheets for SRQ (Sarasota), FPR (Fort Pierce) or VRB (Vero Beach). Please provide. Also, SRQ seems to overlap Sarasota and Manatee counties, which takes precedence?

Reference the answer to question 27 above.

The city of Sarasota, Florida, is located in Sarasota County.

55 Is work performed at all facilities on government holidays? If not, which require holiday service? Reference SOW and solicitation clauses.

There are 7 frequency charts but 1 contains 3 facilities. SRQ (Sarasota) and PIE (Clearwater) locations are not accounted for in the SF1449 Section B pricing. Please confirm which facilities we are to submit pricing on. Reference the answer to Question 7 above.

Which locations utilize a central vacuuming system? Are the central vacuum attachments owned by the incumbent contractor or the government?

Tampa uses central Vacuum in tower cab.

SRQ has central vacuum for tower cab.

PBI has central vacuum system in tower cab and TRACON.

FPR and VRB have central vacuum systems in tower cabs.

RSW has central vacuum system in tower cab.

All are government owned.

58 Are all locations on this solicitation currently serviced under a single contract? If so, what is the value of the current contract? No 59 What is the expected value of the contract being solicitated? This information is not shared.

Could you provide the appendices for the Tampa facility, including square footage and a breakdown of flooring types (carpet

vs. non-carpeted)? Reference the applicable frequency chart.

Section 3.5.1 notes that standard window cleaning does not include tower cab windows. Please confirm if tower cab window cleaning is required for Tampa. Since this is a 24/7 facility, what are the designated cleaning hours for operational areas?

Are there any historical estimates for monthly consumables (paper towels, toilet paper, soap, etc.) for the Tampa location?

1.Tampa tower cab is not included in the window cleaning.

2. No. That responsibility fall on the vendor.

62 What is the average turnaround time for employee security clearance and badge approvals?

Timelines regarding the security clearance process is dependent on each individual case.

Reference answer to Question 11 above.

63 Is there a scheduled site visit or walkthrough for the Tampa facility? All sites visits have concluded no additional site visits will be available.

Clarify that pricing for the JANITORIAL SERVICES AT TAMPA AND SARASOTA/ST PETERSBURG FACLITIES should be entered/included under the following CLIN for all years:

TAMPA ATCT AND BASE BUIDLING

TAMPA INTERNATIONAL AIRPORT

41800 GEORGE J. BEAN

PARKWAY, TAMPA FL 33607

I did not see a separate line item for the Sarasota/St Petersburg pricing. Reference the answer to Question 7 above.

65 We would like to respectfully inquire whether there may be a possibility of extending the submission deadline. Reference the solicitation and applicable amendments on SAM.gov.

Clarify the updated due date referenced in Amendment 0003. The amendment notes the due date as Friday, 05/11/2026;

however, May 11, 2026 falls on a Monday. Could you please confirm the correct day and time for submission? The closing date of this solicitation is Monday, 05/11/2026

67 Sarasota and Clearwater locations are missing from all five years' pricing sheets Reference the answer to Question 7 above.

68 I would appreciate a copy of the maps you mentioned in Mod 3. All information pertaining to this solicitation is located on SAM.gov 69 Is there an incumbent contractor for this requirement? If so, could you please provide the contractor’s name? Reference the answer to Question 3 above.

70 What is the Government’s estimated or expected daily staffing level for performance of this contract? Reference the answer to Question 17 above.

71 Are janitorial consumables expected to be unlimited, or are they capped in any way? All requirements for the services are outlined in the SOW and applicable frequency chart.

72 If available, could you provide an estimate of the prior year’s annual quantities or expenditures for consumables? No this information is not available 73 Can proposals be submitted for a single location, or must they cover all listed locations? Reference the answer to Question 31 above.

74 Is SDVOSB certification mandatory to apply? Reference the answer to Question 32 above.

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