Questions and Responses January 21 2022.pdf

697DCK-22-R-00033

BASIC ORDERING AGREEEMENT (BOA)

VIRTUAL VENDOR ZOOM MEETING - JANUARY 19, 2022

QUESTIONS & RESPONSES

*Attendance at the Zoom meeting not a pre-requisite for submitting a proposal.

1. Question: Will slides be available after the meeting?

Response: Yes, the PowerPoint presentation will be released with the questions and responses.

2. Question: Will the attendees be released?

Response: Yes an attended is released with the questions and responses.

3. Question: Is BOA for TOTAL Small business?

Response: As stated in Section B of 697DCK-22-R-00033 the Small BOAs are set-aside be for small businesses.

4. Question: Given the short turn-around time between the deadline for question and proposal due date

– can we request an extension for the due date?

Response: The proposal due date remains 17:00 ET on February 4, 2022.

5. Question: Can you explain what/why FAA is looking for in Factor 3 for in requesting old Teaming Agreements to ensure we provide what is appropriate?

Response: The rational for teaming agreements is to demonstrate subcontracting work experience and management.

6. Question: What volume/factor should the excel spreadsheet of BOAs go in?

Response: The Excel spreadsheet should go in Volume II because it is associated with the sub-factor Geographic Location under Factor 3.

7. Question: If you would like to submit a Proposal for Medium BOA and then for the Nationwide do we need to submit separate proposals/files for the Medium and then the Nationwide? Or can we include our interest in all the BOAs we are interested in within a single proposal/file?

Response: There are different requirements for Medium BOAs and Nationwide BOAs; therefore, it is advisable to provide 2 separate files/proposals. This was originally answered incorrectly in the Q&A session. Please ensure each proposal is properly labeled accordingly.

8. Question: Are there further breakout awards for such areas as SDVOSB firms/team?

Response: The Small BOAs are anticipated to be set-aside for small businesses. There is not a further breakout of awards for SDVOSB.

9: Question: Are we able to include resumes for more than PM, Super, QC or will the FAA only look at one for each role?

Response: Offeror may submit more than one resume for each Key Personnel list in Factor 4. Please indicate the primary resume and the alternate resume(s). Only the primary resume will be evaluated.

Alternate resume(s) will not be considered for evaluation purposes.

10. Question: What Design Requirement would be required to follow on a Design Build Task Order?

Design / Build - Program Management described Monthly Cost Status Reports to include budget tracking and cost control.

Response: Project requirements will be included in the RFP for individual Call Orders.

11. Question: Are most Call Orders going to be Firm-Fixed-Price, therefore all cost control to be internal to the prime contractor and not necessary to be tracked with the FAA? If they are mostly FFP, how are we to narrate on those cost control items?

Response: The FAA anticipates the majority of the Call Orders will be Firm-Fixed-Price. Progress payments may be made over the course of a project. Along with the invoice the contractor must submit certified payrolls and a schedule of values which must be reviewed and approved by the COR/RE and Contracting Officer.

12: Question: Are there extra “points” for Offerors who qualify as more than one type of small business, such as HUBZone, WOSB, etc?

Response: Extra points are not provided for small business that qualify as HUBZone, WOSB, etc.

13. Question: How are we to indicate if we are a proposing on a region and Nationwide? Are we to indicate on the cover sheet?

Response: Please indicate in the subject line of the email, the cover page of the proposal, and Excel Spreadsheet if you are submitting a proposal for the Small, Medium or Nationwide BOA and the Service Area.

14. Question: Do you want to clarify that orders under $250K will be set-aside IAW AMS guidelines for socio-economic firms?

Response: The intent is to set-aside the Small BOAs for small businesses for requirements $10,000 - $500,000.

15. Question: What is the Call Order Number?

Response: Call Orders will be issued for individual requirements once the base contract has been awarded.

16. Question: Will this recording be sent out?

Response: No, the Virtual Vendor Meeting was not a recorded.

17. Question: Does the FAA recognize the SBA All Small Mentor/Protege Program for Joint Ventures?

Response: Yes, Offerors should submit the documentation for SBA All Small Mentor/Protege Program for Joint Ventures with their proposal. The documentation will not be counted toward the page limit.

18. Question: What is the Contract Data Requirements List (CDRL) number?

Response: There are no CDRLs for this solicitation; however CDRLs may be included in individual Call Orders.

19. Question: Are Factor 1 projects required to be completed within five (5) years of the solicitation date or will on-going projects not yet complete also be considered.

Response: Offerors may submit current projects that are substantially complete for Factor 1.

20. Question: Vol II is listed as 64 pages, but I want to confirm that the 64 excludes TOC, list of acronym, and other unnumbered pages. So, sections within Vol II are limited, but the whole volume is not?

Response: The 64 page limit for the Nationwide BOA is applicable to Factors 1-5 the TOC and title page are not included in the page count. The 59 page limit for the Small and Medium BOA is applicable to Factors 1-4.

21. Question: For the National BOA, do you have an idea of where the work will be performed - i.e. do you have any projects/call orders already in the pipeline, and do you know where they will be?

Response: The specific number of projects are unknown at this time.

22. Question: How many call orders do you expect to solicit on a BOA in a given year?

Response: The specific number of projects are unknown at this time.

23. Question: Will you accept past performances that are older than 5 years if they are highly relevant?

Response: Past performance for projects older than 5 years from the date of solicitation are not considered recent and therefore would be considered non-responsive.

24. Question: Is there a predecessor BOA to this with similar requirements? In other words, is this a subsequent generation of a previous program?

Response: There were prior nationwide BOAs and mini-BOAs for the Central Service Area, which have since expired.

25: Question: Is it expected that the PPQs submitted in Factor 2 should be on the projects submitted in Factor 1?

Response: The projects submitted for Factor 2 may be different than the projects submitted for Factor 1.

26. Question: Can you please further describe the Phase I and Phase II services to the Design/Build Process in the Statement of Work? Will each Call Order go through both Phases or will the 2 phases be solicited and awarded separately?

Response: Whether a phased approach will be used for acquisition strategy will be at the discretion of the Contracting Officer and Program Office for each Call Order. If a Design/Build requirement is solicited in two phases, the requirement will be solicited and awarded under one Call Order.

27. Question: The actual opportunities, and the call orders that we would bid on, are they all through sam.gov? After we Register in the system or are their links that you are sending after the meeting? My company is new to this process.

Response: Once the BOAs are awarded, then the individual requirements will be solicited amongst awarded BOA holders only. The individual requirements will not be solicited on www.SAM.gov;

however, awards over $150,000 made to BOA holders will be publicly announced on www.SAM.gov.

28. Question: Is there a maximum size (dollar value) of call orders that might be contemplated on the Nationwide BOA? So could build new tower with it?

Response: There is no maximum limit for Call Orders issued on the Nationwide BOA. Individual requirements $2M or more will be reserved for the Nationwide BOA. Potentially, the Nationwide could be used to build a new tower. The Nationwide BOA could also be utilized to modernize existing towers.

QUESTIONS AND RESPONSES

JANUARY 21, 2022

1. Question: Page 1 of the RFP is numbered “page 1 of 72,” however there are only 71 pages in the PDF.

Please confirm that all intended material has been included in the RFP.

Response: Yes, all of the intended material is included in the RFP.

2. Question: Page 4 appears to be missing from the solicitation. The 1442 ends on page 3 and Section B starts on page 5. Please confirm no material is missing from the RFP.

Response: No material is missing from the RFP

3. Question: On PDF page 59 (RFP page 60), the RFP states that top and bottom margins should be equal to 1.0 inch. Please confirm that page headers and footers including the offeror’s name, solicitation number, page numbers, dates, and other identifying information will be allowed within this margin.

Response: Page headers and footers including the offeror’s name, solicitation number, page numbers, dates, and other identifying information will are allowed within the 1.0 inch margin.

4. Question: On PDF page 59 (RFP page 60), the RFP states “All documents must be labeled with the Offeror’s name, solicitation number, submission date, and the words ‘Source Selection Sensitive.’” Please confirm that offerors are expected to insert this information in the header or footer of each document, rather than to include this information in the folder/file name itself, as for offerors with long corporate names, this may exceed character limits for file names.

Response: Offerors may include the required information either the folder/file or header or footer.

http://www.sam.gov/

5. Question: If it is the Government’s expectation that required labeling information be included in the folder/file name itself, may an offeror with a long corporate name use an abbreviation in said file name?

Response: Yes abbreviations may be used for corporate names.

6. Question: Please confirm that it will be acceptable for an offeror to use corporate branding, including text that is not 12-point Times New Roman, within the headers and footers.

Response: Yes, Offerors may use font other than 12-point Times New Roman for corporate branding.

7. Question: Please confirm that the page limitation pages applies only to Volume II, not counting any excluded items.

Response: The page limitation only applies to Volume II.

8. Question: Please indicate if the megabyte limit is intended to be cumulative for both Volume I and II.

Response: Yes the 10 megabyte limit is for Volume I and II combined.

9. Question: If the megabyte requirements is due to email size restrictions, may an offeror submit a proposal larger than 10 megabytes if it is clearly labeled, separated into sections, and submitted in two or more email messages?

Response: Yes, Offerors may submit their proposal in more than one email.

10. Question: On PDF page 61 (RFP page 62) Volume 1f. asks for a certificate of liability from the offeror’s insurance company. Does the Government intend that certificate specifically name the FAA as the insured or will the Government find a general/sample certificate to be acceptable?

Response: Please provide a certificate of liability for your company.

11. Question: Should the certificate of insurance match the limits as set forth in Clause 3.4.1-12?

Response: Yes, however, individual Call Orders may require different insurance limits.

12. Question: Please confirm that the overall length of the Volume II.

Response: For the Small and Medium BOA the page limitation for Volume II is 59 pages. For the Nationwide BOA the page limitation for Volume II is 64 pages.

13. Question: On PDF pages 62 and 63 (RFP pages 63 and 64), Factors 1 and 2 ask for submission of recent and relevant projects and PPQs. Please confirm that relevant projects of similar size and scope in which the Offeror was acting as the Mentor partner in a Joint Venture (JV) partnership will be considered acceptable to the Government for these submissions.

Response: Please refer to the requirements in Factor 1 Corporate Experience and Factor 2 Past Performance in Section L of the solicitation.

14. Question: Please indicate whether projects performed as a member of a joint venture will be given equal consideration to those performed in a solo capacity.

Response: Please refer to the requirements in Factor 1 Corporate Experience and Factor 2 Past Performance in Section L of the solicitation.

15. Question: Will it be acceptable to submit a previously obtained PPQ in a different format provided it contains substantially the same information as the one included in the proposal (e.g. USACE Form PPQ-

0) This may allow offerors to include relevant work when the point of contact is no longer available.

Response: Other PPQs form will not be accepted. The FAA will accept CPARS and/or the Past Performance Questionnaire (PPQ) form provided with solicitation to demonstrate past performance.

16. Question: Please confirm PPQ are to be submitted with the offeror’s proposal and not submitted directly to the contracting officer.

Response: Offerors should include PPQs and/or CPARS with their proposals rather than the customers sending directly to the Contracting Officer

17. Question: Are offerors required to obtain a PPQ if a project review is available in the Government’s CPARS system?

Response: It is Offerors’ discretion whether to submit the PPQ form or CPARS. The FAA will accept CPARS and/or the Past Performance Questionnaire (PPQ) form provided with solicitation to demonstrate past performance.

18. Question: On PDF page 65 (RFP page 66) the RFP asks for signed and certified resumes. Please identify whose signatures and what kind of certification will be required to render the resumes acceptable to the Government.

Response: Resumes should be signed by the individual for whom the resume is documenting experience. Resumes are certified once they are signed.

19. Question: Please indicate whether a letter attached to the resume could serve in place of a certification.

Response: To be certified resumes must be signed. A letter is not required

20. Question: Would the Government consider increasing the resume length restriction from one (1) page to two (2) pages to accommodate the need for signature and certification?

Response: Resumes must not exceed 1 page. Signatures may be placed at the bottom on of the page.

21. Question: Please confirm that the Government will permit electronic resume signatures for an offeror with offices spread across the country who is proposing for the Nationwide BOA.

Response: Yes, electronic signatures on resumes is acceptable.

22. Question: In regards to the Alaska District, many of the contracts we hold and propose on for the US Air Force, US Army, USACE, etc. include verbiage in the RFP that contractors past performance must be performed in the State of Alaska. Can this be a consideration to be included in the past performance requirements for the Alaska District. This will ensure that all contractors chosen to perform work under this contract know the difficulties of remote construction, logistics, etc. that are required to work in

Alaska which in turn will provide a better pool of contractors to compete on the projects and a better value to the government.

Response: Factor 2 remains unchanged. Factor 3 requires Offerors to describe their firm's ability to manage projects in Alaska and states that Offerors bidding on the Alaska BOA must be able to service all of Alaska.

23. Question: Do you know what the total projected magnitude is for the medium and nationwide ones?

Response: The projected magnitude for the Medium and Nationwide BOAs is unknown at this time.