697DCK-22-R-00033 Amendment 0005.pdf

KIMBERLY MICHELLE

BURT-WHATLEY

Digitally signed by KIMBERLY

MICHELLE BURT-WHATLEY

Date: 2022.02.04 12:19:42 -05'00' x

697DCK-22-R-00033, Amendment 0005

1. Question: I have one additional question in regard to Factor 3: Management Approach, Item iv. Safety Management.

The SIR asks for the EMR, awards or certifications, TCR, DART, and an explanation of any fatalities. Additionally, the SIR mentions a safety narrative “as outlined below” but there are no further instructions or requirements noted.

Please confirm if the FAA is looking for a technical approach to safety narrative in addition to the above mentioned items, or if the narrative mentioned is referring to the awards/certifications and fatalities explanation. If a safety narrative is desired, please confirm the requirements/content the FAA is looking for.

Response: Factor 3(iv) Safety Management is revised in red below.

SECTION L INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS

L.1 INSTRUCTIONS FOR PREPERATION AND SUBMISSION

a. Each vendor must submit information identified in the parts as set forth in the paragraphs below. The data submitted should be complete, concise and relevant to the requirements of the Screening Information Request (SIR) in which they are required and must be submitted in the prescribed formats identified herein.

b. The SIR submission process will consist of an evaluation of an Offeror’s qualifications based on the qualification documents submitted for Volume I and Volume II. Volume II is significantly more important than Volume I. The FAA will make an award decision based on qualification documents submitted in accordance with Section L and Section M.

c. Offerors' proposals (Vol. I & II) must be submitted electronically to the Contract Specialist, Mrs. Katie Fogle, at katherine.fogle@faa.gov.

d. The FAA reserves the right to consider as acceptable only those proposals submitted in accordance with the requirements set forth in the SIR that demonstrate an understanding of the complexity and scope of the requirements. Proposals that are not in accordance with the requirements set forth in the SIR or that contain omissions may be considered nonresponsive or deficient and may not be evaluated.

e. Offerors eliminated from the competition may request a post-award debriefing in accordance with AMS

3.2.2.3.1.4 policy.

L.2 SUBMISSION PRESENTATION FORMAT AND CONTENT

a. Offerors must clearly identify electronic folders for Volume I and Volume II and for each evaluation factor.

All documents must be labeled with the Offeror’s name, solicitation number, submission date, and the words “Source Selection Sensitive.” Offerors must indicate if they proposing for the Nationwide, Medium or Small BOA(s) and the Service Area.

b. All information must be provided electronically and in a print friendly format such as Word, or Portable Document Format (pdf). The font must be 12-point Times New Roman, and each page must have top and bottom margins equal to 1.0 inch (unless specifically excepted in this section) and left and right margins equal to 1.0 inch. The FAA may make black-and-white copies of Offeror’s submissions for evaluation purposes. Volume I must not exceed 71 pages and 10 megabytes for the Small and Medium BOAs and 76 pages and 10 megabytes for the Nationwide BOA.

c. Submissions must contain comprehensive, concise and factual information. Submittals that contain omissions or incomplete responses to the requirements of this SIR, that restate or rephrase such requirements without further elaboration, or that do not specifically address all such requirements may be considered deficient and may not be evaluated.

mailto:katherine.fogle@faa.gov

d. Submission of a proposal waives any arguments or objections about the SIR or its contents, including the evaluation scheme, that the Offeror could have reasonably inquired about prior to submission of a proposal.

Accordingly, you are cautioned to carefully review the SIR and timely submit any questions no later than January 27, 2022.

L.3 TIME, DATE, PLACE AND SUBMISSION

a. TIME AND DATE: The Volume I and II submissions must be received by the FAA at the above location no later than 5:00 p.m. Eastern Time on February 11, 2022. Offeror must request receipt for submission if desired.

All Amendments issued, if any, must be signed and submitted with the Offeror’s submission.

L.4 PERIOD OF OFFER

a. Offerors must provide submissions that are offered as binding for at least six (6) calendar months from the submission due date above. Offerors may offer more than six (6) calendar months; however, submissions offering less than six (6) calendar months will be deemed grossly deficient.

b. SUBMISSIONS: Offerors assumes full responsibility for ensuring that submissions are received at the place and by the dates and times specified above. Facsimile or mailed submittals will not be accepted. Proposals must be submitted electronically to the Contract Specialist, Katie Fogle at Katherine.fogle@faa.gov.

c. All Amendments issued, if any, must be signed and submitted with the Offeror’s submission. Offerors are cautioned that proposals may take significant time to process electronically before reaching the inbox. Delays in transmission will not excuse a late delivery.

L.5 NUMBER OF AWARDS

a. FAA intends to award the number of Basic Ordering Agreements (BOA) listed in L.5 (b), resulting from this SIR, but reserves the right to award more or less. Individual Call Orders will be awarded off the BOAs for individual procurements. The intention is to compete procurement amongst BOA holders; however, the Government reserves the right to make a direct awards if it is in the best interest of the Government.

b. SIR will result in the following Basic Ordering Agreement (BOA):

Small: The government anticipates awarding up to five (5) Small BOAs for the each of the three (3) service areas (Eastern, Central and Western) and Alaska. The government anticipates utilizing Small BOAs for Bid/Build projects ranging from $10,000.00 - $500,000.00. The Small BOAs are set-aside for small business.

Medium: The government anticipates awarding up to five (5) Medium BOAs for the each of the three (3) service areas (Eastern, Central and Western) and Alaska. The government anticipates utilizing Medium BOAs for Bid/Build projects ranging from $500,000.00 - $2,000,000.00.

Nationwide: The government anticipates awarding up to five (5) nationwide BOAs. The government anticipates utilizing the nationwide BOAs for Design/Build and Bid/Build projects ranging from $2,000,000.00 and above.

L.6 EXPENSES REPLATED TO OFFEROR SUBMISSION

The FAA will not pay any expenses incurred in the preparation or submission of any response to this solicitation or in making necessary studies for the preparation thereof or to acquire or contract for any services including attendance of any solicitation conference. Submissions will not be returned.

L.7 COMMUNICATIONS WITH OFFERORS

mailto:Katherine.fogle@faa.gov mailto:Katherine.fogle@faa.gov

a. Communication with potential Offerors may take place throughout the source selection process. Information disclosed as a result of oral or written communications with an Offeror may be considered in the evaluation of the Offeror’s submittal.

b. Communications with one Offeror do not necessitate communications with other Offerors. The FAA reserves the right to conduct communications with all, some, or none of the Offerors, as circumstances warrant.

L.8 SUBMISSION

a. Offerors may submit a proposal for more than one BOA. Each Offeror must indicate if they are submitting for the Nationwide, Medium or Small BOA. If submitting a proposal for the Small or Medium BOA please indicate the Service Area.

b. The FAA reserves the right to consider as acceptable only those submissions submitted in accordance with the requirements set forth in the SIR that demonstrate an understanding of the complexity and scope of the requirements

c. The FAA further reserves the right to reject, as grossly deficient, submissions deleting or altering technical requirements.

d. The FAA reserves the right to waive minor requirements of this SIR.

L.9 VOLUME I & II

Offers are required to submit Volume I & II as discussed below. Proposals will be technically evaluated based on the Adjectival Ratings listed in Section M. One-on-one discussions may be held at the option of the FAA, with one or more offers, as determined necessary by the contracting officer, to clarify statements, resolve issues and omissions, etc.

VOLUME I

Volume I must include the following: Page Limit

Title Page N/A Table of Contents N/A Executive Summary N/A SF1442, Solicitation, Offer, and Award (page 2) with the “Offer” portion completed, and, if applicable, all SF30s, Amendment of Solicitation/Modification of Contract acknowledged.

N/A

Section K: Representations, Certifications, and Other Statements of Bidder

N/A

Financial capability letter N/A Certificate of liability N/A Bonding Letter N/A

a. Volume I, the Offeror must include a Title Page, Table of Contents, and Executive Summary. The Table of Contents for the volume must list the full contents of the Offeror’s submission and include a list of all acronyms used and a glossary of terms that the Offeror considers unique to its proposal or the solution it has proposed.

b. The Offeror must have an official, who is legally authorized to bind the Offeror to a contract, sign block 16 of SIR Section A, the cover page. If issued, all solicitation-amendment cover pages must be signed and submitted.

The cover page, titled Solicitation, Offer and Award (blocks 11-17) must be completed by the Offeror. In block 15, the Offeror must supply its name and address, and the DUNS or DUNS+4 number reported in clause 3.13-4 of Section K.

c. The Offeror must complete Section K, Representations, Certifications, and Other Statements of Offerors, and include Section K in the offer.

d. A financial capability letter from your financial institution to include the following: name, e-mail and telephone number of bank’s point of contact, number of years business has been conducted with each bank, types of open accounts (checking, loans, etc.) and a balance of current accounts (the banks will provide a ‘range of figures’ for this information, such as medium five-figures range).

e. Complete the Financial Capability form included in the SIR.

f. A certificate of liability from your insurance company that shows you can meet the requirements.

g. A letter from an approved bonding company confirming bonding capability. The bonding letter must be reflective of the anticipated pricing ranges set in forth in L.5(b).

VOLUME II

Volume II consists of information that will be used to enable the FAA to assess each Offeror’s level of familiarity with, understanding of, and ability to successfully perform the work contemplated in Attachment J-1 Statement of Work. Technical submissions will be evaluated to obtain capability information and assess the effectiveness of the Offeror’s response to the SIR.

The Offeror must include a Title Page, Table of Contents, and Executive Summary. The Table of Contents for the volume must list the full contents of the Offeror’s submission and include a list of all acronyms used and a glossary of terms that the Offeror considers unique to its proposal or the solution it has proposed. If any qualification documents for the Evaluation Factors listed below are not included in an Offeror's proposal, it will result that factor not being met and the proposal will be deemed unawardable. If any of the Evaluation Factors are rated Unsatisfactory the proposal will be deemed unawardable.

Volume II must include the following:

Page Limit

Title Page N/A Table of Contents N/A

FACTOR 1: CORPORATE EXPERIENCE 12

FACTOR 2: PAST PERFORMANCE 36

FACTOR 3: MANAGEMENT APPROACH 20

Program Management/Call Order Management Subcontractor Management Quality Control Safety Management Risk Management Approach

FACTOR 4: KEY PERSONNEL & ORGANIZATIONAL

CHART

FACTOR 5: DESIGN/BUILD APPROACH

(NATIONWIDE BOA ONLY)

FACTOR 1: CORPORATE EXPERIENCE (WEIGHTED 30% FOR SMALL AND MEDIUM BOA &

25% FOR NATIONWIDE BOA)

Factor 1 must not exceed a total of twelve (12) pages.

a.Offerors must submit a minimum of three (3), but no more than six (6), examples of recent and relevant projects performed within the last seven (7) years from the date of this solicitation for projects similar in size and scope described in Attachment J-1 Statement of Work.

Offerors must including the following information:

i. Project title;

ii. Contract number;

iii. Original contract value and final contract value. If there was change in contract value please explain.;

iv. Point of contact (name, title, phone and email);

v. Brief project description and how challenges were managed.

b. Offerors may demonstrate experience in multiple disciplines under one project or more than one project;

however, Offerors must demonstrate experience in at least three (3) Bid/Build disciplines (i.e., electrical, mechanical, roofing, fire life safety upgrades, delegated design etc.) for mission critical facilities

i. Small BOA: Offerors must submit at least one project over $250,000.00.

ii. Medium BOA: Offerors must submit at least one project over $1,000,000.00.

iii. Nationwide BOA: At least one (1) project must demonstrate the experience with Design/Build for projects $2,000,000.00 or more.

b. If an Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects may be submitted for individual Joint Venture partners. Experience submitted for individual Joint Venture partners in which the company was a partner in a different Joint Venture entity may be submitted to demonstrate relevant project experience. Joint Ventures who do not have shared experience may not be rated as favorably as Joint Ventures with shared experience. Offerors who fail to submit experience for all Joint Venture members may be rated lower. Offerors are still limited to a total of six (6) projects combined. Offerors proposing as a JV must submit a signed JV agreement. For 8(a) Mentor- Protégé Joint Ventures, the offeror shall submit the signed and U.S. Small Business Administration

(SBA) approved Mentor-Protégé agreement.

c. An Offeror may be rated more favorably if they submit more than three (3) recent and relevant projects.

d. An Offeror may be rated more favorably if they demonstrate recent and relevant experience with FAA projects and/or recent and relevant experience with other Federal agency projects.

FACTOR 2: PAST PERFORMANCE (WEIGHTED 30% FOR SMALL AND MEDIUM BOA & 25%

FOR NATIONWIDE BOA)

Factor 2 must not exceed a total of thirty-six (36) pages.

Please submit all PPQs and/or CPARS with your proposal, rather than the customer sending the completed PPQ to the Contracting Officer directly.

a. Offerors must submit at least three (3), but no more than six (6), Past Performance Questionnaires (PPQ) and/or CPARS, within the last seven (7) years from the date the this solicitation for a projects similar in size and scope described in Attachment J-1 Statement of Work. Offerors may demonstrate experience in multiple disciplines under one project or more than one project; however, Offerors must demonstrate experience in at least three (3) Bid/Build disciplines (i.e., electrical, mechanical, roofing, fire life safety upgrades, delegated design etc.) for mission critical facilities.

i. Small BOA: Offerors must submit at least one project over $250,000.00.

ii. Medium BOA: Offerors must submit at least one project over $1,000,000.00.

iii. Nationwide BOA: At least one (1) project must demonstrate the experience with Design/Build for projects $2,000,000.00 or more.

b. The PPQs must be completed and signed by the customer and not the Offeror. Offerors will be evaluated if their firm has a proven track record of effective management, quality of products and services, performance, technical requirements, schedule, cost control and customer satisfaction. The FAA reserves the right to contact the POC listed in the PPQ and apply its findings in the final determination. The Government reserves the right to obtain and evaluate information from sources other than those identified by the Offeror, such as the Contractor Performance Assessment Reporting System (CPARS).

c. In the case of a newly formed Joint Venture or LLC, the government will evaluate the past performance of each member that comprises the newly formed entity on contracts that are similar in size, scope, and complexity to the functions each entity is proposed to perform.

d. An Offeror may be rated more favorably if they submit more than three (3) recent and relevant projects with high ratings.

e. An Offeror may be rated more favorably if they demonstrate past performance for recent and relevant FAA projects and/or other recent and relevant Federal agency projects.

FACTOR 3: MANAGEMENT APPROACH (WEIGHTED 20% FOR SMALL AND MEDIUM BOA &

20% FOR NATIONWIDE BOA)

Factor 3 must not exceed a total of twenty (20) pages.

a. Offerors must describe the management approach to be used for requirements described in Attachment J-1 Statement of Work, specifically addressing the following:

i. Call Order Management: Offerors must describe the management structure, techniques and internal processes from cradle to grave for managing requirements procured via Call Orders. Describe detailed escalation procedures for handling and resolving issues in a timely and professional manner. Describe the line of communication to be used by the FAA for questions, problems, and warranty issues regarding products delivered and services provided under the Call Order.

ii. Subcontractor Management: Offerors must describe the internal structures and processes to effectively manage and maintain subcontractor relationships. Offerors must include a minimum of two (2) teaming agreements, letter of intent or other documentation that demonstrates prior Prime/Subcontractor relationships for for Bid/Build and/or Design/Build projects within the last seven years.

iii. Quality Control: Offerors must describe the processes to ensure the quality of all deliverables and services provided under Call Orders. The Offeror may describe any awards or certifications that indicate that the Offeror possesses a high quality process for delivering Design/Build and Bid/Build services. Awards or certifications may include other government quality awards, and private sector-awards and certifications (e.g., the automobile industry’s Quality Systems Requirements (QS) 9000, Sematech’s Standardized Supplier Quality Assessment (SSQA), or American National Standards Institute (ANSI)/ EIA-599). Identify the segment of the company (one division or the entire company) that received the award or certification and the date it was received. The FAA will not consider awards and certifications five (5) years or older from the date of the release of the SIR, unless the Offeror presents evidence that the qualifications still apply.

iv. Safety Management: Offerors must provide as a safety narrative to include the following:

a. The Offeror must provide their Experience Modification Rate (EMR) for the previous three calendar years. This rate compares company’s annual losses in insurance claims against its policy premiums. The Offeror may submit an insurance company-provided equivalent rate if no EMR exists. If there is no EMR premium, for any year, the Offeror must affirmatively state so and explain why. Any extenuating circumstances that affect the EMR and negative trends must be addressed.

b. The Offeror must include Days Away from Work, Restricted Duty, or Job Transfer (DART) Rate; and Total Case Rate (TCR) for the specified five (5) Calendar Years (CY). If an Offeror is a partnership or joint venture, the Offeror must submit separate DART and TCR rates for the specified five (5) CY for each contractor who is part of the partnership/joint venture. Any fatalities experienced within this 5-year timeframe listed below must be explained in detail, to include root cause and corrective actions.

In addition to the requirements above, the Offeror may describe any awards or certifications that indicate the Offeror possesses a high quality process for producing the services required.

iv. Risk Management: Offerors must provide information on their Risk Management program and describe how it identifies and mitigates risk to ensure deliverables and services meet the requirements and are delivered on time and on or under budget.

b. Capacity: Offerors must describe their firm’s capacity to manage more than one Call Order simultaneously.

c. Geographic Location: Offeror must describe their firm’s ability to manage projects over a geographical location. Refer to the map in B.3 Area of Responsibility.

•Small and Medium BOA – Offeror's must describe their firm's ability to manage projects in either in the Eastern, Central or Western Service Area or Alaska. Offerors bidding on the Alaska BOA must be able to service all of Alaska. Refer to the map in B.3 Area of Responsibility for states that included in each of the Service Areas.

Complete the Excel spreadsheet provided to indicate the Service Area your firm is proposing to work in and list the states your firm is able serve.

•Nationwide BOA - Offeror's must describe their firm’s ability to manage projects throughout the United States.

d. An Offeror that demonstrates an innovative approach to Call Order Management, Subcontractor Management, Quality Control, Safety Management or Risk Management may be considered more favorably.

e An Offeror that demonstrates the capacity to manage several Call Orders simultaneously may be considered more favorably.

f. Small and Medium BOA: An Offeror that demonstrates the ability to serve of the majority of states within either the Eastern, Central or Western Service Area may be considered more favorably.

FACTOR 4: KEY PERSONNEL AND ORGANIZATIONAL CHART (WEIGHTED 20% FOR SMALL

AND MEDIUM BOA & 10% FOR NATIONWIDE BOA)

Factor 4 must not exceed a total of three (3) pages. Resumes and SF330s are not included in the total page count.

a. Offerors must submit certified signed resumes, not to exceed three (3) page, containing the individual’s experience, education, license (state/number), and design and/or construction experience for the Key personnel listed below. Offerors may submit SF330s in lieu of resumes; however, SF330s are limited to 5 pages.

MINIMUM REQUIREMENT

SMALL &

MEDIUM BOA

1. Project Manager: minimum of 10 years of experience as a Project Manager for Bid/Build and/or Design/Build projects.

2. Project Superintendent: minimum of10 years of experience as a Project Superintendent for Bid/Build and/or Design/Build projects.

3. QC Manager: minimum of 5 years of experience as a QC Manager for Bid/Build and/or Design/Build projects.

NATIONWIDE

BOA

1. Project Manager: minimum of 10 years of experience as a Project Manager for Bid/Build and/or Design/Build projects.

2. Project Superintendent: minimum of10 years of experience as a Project Superintendent for Bid/Build and/or Design/Build projects.

3. QC Manager: minimum of 5 years of experience as a QC Manager for Bid/Build and/or Design/Build projects.

4. Lead Structural Engineer: PE & minimum 8 years of experience with high rise structures, high wind, seismic, and essential facilities as the structural engineer of record.

5. Lead Electrical Engineer: PE & minimum 8 years of experience with complex essential and critical power design, coordination studies and arc flash hazard analysis at the lead electrical engineer of record.

6. Lead Mechanical Engineer: PE & minimum 8 years of experience as lead mechanical engineer of record on designs requiring redundancy and in essential facilities.

7. Lead Civil Engineer: PE & minimum 8 years of experience as the lead civil engineer of record.

8. Lead Architect: Licensed & minimum 8 years of experience as lead architect of record on essential facilities.

*The QC Manager and Project Superintendent may be doubled hatted for the Small BOA.

b. Offerors must provide an Organizational Chart indicating, at a minimum, the roles and relationships of the above- named individuals

c. Additional Key Personnel may be required for Call Orders and will be decided on a case-by-case bases.

d. In accordance with AMS clause 3.8.3-17 Key Personnel and Facilities Substitution of Key Personnel prior to removing, replacing, or diverting any of the specified personnel and/or facilities, the Contractor must notify in writing, and receive consent from, the Contracting Officer reasonably in advance of the action and must submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on this contract.

e. An Offeror may be rated more favorably if they exceed the minimum requirements listed above for Key Personnel.

f. An Offeror may be rated more favorably if one or more their Key Personnel demonstrates experience with at least one FAA Design/Build and/or FAA Bid/Build project.

FACTOR 5: DESIGN/BUILD APPROACH (NATIONWIDE BOA ONLY) ( WEIGHTED 20% FOR

NATIONWIDE BOA)

Factor 5 must not exceed a total of five (5) pages.

a. Offerors must describe their design/build approach for requirements described in Attachment J-1 Statement of Work and how the project's quality, timeliness and budget will be tracked and controlled, and the method of reporting to the FAA.

b. An Offeror that demonstrates an innovative approach may be considered more favorably.

L.10 VIRTUAL VENDOR MEETING

The FAA will hold virtual meeting via Zoom on January 19, 2022 at 13:00 EST for vendors. Interested vendors must submit their request to attend to Katie Fogle at Katherine.fogle@faa.gov no later than January 17, 2022. A Zoom link we be sent out to all registered vendors prior to the meeting.

mailto:Katherine.fogle@faa.gov