J-02 SMR4-DID-LM Amendment 2.pdf

SIR 693KA7-25-R-00001 Amendment 2 Surface Movement Radar Model 4 (SMR4)

Section J, Attachment J-2

SMR4-DID-LM01

DATA ITEM DESCRIPTION

1. Title

Integrated Support Plan (ISP)

2. Identification Number

SMR4-DID-LM01

3. Description/Purpose The Integrated Support Plan (ISP) describes the Contractor’s plans for the management, control, execution, interface, and integration of all aspects of the Contractor’s Integrated Logistics Support (ILS) program for the SMR4 Program. The Government will use the ISP to evaluate, monitor, and approve the Contractor’s planning and performance of the ILS Program tasks, as specified in the contract.

4. Approval Date

5. Office of Primary Responsibility

(OPR)

AJM-421 SMR4 Program Office

6a. DTC Applicable N/A

6b. GIDEP

7. Application/Interrelationship This Data Item Description (DID) contains the format and content preparation instructions for the ISP requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.4 9b. CDRL

LM01

10. Preparation Instructions

10.1 FORMAT. The document format must conform to instructions given in the SMR4 General

Documentation DID (SMR4-DID-GF) except for any spreadsheets or tables, which must be in Microsoft Office 365 Excel or compatible.

10.1 CONTENT. The ISP must consist of the following major sections, as described below:

1. Introduction. This section will identify the integrated logistics support (ILS) requirements specified in the Statement of Work (SOW). This section must be formatted as, and contain the data, shown below:

1.1. Purpose. Provide a concise statement of the intended purpose of the ISP.

1.2. ISP Summary. Provide a concise description of the ISP sufficient to establish a clear understanding of the total scope, content, and organization of the material presented.

1.3. Updating Process. Provide a description of the manner in which changes and revisions to the content of the ISP will be developed, approved, and incorporated therein.

2. Summary of System Characteristics. This section will provide a summary of the major components and subsystems contained in the System/Subsystem Specification (SSS) and will provide an understanding of the significant characteristics of the system, and the manner in which the system will be employed in its intended operational environment. The requirements stated in this section will refer to specific paragraph numbers of the SSS. This section must contain the following data:

2.1. System/Equipment Description. Provide a brief description of functional and physical characteristics of the system and its major subsystems. Also, include a description of the physical and functional relationships between the SMR4 and associated systems with

Section J, Attachment J-2 which it will interface when operational. Use block diagram(s) or other graphic means to support the text.

2.2. Operating Environment. Describe the operational environment. Include factors such as annual operating hours, duty cycles, maximum allowable downtime, life expectancy, and environment.

2.3. Reliability, Maintainability, and Availability (RMA) Requirements. State the RMA requirements contained in the System Specification. Include predicted and demonstrate values, when available. Include requirements for test points, and built-in-test, manpower, and personnel constraints, as applicable.

2.4. Other Requirements. If applicable, summarize any other requirements from the System

Specification that are not listed above but that could impact logistics.

3. ILS Program Management, Organization and Execution. This section will provide a description of the overall process, involving both the Government and the Contractor that will be used in managing and executing the contractual ILS program.

3.1. Management and Organization

3.1.1. State the objectives, policies, and general management procedures of the

Contractor’s ILS Program, and how these meet the SMR4 requirements.

3.1.2. Describe the organizational structure that has been selected to accomplish the contractual ILS Program effort. Identify names, positions, functions, responsibilities, and authority of those responsible for satisfying the contractual ILS Program requirements.

3.1.3. If applicable, list the major subcontractors involved in the ILS Program, and describe the scope of the ILS work assigned to each, the method of controlling the accomplishment of this work, and the organizational interfaces established with each subcontractor. Include a description of the method of specifying ILS requirements in vendor purchase orders, controlling the accomplishment of specific work and deliverables, and ensuring that ILS requirements are met.

3.1.4. Describe how the Contractor’s ILS organization will work with and interface with the Integrated Logistics Management Team (ILMT) and the Government’s ILS organization to ensure ILS objectives and requirements are met.

3.2. Design Interface Planning and Reporting

3.2.1. Describe the process and procedures that will be used to ensure that logistics considerations are incorporated into design decisions.

4. ILS Program Tasks. This section will contain a description of how the Contractor will accomplish the logistics requirements identified for the SMR4. It will describe the plan for SMR4 support in the following areas:

4.1. Maintenance Planning. Describe the plans for the conduct of SMR4 maintenance, second level engineering maintenance, and depot level maintenance.

4.2. Maintenance Support Facilities. Identify any facility requirements to provide SMR4 maintenance and support. Include a description of what is needed to equip each facility in order to accomplish its purpose.

4.3. Manpower and Personnel. The Contractor must provide an estimate of the number of man-hours required to maintain the SMR4, per system and in aggregate.

4.4. Supply Support. The Contractor must describe its approach to meet all Supply Support requirements for SMR4.

4.4.1. Provide a detailed description of how the Contractor will accurately document the system baseline to be supported. Describe how documentation and any updates will be delivered to the Government.

4.4.2. Identify procedures to ensure initial site spares and consumables will be delivered with the installed systems to achieve the SMR4 inherent availability.

Initial spares are those spares that are required to sustain the operational system.

4.4.3. Describe how Interim Contractor Depot Level Support (ICDLS) will be conducted.

Identify the approach for providing timely and effective follow-on/replenishment spares and consumables.

4.4.4. Describe in detail how the Contractor will address Diminishing Manufacturing

Sources and Material Shortages (DMSMS) so that, over the life cycle of the system, production schedules and delivery commitments are not impacted and SMR4 performance is not degraded.

4.4.5. Provide an overview of the process for incorporating changes into the SMR4 baseline and describe how baseline changes will be integrated into supply support operations.

4.5. Support and Test Equipment. Describe all common and peculiar support and test equipment necessary to support SMR4.

4.6. Training, Training Support, and Personnel Skills. The Contractor must describe its approach to meet all SMR4 training requirements and present a schedule that implements that approach.

4.6.1. Describe in detail the Contractor’s understanding of, and approach to, a systematic training development process for all training requirements of the SMR4 contract. Include a description of each of the different levels of training to be developed and delivered. For field maintenance training, include traceability between task analysis data and the training tasks.

4.6.2. Discuss any training assumptions such as Government Furnished Equipment

(GFE), instructional levels, equipment to be taught, etc.

4.6.3. Describe the hardware and software that comprises the SMR4 training system.

4.6.4. Provide a schedule that includes training development and conduct.

4.7. Technical Documentation and Support. The Contractor must describe its approach to meet all SMR4 requirements for technical documentation and for technical support.

4.7.1. Describe preparation and management procedures for technical manuals.

4.7.2. Describe the Contractor’s approach for providing technical assistance to the sites, second level software and firmware engineering support, and second level hardware engineering support and laboratory support. Include the approach for transitioning the second level software and hardware responsibilities to the Government.

4.8. Packaging, Handling, Storage, and Transportation. The Contractor must document special requirements for the packaging, handling, storage, and transportation (PHS&T) of the components, support equipment, and spares of the SMR4. All PHS&T must be in accordance with the requirements of Section D of the SMR4 Contract.

4.9. Computer Resources Support. The Contractor must identify any embedded computer elements within the SMR4 system. The Contractor must describe the process used for management and maintenance of embedded software and firmware.

5. Milestone Schedule. Provide a milestone chart for events required to accomplish ILS tasks.

Describe how the logistics milestones relate to overarching program schedule milestones.

6. Related Plans. Include appropriate appendices, such as related plans required for the ILS

Program effort.

11. Distribution Statement Distribution Statement A - Distribution authorized to FAA Organizations and their contractors for use in FAA Contracts.

Section J, Attachment J-2

SMR4-DID-LM02

DATA ITEM DESCRIPTION

1. Title

Logistics Management Information (LMI)

2. Identification Number

SMR4-DID-LM02

3. Description/Purpose

The Logistics Management Information (LMI) consists of data that the Government requires in order to develop internal materiel management processes and that the Contractor must use in developing and operating their material management processes under this contract. This data contains information in the areas of Provisioning, Cataloging, and Support/Test Equipment, and is the source of validated, integrated, design related data pertaining to supply support for the SMR4 program.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the LMI data requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.1 9b. CDRL

LM02

10. Preparation Instructions

10.1 FORMAT. The LMI must be prepared and formatted as directed below. LMI format must be approved by the Government prior to submission of data. The Contractor must deliver the LMI data electronically in a single file.

The document must conform to instructions given in the SMR4 General Documentation DID (SMR4-DID-GF) except for spreadsheets or tables, which must be in Microsoft Office 365 Excel or compatible. All LMI data deliveries must be submitted via Microsoft Excel .xls or .xlsx format. Microsoft Excel filters must be enabled.

Electronic submission of the LMI data must be delivered without restrictive legends and/or software that would limit the Government’s ability to copy, reproduce, edit, or modify the information.

10.2 CONTENT. LMI content requirements are described in the Attachment J-19 LMI

Requirements Template provided in Contract Section J.

The data is defined by GEIA-STD-0007C. Content must be updated to reflect baseline modifications, including modifications due to Engineering Change Proposals, and LMI data must be resubmitted for approval.

Additional data products may be required as the system design warrants, based on system specifications, configuration, and maintenance requirements. GEIA-STD-0007C can be referenced for definitions of each Data Product/Entity.

(continued on next page…)

The data contained herein will be used to determine supply support requirements, including initial Depot Spares planning.

A complete LMI requires all information necessary to identify each item in such a way that it can be procured, produced or repaired throughout the system’s lifecycle. The information must include all original manufacturer data and any sub-vendor or secondary manufacturer data for all individual parts and components, including all parts and/or components used in the repair of Line Replaceable Units (LRU) and sub-LRUs.

The following codes apply to the Attachment J-19 LMI Requirements Template provided in Contract Section J:

SOURCE, MAINTENANCE, AND RECOVERABILITY CODE DEFINITIONS

SMR codes are a series of alpha or alphanumeric symbols used at time of provisioning to indicate the source of supply for an item, its maintenance implications, and recoverability characteristics.

PAOZZ This is a parts common, expendable item that is replaced and thrown away at the organizational level.

PAODD This is a part common, Exchange & Repair (E&R) item that is removed and replaced at the organizational level then sent to the depot for repair.

Organizational level may perform minor repair, i.e. replacement of screws, nut, bolts, meters, gauges, etc., but must be sent to the depot for major repair.

PAOLD This is a part common, E&R item that is removed and replaced at the organizational level then sent to the depot for repair.

PGOZZ This is a parts peculiar, expendable item that is replaced and thrown away at the organizational level.

PGODD This is a part peculiar, E&R item that is removed and replaced at the organizational level then sent to the depot for repair. Organizational level may perform minor repair, i.e. replacement of screws, nuts, bolts, meters, gauges, and attaching hardware, but must be sent to the depot for major repair.

PGOLD This is a part peculiar, E&R item that is removed and replaced at the organizational level then sent to the depot for repair.

XA Item is not procured or stocked because the requirements for the item will result in replacement of the next higher assembly.

XB Item is not procured or stocked. If not available through salvage, requisition appropriate next lower assembly. Hardware must be requisitioned on an as required basis, non-cataloged.

If there is an instance in which one of these codes does not apply, the FAA Logistics Center’s Provisioner can assist in the determination on how to code the item under consideration. PMO will have final determination of of all codes.

11. Distribution Statement Distribution Statement A - Distribution authorized to FAA Organizations and their contractors for use in FAA Contracts.

Section J, Attachment J-2

SMR4-DID-LM03

DATA ITEM DESCRIPTION

1. Title Recommended Site Spares

2. Identification Number

SMR4-DID-LM03

3. Description/Purpose Recommended Site Spares identifies the spares recommended by the contractor to be stored on site to support the operation and maintenance of the SMR4.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the Recommended Site Spares under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.2 9b. CDRL

LM03

10.2 FORMAT. The Recommended Site Spares must be delivered in Microsoft Office 365 Excel or compatible. Microsoft Excel filters must be enabled.

The document must conform to instructions given in the SMR4 General Documentation DID (SMR4-DID-GF) except for spreadsheets or tables, which must be in Microsoft Office 365 Excel or compatible.

10.3 CONTENT. The Recommended Site Spares must identify the Contractor’s recommendation for parts required to sustain initial operations of each SMR4 site. A set of site spares, as a minimum, must consist of Line Replaceable Units (LRU). Removable modules, common and bulk items, or any other parts necessary to perform site maintenance must be included.

10.2.1 Section I – Recommended Site Spares List

The Contractor must deliver a list containing the following information for each LRU in the order presented below:

10.1 Sequence Number

10.2 Nomenclature

10.3 Description

10.4 Part type (LRU, removable module, common item, bulk item, etc.)

10.5 Vendor part number

10.6 National Stock Number (NSN), if available

10.7 Recommended quantity per set of site spares

10.8 Unit price

10.9 Extended price

10.10 Delivery lead time upon receipt of order (ARO)

10.11 Manufacturer commercial and government entity (CAGE) code

j. Manufacturer part number

k. Mean-Time-Between-Failure

l. Shelf life (if not indefinite)

m. Rationale for inclusion as a site spare

10.2.2 Section II – LRUs Not Recommended As Site Spares

a. Sequence Number

b. LRU nomenclature

c. LRU description

d. Vendor part number

e. Unit price

f. Mean-Time-Between-Failure

g. Shelf life (if not indefinite)

h. Rationale for exclusion as a site spare

Section J, Attachment J-2

SMR4-DID-LM04

DATA ITEM DESCRIPTION

1. Title

List of Recommended Site Consumables

2. Identification Number

SMR4-DID-LM04

3. Description/Purpose List of Recommended Site Consumables identifies and describes all site consumables required for the operation and maintenance of the SMR4.

AJM-421 SMR4 Program Office

6a. DTC Applicable N/A

6b. GIDEP N/A

7. Application/Interrelationship This Data Item Description (DID) contains the content and preparation instructions for the List of Recommended Site Consumables under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.5 9b. CDRL

LM04

10.4 FORMAT. The List of Recommended Site Consumables must be delivered in Microsoft Office

365 Excel or compatible. Microsoft Excel filters must be enabled.

(SMR4-DID-GF) except for spreadsheets or tables, which must be Microsoft Office 365 Excel or compatible.

10.1 CONTENT. The List of Recommended Site Consumables must identify all the consumable items that are required to support each SMR4 site configuration, and must include the following information for each part listed:

a. Sequence number

b. Consumable nomenclature

c. Consumable description

d. Vendor part number

e. National Stock Number (NSN) if applicable

f. Manufacturer commercial and government entity (CAGE) code

g. Manufacturer name

h. Manufacturer part number

i. Alternate manufacturer name, if applicable

j. Alternate manufacturer part number, if applicable

k. Unit of Issue

l. Recommended quantity per SMR4

m. Unit price

n. Extended price

o. Point at which additional units should be ordered

Section J, Attachment J-2

SMR4-DID-LM05

DATA ITEM DESCRIPTION

1. Title

List of Recommended Depot Spares

2. Identification Number

SMR4-DID-LM05

3. Description/Purpose List of Recommended Depot Spares identifies the spares recommended by the contractor to be stored at the depot in order to support site orders.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the Depot Spares requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.4 9b. CDRL

LM05

10.5 FORMAT. The List of Recommended Depot Spares must be delivered in Microsoft Office 365

Excel or compatible. Microsoft Excel filters must be enabled.

(SMR4-DID-GF) except for spreadsheets or tables, which must be in Excel 365 or compatible.

10.2 CONTENT. The List of Recommended Depot Spares must describe all of the items that are required to be stocked at the Depot in order to provide depot support to SMR4 Government sites. The list must contain representation for all LRUs as identified in the LMI. The list must include the following information for each part:

10.1 Sequence Number

10.2 Nomenclature

10.3 Description

10.4 Part type (LRU, removable module, common item, bulk item, etc.)

10.5 Vendor part number

10.6 National Stock Number (NSN), if available

10.7 Unit price

10.8 Recommended quantity to support Government Key Sites

10.9 Extended price for key sites

10.10 Recommended quantity to support all Government sites

10.11 Extended price for all sites

10.12 Delivery lead time upon receipt of order (ARO)

10.13 Manufacturer commercial and government entity (CAGE) code

n. Manufacturer part number

o. Mean-Time-Between-Failure

p. Shelf life (if not indefinite)

Section J, Attachment J-2

11. Distribution Statement

Section J, Attachment J-2

SMR4-DID-LM06

DATA ITEM DESCRIPTION

1. Title

List of Recommended Support And Test Equipment

2. Identification Number

SMR4-DID-LM06

3. Description/Purpose List of Recommended Support And Test Equipment (S&TE) identifies the tools and test equipment required to inspect, test, calibrate, repair, update software/firmware and overhaul each SMR4 system. The Recommendation also includes S&TE required to perform Depot repair of LRUs and Second Level functions to maintain software, firmware, hardware and documentation.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content and preparation instructions for the List of Recommended Support And Test Equipment under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.5 9b. CDRL

LM06

10. Preparation Instructions

10.6 FORMAT. The List of Recommended Support and Test Equipment list must be delivered in

Microsoft Excel 2016 or compatible. Microsoft Excel filters must be enabled.

(SMR4-DID-GF) except for spreadsheets or tables, which must be in Excel 2016 or compatible.

The Listing must recommend tools and support equipment in three tabs of the Microsoft Excel 2016 or compatible workbook. Required Tabs are SMR4 Site, Depot and Second Level.

NOTE: When preparing cost proposal, items listed in Tab 2 and Tab 3 shall only be costed out once as they apply only to the Depot support system and PSF support system respectively. Items listed in Tab 1 shall be costed out for all systems.

CONTENT. The List of Recommended Support And Test Equipment must identify all tools, support, and test equipment, including common and SMR4 unique/peculiar, and software required for maintenance of the SMR4 over its lifecycle.

• Tab 1 - The list of Site S&TE must include all common and special/unique/peculiar tools, support equipment, test equipment including software and hardware common to, and required for, each delivered SMR4 system.

• Tab 2 - The list of Depot S&TE must include all items unique to the Depot and not listed in Tab 1.

• Tab 3 - The list of PSF S&TE must include all items unique to the PSF and not listed in Tab 1 or Software Transition Plan (CDRL SW07).

Section J, Attachment J-2

10.2 The listing in each Tab must specify whether the equipment listed is common or special to the

SMR4 system. For each item, the listing must include the information described below:

a. Sequence number

b. Support/Equipment name

c. Support/Equipment description

d. Type of support/equipment

e. Manufacturer name

f. Manufacturer commercial and government entity (CAGE) code

g. Manufacturer part number

h. Software version, if applicable

i. Recommended quantity per site/function

j. Unit Price

k. SMR4 Proprietary, if applicable use in FAA Contracts.

SMR4-DID-LM07 (Reserved – No DID provided)

SMR4-DID-LM08 (Reserved – No DID provided)

Section J, Attachment J-2

MR4-DID-LM09

DATA ITEM DESCRIPTION

1. Title

Asset Identification Report

2. Identification Number

SMR4-DID-LM09

3. Description/Purpose

3.1 The Asset Identification Report is an electronic report of all personal property assets procured by the Federal Aviation Administration (FAA). This product may be referred to as a Bill of Materiel (BOM), property manifest, or Serialized Assembly Record (SAR). These deliverables depict a listing of assets applicable to a system and/or subsystem where the assets have been affixed with a FAA or Original Equipment Manufacturer (OEM) barcode label. The label becomes the unique asset identifier against which attributes of the asset may be recorded in, or extracted from, the FAA’s asset management systems and Property System of Record (PSR). The unique asset identifier provides unique identification of the asset over its serviceable life cycle. This is applicable to each system or equipment component down to the Lowest Replaceable Unit (LRU) level, as well as site spares, test equipment, peripherals and other personal property assets in accordance with FAA Order 4600.27D. This report is delivered in electronic format.

AJM-421 SMR4 Program Office

6a. DTC Applicable

7.1 This Data Item Description (DID) applies to all contracts where the agency (FAA) has purchased personal property assets or equipment.

7.2 Each item in this DID may not be appropriate to all contracts. If approved by the Government, tailoring of this DID is permissible to include data items not identified herein, or to omit data items not present in a given contract. Any such tailoring must be supplied for Government review in a proposed modified DID form. Government approval must be obtained prior to any tailoring of this DID. This DID contains the format and content preparation instructions for the data product generated by the specific and discrete task requirement as delineated in the contract.

8. Approval Limitations

In Block 10 if applicable 9a. References

See CDRL, SOW 3.8.5.7 9b. CDRL

LM09

10. Preparation Instructions

10.1 FORMAT: Specific content and formal instruction for this document are identified below.

10.1.1 Response to tailoring instructions. In the event that a paragraph or subparagraph has been expanded, a statement describing the intent and use of the added information shall be added directly following the heading of each sub paragraph. In the event that a paragraph or subparagraph has been tailored out, a statement to that effect shall be added directly following the heading of each subparagraph. If a paragraph and all of its subparagraphs are tailored out, only the highest-level paragraph heading needs to be included.

10.1.2 Use of alternate presentation styles. Charts, tables, matrices, or other presentation styles are acceptable when the information require by the paragraphs and subparagraphs of this DID can be more readable.

10.1.3 Paragraph Numbering. Paragraph numbering shall follow the outline contained in Section 10.2 below.

10.1.4 Contents. Submitted documentation should follow outline and content of Section 10.2 as tailored by the Contract Data Requirements List (CDRL).

Section J, Attachment J-2

10.1.5 Use of Existing Data. Data provided by the contractor for this DID shall be extracted from contract related deliverables to the fullest extent possible.

10.1.6 DID Tailoring. Unless otherwise specified in the contract, all paragraphs of Section 10.2 are required.

10.2 Outline and Content. The submitted shall be in accordance with the following outline and content.

10.2.1 Media. The report shall be submitted in softcopy in MS Excel, industry standard spreadsheet, CSV, RTF or ASCII text as appropriate on electronic media. The data must be transferrable to the PSR. The header and footer records occur once. Digital photos may be delivered as individual image files using the asset’s Global Individual Asset Identifier (GIAI) in the filename.

10.2.2 Contents. The electronic file shall contain a listing of all assets that have been identified with a unique asset identifier. The lowest possible LRU may consist of circuit boards, modules, cables, power supplies, etc. The following data elements shall be recorded as they apply to each asset. This report shall contain data elements for every item of each type (system, equipment, installed asset, and asset spares), for which a barcode exists. Use the comments field to qualify and/or extend the data elements within system equipment, installed assets, and site spares categories.

10.2.3 Required Fields. The mandatory fields for data to be imported into the FAA’s asset management systems and PSR are listed below in BOLD and required column “YES”. Fields not listed as required, may be required as determined by the systems/assets Program Management Office (PMO).

Table 1: Barcode Identifiers Field Name Type/Length Required Description

Asset Identifier Variable Character (38)

Yes Asset Identifier or concatenated Global Individual Asset Identifier (GIAI) as specified in the GS1 General Specifications Standard Release 20.0 or later and includes:

i) Application Identifier code, 8004, indicates the item is an asset.

ii) GS1 Company Prefix issued to companies registered with GS1. If the contractor is not registered with GS1, the government may provide use of the government’s Company Prefix and a sequence of GIAI’s.

Individual Asset Reference assigned by the GS1 Company and when combined with the GS1 Company Prefix, must be unique for a period well beyond the lifetime of the relevant asset records and shall never be reused.

National Stock Number Variable Character (13)

Yes, if any

Defense Logistics Information Service assigned National Stock Number

Description or Noun Nomenclature

Variable Character (32)

Yes Description or Noun Nomenclature

Manufacturer Variable Character (36)

Yes Manufacturer Name

Manufacturer part no. Variable Character (32)

Yes Manufacturer assigned part number

Manufacturer CAGE Code

Variable Character (5)

Yes Manufacturer CAGE Code assigned by Defense Logistics Information Service

Manufacturer Serial Number

Variable Character (30)

Yes Manufacturer’s assigned serial number

Unit Cost Numeric Value Yes Acquisition Cost of Item Unit of Measure Variable

Character (4) Yes The code for the unit of issue

FAA Configuration Identification

Variable Character (15)

Yes, if in Contract Schedule

FAA Configuration Identification

FAA Contract Number Variable Character (38)

Yes Assigned FAA Contract Number

FAA Purchase Order Number

Variable Character (38)

Yes Assigned FAA Purchase Order Num

Field Spare Boolean Yes Indicates whether the item is part of the field spare inventory

Test Equipment Boolean Yes Indicates whether the item is test equipment Parent Asset Identifier Variable

Character (30) Yes, if any Parent Asset Identifier for embedded subassemblies, components, and parts that are replaceable during the life of the parent.

For example, a server enclosure might have an Asset Identifier and each server blade might be a separate component that is a lowest replaceable unit with their own unique Asset Identifier. In this case, the Parent Asset Identifier for each blade is the Asset Identifier for the Enclosure.

Warranty Expiration Date (8) Yes The Date (MMDDYYYY) the warranty expires for the item

Year Manufactured Variable Character (4)

Yes Year asset manufactured

Ship/Deliver To Point of Contact

Variable Character (35)

Yes Ship/Deliver To Point of Contact

Ship/Deliver To Point of Contact e-mail

Variable Character (40)

Yes Ship/Deliver To Point of Contact e-mail

Ship/Deliver To Point of Contact phone

Variable Character (10)

Yes Ship/Deliver To Point of Contact phone

Ship/Deliver To Building Name

Variable Character (40)

Yes Ship/Deliver To Building Name

Ship/Deliver To Street Address 1

Variable Character (35)

Yes Ship/Deliver To Street Address 1

Ship/Deliver To Street Address 2

Variable Character (35)

Yes Ship/Deliver To Street Address 2

Ship/Deliver To City Variable Character (35)

Yes Ship/Deliver To City

Ship/Deliver To State Variable Character (2)

Yes Ship/Deliver To State

Ship/Deliver To Zip Variable Character (10)

Yes Ship/Deliver to Zip

Section J, Attachment J-2

SMR4-DID-LM10

DATA ITEM DESCRIPTION

1. Title

Piece Part List

2. Identification Number

SMR4-DID-LM10

3. Description/Purpose The purpose of the Piece Part List is to provide the Government with the Contractor’s recommended listing of piece parts and components required to support repairs in a depot activity.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This data items description (DID) describes the content requirements for the Piece Part Requirements List.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.5.5 9b. CDRL

LM10

10. Preparation Instructions Format. The Piece Part Requirements List shall be prepared in the Contractor’s format.

The Recommended Depot Spares must be delivered in Microsoft Excel 365 or compatible.

Microsoft Excel filters must be enabled. The document must conform to instructions given in the SMR4 General Documentation DID (SMR4-DID-GF) except for spreadsheets or tables, which must be in Excel 365 or compatible.

Content. The Piece Part Requirements List shall identify the Contractor’s recommended listing of piece parts required to support repairs at a depot activity. A set of piece parts, as a minimum, shall consist of a set of piece parts, associated LRUs, removable modules, common and bulk items, or any other parts necessary to perform depot repair.

Upon Government approval of the Piece Part List, the Contractor shall be required to deliver the approved range and quantity of piece parts to the depot. The Government reserves the right to procure all, part, or none of the items, or procure them incrementally as contract options.

Rationale shall be provided for each item recommended for stock.

The Piece Part Requirements List shall contain the following items:

Item nomenclature.

Original equipment manufacturer’s or vendor’s part number Commercial and Government Entity (CAGE) Code Line Replaceable Unit (LRU) National Stock Number (NSN) (if not LRU) Next Higher Assembly (NHA) Unit of issue (e.g., each, feet, lot).

Estimated unit price.

Recommended quantity to sustain operation for the time period and under the conditions stated in the contract.

Alpha numeric numbering of items on list.

Shelf life (if not indefinite).

Mean-Time-Between-Failure of each item.

Section J, Attachment J-2

Production lead time for each item.

Explanatory narrative which describes the recommended quantity to take into account multiple end items at a single location.

Preparation Instructions Continued

This list shall identify all long lead items – items that require 90 days or longer to procure.

This list shall identify any items that are non-supported (vendor non-support, obsolesce, no replacement, etc.) or are expected to be non-supported that will have an impact on maintenance of the system.

11. Distribution Statement

Section J, Attachment J-2

SMR4-DID-LM11

DATA ITEM DESCRIPTION

1. Title

Commercial Off-The-Shelf (COTS) Hardware Description Document

2. Identification Number

SMR4-DID-LM11

3. Description/Purpose The COTS Hardware Description Document provides a means for baselining a description of the identity, interfaces, configuration, and performance requirements of a commercial off-the-shelf hardware configuration item.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the COTS Hardware Description.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.6.12 9b. CDRL

LM11

10. PREPARATION INSTRUCTIONS

10.1 FORMAT. Contractor format is acceptable; however, the document must conform to instructions given in the SMR General Documentation Format DID (SMR-DID-GF).

All documents shall include reference to next higher assembly (NHA) and be traceable back to the Engineering Drawing Tree (SMR4-TD01) or parent drawing.

10.2 CONTENT. The COTS Hardware Description (CHD) must contain at a minimum the information below for each COTS Hardware Configuration Item (HWCI):

10.2.1 HWCI IDENTIFICATION. This section must indicate the following information about the hardware configuration item (HWCI) described:

a) SMR4 part number

b) Item Name/Description

c) Manufacturer’s part number (as purchased)

d) Manufacturer’s name

e) Manufacturer’s CAGE Code

f) Manufacturer’s address

g) Other information to distinguish this HWCI from others of the same manufacturer and model series (e.g. special product or purchase configuration)

h) Next Higher Assembly (i.e. where used)

10.2.2 GENERAL DESCRIPTION. Description of the item, its purpose, basic functions, and any special product configurations.

10.2.3 HWCI REQUIREMENTS. This section must state all Form, Fit, and Function (FFF) requirements for the HWCI to be qualified for use in the SMR4 baseline. The following list is provided as an example and is not all inclusive. This list should be tailored to capture all HWCI requirements necessary to qualify the HWCI for use in the SMR4 system baseline.

a) Electrical (e.g. Input voltage/frequency, power consumption, max current, etc.)

b) Physical (e.g. dimensions, mounting, weight, etc.)

c) Environmental (e.g. ambient operating temperature, humidity, shock, etc.)

d) Interface, Electrical (e.g. protocol, signal level, bandwidth, etc.)

e) Interface, Other (e.g. mechanical, fluid, barometric, etc.)

10.3 MODIFICATIONS. All modifications to the “as purchased” product must be documented in the associated Product Drawing (CDRL TD02) for the product or NHA.

11. Distribution Statement

Section J, Attachment J-2

SMR4-DID-LM12

DATA ITEM DESCRIPTION

1. Title

Life Cycle and Supportability Analysis Report

2. Identification Number

SMR4-DID-LM12

3. Description/Purpose The Life Cycle and Supportability Analysis Report provides information about the projected life cycle of the system, with particular emphasis on part obsolescence. The Contractor must document in this Report, the Contractor’s analysis of the system hardware, including preferred and alternate parts, for risk of obsolescence and diminishing manufacturing sources and material shortages (DMSMS). Reported information will be utilized for both production and life cycle support.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the Life Cycle and Supportability Analysis reporting requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.8.8 9b. CDRL

LM12

10.7 FORMAT. The Contractor may recommend a format for the Life Cycle and Supportability

Analysis Report, for review and approval by the Government. The Contractor must deliver the Report in FAA approved electronic format, compatible with Microsoft Office Suite 2016. If delivered in Microsoft Word format, the Life Cycle and Supportability Analysis Report format must conform to instructions given in the SMR4 General Documentation Format DID (SMR4- DID-GF). Any spreadsheet content must be delivered in Microsoft Excel .xls or .xlsx format and must be delivered with a title page prepared in accordance with SMR4-DID-GF, section 10.1.h. The Report must be delivered without restrictive legends and software that would limit the Government's ability to copy/reproduce and edit/modify the Report using the electronic version.

10.2 CONTENT. The Life Cycle and Supportability Analysis Report must include:

a. Forecast of the end date of production and repair (as applicable) for SMR4 baseline components.

b. Identification of obsolete parts and diminishing manufacturing sources and material shortages (DMSMS). Criteria used in evaluating obsolete parts and DMSMS must include the life cycle use of the product and available suppliers. The Contractor must differentiate between the following:

• End of Life (EOL), meaning the manufacturer is ending production,

• End of Service (EOS), meaning the manufacturer no longer repairs the part,

• End of Repair (EOR), meaning there are no vendors that will continue to repair the part

c. Identification of parts in a high, medium and low risk category as follows:

• High risk indicates parts are obsolete and availability is minimal or nonexistent.

• Medium risk indicates the parts are a diminishing item and projected availability is for one or two years or only one supplier is available.

• Low risk indicates parts are projected to be available for 3 years or more and multiple suppliers are available.

d. The contractor’s monitoring and reporting on the parts and materials that have the potential to adversely affect production or life cycle supportability.

e. A recommendation stating how the DMSMS parts should be supported. The Contractor must also address part cost, where and how often parts are used in the product, and how many parts are affected in the recommendation. The Contractor must ensure that component part numbers are cross-referenced to all LRUs affected by DMSMS issues.

Section J, Attachment J-2

SMR4-DID-LM13

DATA ITEM DESCRIPTION

1. Title Interim Contractor Depot Level Support (ICDLS)

Depot Status Reports

2. Identification Number

SMR4-DID-LM13

3. Description/Purpose The ICDLS Depot Status Report, delivered to FAA monthly, provides historical information and a running record of all requests and repair data for each item serviced.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This DID contains the content preparation instructions for the ICDLS Depot Status Report requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.8.6 9b. CDRL

LM13

10.1 FORMAT. The ICDLS Depot Status Report must be delivered in Microsoft Excel 365 or compatible. Microsoft Excel filters must be enabled.

a) The document must conform to instructions given in the SMR4 General Documentation

DID (SMR4-DID-GF) except for spreadsheets or tables, which must be in Excel 365 or compatible.

b) It must be delivered without restrictive legends and software that would limit the Government's ability to copy/reproduce and edit/modify the Report using the electronic version.

10.2 CONTENT. The Report must consist of six major sections, and the information described below. Each section must have a separate spreadsheet tab.

10.2.1 Tab 1: Cover Sheet

Must align with title page prepared in accordance with SMR4-DID-GF and must include Dates covered.

10.2.2 Tab 2: Failures Identified for the Period Reported

Cumulative listing of all active Depot Requisitions since the establishment of the ICDLS Depot. All Depot Requisitions (DR) must be assigned a unique tracking number.

a) Change Indicator

Enter the word “UPDATED” if the data for that DR has changed since the previous month’s submittal. Enter “CLOSED” if all depot activity for the DR has been completed satisfactorily in that month’s reporting period. DRs closed in previous reporting periods must be moved to Tab 10: Cumulative Report of Closed Depot Requests.

b) Depot Requisition Number (DRN) Unique number assigned to track each DR.

c) Site SMR4 site that originated DR.

d) Warranty Indicate “YES” or “NO” whether requesting site is covered by warranty.

e) Warranty End Date Indicate end date of requesting site’s warranty period.

f) Part Number Part number of failed part, as identified in SMR4 Bill of Materials.

g) Part Description Nomenclature of the part

h) NSN National Stock Number (NSN) assigned by the Government, if available.

i) Serial Number For serialized parts, provide the serial number of the failed part. May read, “TBD” for parts not yet returned from field, or “Non-Serialized” for non-serialized parts.

j) Date Order Received at Depot

k) Logistics Center Support System (LCSS) Customer Order Number, if applicable

For orders transmitted by FAALC, provide the LCSS Customer Order number.

l) Order Priority

Provide the priority level (1,3,5) as defined by contract and requested by site.

m) Quantity Ordered

Applies to Expendable parts only.

n) Date Order was Shipped to Site

Date replacement part was shipped to site.

o) Quantity Shipped

Quantity of replacement parts shipped under DR.

p) Currier/Shipping Company

Specify shipping company name.

q) Bill of Lading Number

Currier tracking or bill of lading number

r) Awaiting Repair Information (Due-In/Yes/Exp/Complete/BER)?

Indication of whether repair information is expected on Exchange & Repair (E&R) LRUs. Select one of the following for each DR.

a) “Due-In” for items not yet received from site

b) “Yes” for items still in the repair process

c) “Exp” for items deemed Expendable and discarded at site

d) “Complete” indicates repair is complete

e) “BER” indicates item is beyond economical repair

s) Date Failed LRU Inducted for Repair Date repairable part was entered into repair cycle by Contractor including evaluation for repair.

t) LRU Failure Description Failure description provided by site.

u) Root Cause of Failure Narrative description of the cause of failure. When failure mode data is provided by repair centers, that data must be added to description.

v) Description of Depot Repair Action Taken Describe repairs performed. Subject to Government request for additional information.

When failure mode data is provided by repair centers, that data must be added.

w) Date Returned to Serviceable Stock

Date that repaired item is returned to stock. For nonrepairable and expendable items, “NR”.

x) Materials Required for Repair Include Part Number and Quantity of failed components that are replaced in the repair process.

y) Time to Repair Total number of labor hours required to complete repair

z) Beyond Economical Repair (BER)?

Yes/No indication of whether E&R LRU can be repaired. “Yes” if the repair cost would exceed 75% of the cost of a new item. “No” for items repairable at contractual rate.

10.2.3 Tab 3: Depot Requisition Summary

Cumulative summary of DR data for each part number from Tabs 2 and 10. Each part number must include a listing of:

a. Part number

b. National Stock Number, if available

c. Part Description

d. Cancelled - Total number of DRs cancelled without requiring action

e. H/W Configuration - Total number of DRs hardware needed reconfiguration

f. S/W Configuration - Total number of DRs due to software configuration issues

g. H/W Failure - Total number of DRs due to hardware issues

h. H/W Induced - Total number of DRs with induced hardware failures

i. H/W Defect - Total number of DRs due to defects in hardware

j. Due-In - Total number of DRs that failed hardware was not received by Depot for repair, E&R only

k. H/W Returned Not Used - Total number of DRs that hardware was returned to the

Depot from a site where it was not used

l. H/W Software Defect - Total number of DRs due to a firmware or software problem

m. No Fault Found - Total number of DRs that no fault was found in attempt to repair

n. Planned Event - Total number of DRs generated for a planned event

o. Failure Type TBD - Total number of DRs that failure type has not yet been determined

p. S/W Other - Total number of DRs for all software-related issues, other than configuration

q. Total DRs/Requisitions - The total number of DRs for each part number. Corresponds to the total number of DRs listed in Tab 2.

10.2.4 Tab 4: Readiness and Replenishment

Presents the current state of the ICDLS Depot for each LRU, provides status of Depot inventory located at the Contractor’s facility, and summarizes Depot readiness and replenishment activity.

a) Part Number

b) Part Nomenclature

c) National Stock Number, in available

d) Source Maintenance and Recoverability (SMR) Code

SMR code for part as defined in LMI.

e) Total Spares Purchased

f) Depot Activity - The sum of Serviceable On-Hand, In Repair, and Due-In represents the state of every part in the ICDLS Depot inventory.

g) Serviceable Quantity - Parts currently in serviceable condition at the ICDLS Depot

h) In Repair Quantity

i) Due-In - Not Returned from Site Quantity

j) BER Parts Awaiting Authorization to Replace

k) Expendables Awaiting Authorization to Replenish

l) Replacement/Replenishment On-Order – Parts authorized to be replaced (BER) or replenished (Expendables)

m) Comments

10.2.5 Tab 5: Replenishment Request

Details need to replace Beyond Economical Repair (BER) parts and replenish expendable parts, and requests authorization to order. Data remains on tab and is carried forward to subsequent months until parts have been received and depot inventory levels restored.

Requests authorization to purchase replenishments on a monthly basis. Requires action from Contracting Officer to authorize via an FAA Contracts Letter.

a) DRN

b) Part Number

c) National Stock Number, if available

d) Part Description

e) BER or Expendable

f) Quantity to Replenish

g) Unit Price

h) Extended Price

i) CO Direction Received – FAA letter number of CO response.

j) CO Direction - Enter

(1) “Replace” for authorization to replace BER LRU,

(2) “Repair” for authorization to exceed the 75% threshold,

(3) “Cease” if Contracting Officer directs to cease repair and replacement efforts.

(4) Leave blank if CO response has not been received.

10.2.6 Tab 8: Cumulative Failure Information

The monthly failure report must include cumulative failure information for each contract year, mathematical calculations of observed availability by LRU, and statistical data that show repair trends, common failures, and site comparisons:

a) Part Number

b) Part Description

c) Calculated Observed Availability

d) Repair Trends

e) Most Common Failures

f) Most Requesting Site(s)

10.2.7 Tab 9: ICDLS Delinquent Failed E&R Returns

Sites will return failed E&R LRUs (Due-Ins) to the ICDLS Depot after receipt of a serviceable E&R LRU. The contractor must notify the Government of all delinquent E&R LRUs that have not been received within 10 business days after the requisition date.

Delinquent returns must continue to be reported until failed E&R LRUs are received at the ICDLS Depot.

Notification of delinquent E&R LRU returns must contain at a minimum:

a) DRN

b) Date of DRN

c) Part Number

d) National Stock Number, if available

e) Part Description

f) Requisitioning site

g) Name of Requestor

h) Shipping Address

i) Date Shipped

j) Priority

k) Site Point of Contact (POC)

l) POC Phone Number

10.2.8 Tab 10: Cumulative Report of Closed Depot Requests

Previous to the period being reported, all closed Depot Requests must be archived to this tab and removed from Tab 2: Failures Identified for the Period Reported. Format and data for each DR transitioned to the Cumulative Report of Closed Depot Requests must be intact and complete as previously presented in Tab 2.

Section J, Attachment J-2

SMR4-DID-LM14

DATA ITEM DESCRIPTION

1. Title

Depot Support Transition Plan

2. Identification Number

SMR4-DID-LM14

3. Description/Purpose The Depot Support Transition Plan (DSTP) describes the methodology for the orderly transfer of the SMR4 Depot activities from the Contractor to the Government, along with the resources and activities required.

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the content preparation instructions for the Depot Support Transition Plan requirements under this contract.

8. Approval Limitations

N/A 9a. References

See CDRL, SOW 3.8.8.9 9b. CDRL

LM14

10. Preparation Instructions

10.8 FORMAT. Contractor format is acceptable but must be approved by the Government. A title page must be included, in accordance with SMR4-DID-GF, section 10.1.h. The DSTP must be delivered without restrictive legends and software that would limit the Government’s ability to copy/reproduce and edit/modify the DSTP using the electronic version.