J-02 SMR4-DID-IM Amendment 2.pdf

SIR 693KA7-25-R-00001 Amendment 2 Surface Movement Radar Model 4 (SMR4)

Section J, Attachment J-2

SMR4-DID-IM01

DATA ITEM DESCRIPTION

1. Title EOSH Program Plan (EPP)

2. Identification Number

SMR4-DID-IM01

3. Description/Purpose The EOSH Program Plan (EPP) addresses the Contractor’s approach to protecting the environment and the safety and health of FAA and Contractor personnel.

4. Approval Date

5. Office of Primary Responsibility

(OPR)

AJM-421 SMR4 Program Office

6a. DTC Applicable

N/A

6b. GIDEP

7. Application/Interrelationship This Data Item Description (DID) contains the format and content preparation instructions for the EPP requirements under this contract.

8. Approval Limitations

N/A 9a. References

SOW Section 3.4 and 3.10 9b. CDRL

IM01

10. Preparation Instructions

10.1 FORMAT

Electronic document format must be in Microsoft Word .docx or .doc format compatible with Microsoft 365.

10.2 GENERAL CONTENT

The EPP must include, as a minimum:

10.2.1 Title Page containing the following:

a. Document title

b. CDRL item number

c. Document number unique for the CDRL and remains the same for all submitted versions of the same CDRL

d. Document version identifier, that is unique for each submittal of the CDRL

e. Submission or release date

f. SMR4 contract number

g. Contractor’s name and address

h. Any applicable security markings or other restrictions on the handling of the document

i. Distribution statement matching the entry in block 11 of the DID form.

10.2.2 Document Revision History containing the following for current and previous version:

a. Document version identifier

b. Submission or release date

c. Listing of all sections added, deleted or modified as part of the version

Section J, Attachment J-2

d. Description: A brief description of the modifications in the submittal.

10.2.3 Table of Contents providing the number, title, and page number of each titled paragraph, and appendices. A table of figures and a table of tables must be included providing the figure or table number, title and page number for each figure and table.

10.2.4 Acronym List that defines all acronyms used within the CDRL in a table format.

10.2.5 Unique Page Number, document number, version and date on each page, page number for the title page).

10.2.6 Applicable Documents section listing all of the applicable documents, manuals, plans and procedures that were used in developing the EPP and which documents comply with the requirements of the SMR4 Program, as outlined in the Systems Specification, Statement of Work and applicable standards and documents.

10.3 TECHNICAL CONTENT

At a minimum, the EPP must:

10.3.1 Address the requirements contained in the current versions of the Federal Regulations and

FAA Standards, Specifications, and Orders cited in Section 3.4 of the SOW, that are relevant to the activities that will be performed under the SMR4 Program

10.3.2 Address EOSH requirements in the SOW.

10.3.3 Reference where the following information can be found (as applicable):

1. Environmental protection

2. Hazardous materials (including asbestos, lead and lead based paint, mercury, and silica) and disposal

3. Hazard communication

4. Seismic safety

5. Grounding, bonding, shielding and lightning protection

6. Electrical safety/arch flash

7. Lockout/tagout

8. Fire life safety

9. Material handling

10. Personal Protective Equipment (PPE)

11. Safety labeling

12. Walking/working surfaces (prevent tripping hazards)

13. Battery safety

14. Emergency eyewashes and showers (if lead-acid batteries are handled)

15. Safety training.

10.3.4 Describe the Contractor’s safety policy.

10.3.5 Describe the Contractor’s EOSH activities to be performed for SMR4.

10.3.6 Identify the assignment of responsibilities relating to EOSH and list the Contractor’s Safety/EOSH Manager and contact information.

10.3.7 Describe the procedures for incident reporting and investigation

10.3.8 Describe EOSH-related training and recordkeeping.

Section J, Attachment J-2

11. Distribution Statement Distribution authorized to FAA Organizations and their contractors for use in FAA Contracts.

Section J, Attachment J-2

SMR4-DID-IM02

DATA ITEM DESCRIPTION

1. Title 2. Identification Number Site Engineering Report (SER) SMR4-DID-IM02

3. Description/Purpose

The Site Engineering Checklist/Report documents the detailed step-by-step instructions to be followed during site surveys.

4. Approval Date

5. Office of Primary Responsibility

(OPR)

6a. DTC Applicable

6b. GIDEP Applicable

AJM-421 SMR4 Program Office N/A N/A

7. Application/Interrelationship

This Data Item Description (DID) contains the format and content preparation instructions for the Site Engineering Checklist/Report requirements under this contract.

8. Approval Limitation 9a. References 9b. CDRL N/A SOW Section 3.10.2 IM02

Section J, Attachment J-2

The Site Engineering Report (SER) is a site-specific document that must address all required site preparation required to be completed prior to the installing the SMR4. The report must include the design for installing all components of the SMR4 and will identify roles and responsibilities for each task to be completed. It is intended that SER is a site-specific implementation plan.

The SER must address items per the site survey checklist.

This SER must include a detailed description of the site preparation and installation work followed by engineering drawings that depict the required work at each site.

The SER contains, but is not be limited, to the following subjects:

a) Coordination required with FAA

b) Recommended schedule of activities

c) Outcome of site-specific surveys

a. Adherence to any additional local standards, orders and requirements

b. Physical space and mounting requirements

c. Local seismic requirements

d) Circuit panel identification

e) Construction staging areas and crane requirements

a. Identify need for 7460-1 (airspace study for obstruction permit)

f) Site preparation requirements

a. Identify equipment or infrastructure to remain in place (e.g. ground buss, power, etc.)

b. Identify legacy SMR equipment or infrastructure to be removed or remain in place

c. Identify any special disposal requirements (e.g. hazardous, recyclable, etc.) for removed equipment or materials

g) Impacts to facility and airport operations

a. Identify need for Categorical Exclusion (CATEX) Screening Study

h) Engineering, Layout and Construction Drawings

a. Identify modifications or special considerations necessary to design and install pedestal mounting platform and enclose tower structure (after SMR3 antenna/radome removal)

i) Installation Procedures

j) Identify any legacy equipment that needs to be removed

a. Identify any removed equipment that will be reused or kept by the government

b. Identify how disposed equipment will be removed from site – abide by all FAA and local requirements

Section J, Attachment J-2

SMR4-DID-IM03

DATA ITEM DESCRIPTION

1. Title 60%/90%/100% Construction Drawings

2. Identification Number

SMR4-DID-IM03

3. Description/Purpose The Layout Drawings depict the in-process and final installation configurations at each site as outlined in Section C, Statement of Work (SOW).

4. Approval Date

5. Office of Primary Responsibility (OPR)

AJM-421 SMR4 Program Office

6a. DTC Applicable

This Data Item Description (DID) contains the format, content and preparation instructions for the Construction Drawings under this contract

8. Approval Limitations

N/A 9a. References

SOW Section 3.10.3 9b. CDRL

IM03

10. Preparation Instructions:

GENERAL.

The Construction Drawings package must be prepared in accordance with the formatting requirements of the SOW, and as follows:

• The Contractor must provide facility, system, and/or equipment layout drawings, as required per the SOW.

• Provided drawings that are not applicable to the installation of the SMR4 are outside the project scope and should not be part of this requirement.

• The site installation drawings must depict the systems being installed, including remote sites.

• All drawing deliverables must be IAW FAA-STD-002H and FAA Order 6000.55C for hard copy and electronic format.

CONTENT.

60% Drawings:

• Developed following initial comments from FAA on Site Engineering Report (SER) package

90% Drawings:

• Revision to initial construction drawings

• To be reviewed with FAA for mark-up

100% Drawings:

• FAA accepts final drawings to initiate the start of implementation activities.

• Final package must be stamped by a licensed Professional Engineer (PE) in the state where the installation is taking place.

Material Submittals:

• FAA reviews and accepts all material submittals required for site prep and installation As-Built Drawings:

• After implementation, the Contractor must update the construction drawings with red-lined drawing data.

• Final site installation drawings provide specific system configuration and layout details about the “As Built” system that is installed at all locations (local and remote).

Section J, Attachment J-2

11. Distribution Statement:

Distribution Statement A. Distribution authorized to FAA Organizations and their contractors for use in FAA Contracts.

Section J, Attachment J-2

SMR4-DID-IM05

DATA ITEM DESCRIPTION

1. Title 2. Identification Number Acceptance Data Package (ADP) SMR4-DID-IM05

3. Description/Purpose

The Acceptance Data Package (ADP) provides the final documentation describing the preparation, installation, and associated services and activities required to successfully complete the requirements outlined in Section C, Statement of Work (SOW).

4. Approval Date 5. Office of Primary

Responsibility (OPR) 6a. DTC Applicable

6b. GIDEP Applicable

AJM-421 SMR4 Program Office N/A N/A

7. Application/Interrelationship

This Data Item Description (DID) contains the format, content and preparation instructions for the Acceptance Data Package/Site Adaptation Description Document.

8. Approval Limitation 9a. References 9b. CDRL

Number N/A See SOW 3.10.7 IM05

10. Preparation Instructions

The ADP package must contain, but not be limited to, the following:

1. All site-specific plans and Red-lined drawings showing as installed configuration

2. EOSH documentation

3. Material Safety Data Sheets (MSDS)

4. Equipment or product specification sheets (cut sheets)

5. Approved SAT test report (Non-Key Sites Only) IAW CDRL TE05

6. OSDT Report (Key Sites Only) IAW CDRL TE05

7. Completed CAI checklist and punch-list

8. Master Adaptation Description Document (MADD) IAW CDRL SE07

9. Site Adaptation Description Document (SADD) IAW CDRL SE08

10. As-installed Product Configuration Document (PCD) IAW CDRL TE10

11. Other pertinent data that is related to the installation activities.

11. Distribution Statement Distribution Statement A - Distribution authorized to FAA Organizations and their contractors for use in FAA Contracts.

Section J, Attachment J-2

SMR4-DID-IM06

DATA ITEM DESCRIPTION

1. Title 2. Identification Number System Installation Constraints Document SMR4-DID-IM06

3. Description/Purpose

The System Installation List provides system installation constraints and requirements for each specific site.

4. Approval Date 5. Office of Primary Responsibility

(OPR)

6a. DTC Applicable

Applicable

This Data Item Description (DID) contains the format and content preparation instructions for the System Installation List requirements under this contract.

8. Approval Limitation 9a. References 9b. CDRL Number

SOW Section 3.10.1

IM06

This document must include information about all components on the installation

1. Dimensions and weight

2. Quantity

3. Power loads

4. Heat loads and/or HVAC requirements

5. Maximum allowable cable and waveguide lengths

6. Other physical constraints to installation within an FAA facility

This document must include any special requirements for shipping of equipment and materials.

The document must also include physical and performance constraints and identification of any other issues (e.g., Environment, Occupational Safety and Health (EOSH), logistical, administrative, and cost-related) related to system installation.

Section J, Attachment J-2

SMR4-DID-IM07

DATA ITEM DESCRIPTION

1. Title 2. Identification Number Not-to-Exceed (NTE) Site Implementation Budgetary and Schedule Estimate

SMR4-DID-IM07

3. Description/Purpose

Detailed list of work to be completed for each SMR4 Site Replacement and Estimate to Complete

4. Approval Date 5. Office of Primary Responsibility

(OPR)

6a. DTC Applicable

This Data Item Description (DID) contains a detailed list of tasks for site implementation, as well as NTE cost estimates and timelinesschedule.

SOW Section 3.10.2

IM07

This document must include information about all components on the installation

7.1. Lists of implementation tasks

8.2. NTE cCost estimates for the site implementation

9.3. NTE schedule estimates Detailed schedule for the site implementation

Formatted: Numbered + Level: 1 + Numbering Style:

1, 2, 3, … + Start at: 1 + Alignment: Left + Aligned at:

0.25" + Indent at: 0.5"

Section J, Attachment J-2

SMR4-DID-IM08

DATA ITEM DESCRIPTION

1. Title 2. Identification Number Siting Analysis Report (SAR) SMR4-DID-IM08

3. Description/Purpose Prepare a Siting Analysis Report (SAR) for each site that addresses how the SMR4 coverage is at each airport

4. Approval Date 5. Office of Primary Responsibility

(OPR)

6a. DTC Applicable

This Data Item Description (DID) contains actions for the vendor to create a SAR at each airport prior to site survey and implementation to ensure that there are no obstructions that would degrade the coverage of the SMR4.

SOW Section 3.10.1

IM08

This document must be done for each site and addresses the coverage of the new SMR4.

This is to ensure that there are no obstructions that will impact the overall system.

This document will be used to support calculating position accuracy on the airport movement area to less than or equal to 20 feet root mean square (RMS) error for every 100 contiguous feet of taxiway and runway and accurate to less than or equal to 296 feet RMS from the threshold of the runway out to 1.7 nautical miles.

The Government will provide the airport maps and known obstruction data for each site prior to the development of each SAR.