J-02 SMR4-DID-GF.pdf

Surface Movement Radar, Model 4 (SMR4) Attachment J-02

DATA ITEM DESCRIPTION

1. Title

General Documentation Format

2. Identification Number

SMR4-DID-GF

3. Description/Purpose This DID is provided to level set expectations for contractor provided documentation, primarily in terms of documentation format and structures.

4. Approval Date

TBD

5. Office of Primary Responsibility (OPR)

AJM-421 SMR4 Program Office

6a. DTC Applicable

N/A

6b. GIDEP

7. Application/Interrelationship This Data Item Description (DID) contains general format and content preparation instructions that can be cited by the other DIDs under this contract.

8. Approval Limitations

N/A 9a. References

N/A 9b. CDRL

N/A

10. Preparation Instructions

10.1 GENERAL:

a. CDRLs delivered in the form of a traditional document must be submitted electronically in Microsoft Word .docx format compatible with Microsoft 365.

b. All electronic deliveries must be without restrictions that would prevent the Government from reproducing or editing the information.

c. Alternate Presentation Styles – Diagrams, tables, matrices, and other presentation styles are acceptable substitutes for text when data required by a DID can be made more readable using these styles.

d. References – Do not reproduce portions of standards within any document, use references as appropriate. If the data has been specified in the contract, reference the contract.

e. Multiple Paragraphs and Subparagraphs – Any section, paragraph, or subparagraph required by a DID may be written as multiple subsections, paragraphs or subparagraphs to enhance readability.

f. Page Numbering & Labeling – For CDRLs delivered in the form of a traditional document, each page of the CDRL, with the exception of the title page, must include a header and/or footer containing a unique page number along with the document number, version identifier, title, subtitle, volume, and date, as they appear on the title page; titles and subtitles may use acronyms or abbreviations to reduce space. For CDRLs submitted in a database or other alternative form, files, screens, or other entities must be assigned names or numbers in such a way that desired data can be indexed and accessed.

g. Title page or identifier – CDRLs delivered in the form of a traditional document must include a title page containing the items listed below. For CDRLs delivered in an alternative form, this information must be included on external and internal labels or by equivalent identification methods.

1. A title containing the words “Surface Movement Radar, Model 4 (SMR4)” and the title matching block 1 of the CDRL’s associated DID.

2. A sub-title, if necessary, per the CDRL’s associated DID.

3. A document version identifier, which must uniquely identify the revision level of the

CDRL. The first submittal of a CDRL must be assigned a version identifier of 1. The version identifier must increase by a value of 1 for each revised submittal of the same uniquely titled and subtitled CDRL.

4. The date of submittal for Government review or release for internal approval.

5. A document number assigned by the Contractor that is unique for each CDRL delivered under this contract. All submitted revisions of a uniquely titled and subtitled CDRL must be assigned the same document number as Version 1 of the CDRL.

6. A CDRL number matching block 9b of the CDRL’s associated DID.

7. The SMR4 contract number.

8. A statement identifying “Federal Aviation Administration (FAA), AJM-421 SMR4

Program Office, 600 Independence Ave., S.W., Washington D.C. 20591” as the name and address of the organization for which the document has been prepared.

9. A statement identifying the name and address of the Contractor as the preparing organization.

10. Any applicable security markings or other restrictions on the handling of the document.

11. A distribution statement matching the entry in block 11 of the CDRL’s associated DID.

h. Document Revision History - CDRLs delivered in the form of a traditional document must include a “Document Revision History” table beginning on the first page after the title page. This table must contain the following column headings and a separate row for each submitted version of the document containing the information described below:

1. Version: The assigned version number of the submittal as it appeared on the title page.

2. Date: The assigned date of the submittal as it appeared on the title page.

3. Author: Name of author or authors responsible for generating the submittal.

4. Change Pages: Identifies all sections, by number, of the CDRL that were added or modified as part of this revision.

5. Description: A brief description of the modifications in this submittal.

i. Table of Contents – CDRLs delivered in the form of a traditional document must contain a table of contents providing the number, title, and page number of each titled paragraph, and appendix. A table of figures and a table of tables must be included providing the figure or table number, title, and page number for each figure and table. CDRLs delivered in an alternative form must include an internal or external table of contents containing pointers to, or instructions for accessing, each paragraph, figure, table, and appendix or their equivalents.

j. Acronyms – CDRLs delivered in the form of a traditional document must include an appendix that defines all acronyms used within the CDRL, listed alphabetically in a table format.

k. If CDRLs are delivered in Adobe PDF format, a version of the CDRL in its source format must also be delivered.

l. Source files for drawings and diagrams in the CDRL must be delivered.

m. When requirements contained within this DID conflict with requirements in any referencing DID, requirements in the referencing DID must have precedence over those contained within this DID.

11. Distribution Statement