SMR4 Section E - Inspection and Acceptance Final.pdf

SIR 693KA7-25-R-00001

Surface Movement Radar Model 4 (SMR4)

Section E

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PART I – SECTION E

INSPECTION AND ACCEPTANCE

TABLE OF CONTENTS

E.1 AMS 3.1-1 CLAUSES AND PROVISION INCORPORATED BY REFERENCE (JULY

2019) 2

E.2 CLAUSES AND PROVISIONS INCORPORATED IN FULL TEXT 2

E.2.1 AMS 3.10.4-13 Higher-Level Contract Quality Requirement (April 2020) 2

E.2.2 AMS 3.10.4-14 ASSIGNMENT OF QUALITY RELIABILITY OFFICER (QRO) (July 2023) 3

E.3 QUALITY ASSURANCE REQUIREMENTS 4

E.4 POINTS OF INSPECTION AND ACCEPTANCE 5

E.5 INSTALLATION, CHECKOUT, OPTIMIZATION, AND ACCEPTANCE 5

E.6 DEVIATIONS AND WAIVERS 6

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This screening information request (SIR) or contract, as applicable, incorporates by reference the provisions or clauses listed below with the same force and effect as if they were given in full text.

Upon request, the Contracting Officer will make the full text available, or offerors and contractors may obtain the full text via Internet at https://fast.faa.gov/contractclauses.cfm.

AMS

CLAUSE

TITLE DATE

3.10.4-2 Inspection of Supplies - Fixed Price November 1997

3.10.4-3 Inspection of Supplies – Cost Reimbursement April 1996

3.10.4-4 Inspection of Services - Both Fixed-Price & Cost Reimbursement April 1996

3.10.4-5 Inspection - Time and Materials and Labor Hour April 1996

3.10.4-15 Certificate of Conformance April 1996

3.10.4-16 Responsibility of Supplies April 1996

This Screening Information Request or contract, as applicable, incorporates the provisions or clauses listed below in full text.

E.2.1 AMS 3.10.4-13 Higher-Level Contract Quality Requirement (April 2020)

(a) The Contractor must comply with the standard titled Society of Automotive Engineers (SAE), Quality Management Systems – Requirements for Aviation, Space, and Defense Organizations AS9100D, which is hereby incorporated into this contract.

(b) The Contractor must establish and maintain a Quality System in accordance with the above referenced standard(s) and the contractor's Quality System Plan (QSP). This QSP is hereby incorporated into this contract when approved by the Contracting Officer. If the QSP is submitted as part of a response to a Screening Information Request (SIR) submission and approved before award, then the QSP is hereby incorporated into this contract at time of award. The QSP must describe the Contractor's provisions for quality assurance, inspection, and test of all supplies to be provided under this contract, in accordance with the terms of this contract, including but not limited to the contract specifications and the above referenced standard. (Note; Formal third-party AS9100 registration is not required. Formal third-party AS9100 registration does not relieve the contractor from the requirements of submitting a QSP.)

(c) In the event of conflict between the Quality System Plan (QSP) and the above referenced standard(s), the applicable standards must control.

(d) Calibration systems and measuring and test equipment must be controlled in accordance with a nationally recognized standard, such as ISO 10012.

https://fast.faa.gov/contractclauses.cfm

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(e) Government Furnished Property must be controlled to assure acceptability upon receipt, preclude degradation, damage or misuse during storage, use or test, and assure proper final disposition in accordance with the contract.

(f) Site installation activities, maintenance, and support services must be controlled in accordance with contract requirements.

(End of clause)

E.2.2 AMS 3.10.4-14 ASSIGNMENT OF QUALITY RELIABILITY OFFICER

(QRO) (July 2023)

The following provisions are a part of this contract.

(a) The Government's Quality and Reliability Officer (QRO) assigned to this contract, and designated as such by the Government, has the authority to verify that the contractor's quality system complies with contract requirements, including the contractor's Quality System Plan (QSP) (if applicable), to witness tests, and to inspect and accept or reject supplies provided under this contract.

(b) Prior to shipment thereof, the Contractor must submit to the QRO, for inspection and preliminary acceptance, all supplies which are subject to final Government inspection and acceptance at destination.

Preliminary acceptance by the QRO constitutes verification by the Government that supplies comply with all contract requirements which are to be completed prior to shipment, including satisfactory completion of factory tests. Any supplies determined by the QRO to be nonconforming or suspected counterfeit parts must be corrected prior to shipment. All other supplies, except those specified to be accepted by the Contracting Officer, must be submitted to the QRO for final inspection and acceptance prior to shipment.

For all supplies subject to preliminary acceptance, final acceptance and passage of title to the Government must occur at destination.

(c) Failure of the Contractor to maintain and operate a Quality System in accordance with the terms of the contract may, based upon a written determination of the QRO (and consistent with the quality system requirements of the contract), be grounds for rejection of affected supplies.

(d) The Contractor must provide appropriate office space for the QRO and staff for the performance of Government evaluations and administrative functions. The office area must be secure to accommodate meetings of a sensitive nature. File cabinets, suitable desks (both with locking capabilities), office chairs, and other miscellaneous office equipment (as required) must be supplied by the Contractor. The Contractor must provide secretarial help, as required by the QRO, for generating documents related to the contract. The office(s) must have both telephone and broadband internet access. A telephone must be provided to each desk, with no less than one line per QRO staff member. The cost of business long distance calls placed by the QRO staff will be borne by the Contractor. The Contractor must provide parking space to the extent available. In the event a change in location of the QRO staff is required, Contractor/QRO coordination will take place in order to facilitate Government planning and implementation of a smooth transition.

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(e) Notification of Readiness for Inspection. Unless otherwise specified in the contract, the contractor must notify the designated resident QRO in writing within 2 workdays (7 workdays if there is not a resident FAA QRO) of the time:

(1) when contractor inspection or tests will be performed in accordance with the conditions of the contract and

(2) when the supplies or services performed will be ready for government inspection.

(End of clause)

The Contractor must provide and maintain a quality assurance program in accordance with the Statement of Work (SOW), SAE AS9100D and the Government-approved Quality System Plan.

The Quality System Plan must describe the procedures and controls to be utilized by the Contractor and subcontractor(s), if applicable, for assuring that all requirements of the contract are met. The Quality System Plan must be self-contained and cannot incorporate processes or procedures by reference. At a minimum, this program must provide for:

(a) A quality assurance (QA) organization that has sufficient responsibility and authority to identify and evaluate quality problems, and to initiate, recommend or provide solutions

(b) Procedures and controls to assure adequate configuration management during all operations through final acceptance

(c) Controls to assure that all inspection and testing is performed in compliance with contract requirements and that all test data is complete, correct, traceable, repeatable, and acceptable

(d) Maintenance of a proper record keeping function to provide objective evidence and traceability of operations performed

(e) If applicable, procedures and controls for assuring that all software products or services procured or leased from subcontractors or vendors conform to contract requirements

(f) Procedures and controls to assure that all documentation is adequately reviewed and meets contract requirements

(g) Procedures and controls for the prevention of deficiencies, detection, and analysis of deficiencies when they do occur, as well as procedures for corrective action

(h) A system of periodic internal quality audits or reviews to verify whether quality activities and related results comply with planned arrangements, and to verify that the QA program is performing effectively

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i) The Contractor’s quality assurance representative shall review and revise, as necessary, the QSP when changes occur. The Contractor shall submit the revised QSP to the QRO for acceptance.

1) Supplies and/or services specified for DELIVERY OR PERFORMANCE of this Contract, shall be inspected, and accepted at locations specified in Section F.

2) All deliverables under this Contract shall be subject to review and inspection by the FAA Contracting Officer’s QRO, specified in Section G. An FAA form FAA-256 or equivalent will be used to show final acceptance.

3) Inspection, review and approval of deliverables or associated services prior to final acceptance shall not be construed as assurance of acceptance of the finished product.

4) Unless otherwise specifically provided in this contract, the FAA Contracting Officer shall be the person authorized to make final Government acceptance of all deliverables called for in the CDRLs and all reviews specified in the SOW. Final acceptance of all deliverable items shall be made, in writing, by the FAA Contracting Officer or his or her designee.

Inspection of Installation, Checkout, Optimization and Acceptance ordered under the following CLINs will be performed jointly by the Government and the Contractor at the installation site in accordance with the procedures specified in this contract and any applicable Delivery/Task Order issued under this contract. Acceptance of Inspection Results and Installation Services will be performed by the Government.

CLIN X001. Final acceptance will be in accordance with applicable CDRLs and upon acceptance by the Contracting Officer’s Representative

CLIN s X002, X003, X004. Final acceptance will be made in accordance with, and COR and/or the Contracting Officer’s designee approval of all applicable CDRLs, Government approval of FCA/PCA.

CLINs X005, X006a, X006b, X006c, X006d, X006e. Final acceptance of the First Articles will be made in accordance with the requirements set forth in AMS 3.10-9-1/alt2 First Article Approval – Contractor Testing Alternate II.

CLINs X007a, X007f. Final acceptance will be in accordance with applicable CDRLs and upon acceptance by the COR, Approval/acceptance by the COR and/or the Contracting Officer’s designee, of a Certificate of Conformance submitted in accordance with AMS 3.10.4-15.

CLIN X007b. Final acceptance of the repairs will be made, in writing, by the Contracting Officer’s Representative and/or the Contracting Officer’s designee.

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CLINs X007c, X007d, X007e. Final acceptance of will be made by the QRO at the contractor’s facilities using Form FAA-256 or equivalent.

CLINs X008a, X008b, X008c, X008d, X008e, X008f, X008g, X008h. Final acceptance will be made in accordance with and Contracting Officer’s designee final Government approval of all applicable CDRLs, and final delivery/receipt of all training materials, and conduct has been performed.

CLINs X009, X011. Final acceptance to be provided hereunder will be made by the Contracting Officer’s Representative or his/her designee.

CLIN X010. Final acceptance will be made upon COR's approval of final update of the SCD (CDRL

SS01).

CLIN X012. Final acceptance will be made in accordance with, and COR and/or the Contracting Officer’s designee approval of all applicable CDRLs, and QRO's signing of Form FAA-256 or equivalent.

The signing of Form FAA-256 or equivalent with open items will be resolved in accordance with the terms and conditions contained in AMS 3.10.4-3 Inspection of Supplies – Cost Reimbursement and AMS 3.10.4-2 Inspection of Supplies--Fixed-Price (November 1997).

CLIN X013. Final approval after conduct and acceptance of documented results of a PAT in a Test Report (CDRL TE05) by the COR and/or the Contracting Officer’s designee.

CLIN X0014. Final acceptance of will be made by the QRO at the contractor’s facilities using Form FAA-256 or equivalent.

CLIN X015. Final acceptance of the SMR4 systems will be upon Government approval of SAT Test Report (CDRL TE05) and QRO's signing of Form FAA-256 or equivalent.

The Government reserves the right to waive any Government inspection. If Government inspection is waived for a Contract Item, the Contractor shall nevertheless perform all the required tests utilizing the Government-approved test procedures and provide to the Government certified test data recorded on forms as approved by the Government.

The QRO has the authority to approve minor deviations and waivers affecting a Contract End Item if so, designated by the Contracting Officer. A minor deviation or waiver is one which does not adversely affect safety, durability, reliability, performance, interchangeability of parts or assemblies, or any technical or other requirement of the Contract and does not change price or quantity or affect delivery under this Contract.