SMR4 Section D - Packaging and Marking Final.pdf

SIR 693KA7-25-R-00001

Surface Movement Radar Model 4

(SMR4)

Section D

Table of Contents

D.1 SPECIFICATIONS AND STANDARDS

D.2 PRESERVING, PACKING, AND PACKAGING

D.3 MARKING

D.4 ELECTRONIC DELIVERY

D.5 PREPARATION FOR DELIVERY

D.6 ASSET IDENTIFICATION

APPENDIX A

Surface Movement Radar, Model 4 (SMR4)

PART I – SECTION D

PACKAGING AND MARKING

D.1 SPECIFICATIONS AND STANDARDS

The following specifications and standards apply to Packaging, Handling, Storage and Transportation Requirements:

• 29 CFR 1910, Occupational Safety and Health Standards

• 49 CFR - Code of Federal Regulations (CFR) Title 49

• ASTM D3951 - Standard Practice for Commercial Packaging

• ASTM D5077-90 (2015), Standard Terminology Relating to Electrostatic Discharge

(ESD) Packaging Materials

• ASTM-D5118 - Standard Practice for Fabrication of Fiberboard Shipping Boxes

• FAA Asset Identification Process and Procedure Guide, Jan 29, 2013

• FAA Order JO 1050.17B – Environmental Compliance at Air Traffic Organization Facilities

• FAA Order 3900.19C – FAA Occupational Safety and Health (OSH) Policy

• MIL-PRF-81705-E - Barrier Materials, Flexible, Electrostatic Discharge Protective, Heat-Sealable

• Federal Standard 123, Marking for Commercial Shipment (Civil Agencies)

D.2 PRESERVING, PACKING, AND PACKAGING

Preservation, packing, and packaging for all items delivered hereunder shall be in accordance with the best commercial practices and shall be in compliance with Section D.6, to ensure arrival at the specified destination(s) in an undamaged condition, and free from deterioration and damage to shipping, handling and storage hazards.

D.3 MARKING

In addition to information provided with shipping instructions, all deliverables must be marked with the following:

(a) FAA Contract Number

(b) Contractor’s name and address

(c) FAA Point of Contact Name and Routing Symbol of the specific person to whom deliveries are addressed

(d) Deliverable requirement name as stated in either SOW or appropriate CDRL

(e) List of contents, partial or final delivery

(f) The shipment must also be marked in accordance with the current edition of Federal Standard 123, Marking for Commercial Shipment (Civil Agencies).

Reference Section D.5.2 for specific marking requirements for items shipped to the FAA Logistics Center.

D.4 ELECTRONIC DELIVERY

Unless otherwise specified in the contract, electronic delivery of all documents, such as offers, letters, CDRLs or reports, is preferred. The Contracting Officer may direct the contractor to upload deliverables and/or correspondence to an FAA designated electronic site/system.

D.5 PREPARATION FOR DELIVERY

Packaging Standards

Contractor must prepare item packaging in accordance with ASTM D3951-15 Standard Practice for Commercial Packaging for shipment and storage for a minimum of one (1) year from the time of receipt at destination. Unless otherwise directed by the FAA Program Office, the Contractor must prepare Quantity per Unit Pack (QUP) in accordance with ASTM D3951-15. If the packages of this standard will not provide the protection required for the type of material being shipped, the Contractor must use other materials, containers, or processes provided they meet or exceed the applicable container requirements as specified in ASTM D3951-10.

Exchange and Repair (E&R) items must be packaged in reusable type containers to facilitate round trip shipments between the Government and the repair source.

Common hardware items must be packaged in multiple unit pack quantities, or in standard commercial unit packed quantities compatible with unit of issue. All common hardware items must be packaged and marked in accordance with ASTM D3951.

Prohibited Packaging Materials

Contractor must not use materials that endanger the product by corrosion, static damage or contamination. Contractor must not apply to the product being shipped any preservative which, when removed from such product using a standard removal technique, would cause damage to such product, or harm to personnel. Contractor must not use metal staples to secure polyethylene wrapped or bagged items. Contractor must not use newsprint, styrene “chips,” “peanuts,” “popcorn” or shredded paper for wrapping or cushioning.

Shipping Containers

Contractor must provide containers constructed to provide for handling and afford the item protection. Contractor must utilize shipping containers uniform in size whenever possible.

Contractor must utilize containers of minimum tare weight and size consistent with the protection required. Contractor must utilize containers that meet the minimum packaging requirements of the common carriers for acceptance for safe transportation at the lowest rate applicable. Disassembly of items to conserve size is desirable when reassembly is done by unskilled labor using common hand tools and at no risk to the finish or function of the part.

Contractor must make maximum use of corrugated fiberboard containers that meets or exceeds ASTM D5118 specifications, and close containers by taping or banding so they may be opened without damage. If Contractor determines the capacity of fiberboard containers is exceeded, Contractor must use wood packaging material “WPM”, crates/pallets/skids/etc. Closure by use of removable fasteners such as “Klimps” or steel banding is desirable unless other means are required for item protection. Contractor must install all inner bracing on wooden crates with

Philips head wood screws.

Contractor must process or treat coniferous and non-coniferous raw wood in accordance with International Standard for Phytosanitary Measures (ISPM) 15 - “Guidelines for Regulating Wood Packaging Material in International Trade; document can be found at:

https://www.ippc.int. In conjunction with ISPM 15, Contractor must obtain certification from an accredited agency recognized by the Contractor’s National Plant Protection Organization “NPPO”. (United States - Animal and Plant Health Inspection Service “APHIS” – http://www.aphis.usda.gov/ppq/wpm/).

Hazardous Materials/Dangerous Goods Packaging

Contractor must package, pack and mark hazardous materials and dangerous goods for the most restrictive mode of transportation. Contractor must pack dangerous goods per United Nation (UN) performance-tested specification packaging. Specifications/standards/publications to determine the packaging requirements for dangerous goods depending on mode of transportation in reference to Code of Federal Regulations Title 49 Transportation.

Electrostatic Discharge (ESD) Items Packaging

Contractor must mark containers with ESD sensitive attention label and in accordance with ASTM D5077-90 (2015). The label used must be sized proportionate to the size of the container. The ESD sensitive devices symbol and the words “ATTENTION OBSERVE

PRECAUTIONS FOR HANDLING ELECTROSTATIC DISCHARGE SENSITIVE DEVICES”

must be marked in black on a yellow background. One label must be placed on the identification-marked side of an intermediate container.

Two labels must be placed on an exterior container. One label must be placed on the identification- marked side (or surface), and one label must be placed on the opposite side (or surface). The minimum size of the symbol must be 0.625 inch (15.9 mm) measured vertically at the base of the triangle as follows:

Exterior and intermediate container label

Electrostatic Discharge (ESD) Barrier Materials

Contractor must package in accordance with MIL-PRF-81705. Material must be as follows:

http://www.ippc.int/IPP/En/default.htm http://www.ippc.int/IPP/En/default.htm http://www.aphis.usda.gov/ppq/wpm/)

Type III – Transparent, waterproof, electrostatic protective and Electrostatic shielding. Class I – Suitable for hand operated or automated sealing equipment.

Identification Marking

All components, equipment, and spares consigned to the FAA Logistics Center (FAALC) are to be marked in accordance with ASTM D3951-15 Marking for Shipment and Storage.

Each unit, intermediate and exterior container, is to be marked in accordance with ASTM D3951-15 section 5.1.6.2.

Packing Sheets and Shipping Documents

Contractor must ensure that all materials shipped must be accompanied by a standard commercial packing sheet. Contractor must include the information on the packing sheet in accordance with ASTM D3951-15 section 5.1.6.2. Each major shipping container must include an inventory listing of all individual material, documentation, parts, and loose items included. The complete listing must show item name, manufacturer’s part number, and quantity included. The Contractor must enclose a packing list and either shipping Documents FAA Form 4500-1, Project Material Shipping Notice/ Receiving Report or FAA Form 4650-12 with each shipment.

Warning Labels Contractor must label shipping and storage containers containing materials or articles that are capable of Hazardous substance when manufacturing processes as required by the Occupational Safety & Health Administration regulations found in 29 CFR PART 1910.

D.5.1 Spares Requirements

All spares shipped to sites or the depot must be packaged and marked in accordance with the specifications and standards identified in Contract Section D.1. All spares must be bar code labeled in accordance with FAA Asset Identification Process and Procedure Guide, dated Jan 29, 2013.

D.5.2 Storage Requirements

The Contractor must identify any unique storage requirements, both site and depot, for the system and related spares and equipment. All materials designated for shipment and storage at the FAA Logistics Center must be packaged and marked in accordance with the specifications and standards identified in D.1 and Appendix A attachment Provision 61, Preservation/Packaging, Packing, and Marking. In addition, each unit, intermediate, and exterior container, must be marked with the following information:

1) Serial Number

2) Part Number

3) National Stock Number (NSN) (if applicable)

4) FAA Contract Number/Task Order No. (if applicable)

5) Contract Line Item Number

6) Nomenclature/ Item Description

7) Quantity

8) Unit of Issue

9) Warranty Expiration Data (if applicable)

The preservation, packaging, packing and marking of all other SMR4 components must be in accordance with the specifications and standards identified in D.1.

All deliverables must cite the Federal Aviation Administration as the contracting agency, and must be clearly marked with the contract number, and the specific task/delivery order number when appropriate.

Equipment temporarily stored at FAA sites just prior to installation must not impact egress routes, fire suppression, create trip hazards, or create other personnel safety hazards in accordance with 29 CFR 1910 and FAA Order 3900.19C, “Occupational Safety and Health Program.

D.6 ASSET IDENTIFICATION

The FAA Asset Identification Process and Procedure Guide 2D shall be used in all asset identification including barcoding, tagging, or identifying FAA personal property assets using FAA asset identification standards.

APPENDIX A

Storage Requirements - Provision 61 REV-D-08-2019

61 Preservation/Packaging, Packing, and Marking

The Government may perform reviews and evaluations, at all places and times, as reasonably necessary to ascertain compliance with the intent of this provision. These reviews and evaluations must be conducted in a manner that will not unduly delay the contract work. The right of review, whether exercised or not, does not relieve the Contractor of the obligations under the contract.

a. All items unless otherwise specified in contract must be individually packaged to the minimum requirements of the American Society for Testing and Materials (ASTM) D3951-15. Standard Practices for commercial packaging are encouraged unless it is shown that commercial packaging cannot provide adequate protection and preservation. Common hardware items must be packaged in multiple unit pack quantities compatible with the unit of issue (UI) or Quantity per Unit Pack (QUP). BULK QUANTITIES

ARE NOT ACCEPTABLE.

b. Items subject to damage by electromagnetic field forces and Electro-Static Discharge (ESD) must be initially wrapped in material conforming to MIL-PRF-81705E(1), Type III. ESD intermediate and exterior containers must be marked with the yellow and black ESD label IAW current standard of MIL-STD-129R.

Handling of items susceptible to damage by electrostatic discharges, will be performed IAW ANSI-ESD Standard S20.20 “Protection of Electrical and Electronic Parts, Assemblies and Equipment (Excluding Electrically Initiated Explosive Devices)”. A current and valid Product Data Sheet (PDS) must accompany each type of Electrostatic Discharge (ESD) sensitive material being shipped for fulfillment. The data sheet must include the Human Body Model (HBM) and Charge Device Model (CDM) sensitivity levels.

c. Packaging and marking for Hazardous materials must comply with applicable requirements for Performance Oriented Packaging contained in the International Air Transport Association (IATA) Dangerous Goods Regulations or the International Maritime Dangerous Goods Code (IMDG) and with Code of Federal Regulations (CFR) Title 29, Title 40 and Title 49. A current and valid SDS/MSDS (safety data sheet) must accompany each type of dangerous good or hazardous material being shipped for fulfillment.

d. Unless specifically exempted in the contract or solicitation, the following identification information must be marked using current standard of MIL-STD-129R.

e. Assemblies, modules and equipment must be marked with a serial number to serve as a unique identifier.

f. Labels must include the following specifications fromMIL-STD-129R paragraphs: 5.1.1 Identification Marking, 5.4.1.1.1 Identification Barcode Marking, 5.10.20.1 ESD Unit Packs, 5.10.20.2 ESD Intermediate and Exterior Containers, 5.13 Hazmat Marking and Labeling

g. Items received non-compliant with preservation, packaging and markings are subject to be returned at no cost to the government. The Government will not repackage non-compliant ESD sensitive items. In the event of an urgent need, the FAA may exercise the following action: The non-compliant packaged items will be retained and repackaged to meet specifications at the FAA location. The FAA may deduct packaging charges from the Purchase Order/Contract.

h. The following paragraph concerns only the FAA items that are shipped to a contractor for repair: The

FAA will endeavor to ship all items in reusable containers. All items must be returned to the FAA in the same or equal containers (see a. and d. above). Instances where material is shipped in specialized containers (e.g.., plastic/fiberglass shipping cases, metal crates, etc.), that material will be returned in the original container.

i. Fabrication of Spools, Reels and Coils for cable cord and wire must comply with NEMA STANDARD WC

26-2008. Packaging must comply with MIL-DTL-12000K. Markings must comply with MIL-STD-129R.

j. Asset barcode Specification, if required by FAA contract, must be in conformance with the GS1 US Global Individual Asset Identifier (GIAI) standard. The FAA bar-code symbology standard is documented in the FAA Data Item Description (CDRL/DID). Asset Identification Process and Procedure Guide, Asset Identification Contract Data Requirements List and Data Item Description (CDRL/DID)

Copies of the ASTM can be obtained from:

ASTM

100 Barr Harbor Dr.

West Conshohocken, PA 19428

(610) 832-9500

Copies of MIL- STD-129R can be obtained from:

DODSSP Customer Service Standardization Documents Order Desk 700 Robbins Avenue Building 40 Philadelphia, PA 19111-5094

Copies of 49 CFR Parts 100-185 can be obtained from:

Mancomm 315 West Fourth Street Davenport, IA 52801

(563) 323-62451-800-MANCOMM

Copies of International Air Transport Association (IATA) can be obtained from:

International Air Transport Association Cargo Department 800 Place Victoria PO BOX 113 Montreal, Quebec, Canada H4Z 1M1

(514) 390-6770

Copies of International Maritime Dangerous Goods (IMDG) can be obtained from:

International Maritime Organization 4, Albert Embankment London SE17SR United Kingdom +44 (0) 20 787 3210

Copies of NEMA STANDARD WC 26-2008 can be obtained from:

National Electrical Manufacturers Association 13100 North 17th Street, Suite 1752 Rosslyn, Virginia 22209

Copies of MIL- DTL-12000K can be obtained from:

DODSSP Customer Service Standardization Documents Order Desk 700 Robbins Avenue Building 4 Philadelphia, PA 19111-5094

Copies of ANSI-ESD Standards can be obtained from:

ESD Association 7900 Turin Rd., Bldg. 3 Rome, NY 13440-2069

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