6-Specifications - Overpeck, Rockleigh, Darlington Food Concessionaire.pdf

FOOD AND BEVERAGE CONCESSION

OVERPECK GOLF COURSE

DARLINGTON GOLF COURSE

ROCKLEIGH GOLF COURSE

BERGEN COUNTY PARKS DEPARTMENT

ONE BERGEN COUNTY PLAZA

HACKENSACK, NJ 070601-7076

INTRODUCTION TO BERGEN COUNTY

Bergen County, New Jersey is comprised of seventy municipalities, and it lies in the northeast corner of the state. Bergen County is the most populous of the state’s counties; the median household income in 2020 was $108,827.00 and the median individual income was $47,192.00, according to the U.S. Census Bureau. The County borders New York City to the east; Rockland County, NY, to the north; Passaic County to the west; and Hudson and Essex counties to the south.

It boasts an impressive county-run park system consisting of over 9,000 acres where visitors can ski, swim, play baseball, and golf--among other recreational activities.

AREA DEMOGRAPHICS

Information derived from U. S. Census Bureau reports for 2020 (unless otherwise cited).

● Area current population: The data indicates that, for 2020 the population of Bergen County was 955,732.

● Median age: The median age was 41.9 years.

● Median household income: The median household income was $108,827.00 Of households, 18.3% fall into the $100,000 - $149,999 income category, the largest individual category.

● Other statistics: Respondents to the ACS in Bergen County mostly self-identified as white (56.90%); the second-largest racial group is Asian (16.59%). The largest ancestral groups of the Bergen County population are Italian (18.5%) and Irish (12.7%). 68.3% of residents were born in the United States; 30.2% are foreign-born.

The six golf courses owned and run by Bergen County are the gems of the County park system due to their inherent quality and the scarcity of private alternatives in the region.

Overpeck Golf Course (Teaneck, New Jersey)

The 6,584 yard par 72 Overpeck golf course features ample fairways and large greens.

Wind is always a factor but the real challenge exists in skillfully avoiding the abundance of water.

Situated on the northern tip of the New Jersey Meadowlands, holes cross over, run adjacent to and are surrounded by hazards.

Darlington Golf Course (Mahwah, New Jersey)

This 18-hole course sits in the rolling foothills of the Ramapo mountain range. Cut through a thick forest of hard woods, the course presents a beautiful setting at any time of year.

Rockleigh Golf Course (Rockleigh, New Jersey) The County's only twenty-seven-hole facility plays as two distinct courses. The Red and White nines combine to create a championship venue. Opened in 1946 and completely renovated in 2004.

This course is the host for the annual BC Amateur Championship.

The County of Bergen seeks an innovative Concessionaire to operate the Snack Bars at Overpeck, Rockleigh, and Darlington Golf Courses. The County’s park system prides itself on prudently managing revenue-generating activities, such as food and activity concessions, to cover the majority of its expenses and provide an additional benefit to the public. Consistent with that mission, respondents must demonstrate a solid business model and past experiences that will contribute financially and culturally to the golf courses and the County of Bergen as a whole.

1. SUMMARY

Bergen County Department of Parks (BCDP) is seeking bids from qualified concessionaires for the operation of a food concession at the Overpeck, Darlington, and Rockleigh Golf Courses. Qualified concessionaires may bid on one golf course or all three.

2. RESPONSIBILITY

i. The Concessionaire shall be held responsible for the quality of the food and refreshment.

The Concessionaire shall be obligated to furnish at his/her own expense any item or equipment not furnished by the County of Bergen that is necessary for the operation of the concession. Further, the Concessionaire shall replace any stolen, damaged, or deficient materials/supplies at his/her sole cost.

ii. The concessionaire agrees to submit monthly rent by the 15th of each month to:

Bergen County Department of Administration & Finance One Bergen County Plaza, 5th Floor Hackensack, New Jersey 07601 Attn: Melissa Howard, County Treasurer

iii. The concessionaire agrees that an authorized representative of the BCDP shall have the right and permission to enter any part of the facility at any time for the purpose of inspecting, making reports or for any other lawful purpose.

iv. The concessionaire agrees to submit an annual gross audit from the previous year from a certified auditing firm prior to the beginning of the second quarter. This report is mandatory and must be submitted by an accountant on his/her letterhead.

3. EXPERIENCE

The Concessionaire shall provide with the submission of his/her bid, written proof of a minimum of three (3) years successful experience in the food service business of this type together with at least three

(3) references. Pro shop experience is desirable but not necessary. The General Manager (individual in charge of day-to-day operations) of the concession MUST meet the experience requirement. The resume of the General Manager must be submitted with the bid. Failure to submit the required resumes shall be grounds for rejection of the bid.

4. TERM

The Concessionaire shall operate the food concession at the golf course(s) for a period of three years with two (2) one-year option renewals.

5. PERMITS/LICENSES

The Concessionaire, at his/her expense, shall obtain all necessary licenses and/or permits from the· State of New Jersey, County of Bergen, Bergen County Department of Parks, and the municipalities in which the golf courses are located.

6. CODES

The Concessionaire shall perform in strict accordance with the laws, rules, regulations, and standards of the United States, State of New Jersey, County of Bergen, the Bergen County Department of Parks, and the municipalities in which the golf courses are located.

7. SPECIFICATIONS

A. Operations

i. Kitchen and Dining Area: The kitchen has a full-service range of equipment, including a grill, deep-fryer, fume hood, prep areas and cold storage. See Inventory Section below for full listing of inventory.

Respondents are encouraged to inspect the equipment in- person; it is offered in as-is condition.

Respondents may choose to make improvements and should outline the intended improvements in their proposal.

Veranda: The veranda is a covered outdoor space. The veranda will be used by the Concessionaire as the seating and dining area.

Darlington and Rockleigh Golf Courses

i. The County of Bergen makes no representations regarding the availability and functionality of the kitchen and service equipment at both Darlington and Rockleigh Golf Courses. Similarly, the County makes no representations regarding the availability and quality of the seating and dining areas at the golf courses. Qualified concessionaires are invited to coordinate with our Purchasing Department and Parks Department to visit and inspect the facilities prior to submitting a bid.

All Golf Courses

ii. The Concessionaire shall maintain and operate the Snack Bar every day so that the golf course is open to the public. The Snack Bar opening time shall be a minimum 1/2 hour before the first tee time. The Snack Bar closing time shall be no earlier than one hour after the last tee time, and then only if adequate vending machines are supplied. At a minimum, water, soda, and snacks must be available through vending machines at all times. Hours of operation shall be prominently posted in the Snack Bar area. Modifications to shorten hours of operation shall be made only with the approval of the Golf Superintendent or Clubhouse Manager.

iii. The concessionaire's property, whether it be mobile or stationery, are to remain clean and in a sanitary condition. The Concessionaire is responsible for having their concession inspected at his/her expense. The Concessionaire must meet all Local and County Board of Health regulations and inspections. It is mandatory to display all certificates issued by the Boards of Health; the concessionaire must supply copies to BCDP administration for their files. The concessionaire shall comply with all federal, state and local laws and regulations governing the preparation, handling and transportation of food. These items are to be posted in a prominent place within the meal preparation areas as required and as stated in Chapter 24 of the state sanitary code.

iv. The concessionaire is responsible for the quality and freshness of food and refreshment materials at all times.

v. The concessionaire agrees to post in the concession area a menu of items sold accompanied by their prices. Handwritten signs are not permitted. Signage, as well as all aspects of the operation, must be in accordance with the Americans with Disabilities Act (ADA).

vi. The Concessionaire shall provide a means of service, on request, to any individual with a disability that precludes them from ready access to the Snack Bar area.

vii. The fees charged by the concessionaire for services to the public shall be comparable to those charged for similar services throughout the area, and at similar facilities and shall be approved by the Director of the BCDP or his designee.

viii. The Concessionaire shall provide a discount to employees assigned to the Overpeck, Rockleigh, or

Darlington Golf Courses, only at the golf course where that employee is assigned; percentage discount to be indicated on price information sheet.

ix. The concessionaire shall at his/her own expense, utilize recyclable materials for paper goods (cups/plates/trays). The concessionaire agrees to adhere to all rules and regulations regarding the Bergen County Recycling Program. No food packaging and containers that are not biodegradable and recyclable are permitted.

x. The Concessionaire MUST provide outdoor beverage dispensers (maximum 2). Servicing the machine with refills and/or change will be the responsibility of the concessionaire and MUST be accomplished at intervals that ensure the continual operation of the machines. Any type of damage or repair that is consistent with this machine is the responsibility of the concessionaire.

An outdoor food and snack dispenser is recommended but not required.

xi. The Concessionaire may provide additional food and beverage service by way of a mobile vending unit. The unit (when in use) must meet all applicable State, County, and Municipal vehicle and Health Department regulations. Storage of mobile food cart shall be at the golf course in a pre-determined area by the Golf Superintendent. The mobile vending cart should be in service when temperatures exceed 90 degrees.

xii. The concession area may be inspected routinely by a designee of the BCDP or the Department of Health. If the area is less than satisfactory, the concessionaire has 24 hours to make adjustments and rectify the situation.

xiii. Each patron must receive a receipt upon request.

xiv. The Concessionaire will supply and use receipt-issuing cash registers which simultaneously, with the issuance of a patron's receipt for a sale (upon request), shall print on an internal journal tape a duplicate record of each transaction along with a daily total of all sales.

xv. Concessionaire shall ensure that the journal tapes are maintained in each machine (if more than one machine is used) and that a supply is always available for replacement.

xvi. The registers supplied and used by the Concessionaire must consecutively print or count internally the number of transactions recorded. The counting device may not be reset by the Concessionaire.

B. Equipment

The Concessionaire shall maintain any and all equipment furnished to him/her by the County of Bergen in working order and first-class condition, and to manufacturers specifications. If, in the discretion of the County of Bergen, repairs cannot be made, the concessionaire shall turn over the item to the County of Bergen for removal/disposal and removal from inventory, and the concessionaire shall have the responsibility for providing for another item. Nothing contained in this paragraph shall be construed as obligating the Concessionaire to repair or replace plumbing and/or electric wiring in said area and location, unless damage was caused, through action or neglect or other means, by the concessionaire, his agents, or employees.

C. Inventory

Overpeck Golf Course List of Snack Bar equipment and physical features furnished by the County of Bergen at the Overpeck Golf Course Clubhouse, Teaneck, New Jersey.

Cooking Equipment

• Commercial range with integrated griddle, two-burner cooktop, and oven base

• Split-vat deep fryer

• High-speed commercial oven

• Heated fried food holding unit

Ventilation and Fire Suppression

• Commercial exhaust hood system

• Hood control and integrated fire suppression system

Refrigeration and Cold Storage

• Reach-in refrigerator/freezer unit

• Two-section refrigerator/freezer unit

• Sandwich preparation refrigeration unit

• Sliding glass door beverage refrigerator

• Ice maker with bin

• Additional ice maker with storage bin (cart garage)

Food Preparation and Work Surfaces

• Stainless steel work table (30” x 48”)

• Two mobile preparation tables (24” x 72”)

• Serving counter with solid surface countertop

Storage

• Overhead storage cabinet

• Double wall shelf

• Storage shelving units (21” wide, varying lengths)

Sinks and Sanitation

• Two hand sinks

• Utility sink

• Three-compartment commercial sink

Beverage Equipment

• Commercial coffee maker

• Hot chocolate dispenser

Point of Sale

• Two point-of-sale (POS) systems

Darlington and Rockleigh Golf Courses

The County of Bergen makes no representations regarding the availability and functionality of the kitchen and service equipment at both Darlington and Rockleigh Golf Courses. Similarly, the County makes no representations regarding the availability and quality of the seating and dining areas at the golf courses. Qualified concessionaires are invited to coordinate with our Purchasing Department and Parks Department to visit and inspect the facilities prior to submitting a bid.

All Golf Courses

i. Fire suppression system shall be checked by a licensed fire system inspector/company on a semi-annual basis at the sole expense of the concessionaire. Certificate /letter of compliance shall be submitted to the Golf Superintendent.

ii. The concessionaire shall be obligated to furnish, at his/her expense, any additional equipment necessary to run the operation of the concession.

D. Maintenance

i. The Concessionaire shall maintain the premises in a clean and sanitary condition at all times, and shall at his/her sole expense, supply all necessary cleaning materials and equipment (i.e., vacuum cleaner, pails, brushes, mops) as needed for the daily maintenance of the Snack Bar Area.

ii. The concessionaire shall furnish all interior materials needed for operational maintenance of the facility and shall perform routine daily maintenance.

iii. All interior and exterior lighting shall be maintained and or replaced by the concessionaire, which includes exit signs.

iv. Maintenance of building heating and cooling equipment, and electric service shall be the responsibility of the County of Bergen.

v. Maintenance of the structure including windows, doors, and roof, shall be the responsibility of the County of Bergen. The Concessionaire may perform painting and interior decorating at a time designated by and with prior approval of the County of Bergen within the duration of this agreement.

vi. It shall be the responsibility of the Concessionaire to maintain a free flow through all drainage pipes associated with the operation of the Snack Bar. This shall include "snaking" of drains as required, and a semi-annual cleaning of the grease trap, or more often if necessary.

i. A licensed pest management company, at the sole cost and expense of the concessionaire, will be used to control any pest problems that may arise in the facility. Documentation from the pest management company must be filed by the concessionaire and released upon request of the

BCDP.

ii. The Concessionaire will be responsible to remove and separate all garbage and recyclables in accordance with all State and local laws, ordinances and regulations. Concessionaire shall have on site, at a location approved by the County of Bergen, a garbage container serviced by a private sanitation hauler. All waste materials shall be stored and removed off site at the sole cost to the Concessionaire in a manner satisfactory to the County of Bergen.

iii. The concessionaire must take all necessary measures to provide a safe atmosphere for patrons visiting the concession area (i.e.: salt or sand during snowstorm.)

E. Utilities

i. The County of Bergen shall be responsible for all utilities.

ii. The concessionaire shall maintain the heat no higher than 68 degrees and cooling no cooler than 78 degrees in the Snack Bar Area. Thermostat adjustment requests shall be made to the Golf Superintendent or Clubhouse Manager.

F. General Conditions

i. The area(s) designated is the property of the County of Bergen. It is hereby accepted by the bidder in its present condition subject to the provisions stated herein and may be referred to as the Snack Bar Area.

ii. The successful bidder agrees to make no improvements to or alterations in said area(s) without prior written approval of the County of Bergen. Any structural modifications or changes which must be made in order to accommodate the concessionaire's operation, must be made by the concessionaire at his/her sole cost and expense. However, all modifications must be approved by the BCDP in writing, prior to the start of work. Concessionaire will be responsible for contacting the town to find out if permits are needed.

iii. No structures or signs are to be erected unless authorized by the BCDP for the specific purpose of the signed agreement.

iv. The concessionaire agrees to have all printed materials approved by the Director or his designee.

All brochures, menus, fee sheets and website pages MUST display the BCDP logo and County seal as well as display the names of the County Executive and the BCDP Director. Failure to receive prior approval from BCDP will result in an unsatisfactory vendor report, as well as removal and replacement of all printed material by the concessionaire.

a. NOTE: ALL brochures/pamphlets shall state that the concession (i.e.: Overpeck Cafe) is owned by the County of Bergen and operated by name of your corporation (i.e.: Pony Express Inc.)

v. Sale of Alcohol:

Overpeck Golf Course:

The County of Bergen shall consider bids that involve the sale of alcohol. However, the successful bidder shall be responsible for securing and paying for the necessary license(s) to legally provide alcohol on the premises.

Darlington and Rockleigh Golf Courses:

No alcoholic beverages of any kind shall be kept, stores, or sold by the Concessionaire or his/her employees or agents, on any property owned or lease by the County of Bergen.

vi. Concessionaire shall still be responsible for full rent to the BCDP, regardless of inclement weather or other conditions beyond the control of the BCDP. There will be no abatement in the rent due to the BCDP, without prior written consent by the BCDP.

vii. The Bergen County Department of Parks will sponsor various tournaments throughout the golf season. Food service for participants in such events may be provided by an outside vendor and shall not be considered in violation of this agreement.

viii. No amplifier system, radio, television, phonograph, musical instrument, or similar device will be permitted, unless approved by the County of Bergen.

ix. The Concessionaire shall not assign this agreement or any portion thereof without express written permission from the County of Bergen.

x. The Concessionaire agrees that persons in their employ within the Snack Bar area shall be held to the same standard of work ethics as County employees. The County of Bergen or its agents maintain the authority to require the concessionaire to initiate appropriate disciplinary action including immediate discharge for snack bar employees whose actions so require.

xi. Parking of automobiles of the Concessionaire, his agents, or his employees, shall be in the parking lots provided.

xii. The Concessionaire agrees that an authorized representative of the County of Bergen and/or the

Bergen County Department of Health shall have the right and permission to enter the Snack Bar area at any reasonable time for the purpose of inspecting same, for making reports, or for any other lawful purpose.

xiii. The Concessionaire agrees to remove all items and personal property from the concession areas within ten (l0) days of the expiration or termination of the concession agreement. The Concessionaire shall vacate the concession areas in the same condition as at the time of occupancy except for normal "wear and tear". Additionally, the Concessionaire shall remove all merchandise from the concession area within ten (10) days of the conclusion of each season.

xiv. At the conclusion of each season, all food and food items shall be removed and placed off-site.

All refrigeration equipment shall be turned off.

xv. The Concessionaire shall pay all taxes and maintain all records as required by the United States, and the State of New Jersey.

xvi. The Concessionaire shall comply with all Federal, State, and Local laws and regulations governing the preparation, handling, and transportation of food; and shall procure and keep in effect all necessary licenses, permits, and food handlers cards as are required by law; and shall post such licenses, permits, and cards in a prominent place within the food preparation areas, as required and as stated in chapter 24 of the State Sanitary Code. The vendor shall supply copies of the most recent sanitary inspection reports from the State and Local Health Departments. All vendors shall be subject to inspection by the Bergen County Health Department to ensure compliance with various Federal, State, County and Township health regulations.

xvii. A price list and listing of all items to be sold must accompany bid, or bid will be subject to rejection.

xviii. The current fee schedules of the County’s other golf courses are available for inspection at BCDP, One Bergen County Plaza, Room 401, Hackensack, NJ 07601, upon request.

xix. The Concessionaire shall provide the County of Bergen with a security deposit of $2,500.00 for each golf course. This deposit shall be presented to the County of Bergen prior to the start of the first season as a prerequisite to the Concessionaire conducting business at the Snack Bar area(s).

This deposit shall be held by the County of Bergen in a trust account for the term of the lease as security against damage by the Concessionaire to the premises and/or equipment of the County.

The security deposit will be returned, less any appropriate deduction, at the County's sole discretion, at the end of the lease term. Concessionaire shall not use or apply any such security deposit at any time in lieu of payment of rent. If Concessionaire breaches any terms or conditions of this agreement, the concessionaire shall forfeit any deposit, as permitted by law.

xx. The start date of the season shall be determined as described in the price information sheet. If said start date (day of month) is other than the 15th for the season, the rent for the final payment period shall be calculated on a prorated basis, with calculation of same performed by the County of Bergen. The statement shall in no way change the described monthly payment method during subsequent seasons.

xxi. The Concessionaire shall submit a certified annual gross sales report to the County of Bergen, Department of Parks, Attention: General Manager of Golf Courses, One Bergen County Plaza, Hackensack, NJ, 07601, and said report shall be submitted within 45 days of the end of each season this agreement is in force. Failure to submit a certified annual Gross Sales Report shall be cause for denial of option years.

xxii. Any sales or activities by the Concessionaire outside the scope contemplated by these specifications shall require prior written approval by the County of Bergen.

xxiii. The minimum acceptable bid for the concession operation is $500/month for Overpeck Golf Course. There is no minimum bid for the concession operations at Darlington and Rockleigh Golf Courses.

xxiv. The Concessionaire agrees not to erect or use any structures or signs, other than those provided or authorized by the County of Bergen, for the specific purpose of selling refreshments and golf supplies without prior written approval of the County of Bergen.

SUGGESTED MENU

The following menu is suggested for the Overpeck Golf Course. All bidders should inspect the availability and functionality of the appliances and storage at the golf courses and submit sample menus accordingly.

BREAKFAST

-Eggs, various styles -Bacon, Ham and Sausage -Toast, English Muffins or Bagels -Butter, Jelly and Cream Cheese made available

LUNCH/DINNER

-Hamburgers and Hot Dogs, not more than 1 hour precooked.

-Deli Sandwiches - Sandwiches offered must contain a minimum of 4 oz. of meat or cheese.

-French Fries -Various snack items.

BEVERAGES.

-Coffee (regular, decaffeinated, and flavored), brewed fresh, new pot brewed after coffee is 2 hours old; milk, sugar and sugar substitute available.

-Tea, regular and decaffeinated, with lemon available.

-Soda, various regular and diet. Cans and bottles allowed for mobile unit and soda machine.

-Iced Tea, various flavors, in 16oz. Bottles.

-Orange Juice -Milk -Water

Grade minimums for food items shall be:

1. Meat-Hamburgers - 80%lean/20%fat mix, No defatted beef tissue.

2. Poultry- Seafood U.S. Grade A.

3. Eggs- U.S. Grade A, Large Size.

4. Fresh Fruits and Vegetables- USDA No.l.

5. Canned Fruits, Vegetables, Juices - USDA Grade A.

6. Frozen Fruits, Vegetables, Juices- USDA Grade A.

7. Daily Products, Cheese - USDA Grade A.

(a) Homogenized Whole Milk and Skim Milk fortified with 400 LU. Vitamin D per quart.

(b) Whole Milk shall .contain at least 3% butterfat.

(c) Ice Cream, with other than nut or fruit, to contain at least 10% butterfat.

(d) Ice Cream, with nuts and/or fruit, to contain at least 8% butterfat.

8. Frankfurters/Hot Dogs - Maximum 10 per pound to contain a maximum of 3.5% extenders, maximum 2.0% isolated soy protein.

9. French fries -AA Grade .

All meats will be in accordance with USDA, IMP Specifications. The indicated grades are intended as minimum standards only, and the Concessionaire is encouraged to exceed these minimums, whenever possible. All other food stuffs shall be of comparable quality.