Revised RFP Combined Boiler Chiller Plant SOW_for_2024 06 25.pdf

Revised 6/25/2024

NCR Industrial & Maintenance Specification Central Heating & Refrigeration Plant (CHRP)

Heating Operation Transmission Division (HOTD)

SOLICITATION NUMBER:

SERVICE:

47PM0024R0010

COMBINED BOILER & CHILLER PLANT MAINTENANCE

AND OTHER RELATED SERVICES

LOCATION(S): Central Heating & Refrigeration Plant (CHRP) Heating Operation & Transmission Division (HOTD) 325 13th Street, SW Washington, DC 20024

PERIOD OF PERFORMANCE: Base - October 1, 2024 through March 31, 2025 Option I - April 1, 2025 through March 31, 2026 Option II - April 1, 2026 through March 31, 2027 Option III - April 1, 2027 through March 31, 2028 Option IV - April 1, 2028 through March 31, 2029

SOLICITATION ISSUE DATE: June 4, 2024 PROPOSAL DUE DATE/TIME: July 10, 2024

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

A. SOLICITATION/CONTRACT FORM

B. SERVICES, ORDERING AND PRICES

B.I. GENERAL

B.2. TRAVEL

B.3. CONTRACT EFFECTIVE PERIOD

B.4. PLACE OF PERFORMANCE

B.5. FIRM FIXED PRICE

B.6. ADDITIONAL SERVICES

B.7. PRICING SHEETS

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

INTRODUCTION

C.1. SCOPE OF WORK

C.1.1 Contractor responsibility for equipment and systems C.1.2 Contractor Responsibilities for Management and Communication C.1.3 Pre-Bid Walkthrough of the Building and Grounds C.1.4 Exclusions

C.2. DEFINITIONS

C.2.1 Acceptance C.2.2 Acts of God C.2.3 Additional services C.2.4 Advanced Meters C.2.5 Advanced Metering Systems C.2.6 Approval C.2.7 Architectural and Structural C.2.8 Basic Services C.2.9 Building Automation System (BAS) C.2.10 Building Link C.2.11 Building Operating Plan C.2.12 Commissioning C.2.13 Ongoing Commissioning C.2.14 Computerized Maintenance Management System (CMMS) C.2.15 Consumable Parts C.2.16 Contracting Officer (CO) C.2.17 Contracting Officer Representative (COR) C.2.18 Contractor C.2.19 Contractor’s Other Than Normal Working/Duty Hours C.2.20 Controls and Control System C.2.21 Defective Service C.2.22 Electrical C.2.22.1 Switchgear C.2.23 Elevator C.2.24 Emergency C.2.25 Emergency Callback C.2.26 Environmentally Sustainable C.2.27 Existing Deficiency List Report C.2.28 Exterior C.2.29 Federal Holidays C.2.30 Federal Executive Holidays, Unanticipated

C.2.31 Fire Protection and Life Systems C.2.32 Furnishings C.2.33 Guiding Principles for Sustainable Existing Buildings C.2.34 GSA Green Purchasing Program (GPP) C.2.35 Heating, Ventilation and Air Conditioning (HVAC) C.2.36 HVAC Operations Manual C.2.37 Indefinite Quantity C.2.38 Landscape Irrigation Systems C.2.39 Maintenance Repair C.2.40 Mechanical C.2.41 Miscellaneous Work C.2.42 Modification of Contract C.2.43 Monthly Progress Report C.2.44 Negligence C.2.45 Non-reimbursable Repairs C.2.46 Normal Working Hours C.2.47 Occupant Emergency Plan (OEP) C.2.48 Open Systems C.2.49 Operations C.2.50 Performance Based Service Contracting C.2.51 Performance Work Statement (PWS) C.2.52 Predictive Maintenance C.2.53 Equipment Inventory C.2.53.1 Partial Inventory or Equipment List C.2.53.2 Preventive Maintenance (PM) Inventory C.2.53.3 Component-Level Inventory C.2.53.4 Complete Inventory C.2.54 Preventive Maintenance (Scheduled and Unscheduled) C.2.55 Product Preference C.2.56 Punch List C.2.57 Quality Assurance Surveillance Plan (QASP) C.2.58 Quality Control Plan C.2.59 Repair C.2.60 Reimbursable Repair C.2.61 Security Systems C.2.62 Sequence of Operations

C.2.63 Service Request C.2.64 Standard Services

C.2.65 Stewardship C.2.66 Supervisor, On-Site C.2.67 Tour C.2.68 Vertical Transportation Systems C.2.69 Watch

C.3. REFERENCES

C.4. EXISTING DEFICIENCY INSPECTION/INITIAL DEFICIENCY LIST

C.4.1 Initial Inspections C.4.2 Initial Deficiency List

C.5. START-UP PHASE/TRANSITION PHASE

C.5.1 Startup Phase C.5.1.1 Startup Phase Schedule C.5.1.2 Transition Phase Startup C.5.2 Startup Phase Schedule C.5.3 Adjustments and Corrections

C.6. PHASEOUT TRANSITION PERIOD

C.7. DEFICIENCY LIST COMPLETION AND WITHHOLDING OF FINAL PAYMENT

C.8. GENERAL AND ADMINISTRATIVE REQUIREMENTS

C.8.1 Minimum Staffing and Ability to Contact and Communicate with CO or designee C.8.2 Communication Equipment C.8.3 Onsite Records C.8.4 Service Request and Administrative Support C.8.5 Use of CMMS C.8.6 Quality Control Program C.8.7 Government Quality Assurance Surveillance Program

C.8.7.1 Contract Performance C.8.7.2 Methods C.8.7.3 Records and Files C.8.7.4 Cooperation - Inspections C.8.7.5 Contractor Performance System (CPARS)

C.9. BUILDING OPERATING PLAN

C.9.1 Purpose C.9.2 Components of the Building Operating Plan

C.10. EQUIPMENT INVENTORY

C.10.1 Specifications for NCR Regional CMMS Program

C.11. MONTHLY PROGRESS REPORTS

C.11.1 No Bundling of Defective Equipment

C.12. PERFORMANCE REVIEW MEETINGS

C.13. EQUIPMENT CONDITION ASSESSMENTS

C.14. OCCUPANT FEEDBACK PROGRAM (Reserved)

C.15. REFERENCE LIBRARY

C.16. REVIEW OF DESIGN DOCUMENTS

C.17. BUILDING MANAGEMENT SUPPORT SERVICES

C.18. INSPECTION ASSISTANCE FOR SPACE BUILD OUTS

C.19. EMERGENCY SHUTDOWN INSTRUCTIONS AND TOUR CHECKLISTS

C.20. LABELING OF ELECTRICAL CIRCUITS

C.21.OPERATIONAL REQUIREMENTS

C.21.1 General C.21.2 Extended Operating Hours C.21.3 Continuity of Operations C.21.4 Emergency Operations Plan C.21.5 Tenant Environment C.21.6 Energy and Water Efficiency

C.22. SYSTEM PERFORMANCE STANDARDS OR PROCEDURES

C.22.1 Housekeeping

C.23. SERVICE REQUESTS

C.23.1 General C.23.2 Emergency Service Request C.23.3 Emergency Call Back (after hours) C.23.4 Urgent Service Request Response C.23.5 Routine Service Request Response C.23.6 Inspection of Mechanical, Electrical, Fire Protection and Control Systems C.23.7 Posting Operating Instructions C.23.8 Customer Feedback

C.24. TOURS

C.24.1 General C.24.2 Operating Logs and Tour Check Sheets C.24.3 Tour Frequencies

C.24.4 Condensate Pans C.24.5 Monitoring of Central Plant Equipment C.24.6 Leak Testing

C.25 DEMAND RESPONSE PROGRAMS

C.26 CURTAILMENT PLAN (Reserved) C.27 BAS ALARM RESPONSE (Reserved)

C.28 ADVANCED METERING PROGRAM

C.28.1 Verification and Calibration

C.29 PROTECTION AND DAMAGE

C.30 NEGLIGENCE

C.31 KEY CONTROL

C.32 DISRUPTIVE OR HAZARDOUS TOOLS

C.33 DISRUPTION TO UTILITIES, LIGHTING, OR SPACE CONDITIONING

C.34 PLUMBING AND RESTROOMS

C.35 MAINTENANCE PROGRAM

C.35.1 General C.35.2 Maintenance Standard C.35.3 Application of Diagnostic Software (Reserved)

C.35.4 BAS Control Systems (Reserved) C.35.4.1 BAS Operating Standards (Reserved) C.35.4.2 Reporting C.35.5 Smart Building Technology (Reserved) C.35.6 Ongoing Commissioning/Re-Tuning (Reserved)

C.36. WATER TREATMENT

C.36.1 General C.36.2 Tolerances C.36.3 Initial Report and Development of Program C.36.4 Cooling Tower Water Management Plan C.36.5 Corrosion Monitoring C.36.6 Monthly Testing C.36.7 Water Treatment Monitoring C.36.8 Domestic Water Testing C36.9 Periodic Eddy Current test of Main Chiller tubes

C.37. OIL ANALYSIS AND OIL CHANGES

C.37.1 Periodic Oil Analysis C.37.2 Oil and Refrigerant Additives C.37.3 Oil Changes

C.38. LAMPS AND BALLASTS

C.39. ARCHITECTURAL AND STRUCTURAL SYSTEMS MAINTENANCE

C.39.1 General C.39.2 Maintenance Repair C.39.3 Repair and Replacement Work C.39.4 Painting C.39.5 Interior Signage and Directories C.39.6 Finishes Maintenance C.39.7 Historic Building Preservation C.39.8 Vertical Transportation and Associated Equipment (Reserved) C.39.9 Flag Procedures

C.40. REPAIRS

C.40.1 General C.40.2 Non-reimbursable Repairs C.40.3 Reimbursable Repairs C.40.4 Miscellaneous Work (Reserved)

C.40.5 Repair Shared Liability Example C.40.6 Approval of Work C.40.7 Invoicing C.40.8 Ordering Repairs from Outside Source C.40.9 Force Majeure (Uncontrollable events) C.40.10 Warranties C.40.11 Quality of Materials and Replacement Parts

C.41. SAFETY & ENVIRONMENTAL MANAGEMENT

C.41.1 General C.41.2 Scheduling and Recordkeeping C.41.3 Refrigerants C.41.3.1 Control and Certification C.41.3.2 Certified Handlers C.41.4 AQMD Operating Permits (Reserved) C.41.5 Underground Storage Tanks (Reserved) C.41.6 Solid Waste Audit C.41.7 Polychlorinated Biphenyl (PCB) Control C.41.8 Facility Hazards C.41.9 Workplace Safety C.41.10 Electrical Safety C.41.11 Fall Protection C.41.12 Powered Platforms C.41.13 Lock Out / Tag Out C.41.14 Confined Spaces C.41.15 Asbestos Management C.41.16 Hazardous Materials

C.41.16.1 MSDS

C.41.16.2 Disposition of Hazardous Waste C.41.16.3 Environmental Report

C.41.16.4 Recycled Content Product Purchase Annual Reporting C.41.16.5 Non-Bio-based Products C.41.16.6 Bio-Based Products

C.41.16.7 Radon Mitigation C.41.16.8 Refrigerant Monitor Testing

C.41.17 Boiler/Pressure Vessel Operation and Inspection Standards C.41.17.1 Boiler Maintenance and Inspections C.41.17.2 Inspections and Tests C.41.17.3 Backflow Prevention Devices C.41.17.4 Potable Water Systems C.41.18 Labeling and Signage C.41.19 Roof Anchorage Points

C.42. FIRE PROTECTION AND LIFE SAFETY EQUIPMENT AND SYSTEMS

C.42.1 General

C.42.2 Fire Alarm System Services C.42.3 Fire Alarm System Testing C.42.4 Fire Alarm System Maintenance C.42.5 Fire Alarm System Central Station Monitoring C.42.6 Water Based Fire Suppression Systems C.42.7 Fire Doors and Other Opening Protective C.42.8 Fire and Combination Fire/Smoke Dampers C.42.9 Smoke Doors and Other Opening Protective C.42.10 Smoke Dampers C.42.11 Portable Fire Extinguishers

C.42.12 Non-Water-Based Fire Extinguishing Systems C.42.13 Smoke Control Systems C.42.14 Smoke management system

C.42.15 Emergency and Standby Power Systems C.42.16 Emergency Lighting and Exit Signage C.42.17 Fire Alarm Central Station Monitoring C.42.18 Fire Drills C.42.19 Emergency Generator C.42.20 Miscellaneous Work

C.43. MAINTENANCE AND REPAIR OF VERTICAL TRANSPORTATION SYSTEMS

C.44. ELECTRICAL SWITCHGEAR PREVENTIVE MAINTENANCE AND REPAIR OF SYSTEMS

C.45. SUBMITTAL SCHEDULE, DELIVERABLES

C.46. Criteria for Non-Compliance Events

C.47. FEDERAL REQUIREMENTS

D. PACKAGING & MARKING

E. INSPECTION & ACCEPTANCE

F. DELIVERIES OR PERFORMANCE

G. CONTRACT ADMINISTRATION DATA

H. SPECIAL CONTRACT REQUIREMENTS

H.1. Security

H.1.1 Security Requirements and Personal Identity Verification Procedures H.1.2 Qualifications of Offerors H.1.3 Qualifications of Employees H.1.4 Suitability Determinations H.1.5 Compliance with Security Requirements H.1.6 Identification Credential H.1.7 Standards of Conduct H.2. Identification Credential H.3. Escort Requirements H.4. Standards of Conduct H.5. Removal from Contract Work H.6. Sensitive but Unclassified (SBU) Building Information H.7. Recording Presence H.8. Government Forms H.9. Other Contractors H.10. Ordinances, Taxes, Permits and Licenses H.11. Discrepancy in the Specifications H.12. Affirmative Procurement Program (APP)

H.12.1 Standards H.12.2 Reporting H.12.3 Recycled Content Certification

H.13. Asbestos Awareness training H.14. Uniforms H.15. Personnel Qualifications

H.15.1 Personnel Training H.15.1.1 Re-Tuning Training

H.15.2 Qualifications of Project Manager and Supervisory Personnel H.15.2.1 Project Manger H.15.2.2 Onsite Supervisors H.15.3 Qualifications of Technicians

H.15.3.1 Qualifications of Fire Alarm System Technicians

H.15.3.2 Qualifications of Sprinkler System Technicians H.15.3.3 Qualifications of Water-Based Fire Suppression System Technicians H.15.3.4 Qualifications of Dry Chemical and Wet Chemical Extinguishing System Technicians H.15.3.5 Qualifications of Clean Agent Fire Extinguisher System Technicians H.15.3.6 Qualifications of Halogenated Extinguishing System Technicians H.15.3.7 Qualifications of Carbon Dioxide Extinguishing System Technicians H.15.3.8 Qualifications of Ventilation System Fire Extinguishing System Technicians H.15.3.9 Qualifications of Smoke Control Technicians Qualifications of Portable Fire H.15.3.10 Qualification of Fire Damper, Smoke Damper, and Combination Fire/Smoke Damper Technicians H.15.3.11 Qualifications of Fire-rated and Smoke Door Assemblies Technicians H.15.3.12 Qualifications of Portable Fire Extinguisher Technicians H.15.3.13 Qualification of Emergency and Standby Power System Technicians H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians H.15.3.15 Qualifications of HVAC Technicians H.15.3.16 Qualifications of AMS and BAS Technicians H.15.3.17 Qualifications of Electrical Technician H.15.3.18 Qualifications of Welders

H.15.4 Submission of Resumes for New Employees H.15.5 State Licensing H.15.6 Compliance with Federal, State and Local Codes

H.16. GOVERNMENT-FURNISHED MATERIALS

H.16.1 Requirements for Network Connection

H.17. CONTRACTOR FURNISHED MATERIALS

H.18. ADDITIONAL SERVICES [Indefinite Quantity Provisions]

H.18.1 General H.18.2 Price Proposal for Additional Services Work H.18.3 Pricing H.18.4 Parts and Materials H.18.5 Labor H.18.6 Subcontracts H.18.7 Cost Documentation H.18.8 Competitive Bids H. 18.9 Method of ordering and invoicing

H.19. AWARD FEE

H.20. Strike Contingency Plan (SCP) H.21. Occupancy Emergency Plan (OEP)

H.22. CONTRACTOR PANDEMIC PLAN

I. CONTRACT CLAUSES / PROVISIONS

J. LIST OF ATTACHMENTS (List of Documents, Exhibits and Other Attachments) J.1. Quality Assurance Surveillance Plan (QASP) J.2. Green Purchasing Report J.3. Solid Waste Audit Report J.4. Summary of Environmentally Sustainable Product Attributes and Offerings J.5. Building Information Sheet J.6. Monthly Report Template J.7. Building Operating Plan Template J.8 Smart Buildings J.9 Water Treatment J.10 Operational Performance Targets J.11 Energy and Water Efficiency Use Plan J.12 Energy and Water Efficiency Monthly Report J.13 Annual Energy & Water Efficiency Report

J.14 Qualifications of Electrical Testing Technicians (ETT) J.15 Miscellaneous Best Practices J.16 Inventory/CMMS J.17 Preventive Maintenance Guides J.18 Solid Waste and Recycling Report J.19 Requirements and Submittal Report

20 Small Business/Socioeconomic Category Designation Form J.21 Prior Experience Questionnaire J.22 Boiler Rental SOW J.23 Chiller Preventive Maintenance SOW J.24 Electric Motor Maintenance SOW J.25 Emergency Eyewash Stations SOW J.26 Gas Compressors Preventive Maintenance and Repairs SOW J.27 Plant Air Compressor Preventive Maintenance Services SOW J.28 Reverse Osmosis System Membrane Replacement and Cleaning Service SOW J.29 Snow and Ice Removal SOW

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

J.

A. SOLICITATION/CONTRACT FORM

A.1 STANDARD FORMS

Refer to the attached SF 1449, Solicitation/Contract/Order for Commercial Items. Complete and return the SF 1449 with your price proposal.

A.1.1. Interpretation The captions or headings in this RFP are strictly for convenience and shall not be considered in interpreting this RFP and the resulting Contract. Words in this RFP that import the singular connotation shall be interpreted as plural, and words that import the plural connotation shall be interpreted as singular, as the identity of the parties or objects referred to may require. The words “include”, “includes”, and “including” mean include, includes, and including “without limitation” and “without limitation by specification.” The words “hereof”, “herein”, and “hereunder” and words of similar import refer to this RFP and the resulting contract as a whole and not to any particular provision of this RFP/Contract. Except as the context otherwise indicates, all references to “Attachments” and “Sections” refer to Attachments and Sections of this RFP/Contract.

A.2. Pre-Proposal Information and Activities

A.2.1 Pre-Proposal Conference A Pre-Proposal Conference for Offerors will be conducted for the purpose of answering questions regarding this solicitation. Information presented by the Government at the Pre-Proposal Conference shall not constitute a change to the terms and conditions of this solicitation and/or the resulting Contract and associated specifications. The GSA shall only communicate changes to the terms of the solicitation and associated specifications in writing via amendment or modification. If an amendment is issued by the GSA, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

A.2.2 Requests for Information Offerors shall submit any and all questions regarding this solicitation in the form of Requests for Information (RFIs).

Offerors shall submit RFIs in writing only to ingrid.blair, Contracting Officer, at ingrid.blair@gsa.gov and Greg Westphal, Project Manager, at greg.westphal@gsa.gov . GSA will post all RFIs, and respective responses will be posted in writing under this solicitation on the system for award management (SAM.gov) website. All questions shall be submitted no later than Monday June 17, 2024, by 3:00pm EST.

A.2.3. Pre-Proposal Conference Site Visit The GSA shall conduct Site Visits for the benefit of Offerors. Site Visit will enable Offerors to examine site conditions. There will be a morning and afternoon site visits scheduled for Tuesday, June 11, 2024. Each company is to send an email with company name, name of individuals, email address for all individuals that will be attending the site visit by June 6, 2024, by Close of Business (COB) to Ingrid Blair, Contracting Officer, at ingrid.blair@gsa.gov.

Please limit the number of representatives of two (2) individuals per company due to limited space. An email will be sent to the contractor on June 7, 2024 to indicate the time your company is scheduled for the site visit. Site visit schedule will be from 9 -11 am and 1-3 pm. The Government will only conduct tours of this facility on the scheduled site visit date.

Offerors shall coordinate with the designated Government representative regarding parking, security screening, and any other such details and requirements. Said representative shall be assigned at a later date; Offerors will be notified.

Offerors shall wear steel closed-toe shoes and full-length pants during the Site Visit; loose fitting clothing (e.g., ties, scarves) is prohibited.

mailto:ingrid.blair@gsa.gov mailto:greg.westphal@gsa.gov

PROPOSAL SUBMISSIONS

All proposals are due on July 10, 2024 on or before 2:00 pm EST.

An email copy of the following items are required to be submitted for this Request for Proposals (RFP) solicitation to Ingrid Blair at ingrid.blair@gsa.gov and labeled as the following below:

TECHNICAL PROPOSAL

Responses/substantiation for all four (4) Evaluation Factors:

1. Technical / Management Approach Evaluation

2. Key Personnel and Qualifications

3. Past Performance Evaluation

4. Socio-economic Evaluations

PRICE PROPOSAL

Standard Form 1449 (submit with original signatures)

Supplies or Services and Prices for the Base/Initial and four (4) Option Periods (Completed attached pricing excel spreadsheet)

Acknowledgement of all amendments, if any

Representations and Certifications (available through SAM at: https://sam.gov/)

(Reference FAR 52.212-3 in Part IV - Clauses/Provisions)

GSA527 Contractor's Qualifications and Financial Information (retrieve from):

http://https://www.gsa.gov/system/files/GSA527-21.pdf

Any proposal which fails to conform to the above requested submissions may be considered non responsive and categorized as unacceptable.

Offerors are advised that proposals and related materials become the property of the U.S. Government and will not be returned to the offeror.

mailto:ingrid.blair@gsa.gov https://sam.gov/ https://sam.gov/ about:blank

B. SERVICES, ORDERING AND PRICES

B.1 GENERAL

The Contractor shall provide all management, supervision, labor, materials, supplies, and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective performance of all services described herein.

B.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church, Fairfax, and Manassas, and the counties of Arlington, Fairfax, Prince William, and Loudoun in Virginia. There will be no reimbursement for travel within the GSA NCR.

B.3 CONTRACT EFFECTIVE PERIOD

● Base Period: 212 days after date of award

● Option 1: 365 days after date of option exercise

● Option 2: 365 days after date of option exercise

● Option 3: 365 days after date of option exercise

● Option 4: 365 days after date of option exercise

B.4 PLACE OF PERFORMANCE

The services to be provided by this contract shall be performed at the following facility:

General Services Administration Heating Operation and Transmission Division Central Heating and Refrigeration Plant 325 13th Street, SW Washington, DC 20024

B.5 FIRM FIXED PRICE

Contractors shall quote a price for all contract line items in order to be considered for award. See Schedule B for the complete scope of services.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options and additional services to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

B.6 ADDITIONAL SERVICES

(a) Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Maximum Order Limit (MOL) of $2,000,000.00 for a total potential aggregate contract total of $500,000.00 per year.

(b) Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the

Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid. (The Contracting Officer will designate CORs in writing.) The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

(c) The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

(d) When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

(e) The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

(f) The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short-term extensions to the last option period not exceeding six (6) months.

(g) In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment, and communication services associated with this contract.

(h) The hourly rates listed and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.7 PRICING SHEETS

B.7.1 Summary

Period FFP Additional Services

Total

Base $ Option

Option

Option

Option

Total Evaluated Price

B.7.2 PRICING TABLE

See and Complete the attachment Pricing Table.xlsx

B.7.3 EQUIPMENT LIST

See and Complete the attachment Equipment List.xlsx

B 7.4 BOILER RENTAL PRICING SHEET

See and complete the attachment Boiler Rental.xlsx

B.7.5 CHILLER PREVENTIVE MAINTENANCE

See and complete the attachment chiller preventive maintenance pricing table.xlsx

B.7.6 ELECTRIC MOTOR MAINTENANCE PRICING TABLE

see and complete the attachment electric motor maintenance pricing table.xlsx

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Service Contract, and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and the performance-based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

More emphasis is placed on the Contractor’s self-management of quality, not the usual external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s WaterSense-labeled products or other water conserving products.

IV. Be aware that the building(s) and management involved with this Contract may be in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building/ Building Link technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VI. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1. SCOPE OF WORK

C.1.1 The contractor would be responsible to provide services including but not limited to: Boiler Plant and Chiller Plant Maintenance, Preventative and Predictive Electric Motor Maintenance, Emergency Boiler Rental Services, Reverse Osmosis System Membrane Replacement and Cleaning Service, Emergency Eye Shower Station Services, and Quarterly Maintenance on Air Compressors. The equipment to be maintained and repaired at the CHRP includes six steam boilers capable of producing 1.5 million lbs/hr of steam at 250 psig, eight chillers capable of producing 17,000 tons of refrigeration, eight cooling towers, three emergency generators, numerous pumps, motors and fans, a fuel oil system, natural gas compressors, air compressors, and reverse osmosis systems, along with other associated equipment and systems. The Contractor shall also provide management, labor, supervision, vehicles, equipment, and materials to perform administration and technical support for inspections, preventive maintenance, and is responsible for the efficient, effective, economical, and satisfactory scheduled and unscheduled maintenance, and minor repairs/replacement of equipment and systems located within the property line of the Central Heating and Refrigeration Plant (CHRP). The categories of work include Maintenance which is detailed in Section C.2.39, Repairs, and Additional Services which are also detailed in Section C.2.3 and C.2.60, respectively.

This means that GSA has described WHAT is to be accomplished, NOT HOW to accomplish it, and states a basis for determining whether finished work meets the government's quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security, or communication requirements. It is the responsibility of the contractor to ensure that they build into their bid/proposal price the necessary hours that it will take to meet the performance standards specified.

The contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met. This program shall be created for identifying and correcting deficiencies in the quality of services before the performance becomes unacceptable.

In accordance with GSA's Affirmative Procurement Program and the Statutes, Regulations, and Executive Orders Applicable to GSA's Build Green Program (Attachment 1, Section, J, Exhibit 12), the contractor is to use green products and supplies in the accomplishment of this contract.

The equipment and systems under the scope of this contract are to include the following:

Refer to section B.7.3 Equipment List

a. Electrical systems and equipment. (Required parts identified on the manufacturer’s parts list and all products and components installed as part of the system).

b. Emergency Generators

c. Mechanical systems and equipment (which includes all functional and moving parts that make the system work), plumbing, Building Automation System (BAS) where applicable (where BAS/ ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

d. Reverse Osmosis system (RO)

e. Fire foam suppression system.

f. Service request desk operations as identified in Section C.8.4 to include record keeping using a computerized maintenance management system (CMMS) if available or by other means as well as other administrative functions.

g. The Contractor shall maintain kitchen/concessions area drains.

C.1.2 The Contractor Shall:

a. Be responsible to make the management and operational decisions to meet the quality standards required under this contract.

b. Use innovation, technology and other means and methods to develop and perform the most efficient services for the building.

c. Implement an effective Quality Control Plan (QCP).

d. Implement an effective service call system, as specified under the Special Requirements section of this contract that results in prompt, professional, and courteous resolution of tenant concerns.

e. Keep the Contracting Officer (CO) or designee informed of current status of the work being performed, provide work schedules, provide a major equipment and critical system break down or impairment form, and provide other pertinent information needed by the CO or designee.

f. Reduce the environmental impacts of work performed under this contract by using, to the maximum extent, environmentally sound practices, processes, and products.

g. Provide training to their employees that will stress stewardship in maintenance practices i.e., the proper use, disposal, recycling of chemicals, dispensing equipment, and packaging. Provide documentation that their employees are completing training in the core competences and participating in continual educational training according to the Federal Building Personnel Training Act. Ensure that their employees are properly licensed and/or certified to operate necessary building systems or equipment for which licensed and/or certified personnel are required by federal, state, or local law, codes, or ordinances (H.15. Personnel Qualifications).

h. Federal Requirements: The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses, training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

i. Federal Requirements: The Contractor shall comply with all applicable Federal, state, and local laws, regulations, and codes, including any supplements or revisions. The Contractor shall obtain all applicable licenses, training, and permits. If a change in law or regulation requires the Contractor to implement an action that will result in an increase or decrease in Contract price, the Contractor shall implement the required action and within 30 calendar days submit to the CO or their designee a price proposal for such change. If the CO or their designee determines an equitable adjustment is substantiated a modification to the Contract will be issued.

C.1.3 Pre-Bid Walkthrough of the Building and Grounds:

The GSA shall conduct Site Visits for the benefit of Offerors. Site Visit will enable Offerors to examine site conditions. There will be a morning and afternoon site visits scheduled for Tuesday, June 11, 2024. Each company is to send an email with company name, name of individuals, email address for all individuals that will be attending the site visit by June 6, 2024, by Close of Business (COB) to Ingrid Blair, Contracting Officer, at ingrid.blair@gsa.gov.

Please limit the number of representatives of two (2) individuals per company due to limited space. An email will be sent to the contractor on June 7, 2024 to indicate the time your company is scheduled for the site visit. Site visit schedule will be from 9 -11 am and 1-3 pm. The Government will only conduct tours of this facility on the scheduled site visit date..

Offerors shall coordinate with the designated Government representative regarding parking, security screening, and any other such details and requirements. Said representative shall be assigned at a later date; Offerors will be notified.

Offerors shall wear steel closed-toe shoes and full-length pants during the Site Visit; loose fitting clothing (e.g., ties, scarves) is prohibited.

C.1.4 Excluded from this scope are:

a. Telecommunication systems.

b. Equipment owned and operated by tenant agencies.

c. Furnishings (not installed as fixtures).

d. Paper, soap, and hand-sanitizer dispensing equipment in restrooms.

e. Kitchen appliances and equipment

f. Equipment owned by servicing public utilities.

g. Upgrade of software or software licenses (to include CMMS).

h. Additional services as needed by various agencies

C.2. Definitions

C.2.1 Acceptance “Acceptance” means an authorized representative of the Government has inspected and agreed that the work meets all requirements of this contract, to include documentation requirements.

C.2.2 Acts of God These are unanticipated grave natural disasters or other natural phenomena of an exceptional, inevitable, and irresistible character; the effects of which could not have been prevented or avoided by the exercise of due care or foresight.

C.2.3 Additional Services “Additional services” are services that the Contractor will provide at an additional cost to the Government, to include all labor, supervision, supplies and materials specifically identified as being outside the provisions of the basic services and included in the offerors overall pricing. The CO or their designee will issue a separate delivery order before work may proceed.

C.2.4 Advanced Meters Advanced meters are those that have the capability to measure and record interval data (at least hourly for electricity) and communicate the data to a remote location in a format that can be easily integrated into an advanced metering system.

C.2.5 Advanced Metering Systems A system that collects time-differentiated energy usage data from advanced meters via a network system on either an on-request or defined schedule basis. The system shall have the capability to read real- and lapsed-time power usage, trend data (KW usage), and cost reporting (KWH readings) data, and power factor. This collected information will support energy use management, procurement, and operations, U.S. Department of Energy, EERE: Guidance for Electric Metering in Federal Buildings, (February 3, 2006).

C.2.6 Approval

“Approval” means the Government has reviewed submittals, deliverables, and administrative documents (e.g., insurance certificates, installation schedules, planned utility interruptions, etc.) and has determined the documents conform to contract requirements.

C.2.7 Architectural and Structural “Architectural and structural” systems include all building structure, envelope, building improvements and finishes, and site improvements (e.g., paving, walkways, asphalt, etc.) to the property line.

C.2.8 Basic Services

The Basic Services of the contract consist of the recurring contract requirements for which the Contractor is paid as a base price, i.e., the requirements established by the contract statement of work and related general and administrative requirements that do not contain provisions for separate reimbursement. Indefinite Quantity requirements (Additional Services and Reimbursable Repairs) are requirements outside of Basic Services, for which payment is made on a case-by-case basis.

C.2.9 Building Automation System (BAS)

The “building automation system” is a system controlling and monitoring building HVAC, and possibly other systems, to include all device, field, and global controllers, instrumentation, networking infrastructure, computers and peripherals, software, programming, database files, and licenses.

C.2.10 BuildingLink The BuildingLink initiative is one of GSA’s strategic projects. The purpose of this initiative is to leverage automated building analytics technology to measure and substantially lower operational expenses in the existing owned building portfolio. BuildingLink is a hardware and software solution to capture real-time building systems point data, apply rules-based analytics software to the data, and spot trends and deficiencies while reporting actionable events to building operators, O&M contractors, and GSA Service Center property managers.

C.2.11 Building Operating Plan Reserved

C.2.12 Commissioning A practice used to optimize and verify performance of fundamental building systems.

C.2.13 Ongoing Commissioning The practice of optimizing system performance by continuing to fine-tune equipment will result in actively preventing problems for the lifetime of the building. GSA’s Ongoing Commissioning efforts will focus on maintaining the facility in the optimized state resulting from TBC and Re/Retro Commissioning efforts. GSA will achieve this through its relationship with its service providers (Operations and Maintenance/Custodial/Repair and Alterations/IT/Utilities) and the use of technology (networked systems/Advanced Meters/Smart Buildings).

C.2.14 Computerized Maintenance Management System (CMMS) A “computerized maintenance management system” is a database and application software package that automates the O&M and repairs record keeping requirements. A CMMS is designed to enhance efficiency and effectiveness of maintenance activities. Typical features include planning, scheduling and monitoring of work orders and maintenance needs.

The National CMMS (NCMMS) is a central repository (Database) for all maintainable GSA Assets. The NCMMS provides a mandatory, Agency-Wide means and method for processing and reporting all maintenance work done for GSA regardless of Region or Contractor.

C.2.15 Consumable Parts

“Consumable parts” or components are parts or components that customarily require regular replacement rather than repair in a maintenance program and shall be disposed of properly. Examples include, but are not limited to oil, grease, belts, filters, ballasts, lamps, etc.

The Contractor is responsible for any consumables (including fuel) used during day-to-day operation of a generator, i.e., exercising the generator, testing, etc. Operation of a generator for an extended period or due to a power loss would be treated as a reimbursable expense. If the operation of the generator is caused by Contractor negligence, the Contractor shall be liable for the full cost of refueling, any other provisions notwithstanding

C.2.16 Contracting Officer (CO) The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules. However, the CO may delegate certain other responsibilities to authorized Government representatives.

C.2.17 Contracting Officer's Representative (COR) or Designee Contracting Officer's Representatives (COR) or their designee shall be appointed by letter from the CO. CORs or designees will be the primary Government representatives for the administration of Contract, shall have proper training and experience in inspecting contracts, but will not have the authority to modify the contract.

C.2.18 Contractor “Contractor” as used in this document refers to the company or firm awarded this contract.

C.2.19 Contractor’s Other Than Normal Working/Duty Hours Hours other than those identified as Normal Working Hours.

C.2.20 Controls and Control System

A “control system” is any low-voltage control, communication and monitoring system, including but not limited to stand alone devices, field, and global controllers; instrumentation; networking infrastructure; computers and peripherals; software; programming; database files; and licenses. Examples are the BAS, Advance Metering System (AMS), and lighting control systems. Fire protection systems and security systems are excluded from this definition for purposes of this contract and are defined separately. Gateway devices and mapping software and files for data interchange between a control system and a fire protection or security system are considered part of the control system.

C.2.21 Defective Service A unit of service that does not conform with specified contract requirements.

C.2.22 Electrical All building and site systems of the types generally included in Division 16 in R.S. Means Facilities Construction Cost Data, with the exception of Control Systems, Telecommunication Systems, Security Systems, and equipment owned by a servicing public utility.

C.2.22.1 Switchgear Reserved

C.2.23 Elevator Excluded from this contract.

C.2.24 Emergency The term “Emergency” includes bombings, and bomb threats, civil disturbances, fires, explosions, electrical failure, loss of water pressure, building flooding, sanitary and sewer line stoppage, chemical and gas leaks, medical emergencies, hurricanes, tornadoes, floods, and earthquakes. The term does not apply to civil defense matters such as potential or actual enemy attacks.

C.2.25 Emergency Callback

An “emergency callback” is a service request or other request for service placed outside of normal working hours and of such a nature that response cannot wait for the resumption of the next day’s normal working hours.

C.2.26 Environmentally Sustainable Products or services that have a lesser or reduced effect on human health and the environment when compared with competing products or services that serve the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, products and chemicals, packaging, distribution, reuse, operation, maintenance, or disposal of the product or service. Attributes of environmentally sustainable products include those that are energy efficient, water-efficient, biodegradable, environmentally preferable, non-ozone depleting, contain recycled content, non or less toxic, EPA-designated and bio based.

C.2.27 Existing Deficiency List Report The “existing deficiency list report” or “existing deficiency list” is a list of deficiencies that may exist in the equipment and systems covered by this performance work statement, as well as the Contractor's itemized price (including, but not limited to, labor, materials, overhead, and profit) for correcting each deficiency.

C.2.28 Exterior This includes entrances; landings; steps; sidewalks; parking areas; arcades; courts; planters; lawns; irrigation systems;

fountains; security bollards; gates; fences; flagpoles; building-mounted, pole, and ground lighting; etc. located adjacent to the facility extending to the legal property line.

C.2.29 Federal Holidays “Federal holidays” for the purposes of this contract are New Year’s Day, Martin Luther King Day, President’s Day, Memorial Day, Juneteenth Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. When Federal holidays fall on weekends, a weekday is typically designated as the holiday. Holidays that fall on Saturday are observed on the previous Friday and holidays that fall on a Sunday are observed on the following Monday. Veterans’ Day is always on the 11th of November and Thanksgiving is always the 3rd Thursday of November.

C.2.30 Federal Executive Holidays, Unanticipated Unanticipated holidays declared by the president will count as Federal holidays. As long as the Contractor pays employees as if it were an anticipated Federal holiday, the Contractor will be paid for the unanticipated holiday as if it were a normal Federal Holiday.

C.2.31 Fire Protection and Life Safety Systems “Fire protection and life safety systems “are systems and equipment installed in the building to (1) detect fire and products of combustion, (2) notify building occupants and emergency responders, (3) initiate smoke control systems (4) initiate fire suppression systems, (5) control or suppress fires and (6) facilitate or enhance emergency egress. These systems also may communicate with other major building systems for fire and smoke control, elevator recall, and utilities control. Life safety systems and equipment includes emergency lighting, exit signage, special egress door locking arrangements, and exit stair markings.

C.2.32 Furnishings

All equipment of the types generally included in Division 11 and 12 in R.S. Means Facilities Construction Cost Data.

C.2.33 Guiding Principles for Sustainable Existing Buildings

A practice of using processes that are environmentally responsible and resource-efficient throughout a building's life cycle. The goal is to minimize and offset consumption of energy, water, and other resources and to eliminate all waste and pollution in building operations and activities. The result is to reduce the environmental impact of the Federal government, which will expand and complement the building design economy, utility, durability, and comfort. The common objective is to reduce the overall impact of the building environment on human health and the natural environment by:

a. Improving energy efficiency and reductions in greenhouse gas emissions.

b. Reducing water consumption intensity.

c. Acquiring green products and services.

d. Implementing pollution prevention measure, including reduction or elimination of the use of toxic and hazardous chemicals and…