Amendment 0004 Questions and Answers.pdf

Questions Number Question

1 Would it be possible to provide the equipment inventory in a MS Excel format?

Answer Yes, we will be able to provide the Equipment Inventory list in Excel format "For Informational Purposes Only".

This will be included in the amendment.

2 What is the frequency of the Flag procedures? Raise and lower...Daily, weekly, etc.?

Answer In accordance with Attachment 4 - Flag Policy that was included as an attachment to the solicitation.

3 Will the Prime be required to submit proof of SDVOSB status?

Answer Yes. The Prime contractor must be a SDVOSB at the time of proposal submission.

4 Is there a page limit on Factor 2, Past Experience examples?

Answer There is no page Limit for Past Performance documentation. Please reference L.12.

5 Do you a specific PPE requirement, type of mask?

Answer No specific mask, but it must be worn per CDC guidance.

6 What is the previous SDVOSB's self performance %?

Answer The incumbent contract is not a SDVOSB contract.

7 Limitations for Sub-contracting? What % of workshare will be assigned for Limitations for Subcontracting for the Prime?

Answer Please see FAR 52.219-14 - Limitations on Subcontracting

8 Will there be a deduction amount for staffing listed in the contract?

Answer

Deductions for staffing are based on the agreed upon staffing plan not the contract (positions may not be mandatory {ex: HVAC, General Maintenance, etc}. Please reference the Deductions table in G.7.14 Criteria for Deductions.

9 Is GSA requiring a full building shutdown and tightening on the switchgear during the 3-year Electrical PM?

Answer

The PM must completed in accordance with:

1. NETA Frequency of Maintenance Tests

2. NETA Electrical Maintenance Testing Specification (2011)

3. NFPA 70E, Standard for Standard for Electrical Safety in the Workplace (2009)

4. NFPA 72, National Fire Alarm Code (2007)

5. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance (2010)

6. ANSI-C2, National Electrical Safety Code (2012) 10 Will the equipment list provided via Excel include the BAS controls types and equipment and controller counts?

Answer Yes. BAS controllers and network engines have been identified and entered by the O&M into the R7 NCMMS equipment inventory. This EQUIPMENT INVENTORY is reviewed annually by the O&M for accuracy

11 Would it be possible that you could provide the contractor you are currently using for this service?

Answer The current contractor is C&W Government Services.

Criteria No. 1 states that the contractor will be deducted for each hour an employee is not on site as scheduled. Does this include sick and/or vacation time?

Answer No if there is adequate coverage and the time/days off is reasonable

Criteria No. 1 states that the contractor will be deducted for each hour an employee is not on site as scheduled. Does the deduction only apply to productive hours (in accordance with Figure L-1)?

Answer Please reference the Deductions table in G.7.14 Criteria for Deductions.

It is our understanding that the average employee has been there for more than 10 years. Please provide the seniority list for offerors to reference for the purpose of preparing their Price proposals.

Answer

Employee and subcontractor information is proprietary information of the incumbent and will not be made available. Per FAR 52.222-41(n) - Such list shall be turned over to the Successor Contractor at the commencement of the succeeding new contract.

Attachment BL-5 provides work orders for one year and contains just over 500 work order tickets. It is our understanding that, on average, there are more than 6,000 work order tickets per year. Please clarify how many work order tickets are generated across all of the facilities on average per year.

Answer Refer to Houston 1 year work order report

Since GSA is requiring “the Prime” to provide proof of SDVOSB status is proof of SDVOSB certification due with the proposal submission or upon contract award? If with the proposal submission, will a copy of the offeror’s SAM active registration suffice?

The certification information is due at proposal submission. SAM Representations and Certifications are acceptable but will be verified by GSA.

The section states that the BAS firm must have experience in Siemens Apogee Insight and Niagara systems. Please confirm that these are the only two types of control systems in the facilities included in this RFP

Answer Yes, these are the only systems in the facilities.

18 Q) Who is the incumbent contractor and what is the nature of their contract; Emergency; Bridge; etc.

Answer The incumbent is C&W Government Services and the contract is a Bridge.

19 Q) What is the current monthly price of the interim contractor?

Answer $6,420,000.00/year 20 Q) What was the final monthly price paid to WW Contractors?

Answer $4,620,000.00/year

Contractors Management Plan is based on limited building information and an abbreviated on-site tour and inspection provided during the site visit. Once onboard, the contractor should be free to make corrections to their Management Plan customizing it to provide the most efficient organization and response for service. Adjustments could involve changing the staff in number and positions; subcontractors; and processes. Q) Why should the Contractort not be permitted to make changes to their Technical Proposal, including Management Plan, if improvements can be made without jeopardising the Governments Q/A and SOW?

Answer Changes in staffing are addressed in the soliciation, reference B.6, C.1.2, C.1.2.1 as well as other applicable sections of the solicititation.

With several of the Key Supervisors covered by the CBA and also employed by the incumbent Contractor, it is not likely resumes can be obtained or substitute/alternative individuals will be permitted by the Union.

Q) May the bidders state their intention to provide right of first refusal to incumbent staffing rather than providing resumes that most likely become ghost resumes?

Answer No. Reference L.12, Factor 1 (a) (4)

Q) Will the government provide the name(s) of each BAS software and manufacturer and state if the Government is listed as an owner of the software and possessing all source codes.

Answer Siemens. The Government has all necessary rights and accesses.

24 Q) What is the name of the manufacturer of the photovoltic array and who was the installing contractor?

Answer Ontility 25 Q) Who is currently providing the periodic inspection and maintenance of the photovoltic array?

Answer C&W Government Services. This is an O&M contractor requirement.

Q) Does the current equipment inventory on the NCMMS, give consideration to Parent-Child or is it a listing of equipment regardless of what system they belong

Answer The current inventory is a listing of equipment regardless of what system they belong.

27 Q) Does the Government currently provide any manlifts to the O&M Contractor?

Answer No, the Government does not provide manlifts.

Existing deficiency inspections are viewed as primarily "visual inspections" not a teardown inspection.

Q) Please explain how an aesthetic evaluation can be substituted for an analytical operational/performance inspection.

Deficiency inspection should be a performance based analysis including and trends that can be determined by maintenance history.

Answer Refer to C.7.1 Existing Deficiency/initial Deficiency Report 29 Q) Will the Government provide the incoming Contractor with a list of "Known Deficiencies"?

Answer Refer to C.7.1 Existing Deficiency/initial Deficiency Report

Q) Will the government provide a listing of those areas, inclusive of square footage and space type, requiring pre-arranged cleaning hours due to security requirements?

Answer This information will be provided to the Awardee during the Transition Phase.

31 Q) Can the the Government please provide the current headcount of the tenants for each building.

Answer

At the current time, with COVID-19 considerations, the headcount varies and will vary moving forward. The occupancy cannot be determined at this time. Please refer to Exhibit C1 - Building Information Sheet for approximate building populations.

32 Q) Will the Government provide the areas and square footage of the hard floors containing ACM.

Answer This information will be provided to the Awardee during the Transition Phase.

33 Q) Will the Government provide the age of the carpet and if there are any plans for upcoming carpet replacement.

Answer At this time there is no intention to replace any carpet in the common areas of the building covered under this contract.

34 Q) Will the Government permit stained and damaged carpet, beyond cleaning, as deficient?

Answer Per Section C.9.5.1.3 carpet surfaces shall be free of removable spots, soiled traffic patterns, dirt, dust, debris and crusted materials.

35 Q) Will the government provide the last Aborist Report.

Answer Per Section C.9.5.4.4 a certified arborist shall provide a survey of the trees no later than April 30th.

36 Q) Will the Government provide a listing of the plants in kind and quantity that need to be replaced annually?

Answer Per Section C.9.5.4.11 the Government will supply replacement plants as needed. There is no annual schedule for replacements.

Q) Will the Government provide a listing of the size and quantity of waste and recycling dumpsters and the number of pulls per week.

Per Section C.9.10.1 the contractor shall perform a solid waste/trash stream audit which will identify efficient methods for the collection, storage, and transfer of wastes for disposal recycling, and composting; determine the right service level for solid waste/trash collection and removal to minimize waste shipments. This audit will be the basis for the Contractors solid waste/trash management program. Current containers on site include: Bob Casey: 8 each 96 gallon recycle carts-No trash cans or dumpster; Custom House: 8 each 96 gallon recycle carts- No trash cans or dumpster; Alliance Tower: 1 each recycle 2 Yard Dumpster-2 each 4 yard trash dumpsters; La Branch: 1 each recycle 8 yard dumpster-1 each 8 yard trash dumpster; Galveston: 1 each 8 yard trash dumpster- No recycle containers or dumpster; Mickey Leland: 8 each 96 gallon recycle carts-2 each 4 yard trash dumpsters.

Additionally, GSA provided 90, Blue 96gallon rolling recycling containers that are distributed throughout the buildings.

38 Q) When was the last Eddy Current Testing completed?

Answer HVAC-CLR-09-03Y is every 3 years and was last performed in 2020.

Q) As per Amendment 0001, the contractor is now responsible for maintaining and replacing all mats and runners. Can you please provide an inventory by facility of the mats/runners currently being utilized. Can you also provide the sizes and types of mats/runners.

Answer The Contractor shall propose the size, type, quantity and location of floor mats and runners for the Government's approval.

40 Can a stand alone SF33 be provided. The one provided in the PWS is blurry and hard to read.

Answer Yes. A new SF33 is uploaded as part of the amendment.

41 Can the government provide a copy of there IGE for this project?

Answer No, the government will not be providing the IGE.

Is Figure B-3, Pricing of Services the only pricing requirement to be submitted. Are any backup files that explain the pricing required (Direct Labor, ODC's, etc).

Answer Refence Section B.2 of the solicitation

There are two pages of Pricing of Services in the PWS (Pages 9 & 10). Does this pricing need to be included and submitted with the pricining requirements of Figure B-3?

Answer No, all pricing shall be submitted on Figure B-3. (Reference B.2 of the soliicaiton)

Can the government please provide the Building Operating Plans (BOP) that are currently being utilized on the facilities of this contract.

Answer This information will be provided to the Awardee during the Transition Phase.

Please clarify that the miscellaneous work requirement (50 hours and up to $200 of parts and supplies per calendar month) is intended to cover all the facilities within the contract. We want to make sure the requirement is not for each individual building of the contract.

Answer This amount for all facilites included under the contract.

Per the solicitation, MERV 11 filters are required on this contract. Are MERV 11 filters currently being utilized and is there a current stockage of filters on hand?

Answer MERV 8 and MERV 11 filters are currently in use. There is not a filter stock on hand.

It states that maintenance on all chiller systems shall be accomplished by the chillers manufacturer's authorized service technician. Q1) Can our in-house employee's perform maintenance if trained by manufacturer technician's?

Q2) Can you please provide a listing of all chiller systems by facility and there size, tonnage and manufacturer of each system.

Answer Refer to C.6.4.3 , Refer to equipment inventory list 48 Is Eddy Current testing to be performed annually on each chiller system? Or is every three years sufficient?

Answer Refer to 2018 PM Guide, 3 year 49 When was the last ten (10) year recertification of roof anchorage points conducted?

Answer None of the 10 year recertifications are current.

50 Can a copy of the last annual roof anchorage inspection be provided?

Answer The last report from Mickey Leland will be provided through an amendment.

51 When was the last solid waste/trash stream audit conducted? Can a copy of the audit be provided?

Answer 2012. A copy of the audit can be provided to the awardee during the transition phase.

Since we are required to submit a Quality Control Plan as part of our initial offer, we are working under the assumption if awarded the contract, that we will be able to refine it. Since we are not the incumbent, we are at a disadvantage when we are asked to provide a plan that is specific to the buildings and locations. Normally a QCP is provided by the contractor during the transition phase. Can the QCP criteria be reviewed and to determine what items can be added after an award is made (e.g. How can we provide inspection plans or checklist tailored to buildings we are not in. The incumbent has distinct advantage in this area).

Answer Reference C.1.3.1 and C.1.3.2 of the solicitation 53 Are the positions listed under "CBA Employees" the minimum labor/staff requirements for this contract? Please confirm.

Answer The intent of this question is unclear. See Figure L-2 for the Government's Baseline Projection.

Does this contract require a stand alone "Quality Control Manager (QCM)" ? If not, can the QCM have other duties besides managing the Quality Control Program for the contract?

Answer The Quality Control Manager can have other duties.

It was stated this contract is Service Disabled Veteran Owned Small Business set aside but this cannot be confirmed in the RFP. Please confirm this is a set aside for Service Disabled Veteran Owned Small Business.

Answer Reference L.2 of the solicitation. This procurement is set aside for Service Disabled Veteran Owned Small Business.

Section L.2, Factor 1(a) Management Approach. The requirement to submit resumes for key personnel creates an unfair advantage for the incumbent contractor. The solicitation does not allow the proper time required to recruit a qualified candidate. It also puts undue burden upon an offeror to recruit for a position that it cannot offer until after it receives the award. Please consider changing this requirement to providing the qualifications the offeror would use to hire for this position such as a sample standard skillset that demonstrates both the Government’s minimum requirements and any Offeror specific minimum requirements for this position (i.e. requirements used for hiring candidate: job announcement language; required certifications/training; minimum education level; number of years’ experience, etc.).

Answer Minimum qualifications are outlined in Section C.1.2 of the solicitation.

57 Does the 50 page limit in the Technical Proposal include Front Cover, Cover Letter and/or Table of Contents?

Answer No.

Section L states that the Technical Proposal and Price Proposal shall be submitted electronically in one email. Are you requesting one “file” with both technical and pricing information, or two separate “files?

Answer Two files. The Figure B-3 will be it's own file.

The section states that the BAS firm must have experience in Siemens Apogee Insight and Niagara systems. Please confirm that these are the only two types of control systems in the facilities included in this RFP?

Answer Confirm, Refer to C.1.2.7.5 Qualifications for BAS Technicians

Please confirm if the BAS firm supporting technicians are to complete the National Computerized Maintenance Management System (NCMMS) training (approximately 12 hours worth of time)?

Answer Refer to C.1.2.7.5 Qualifications for BAS Technicians

If commissioning strategies, that are not included/identified in this RFP, are determiend to be more efficient/improve budget/increase sustainability by the O&M or their contractors, what is the process for approval?

Answer Any changes to the contract requirements must be approved by the Contracting Officer and if approved, will be changed by contract modification.

The sub-topic mentions that work orders may be generated via "interfaces to BAS central communications service or diagnostic software." Is this currently in place at any of the GSA Houston facilities included in this RFP?

Answer Currently this system is in place at the Bob Casey and Mickey Leland facilities.

The section states that "GSA IT shall provide one laptop to newly integrated (to the GSA network) BAS sites for the purpose of giving all users access to the building monitoring and control systems." Is the BAS contractor allowed to utilize the laptop throughout the facility while on site performing preventative maintenance or assessing an issue?

Answer Yes

Section C.5.2.1, article d, states: "Identify qualified staffing for afterhours BAS alarms and emergency callbacks." What is the expected response time for BAS firms to address issue?

Answer Referece C.2.63, C.5.12.2.1, C.5.12.2.2, C.5.12.2.3, C.5.12.2.4.

Section C.5.2.1, Article J, states: "List of test equipment to be maintained only to support troubleshooting and sensor calibrations." Please confirm if this RFP has specific sensors that are required to be calibrated annually? Also, if no sensors are required to be calibrated, are there specific tolerances that would determine that a sensor needs to be calibrated? If so, please define the tolererances for each sensor type?

Answer Refer to 2018 PM Guides

Please confirm the advanced metering type (i.e., electrical, gas, etc.) and if the metering has to be assessed and confirmed for monitoring periodically (i.e., annually, etc.)?

Answer This information is not available at this time.

The section states: "The contractor must establish disaster recovery plans for loss of connectivity to the BAS and procedures to operate the building system manually." Does GSA have to approve these plans?

Answer Yes

The paragraph states that the subcontract between the O&M and the BAS firm "shall include regularly scheduled maintenance, including sequence of operation tuning, calibration, BAS log review, and other BAS system maintenance."

Please confirm what control loops are required to be evaluated/tuned within the facility equipment makeup (i.e., air handling units, chiller plants, heating hot water loops, variable air volume terminal units, etc.)?

Answer No control loops shall be excluded from periodic maintenance or tuning.

The paragraph states that the subcontract between the O&M and the BAS firm "shall include regularly scheduled maintenance, including sequence of operation tuning, calibration; BAS log review, and other BAS system maintenance."

Please confirm what facility equipment sensors are required to be calibrated? If there is no specific list of equipment sensors that needs to be calibrated, what sensor tolerances are required by GSA to be considered "operational"?

Answer Refer to the BAS 230900 Specification Exhibit for sensor tolerances.

Does GSA rely on the manufacturer and the O&M to determine the preventative maintenance actions for all the facilities, or does GSA - Central Op's determine with the manufacturer & O&M what actions need to be included/excluded in the annual maintenance program? Also, does GSA have a "required list" of BAS maintenance activities identified as a minimum maintenance regimen?

Answer Refer to C.6.0 General and C.6.1 Maintenance Standard 71 Is the PBS P-100 "Design Standard" (current version) included in the RFP documents?

Answer Yes, reference C.5.8.2.1

The paragraph states that the contactrator "will ensure that 3rd party qualified vendors complete JACE software updates as required to ensure that building BAS is up to date and able to maintain connectivity to GSA Niagara BAS system. If the BAS contract is to provide renewals that depend on point counts (in regards to the Niagara JACE controllers), please confirm by site how many Niagara points licenses are currently in place so that renewal pricing can be included in the BAS service proposal?

Point Counts:

a. Customs House: N/A (Uses Niagara AX)

b. Bob Casey: N/A (Uses Niagara AX)

c. Alliance Tower: 5000 points

d. LaBranch: 1250 points

e. Mickey Leland: N/A (Uses Niagara AX)

f. Galveston USPO/Courthouse: 1250 points

g. Beaumont Jack Brooks: 1250 points

h. FBI Buildings: N/A (Can’t see into the building)

The paragaph states that the "contractor shall conduct the six-step re-tuning procedure described in the Pacific Northwest National Laboratory (http://retuningtraining.labworks.org/training/lms/). If the Contractor does not have adequate level of expertise to complete Re-tuning, all requirements shall be included in the BAS maintnenance sub-contract. The initial frequency of the re-tuning is semi-annually to coinside with the heating and cooling seasons." Has this process ever been conducted for any of the facilities being considered within this RFP, and if so, what years was this process executed, and how many times per year? If it has been done, is there documentation to confirm the findings? Also, if this system has been executed in the past, what key pieces of equipment have been focused on? Was it a small sample size or was it all pieces of equipment that make up the BAS? Also, is the BAS contractor required to be trained by the Pacific Northwest National Laboratory to perform this six-step tuning process or can a plan be developed with GSA?

Answer This information is not available at this time.

74 Number of Exit/Emergency Lights per building?

Answer Refer to equipment inventory 75 Number of Audio/Video Notification Devices tied to Fire Alarm Systems per building?

Answer Refer to Equipment inventory

Are contractors responsible for equipment in kitchens? Including Kitchen Hoods? If so, what is the cylinder count for each kitchen hood?

Answer Please refer to Equipment Inventory. The contractor is responsible for any items on the list.

77 Number of Batteries and/or Boosters tied to Fire & Life Safety Systems?

Answer This information is not available at this time.

78 Are previous/most recent Fire & Life Safety Reports available?

Answer Yes 79 Is a barcode management system needed to be maintained for Fire & Life Safety assets?

Answer No 80 5. Is there a "scorecard" benefit for sub-contractors to utilize GSA Schedule pricing?

Answer No

Mickey Leland access through Niagara Controls. The access controls on this building have an end of life coming in 2021.

Parts will not be available. This location will require an upgrade as well. Can you verify if this is a budgetary possibility?

Answer Budgetary considerations have not been made at this time, however they will be addressed as necessary.

82 At three locations the Access Control System is DSX (proprietary to certain dealers). Tekplan is not a dealer of DSX.

Answer Noted.

83 Is there opportunity to upgrade three locations (La Branch, Customs House, and Alliance Tower)

Answer Not at this time.

84 In order to correct errors we will need the Admin rights to the hardware. Will this be avaliable?

Answer Niagra Control and BAS system admin rights will be given to the certified technician.

85 Are backgrounds checks needed for Landscape personnel?

Answer No background checks are required for landscape personnel as long as all work is performed outside the buildings.

86 Is badging needed for Landscape personnel?

Answer Please see answer to Question 85.

87 Is safety training or drug testing needed for Landscape personnel?

Answer

Per Section C.9.12.13 for all work related to custodial matters, the Contractor shall comply with all applicable safety programs required under 29 C.F.R. parts 1910 and 1926 and State and municipal safety and helath requirements. Also, please refer to Green Roof System maintenance.

88 Are there Blackout times that landscape personnel may not work?

Answer Landscape maintenance is performed during regular building hours.

89 Are Landscape personnel required to check-in each maintenance visit?

Answer Landscape personnel are not required to check in at any buildings under this contract, unless they need access to inside the buildings.

90 Are there any landscape equipment restrictions?

Answer There are no equipment restrictions as long as the ground maintenance benefits the environment and generates cost savings to the Government.

91 Is there a specified frequency for mowing or pruning?

Answer The Government's expectation is that ground maintenance will be performed at a frequency that ensures all areas present an attractive appearance at all times.

92 What species of plants are planted on the green roofs at 1919 Smith Street?

Answer The plants on the green roof are Asian Jasamine.

93 Is there an irrigation as-built plan for each building?

Answer Any as-builts the government maintains will be provided to the Awardee during the Transition Phase.

94 How many irrigation controllers are at each building? How many zones each?

Answer Any as-builts the government maintains will be provided to the Awardee during the Transition Phase.

95 May we exclude lane closure permitting for the tree thinning and pruning? It will vary.

Answer The contractor is responsible for all costs associated with tree maintenance.

96 What is the market cap for Landscape/Grounds vegetation replacement? Define "vegetation"?

Answer The government does not maintain this information.

97 What’s is the market cap on Gradding maintenance?

Answer The government does not maintain this information.

98 What is the market cap on irrigation repairs?

Answer The government does not maintain this information.

99 What is market cap for replacement of planting soil?

Answer The government does not maintain this information.

100 HVAC-CLR-09-03Y. Frequency is every 2 years. What year is the beginning year of this task of the 1 or 2-5 year contract?

There is a potential for 2 occurances within the 1-5 year contract.

Answer HVAC-CLR-09-03Y is every 3 years and was last performed in 2020.

101 Frequence is every 3 years. What is the beginning year of this task of the 1 or 2-5 year contract? There is a potential for 2 occurances within ghe 1-5 year contract.

Answer See answer to question 100.

102 All chillers are subject to Eddy current testing. Will all chillers receive this testing all in the same year?

Answer Refer to 2018 PM Guide, 3 year

103 What is the frequency and number of tests for Legionella Testing? Does the pricing need to be included in our contract or will it be purchased separately?

Answer

As a requirement of the contract, the Contractor is required to comply with all applicable Federal, state, local codes, GSA Order PBS 1000.7- Drinking Water Quality Management and the PBS Desk Guide for Drinking Water Quality Management, in the operation, treatment, and testing of potable water systems. (Reference C.5.5.11 Potable Water Systems)

104 Are solid chemistries (currently being utilized onsite) acceptable or does all chemical bid need to be liquid?

Answer Solid chemistries are acceptable

105 Please describe the "Chemical Free" treatment system on the closed Loops and what tests are needed?

Answer None of the facilities on this requirement currently have a "Chemical Free" treatment system.

106 Does Chemical Feed and Control equipment need to be included in our pricing or will it be purchased separately?

Answer Part of the contract 107 Ragarding Roof Warranties: Who are the holders of the warranties for each roof?

Answer This information will provided to the Awardee during the transition period.

108 Concerning the buildings that have very old clay/stone type shingles (Beaumont being one) are there existing replacements for contractor use?

Answer No.

109 What is the point of reference for expectations on Covid Cleaning? CDC guidelines, County guidelines, State guidelines?

Answer The point of reference for expectations are federal requirements from CDC and GSA.

110 Concerning the cleaning agents for Covid, are there GSA mandated products and is there a list of such that include Material Data Sheets?

Answer

Per Section C.9.5.1.8 and Section C.9.6.7 Contractor must use a disinfectant from the EPA-registered list of products identified as effective against Novel Coronavirus SARS-CoV-2 (see list at https://www.epa.gov/pesticide-registration/list-n-disinfectants-use-against-sars-cov-2), or other product containing the same active ingredient(s) at the same or greater concentration than those on the list.

111 Are Mechanical drawing available for each building?

Answer Yes. This information will be provided to the Awardee during the transition period.

Do we know a damper count for each buildings?

Answer Refer to Equipment Inventory 113 Do we know a fire door count for each buildings?

Answer Refer to Equipment Inventory 114 How accessible are the area damper locations in each buildings?

Answer All damper locations are accessible.

115 Will their be a background check for the Technician working in these buildings?

Answer Yes

116 What smoke controls are in each building (stair pressurization and/or smoke evacuation)? A performance test are to be performed every 5 years.

Answer Refer to Equipment Inventory 117 Is the incumbent contract holder bound to any silence from speaking to perspective bidders? If so, to what extent?

Answer Refer to C.7.2.1 and C.7.3.

118 The solicitation is being put forth for preperation during the slowest month of work/productivity. We respectively request an extension of the due date & time to Friday, Jan. 15,2021 please?

Answer An extension is anticipated, any extension will be issue through a solicitation amendment.

120 C.5.4. - What onsite personnel are required for the safety scope of work?

Answer All personnel are required to comply with safety requirements.

121 C.1.2. - What is the current staffing plan and/or labor mix for the incumbent?

Answer Refer to Figure L-2 Management Plan Baseline 122 What are the weights for each evaluation factor?

Answer This information is not available for disclosure, it is Source Selection Sensitive Information.

123 Please clarify if offerors are required to submit the total cost for each contract year, if so, how should that info be submitted? Current pricing schedule is for unit costs only.

Answer All pricing shall be sumitted on Figure B-3 Pricing, which includes totals for each contract year.

124 I don't see a section to submit pricing for a 6 month extension. Please advise?

Answer All pricing shall be sumitted on Figure B-3 Pricing, which includes pricing for a 6 month extension.

125 Respectfully requesting an extension of the bid due date to Jan. 15, 2021, 5:00PM? Can this date be honored and/or is there a limitation on the number of days an extension can be?

Answer An extension is anticipated, any extension will be issue through a solicitation amendment.

126 Please confirm if the BAS firm supporting technicians are to complete the National Computerized Maintenance Management System (NCMMS) training (approximately 12 hour’s worth of time)

Answer Refer to C.1.2.7.5 Qualifications for BAS Technicians (duplicate Question)

127 If commissioning strategies that are not included/identified in this solicitation, are determined to be more efficient/improve budget/increase sustainability by the O&M or their contractors, what is the process for approval? Please advise.

Answer Any suggested strategies that deviate from the specification shall be submitted to the COR and CO for approval.

Section C.2.63, Work Order The sub-topic mentions that work orders may be generated via "interfaces to BAS central communications service or diagnostic software." Is this currently in place at any of the GSA Houston facilities included in this solicitation?

Answer (duplicate Question) See question 62

Section C.3.5, Network Equipment and Computer Hardware The section states that "GSA IT shall provide one laptop to newly integrated (to the GSA network) BAS sites for the purpose of giving all users access to the building monitoring and control systems." Is the BAS contractor allowed to utilize the laptop throughout the facility while on site performing preventative maintenance or assessing an issue?

Answer (duplicate Question) See question 63

130 Section C.5.2.1, article d, states: "Identify qualified staffing for afterhours BAS alarms and emergency callbacks." What is the expected response time for BAS firms to address issue?

Answer (duplicate Question) see question 64

Section C.5.2.1, article j, states: "List of test equipment to be maintained onsite to support troubleshooting and sensor calibrations." Please confirm if this RFP has specific sensors that are required to be calibrated annually.

• If no sensors are required to be calibrated, are there specific tolerances that would determine that a sensor needs to be calibrated?

If so, please define the tolerances for each sensor type.

Answer (duplicate Question) see question 65

132 Please confirm the advanced metering type (i.e.: electrical, gas, etc.) and if the metering has to be assessed and confirmed for monitoring periodically (i.e.: annually, etc.).

Answer (duplicate Question) see question 66

Section C.5.8.1, General The section states: "The contractor must establish disaster recovery plans for loss of connectivity to the BAS and procedures to operate the building system manually." Does GSA have to approve these plans?

Answer (duplicate Question) see question 67

Section C.5.8.2, Operations The paragraph states that the subcontract between the O&M and the BAS firm "shall include regularly scheduled maintenance, including sequence of operation tuning,calibration; BAS log review, and other BAS system maintenance."

Please confirm what control loops are required to be evaluated/tuned within the facility equipment makeup (e.g., air handling units, chiller plants, heating hot water loops, variable air volume terminal units, etc.).

Answer (duplicate Question) see question 68

Section C.5.8.2, Operations The paragraph states that the subcontract between the O&M and the BAS firm "shall include regularly scheduled maintenance, including sequence of operation tuning, calibration; BAS log review, and other BAS system maintenance."

Please confirm what facility equipment sensors are required to be calibrated. If there is no specific list of equipment sensors that needs to be calibrated, what sensor tolerances are required by GSA to be considered "operational?”

Answer (duplicate Question) see question 69

Section C.5.8.2, Operations Does GSA rely on the manufacturer and the O&M to determine the preventative maintenance actions for all the facilities, or does GSA - Central Op's determine with the manufacturer & O&M what actions need to be included/excluded in the annual maintenance program?

Also, does GSA have a "required list" of BAS maintenance activities identified as a minimum maintenance regimen?

Answer (duplicate Question) see question 70

Section C.5.8.2.1, GSA-hosted Systems Requirements Is the PBS P-100 "Design Standard" (current version) included in the RFP documents?

Answer (duplicate Question) see question 71

Section C.5.8.3.1, BAS Control Systems and Upgrades The paragraph states that the contractor "will ensure that 3rd party qualified vendors complete JACE software updates as required to ensure that building BAS is up to date and able to maintain connectivity to GSA Niagara BAS system.

Regarding the Niagara JACE controllers, if the BAS contractor is to provide renewals that depend on point counts, please confirm by site how many Niagara points licenses are currently in place so that renewal pricing can be included in the BAS service proposal.

Answer (duplicate Question) see question 72

Section C.5.8.4, Testing/Inspecting The paragraph states that the "contractor shall conduct the six-step re-tuning procedure described in the Pacific Northwest National Laboratory (http://retuningtraining.labworks.org/training/l ms/). If the Contractor does not have adequate level of expertise to complete Re tuning, all requirements shall be included in the BAS maintenance sub-contract. The initial frequency of the re-tuning is semi annually to coincide with the heating and cooling seasons."

Has this process ever been conducted for any of the facilities being considered within this RFP?

• If so, what years was this process executed, and how many times per year?

• If it has been done, is there documentation to confirm the findings?

• Also, if this system has been executed in the past, what key pieces of equipment have been focused on?

• Was it a small sample size or was it all pieces of equipment that make up the BAS?

Is the BAS contractor required to be trained by the Pacific Northwest National Laboratory to perform this six-step tuning process or can a plan be developed with GSA?

Answer (duplicate Question) see question 73

140 Please clarify the key personnel requirements in RFP Section C.1.2. Does GSA expect one contract project manager for the entire contract, one onsite chief engineer for each site, and one onsite supervisor for each site?

Answer One each for entire contract 141 Is the General Maintenance Worker and Administrative Support personnel considered to be key personnel?

Answer Yes 142 Will GSA require a Texas real estate agent or broker license?

Answer No 143 Will GSA require a LEED accredited professional to be on staff with the prime contractor?

Answer NO 144 Does the GSA have a lockout-tagout tool in place? If so, what software is in use, and with how many licenses?

Answer NO, Contractors responsibility 145 Please clarify the purpose of Figures L.1 and L.2. What is the intent for the offeror’s use of these figures?

Answer Please refer to L.12(c) 146 Please provide the staffing plan for the incumbent.

Answer This information is not available for disclosure. Please see figure L-2 for the Government Baseline Projection.

147 How is the baseline derived in Figure L.1?

Answer The Government's baseline (Figure L-2) is derived utilizing square footage and equipment counts for each facility.

The contractor's proposed staffing is identified using Figure L-1.

148 Would staffing levels less than the baseline shown in Figure L.2 be considered technically acceptable?

Answer

Reference L.12, which states in part, Figure L-2 indicates the government’s baseline manpower projection. The projection is not intended to mandate the staffing or labor mix utilized to fulfill this requirement. The offeror may elect to propose any alternative that will fulfill the requirement of this solicitation. If the offeror elects to deviate from the government’s manpower projection, the offeror must submit a Worksheet Narrative explaining how their proposed manpower approach will meet the requirements of the solicitation. Failure to provide a Worksheet Narrative will result in a deficiency to the technical rating of your proposal.

149 Will GSA permit the use of subcontractor experience as a substitute for prime contractor experience?

Answer Refer to L.12, Factor 2

150 Will GSA require a company office to be maintained within 50 miles of each location?

Answer No.

151 Since inhibiting the water is normally done by a water treatment company, please confirm that inhibiting is in scope for maintenance under Section 6.5.3.

Answer Confirmed 152 I don't see a section to submit pricing for a 6 month extension. Please advise.

Answer All pricing shall be sumitted on Figure B-3 Pricing, which includes pricing for a 6 month extension.

153 Please clarify if offerors are required to submit the total cost for each contract year, if so, how should that info be submitted? Current pricing schedule is for unit costs only.

Answer duplicate 154 What are the weights for each evaluation factor?

Answer duplicate 155 What is the current staffing plan and/or labor mix for the incumbent?

Answer duplicate 156 What onsite personnel are required for the safety scope of work?

Answer duplicate 157 What are the qualifications and experience of each of the incumbent's on-site personnel?

Answer duplicate 158 What is the contact information of the incumbent's on-site personnel?

Answer Personnel can be contacted through C&W Government Services.

RFQ C.1.2.1 (Contractor Key Personnel) states that “Resumes for supervisory Key Personnel shall be submitted with the contractor’s proposal as described in Section L.12. The section goes on to lists several positions: Contract Project Manager, Onsite Chief Engineer, Onsite Supervisor, General Maintenance Worker (GMW), Administrative Support.

Typically, a GMW and an administrative support worker are not supervisory personnel. Does the government require submission of resumes for GMWs and administrative personnel with the bid package?

Answer No. The only resumes required are for supervisory Key Personnel.

160 What company is currently providing the waste management and recycling services on this contract for Houston, Beaumont, and Galveston?

Answer Waste Management currently provides trash and recylcing services in Houston and Galveston. Custodial services are not included in this contract for Beaumont and the FBI Complex in Houston.

There are 4 assets on the equipment list that have a description of Chiller however there is no asset number associated nor is there a location for which building they serve. They are as follows:

Chiller #1 Asset Tag - TX0101R17B001 Chiller #2 Asset Tag - TX0101R17B002 Garage (Milam Side) Asset Tag - TX0298A05A007 Garage (Milam side) Asset Tag - TX0298A05A008 Are these still operating machines and if so do they have a location associated with them?

Answer YES, Locations are associated with them

162 Regarding paragraph C.1.2.7.5. Will the Government please verify the installed “brand” of the controllers that are currently installed in the solicitation facilities?

Answer Refer to Equipment Inventory

163 Please confirm that the offerors are to price the services provided to reflect the cost to clean the spaces as though the spaces were fully occupied?

Answer Yes, please reference bottom of Exhibit C1 Building Information Sheet.

164 Please provide a list of GSA-approved devices that meet the procedures for remote mobile management.

Android = https://gsa.servicenowservices.com/sp/?id=kb_article&sysparm_article=KB0025612 IOS = https://gsa.servicenowservices.com/sp/?id=kb_article&sysparm_article=KB0025613

165 Who is the company currently performing the Fire Alarm Monitoring and when does their contract end?

Answer Firetron. Information on subcontractors is maintained by the prime contractor, not the Government.

166 Are all the access codes for the FAS panels available to the successful offeror?

Answer YES

167 Can custodial work be performed after normal working hours?

Answer Per Section 9.2.2, the cleaning hours are between 5am and 12am CST Monday through Friday. If work must be performed outside these hours, the COR will have to authorize in advance.

168 Can the contractor stagger starting and ending times to cover core coverage hours Answer YES

169 Would the government please provide the current Building Operating Plans?

Answer This information will be provided to the Awardee during the transition period.

170 Can the engineer and site supervisor be the same person since the Government considers both to be “working supervisors”?

Answer NO 171 Do they have an existing log of when the last Eddy Current test was done on the Chillers at each site?

Answer YES 172 What is the frequency of service for waste management and recycling?

Answer See answer to Question 37.

In paragraph C.1.2.7.5 Qualifications for BAS Technician it states that “Work requiring preventive maintenance, repairs, troubleshooting and programming shall be accomplished by a 3rd party BAS firm specialized in the work described in the PWS.” Does this mean that the BAS Technician cannot be an employee of the offeror?

Answer Refer to C.1.2.7.5 Qualifications for BAS Technician

In paragraph C.5.8 Building Automation Systems and IT Controls it states that The Contractor is responsible for retaining an adequate level of expertise to manage the control systems. We assume that a manufacturer trained or equivalent BAS operator who is an employee of the offeror could meet this requirement; is that correct?

Answer Refer to C.1.2.7.5 Qualifications for BAS Technician 175 How many unwanted fire alarms are received each year?

Answer The Government does not track unwanted fire alarms.

176 BL5 Work Order History File is not segregated by building ID number. Since the offers are trying to determine staffing at each location can this report be run to include the location ID or Address?

Answer Yes. A new work order history, in Excel format, will be posted through an amendment.

177 Does the BL5 Work Order History File include all calls to the work reception or only calls that are in the scope of the solicitation?

Answer Only calls that are in the scope of the solicitation.

178 Would the government please provide a list of equipment that is currently under warranty and the warranty expiration date.

Answer This information is not available at this time, it will be provided to the Awardee during the transition period.

179 Was the 200 hours per contract year of emergency call backs reached in the last 5 years?

Answer Yes 180 How many hours over the 200 hours emergency call back time did the government reimburse?

Answer All overage hours were reimbursed.

181 Does the current equipment inventory asset identification include using bar-coding or Radio Frequency identification?

Answer No.

182 Would the government please provide solid waste and recycling disposal service historical data on size of the containers and the number of pulls of the containers for each building location that requires solid waste and recycling service?

Answer See answer to Question 37.

183 Are the Advanced Metering Systems Identified in C.5.7 all connected to the Building BAS?

Answer Yes.

184 Can the monthly AMS reading be performed from the BMS where the BAS and the AMS are connected?

Answer Yes

185 Is the contractor responsible form Communications line failures that originate outside the building? (such as a network failure from the phone or internet provider)

Answer No.

186 Which building have lighting that is control through the BAS?

Answer Mickey Leland.

187 Would the government please provide the Seniority lists for the employees that are covered by the two CBA’s (Attachment 1 and 2 ) to this contract that include the Employee anniversary date and position title?

Answer This information is not available.

188 Regarding C.5.8.3.1 BAS Control Systems and upgrades, would the Government please provide a list of the software maintenance agreements for all BAS equipment currently provided on this contract?

Answer Software maintenance agreements are not available for distribution.

189 Regarding the Recycling Operations are the building occupants currently being provided separate containers in the building for the disposal of recyclables and food waste?

Answer

Central Collection Containers are provided in common areas such as hallways, breakrooms, conference rooms, snack bars, cafeterias and/or restrooms. There is currently no desk side recycling in the buildings under this contract.

190 What size and type of dumpsters are located at each site?

Answer See answer to Question 37.

191 Would the government please provide a pre COVID-19 completed Exhibit C6 for each building?

Answer See answer to Question 51.

192 Are the annual third-party inspections of the roof anchor systems current?

Answer No.

193 Would the Government please provide the name of the contractor who performed the annual inspections of the roof anchor systems?

Answer McCrory Engineering conducted a 5-year inspection at Mickey Leland.

194 When was the last ten (10) year recertification accomplished?

Answer None of the 10 year recertifications are current.

195 Have all the roof anchor system points been repaired and certified as safe for use?

Answer No.

198 Which equipment or anchorage support areas have identified or suspected of failure and tagged “out of service”?

Answer None of the equipment or anchorage support areas have been identified or suspected of failure, nor have they been tagged "out of service."

199 Will the tagged-out anchor points be repaired prior to the window washing activities are to be performed?

Answer See Answer 198.

200 Does paragraph C.7.2 Startup Phase (New or Modernized Facility) apply to any of the building covered in this solicitation?

Answer No.

201 It appears that C. 7.2.1 Transition Phase Schedule only applies to buildings covered in paragraph C.7.2 Startup Phase (New or Modernized Facility) is that correct?

Answer No. C.7.2.1 applies to all facilities.

202 What are the current contracts and contractor requirements for Phase-out Transition Period (identified in the current solicitation C. 7.3)?

Answer Section C.7.3 will apply to the Awardee of this contract upon contract end.

203 Regarding C.9.5.1.2 Floor Care Would the government please provide a list of floors determined to have that may contain asbestos material, such as Vinyl Asbestos Tile (VAT) by building and location?

Answer This information will be provided to the Awardee during the transition period.

204 Would the government please provide the size, type and quantity and location of Floor Mats and Runners as mentioned in C.9.5.1.4 for each building?

Answer See answer to Question 39.

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