IFalls LPOE GC PreProposal Presentation 7 22 2025.pdf

International Falls Land Port of Entry Project GC Pre-Proposal Conference

July 22, 2025 Backus Community Center

900 5th Street International Falls, MN 56649

Conference Room 101

Thank you for joining us today!

● Meeting Goals:

○ Answer RFP questions

○ Review the proposal structure

○ Overview of the submission requirements and evaluation criteria

○ Provide guidance on certain policy/procedures

○ Present the scope of work

● GSA Solicitation No. RFP 47PF0024R0076

○ Issued 7/8/25. Proposals due 8/27/25

● Walkthrough of the project site

● Copy of the agenda, sign-in sheet, and presentation will be posted on sam.gov

Existing Primary Inspection Lanes

Please be aware that no oral statement made by the Government Representatives during the Conference will have the effect of amending the solicitation.

If discussions during the Conference conflict with any documents issued in the solicitation, GSA requests an RFI be submitted for a potential amendment to the RFP, which will be required to be issued in writing.

All amendments must be acknowledged by the time/date proposals are due.

Currently there has been one amendment to the solicitation, responding to RFI’s and extending the proposal due date to 8/27/25.

Project Team

U.S. General Services Administration (GSA):

● Project Manager - Seth LaRocque

● Contracting Officer - Anna Vanko

● Contract Specialist - Ulyana Gunkelman

● Project Management Specialist - Matt Heiman

● Contracting Officer Representative - Brad Taplick

● Property Manager - Thomas Wasut

● Project Sponsor - Don Melcher

Customs and Border Protection (CBP)

U.S. Department of Agriculture (USDA)

U.S. Food and Drug Administration (FDA)

Design Firm - Snow Kreilich Architects

CMa/Commissiong - Jacobs Technology

Contact anna.vanko@gsa.gov and ulyana.gunkelman@gsa.gov with any questions.

mailto:anna.vanko@gsa.gov mailto:ulyana.gunkelman@gsa.gov

Project Background and Overview

● The existing Land Port of Entry (LPOE) sits at the foot of the International Bridge on a small, constrained site.

● The building and site are currently too small to allow Customs and Border Protection (CBP) to operate effectively.

● The current project intends to expand the LPOE program by building new facilities on a 20-acre site to be purchased along the Rainy River.

● The project is currently at the 75% Construction Document design stage. The construction is planned to start next spring/summer and be completed by 2029.

● GSA issued a solicitation for General Contractor (GC) construction services in on 7/8/25.

○ Notices/updates will be provided on sam.gov

EXISTING LPOE

SITE (RED)

INTERNATIONAL FALLS, MN

Existing Site

FORT FRANCES, ON

RAINY RIVER

EXISTING PCA

TRAILER PARKING

FIRST CREEK

HWY 11

PCA CHIP YARD

2n d

AV

E

PCA MILL

MD&W

LPOE EXPANSION

AREA (GREEN)

Existing PCA Trailer Parking

Existing PCA Pneumatic Chip Line

Existing High Voltage Transmission Line

HV TRANSMISSION

LINE (YELLOW)

PCA CHIP LINE

(PURPLE)

IN

T’

L

BR

ID

G

E

EXISTING LPOE SITE

INTERNATIONAL FALLS

RELOCATED

FIRST CREEK

Proposed Site Plan Note: a full set of Construction Documents (drawings, specifications, etc.) have been issued with the GC solicitation. Images shown here are a general overview.

Proposed Floor Plan- Main and Non-Commercial Buildings

Proposed Floor Plan- NII and Commercial Inspection Building

Port Expansion/Size Comparison

● Existing LPOE (red) = 10,685 NSF

● Proposed LPOE (blue) = 114,955 NSF 10x!

Materials Selection

● Federal Agencies

● City of International Falls

● City of Fort Frances

● City of Ranier

● Voyageurs National Park

● Koochiching County

● Local citizens, businesses, and community organizations

● Packaging Corporation of

America (PCA)

● MD&W Railway

● Bridge owners

● Duty Free America

● Rainy Lake Medical Center

● Minnesota DNR

● Minnesota DOT

● Utility Providers

● ...and many others

Stakeholders

International Falls, Minnesota

Fort Frances, Ontario

In t’l

B rid ge

PCA

MD&W

Ranier and Voyageurs Nat’l

Park

Rainy River

Rainy Lake Med. Center

Border Patrol

Nat’l Park HQ

Falls International Airport

Canadian Border Service

New wellness district development

CN Rail

Minneapolis

~1 hr 20 min flight

Schedule Overview

● Construction Duration is planned for 36 months (2026-2029).

● A preliminary master schedule and phasing plan have been developed as part of the constructability review by our CMa. The GC will be provided those documents as information only for the purposes of communicating the complexities of the project schedule/phasing plan.

● The awarded GC Contractor will be responsible for developing their own construction schedule that aligns with the period of performance, coordination items, constraints, risks, etc.

● The schedule will need to be coordinated to avoid impacts to surrounding land-owners, most notably the paper-mill operations. Note that PCA schedules annual mill shutdowns for one week only once per year.

GC Contract Procurement Schedule

Proposal due date has been extended to 8/27/25

NOTE: all dates are subject to change

We anticipate using the RFI’s received during the bidding process to help finalize the drawings from the 75% to the 95% CD’s

Phasing Strategy

GC as a Project Partner We seek another strong partner to join our team!

Project Mission Statement: Create a welcoming gateway to the International Falls community and our Nation that is secure, resilient, and restorative.

Shared Goals:

● We will resolve pending issues within an average of 30 days of identification

● Achieve Level 5 for Schedule Variance Measure

● CPARS - Exceptional for all prime contractors

● Define and exceed minimum threshold for community engagement

Images from the Project’s first Partnering Session, Nov. 2023

GC Responsibilities and Expectations

● Proactive and Collaborative Planning

● Phasing construction activity to limit disruption

● Delivering the project on schedule

● Directing subcontractor work force

● Submitting and following detailed work plans

● Procuring labor, materials, and equipment

● Monitoring and controlling risks

● Coordinating with other stakeholders for gov’t furnished items

● Understanding and following contract drawings, specifications, and other relevant documents

● ...and more. Refer to the GC SOW for the full requirements.

Budget Overview

● Total Estimated Cost of Construction at Award (ECCA): $193M to $203M

● Contract will be awarded as a firm-fixed-price

● GC will be responsible for managing the contract to stay within the awarded price

● Costs will need to be submitted and tracked separately for various scope items

● Options have been defined on the construction documents

● Unit Costs have also been established

● More information regarding the bid forms will be covered on later slides

Procurement

Overview

● General Contractor (GC) Delivery

Method

○ No CAS Requirement, firm fixed price

Evaluation Factors

● Past Experience

● Management Approach

● Key Personnel

● Past Performance

Requirements

● Small Business Subcontracting

Plan

● Reps and Certs

● Project Labor Agreement

Supplemental 1442 Pricing Sheet

CLIN ITEM PRICE

0001 Base Contract Construction Services $

0002 Option 1: Add Exterior 2nd Floor Terrace to Main Building. Base Scope: Provide ballasted roof area with paver path (no terrace). Option 1: Provide terrace and associated improvements as shown on the drawings. Note: most drawings show the option scope.

0003 Option 2: Asphalt vs concrete paving areas - Base Scope: Provide paving with greater quantity of asphalt as shown on the drawings. Option 2: Provide paving with greater quantity of concrete as shown on the drawings. Note: most drawings show the option scope.

0004 Option 3: Main Intersection Layout - Base Scope: Provide stop-controlled intersection as shown on the drawings.

Option 3: Provide a roundabout as shown on the drawings. Note: most drawings show the option scope.

0005 Option 4: Window Mullion Cap Details - Base scope: Provide Aluminum Mullion Caps at all second floor openings as noted in detail 3/A5.61. Option 4: Provide Wood Mullion Caps at all second floor openings as shown in detail 7 and 10/A5.61.

0006 Option 5: Site Fencing - Base Scope: Provide Site fencing as shown on detail 2/A5.96. Option 5: Provide Site fencing as shown on detail 1/A5.96

Total Contract Price (CLIN 0001 + 0002 + 0003 + 0004 + 0005 + 0006) $

Unit Pricing Rates

0001 Unit Price No. 1: Geothermal Well 1. Description: All costs associated with installation of geothermal well from building to bore location including but not limited to drilling, excavation, backfill, installation of vertical and horizontal piping, antifreeze and testing in accordance with Section 232113.33 – Ground-Loop Heat-Pump Piping and Drawings. 2. Base Bid Quantity: as shown on the drawings. 3. Unit of Measurement: Cost in place per bore of single geothermal well.

0002 Unit Price No. 2: Contaminated Material Removal. 1. Description: Removal of additional contaminated material designated as non-hazardous, certified non-special waste and legally disposing off-site at a permitted facility. Costs to include permits from regulatory agencies, earth moving, transportation, disposal fees and environmental services consultant fees for characterizing and signing manifests. Reference RAP for all information regarding contaminated soils and hazardous materials (e.g., identification, assessment, procedures, testing, handling, stockpiling, disposal, etc.). 2. Base Bid Quantity: 25,000 cubic yards of contaminated material removal. 3. Unit of Measurement: Cost per ton (compacted/in-place volume).

0003 Unit Price No. 3: Clean Fill Material 1. Description: Additional clean fill material certified as virgin material mined directly from a quarry that meets applicable Soil Reference Values (SRVs) and placing in accordance with the requirements for Primary Support Material to replace Contaminated Material removed with application of Unit Price 10. 2. Base Bid Quantity: 10,000 cubic yards of clean fill material. 3. Unit of Measurement: Cost per cubic yard (compacted/in-place volume).

0004 Unit Price No. 4: Temporary Storage of Contaminated Material 1. Description: Additional segregating and temporary storage of excavated materials with apparent contamination or environmental concerns in accordance with the MPCA approved RAP and applicable federal, state, and local laws and requirements in environmental dumpsters or stockpiles 2. Base Bid Quantity: temporary storage of 10,000 cubic yards of apparently contaminated material for four weeks. 3. Unit of Measurement: Cost per cubic yard per week.

0005 Unit Price No. 5: Ground Improvements Below Building Structures 1. Description: Provide and install rigid inclusion ground improvement for building structures in accordance with Section 31 66 23. 2. Base Bid: Quantity assumed based on performance specifications and information available at bid time (contractor to indicate assumed quantity basis of bid) 3. Unit of Measurement: Cost per linear foot installed for each unique rigid inclusion design (diameter) above or below quantity assumed in item 2.