IFalls LPOE CMc Pre-Proposal Meeting.pdf

U.S. General Services Administration

International Falls Land Port of Entry (LPOE) Project

CMc Pre-Proposal Meeting

Backus Community Center Room 101

International Falls, MN May 14, 2024

Bipartisan Infrastructure Law - Land Ports of Entry - Program Management Office

CMc Pre-Proposal Meeting and Agenda

There are two main purposes of this Pre-Proposal Meeting:

1. Presentation: GSA to provide an overview of this project

○ Review Project background and scope

○ Discuss known challenges and constraints

○ Understand impacts from the BIL and IRA programs

○ Cover upcoming solicitation logistics

○ Answer questions and general discussion

2. Walkthrough: tour of the proposed project site

○ Stay with the group to hear the discussion

○ The site is occupied and used. We need to stay out of the way of all paper mill operations (trucks, trailers, employees, etc)

○ The site is approximately 1/2 mile away

○ The GSA team intends to walk (weather permitting)

○ There is limited street and/or local business parking available

○ If you plan to drive, please plan to meet us under the chip line on the sidewalk along Highway 11.

Contact anna.vanko@gsa.gov with any questions about the project.

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Project Opportunities

This is an exciting project.

GSA is looking for a construction contract partner who shares our excitement.

Opportunities include:

● Adding the successful completion of a multi-million dollar project to your portfolio

● Helping to secure America’s borders and improve national security

● Being part of a project which improves the daily experience for many community members

● Building a port that will be experienced first-hand by thousands of people each year

● Helping the Federal Government achieve lofty goals associated with the Bipartisan Infrastructure Law (BIL) and Inflation Reduction Act (IRA) programs

Project Team

U.S. General Services Administration (GSA):

● Contracting Officer - Anna Vanko

● Contract Specialist - Ulyana Ivankiv

● Project Manager - Seth LaRocque

● Project Management Specialist - Josh Dykes

● Contracting Officer Representatives - Brad Taplick, Mark Spann

● Property Manager - Julie Peterson

● Project Sponsor - Don Melcher

● D&C Director - John Caswell

Customs and Border Protection (CBP)

U.S. Department of Agriculture (USDA)

U.S. Food and Drug Administration (FDA)

Design Firm - Snow Kreilich Architects

CMa/Commissiong - Jacobs Technology

Project Stakeholders

● Federal Government

● City of International Falls

● City of Fort Frances

● Koochiching County

● Local citizens, businesses, and community organizations

● Packaging Corporation of America

● Minnesota, Dakota, and Western

(MD&W) Railway (part of PCA)

● Aazhogan LP - Bridge Owners

● Duty Free America

● Minnesota Dept of Natural Resources

● Minnesota Dept of Transportation

● ...and many others

International Falls

Koochiching County

Fort Frances, Ontario

Bridge

PCA

MD&W

Bipartisan Infrastructure Law - Land Ports of Entry - Program Management Office6

CMc as a Project Partner We seek another strong partner to join our team!

Project Mission Statement: Create a welcoming gateway to the International Falls community and our Nation that is secure, resilient, and restorative.

Shared Goals:

● We will resolve pending issues within an average of 30 days of identification

● Achieve Level 5 for Schedule Variance Measure

● CPARS - Exceptional for all prime contractors

● Exceed baseline sustainability goals & achieve net zero

● Define and exceed minimum threshold for community engagement

Refer to Section I.B of the CMc SOW (to be included in the solicitation) for the full list of specific project objectives.

Images from the Project’s first Partnering Session, Nov. 2023

CMc Responsibilities and Expectations- Design Phase

● Partnering with Project Team

● Constructability reviews

● Cost Estimating and Value Engineering

● Sourcing Materials (IRA)

● Developing Early Bid Package(s)

● Schedule Development

● Mock-ups and testing

● Refining the scope to stay within the GMP

● Attracting subcontractor workforce

● Establishing the Project Labor Agreement

● ...and more. Refer to the CMc SOW for the full requirements

CMc Responsibilities and Expectations- Construction Phase

● Proactive and Collaborative Planning

● Phasing construction activity to limit disruption

● Delivering the project on schedule

● Directing subcontractor work force

● Submitting and following detailed work plans

● Managing the GMP contract

● Procuring labor, materials, and equipment

● Monitoring and controlling risks

● Coordinating with other stakeholders for gov’t furnished items

● Understanding and following contract drawings, specifications, and other relevant documents

● ...and more. Refer to the CMc SOW for the full requirements.

Bipartisan Infrastructure Law - Land Ports of Entry - Program Management Office9

Project Background and Overview

● Existing Land Port of Entry (LPOE) sits at the foot of the

International Bridge on a small, constrained site.

● Building and site are currently too small to allow Customs and Border Protection (CBP) to operate effectively.

● Current project intends to expand the LPOE program by building new facilities on a 20-acre site to be purchased along the Rainy River.

● Project is currently at an early design stage. The construction must be completed no later 2029.

● GSA intends to award the CMc contract this fall and begin an early release package for construction in spring 2025.

● The project is funded primarily through two major Federal programs, the Bipartisan Infrastructure Law (BIL) and Inflation Reduction Act (IRA)

Existing Port

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E

A

F

B

J K

H

G

L

M

D

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A. International Bridge

B. Rail line to/from PCA paper mill

C. Duty Free America Pick-up

D. Primary Inspection Canopy

E. PCA Paper Mill Buildings (surround all sides)

F. LPOE Main Building

G. Outbound Inspection Booth

H. Rainy River

I. Parking Area

J. Secondary Inspections

K. Bridge Toll Booth

L. 2nd Avenue

Bipartisan Infrastructure Law - Land Ports of Entry - Program Management Office11

Budget Overview

● Total Estimated Cost of Construction at Award (ECCA): $175M to 195M

● Additional Funding will be provided by tenant agencies for Furniture Fixtures and Equipment (FF&E) and will be awarded as additional scope via change order(s)

● Some portions of this contract will be awarded as Firm Fixed Price (FFP) and some as a Guaranteed Maximum Price (GMP).

● Costs will need to be submitted and tracked separately for IRA scope items

● Contractor’s Contingency Allowance (CCA) can not exceed 3%

● Shared Savings: CMc receives 40%

● Team is currently applying for a DOE AFFECT grant (up to $10M). We encourage CMc to seek out and apply for additional grant funding during the design phase to help reduce out of pocket costs

Bipartisan Infrastructure Law (BIL) Overview https://www.gsa.gov/real-estate/gsa-properties/land-ports-of-entry-and-the -bipartisan-infrastructure-law

● Enacted in 2021 to fund various Federal projects and programs

● Focuses on six objectives:

○ Facilitating trade and mitigating future supply chain challenges

○ Creating jobs and growing the economy

○ Incorporating sustainability features to reduce greenhouse gas emissions

○ Improving the human experience

○ Strengthening community livability and advancing community goals

○ Becoming a model for sustainability and innovation

● For GSA, the budget included $3.4B for 26 Land Port of Entry (LPOE) projects on the northern and southern borders

○ The IFalls LPOE Project was originally funded via the BIL

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Map of the 26 LPOE projects with BIL funding https://www.gsa.gov/real-estate/gsa-properties/land-ports-of-entry-and-the-bipartisan-infrastructure-law/bipartisan-infrastructure-law-and-lpoes https://www.gsa.gov/real-estate/gsa-properties/land-ports-of-entry-and-the-bipartisan-infrastructure-law/bipartisan-infrastructure-law-and-lpoes

Inflation Reduction Act (IRA) Overview https://www.gsa.gov/real-estate/gsa-properties/inflation-reduction-act

● Enacted in 2022 to fund various Federal projects and programs

● Focuses on achieving the following goals:

○ Lowering energy costs for families and small businesses

○ Accelerating private investment in clean energy solutions

○ Strengthening supply chains

○ Creating good-paying jobs and new economic opportunities for workers

● For GSA, the budget included:

○ $2.15B for low-embodied carbon (LEC) materials

○ $975M for Emerging and Sustainable Technologies (E&ST)

○ $250M for High Performance Green Buildings (HPGB)

● This project intends to use IRA funding for LEC materials and E&ST scope.

○ IRA funding used on this IFalls LPOE Project will result in “give back” funding to the BIL Program

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Map of the 150+ projects with IRA funding https://www.gsa.gov/real-estate/gsa-properties/inflation-reduction-act

Why the funding sources matter to you...

● The project was originally fully funded via the BIL Program

● It is now partially funded for specific IRA scope elements

● Budget will be “given back” to be reprogrammed for other BIL Projects based on how much IRA funding is used on this project

○ GSA is counting on sourcing $70-80M in IRA LEC materials (concrete, asphalt, glass, and steel) and for Emerging and Sustainable Technology (E&ST) on this project, which will help the BIL Program achieve its objectives.

● IRA Scope has very specific requirements, so the costs will need to be properly broken down in contract proposal(s) for tracking and administrative purposes.

● Sourcing materials which meet the Low Embodied Carbon (LEC) requirements is likely going to be challenging.

● This will require additional administrative effort by the selected CMc firm.

Schedule Overview

● Schedule is the primary driver of this project. All BIL funds must be expensed prior to 9/30/29

● Refer to specifications regarding Critical Path Method (CPM) schedule requirements

● Early/Remaining Bid Packages:

○ To expedite the start of construction, an early release package will be issued so that work can begin while the design is still in progress.

○ CMc expertise will be needed to develop the early release package scope.

● Coordinating with PCA Operations

○ PCA continued use of the site for trailer parking

● Coordination with Government Furnished Equipment

○ Example: CBP will contract for some security equipment

CMc Contract Procurement Schedule

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We are here

Planned Award

Early Release Package work to begin spring 2025

Note: all dates shown are subject to change

Remaining work to be awarded as a GMP in spring 2026

There is an error on the schedule included with the solicitation. The correct proposal due date is 6/5/24

Phasing Plan

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Note: Early Release Package phasing will need to be coordinated after CMc contract award

Concept Design

● Please Note: The following slides show concept design images/drawings.

● Many variables exist which can and will result in significant changes to the proposed design.

● The final constructed LPOE facility may be significantly different from what is shown.

● Information presented here is for coordination purposes only for obtaining feedback from stakeholders regarding the current design status.

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Project Context: intersection of natural and industrial environments

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Outbound vehicle traffic Inbound vehicle traffic Pedestrian traffic

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Interior view of Main Building

Exterior renderings, looking toward the primary inspection canopy (top) and from Highway 11 (bottom)

Concept Design

Exterior Wall Mock-up

Mass Timber Frame Construction

Project anticipates achieving:

● LEED Gold, possible Platinum

● SITES Silver

● Net Zero Building

● All Electric Building

● Low embodied carbon materials

Notable scope elements:

Sustainability and Resiliency

Firearms Range Option (Option 2)

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A drawing will be issued via amendment regarding scope to be included in Option 2

Constraints and Significant Risks

● Coordinating activity to limit disruption to surrounding community

○ The neighboring landowner is the Packaging Corporation of America (PCA)

○ Any project construction impacts which result in a shutdown of mill operations could result in significant financial damages, which a CMc would be responsible for avoiding and/or carrying general liability insurance to cover the loss of PCA profits.

● Existing Soil Conditions

○ There are known soil contaminants. Plans to address the issue are still being developed.

○ Additionally, the existing soils are not able to support structural loads, likely requiring special foundation systems

● Site circulation scope (roadways)

○ The long, narrow site requires a significant amount of new roadways.

○ Some scope elements are proposed within the current 100 and 500-year floodplain

○ Current major cost drivers include: substrate for new roadways, shoreline work, relocation of high-voltage lines

● Building Enclosure and MEP System Design for Extreme Cold Climate

○ Designers are currently evaluating building enclosure and MEP system configurations which can meet the project’s sustainability goals within budget given the extreme cold climate conditions.

Procurement

● Overview

● CMc Delivery Method

○ CAS Requirement

● Technical Evaluation Factors

○ Experience in Providing Design Phase and Construction Phase Services on Similar Projects

○ Project Management Plan/Approach

○ Qualifications and Experience of Key

Personnel

○ Past Performance in Providing

Design Phase and Construction Phase Services on Similar Projects

○ Sustainability (Inflation Reduction Act)

○ The IRA Sustainability Factor Table may be submitted in a separate document, and in addition to the 50 page limit for the technical proposal.

■ Small Business Utilization A

● Requirements

○ Small Business

Subcontracting Plan

○ Project Labor Agreement

● RFIs

● Proposal Due - June 5, 2024

● Award: Design/Pre-Construction

- late October 2024

● Amendments, clarifications, sign in sheets, etc will be issued via SAM.gov.

Proposal Submittal Requirements/Logistics

Proposal Submittal Requirements:

○ Price Proposal

■ SF1442 AND Supplemental Pricing Sheet

■ SF24

■ GSA 527

■ Reps and Certs

■ Acknowledgement of Amendment(s), if any

■ Copy of your SAM registration

■ Subcontracting Plan - Not Required for small business concerns

■ Verification of firm’s VETS-4212 compliance

■ Department of Labor, Office of Federal

Contracts Compliance Programs

■ Compliance with minimum wage for

Government Contracts

● WD MN20240082

○ Technical Proposal

■ Scored Technical Factors

■ Experience in Providing Design Phase and Construction Phase Services on Similar Projects

■ Project Management Plan/Approach

■ Qualifications and Experience of Key

Personnel

■ Past Performance in Providing Design

Phase and Construction Phase Services on Similar Projects

■ Sustainability (Inflation Reduction Act)

● The IRA Sustainability Factor Table may be submitted in a separate document, and in addition to the 50 page limit for the technical proposal.

■ Small Business Utilization

Proposal Submittal Requirements/Logistics

Bipartisan Infrastructure Law - Land Ports of Entry - Program Management Office35

Questions on Process and Logistics

Any/all communication, including RFIs, Questions, or Comments should be directed at the Contracting Officer, Anna Vanko anna.vanko@gsa.gov and the Contract Specialist, Ulyana Ivankiv ulyana.ivankiv@gsa.gov mailto:anna.vanko@gsa.gov mailto:ulyana.ivankiv@gsa.gov

Inflation Reduction Act/Sustainability Factor

A https://docs.google.com/presentation/d/1jLR4L7cSAeu9hHlMt2fV5fTYtTeEIQqPstk7MHvOT74/edit#slide=id.g2bdb5232b2f_0_0

U.S. General Services Administration

LPOE_Program@gsa.gov Public LPOE website https://www.gsa.gov/real-estate/gsa-properties/land-ports-of-entry-and-the-bipartisan-infrastructure-law