Milwaukee FLS_DDs_SPECIFICATIONS_2021_02_15.pdf

Milwaukee Federal Building and U.S.

Courthouse Fire Protection and Life Safety Upgrades

U.S. General Services Administration Great Lakes Region

SPECIFICATIONS

Design Development Submission

Project Number: 60630200

February 15, 2021

SENSITIVE BUT UNCLASSIFIED (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT

FOR OFFICIAL USE ONLY

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Milwaukee Fire and Life Safety Upgrades Milwaukee Federal Building & U.S. Courthouse, Milwaukee, WI

TABLE OF CONTENTS 000001 - 1

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TABLE OF CONTENTS

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS

TBD

DIVISION 01 - GENERAL REQUIREMENTS

SECTION 011000 - SUMMARY

SECTION 011400 - WORK RESTRICTIONS

SECTION 012400 - OPTIONS

SECTION 012500 - SUBSTITUTION PROCEDURES

SECTION 012900 - PAYMENT PROCEDURES

SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

SECTION 013100 - PROJECT MANAGEMENT & COORDINATION

SECTION 013120 - CRITICAL PATH METHOD (CPM) SCHEDULING

SECTION 013200 - PHOTOGRAPHIC DOCUMENTATION

SECTION 013300 - SUBMITTAL PROCEDURES

SECTION 013510 - HISTORIC BUILDING TREATMENT PROCEDURES

SECTION 013525 - FIRE PREVENTION AND PROTECTION IN CONSTRUCTION,

ALTERATION, AND DEMOLITION PROJECTS

SECTION 014000 - QUALITY ASSURANCE & CONTROL

SECTION 014200 - REFERENCES

SECTION 015000 - TEMPORARY FACILITIES AND CONTROLS

SECTION 015930 - SECURITY REGULATIONS

SECTION 015950 - SAFETY & HEALTH

SECTION 016000 - PRODUCT REQUIREMENTS

SECTION 017000 - EXECUTION REQUIREMENTS

SECTION 017310 - CUTTING & PATCHING

SECTION 017320 - SELECTIVE DEMOLITION

SECTION 017350 - FIRE PREVENTION PRECAUTIONS FOR HOT WORK

SECTION 017360 - EXECUTION – REFERENCE TO CUTTING AND PATCHING

SECTION 017410 - CONSTRUCTION INDOOR AIR QUALITY (IAQ) MANAGEMENT

SECTION 017419 - CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT & DISPOSAL

SECTION 017700 - CLOSEOUT PROCEDURES

SECTION 017810 - PROJECT RECORD DOCUMENTS

SECTION 017822 - OPERATION & MAINTENANCE DOCUMENTATION

SECTION 018111 - SUSTAINABLE DESIGN REQUIREMENTS

SECTION 018200 - DEMONSTRATION & TRAINING

DIVISION 02 - EXISTING CONDITIONS

SECTION 024296 - HISTORIC REMOVAL AND DISMANTLING

SECTION 028200 - ASBESTOS ABATEMENT

SECTION 028300 - LEAD

DIVISION 03 – CONCRETE – NOT USED

DIVISION 04 – MASONRY

SECTION 040310 - HISTORIC MASONRY CLEANING

TABLE OF CONTENTS 000001 - 2

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SECTION 040342 - HISTORIC STONE MASONRY REPAIR

DIVISION 05 – METALS – NOT USED

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

SECTION 060312 - HISTORIC WOOD REPAIR

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

SECTION 078413 - PENETRATION FIRESTOPPING

DIVISION 08 – OPENINGS

SECTION 081416 - FLUSH WOOD DOORS

DIVISION 09 – FINISHES

SECTION 090320 - HISTORIC TREATMENT OF PLASTER

SECTION 090391 - HISTORIC TREATMENT OF PLAIN PAINTING

SECTION 090394 - HISTORIC TREATMENT OF DECORATIVE PAINTING

SECTION 090395 - HISTORIC TREATMENT OF ARTISITIC PAINTING

SECTION 090398 - HISTORIC TREATMENT OF GILDING

SECTION 092116.23 - GYPSUM BOARD SHAFT WALL ASSEMBLIES

SECTION 092900 - GYPSUM BOARD

SECTION 093013 - CERAMIC TILING

SECTION 093023 - GLASS MOSAIC TILING

SECTION 096400 - WOOD FLOORING

SECTION 096613 - PORTLAND CERAMIC TERRAZZO FLOORING

SECTION 099300 - STAINING AND TRANSPARENT FINISHING

DIVISION 10 – SPECIALTIES – NOT USED

DIVISION 11 – EQUIPMENT – NOT USED

DIVISION 12 – FURNISHINGS – NOT USED

DIVISION 14 – CONVEYING EQUIPMENT – NOT USED

DIVISION 21 – FIRE SUPPRESSION

SECTION 211317 - SPRINKLER SYSTEM MODIFICATIONS

DIVISION 22 – PLUMBING – NOT USED

DIVISION 23 - HEATING, VENTILATING, AND AIR-CONDITIONING (HVAC) – NOT USED

DIVISION 26 – ELECTRICAL

SECTION 260519 - LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

SECTION 260529 - HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

SECTION 260533 - RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

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SECTION 260544 - SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND

CABLING

SECTION 260553 - IDENTIFICATION FOR ELECTRICAL SYSTEMS

DIVISION 27 – COMMUNICATIONS – NOT USED

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

SECTION 283101 - MULTIPLEX/ADDRESSABLE VOICE EVACUATION FIRE ALARM SYSTEMS

DIVISION 31 – EARTHWORK – NOT USED

DIVISION 32 – EXTERIOR IMPROVEMENTS – NOT USED

DIVISION 33 – UTILITIES – NOT USED

APPENDIX

ASBESTOS CONTAINING MATERIALS (ACM) AND LEAD BASED PAINT (LBP) PRE-

ALTERATION ASSESSMENT, FEBRUARY 2021

SUMMARY 011000 - 1

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SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Fire Protection and Life Safety Upgrades, Milwaukee Federal Building and U.S. Courthouse, 517 East Wisconsin Avenue, Milwaukee, Wisconsin 53202.

B. Project Summary Description: Base Bid: The design and installation of a new fully addressable fire detection and voice evacuation fire alarm system and fire command center for the Property.

This would also include removal of the existing fire alarm system after and only after the new system has been tested and approved by the Authority Having Jurisdiction (AHJ). The contractor shall also provide pricing per the attached Price Sheet Page and as summarized below:

1. Base Bid – Design Phase Services

2. Option #1 – Fire Alarm Replacement and Abatement

3. Option #2 – Add sprinklers to unprotected rooms in Sub-Basement

4. Option #3 – Remove and replace Omega sprinklers in Basement

5. Option #4 – Add sprinklers to unprotected rooms in Basement

6. Option #5 – Add sprinklers to unprotected Mechanical and Storage Rooms (1st – 7th Floors)

7. Option #6 – Add sprinklers to unprotected spaces & elevator lobbies on 1st Floor

8. Option #7 – Add sprinklers to unprotected spaces & elevator lobbies on 2nd Floor

9. Option #8 – Add sprinklers to unprotected spaces & elevator lobbies on 3rd Floor

10. Option #9 – Add sprinklers to unprotected spaces & elevator lobbies on 4th Floor

11. Option #10 – Add sprinklers to unprotected spaces & elevator lobbies on 5th Floor

12. Option #11 – Add sprinklers to unprotected spaces & elevator lobbies on 7th Floor

13. Option #12 – Remove and replace sidewall sprinkler heads in Historic Corridors

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by:

AECOM Technical Services, Inc.

1300 East 9th Street, Suite 500 Cleveland, OH 44114

D. Fire Alarm Designer / Installer: The shop drawings and calculations shall be prepared by a technician that is certified NICET level III or IV for fire alarms, or a registered fire protection engineer. This individual shall have an established office, which has been in existence for at least three years. The supervision of installation and all testing shall be provided by a technician that is certified NICET level III or IV for fire alarms, or a registered fire protection engineer. This individual shall have an established office, which has been in existence for three years and is so located where the response to the project site can occur within two (2) hours or less. This individual shall be on site for the supervision and testing of the system.

E. Sprinkler Designer / Installer: All sprinkler system design, including shop drawings, shall be by a NICET Level III or IV Sprinkler Technician or a Registered Fire Protection Engineer. Designers shall have five (5) years of experience in the design of sprinkler systems of the size, type, and

SUMMARY 011000 - 2

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Properly destroy or return documents when no longer needed design of that specified herein. Installation shall be performed by a certified sprinkler Contractor or a specialist who is experienced in the installation of automatic sprinkler systems (minimum 3 years). A NICET Level II or higher Sprinkler Technician shall supervise installation.

F. Project Delivery Method: Construction Manager as constructor (CMc)

G. All roles will be delineated in writing by the Contracting Officer prior to or at the Project kick-off meeting.

H. The Contracting Officer for the project is: Helen Dimonte, 230 S. Dearborn Street, Chicago, IL 60604.

I. The GSA Historical Preservation Contact for the project is: Regina Nally, Maria Roche, Preservation Architect, Design and Construction Division, General Services Administration - Public Building Service, Great Lakes Region, 230. S Dearborn Street, Chicago, IL 60604

J. The GSA Regional Fire Protection Engineer and/or Authority Having Jurisdiction (AHJ) contact for the project is: Dave Wolken, Fire Protection Engineer, Fire Protection & Life safety Branch - 5PMF, GSA Great Lakes Region, 230 S Dearborn Street, Chicago, IL 60604.

1.2 WORK SEQUENCE

A. The Contractor will offer most efficient and economical sequence and phasing for the work within the limitations of the contract.

1.3 WORK BY OTHER CONTRACTORS

A. The Contractor shall cooperate with other contractors performing related work, including providing labor, materials and other costs necessary to satisfactorily coordinate the Contract work with work performed under other contracts.

1.4 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed. The contractor to highlight, list and price any such work as part of their proposal.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without review and calculations as needed by the Contractor’s licensed structural engineer, and reviewed and approved by GSA’s structural engineer, follow by the Contracting Officer’s authorization.

SUMMARY 011000 - 3

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3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the Contracting Officer.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

WORK RESTRICTIONS 011400 - 1

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SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES

A. The Contracting Officer or Contracting Officer's Representative will conduct a Pre-Construction Survey with the Contractor to review and document the existing conditions surrounding the project premises prior to the beginning of any construction activity.

B. The Contractor shall limit use of the premises to the work in areas indicated, to allow for Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the Government, Government employees, and visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one

(1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will not be made available for the Contractor's storage and related activities.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government or other's property, shall become the property of the Contractor and shall be removed from the site. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building.

10. No parking will be available on site during working hours of the building occupants. The Contractor and Contractor's employees shall make their own arrangements for vehicle parking off site.

11. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the GSA Property Management Office to obtain burn permits. Burn permits are required for each separate occurrence.

12. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

13. Coordinate with the GSA Building Manager and the COR for site access.

14. Coordinate with the GSA Building Manager and the COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

WORK RESTRICTIONS 011400 - 2

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15. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

1.2 GOVERNMENT OCCUPANCY

A. The Government will occupy the existing site and building during the entire period of construc-tion. Cooperate with the Government's representatives during construction operations to mini-mize conflicts and facilitate Government usage. Perform the Work in a manner that does not in-terfere with the Government's operations.

B. The Government reserves the right to occupy and to place and install equipment in completed areas of the building prior to Substantial Completion, provided such occupancy does not interfere with completion of the Work. The Government's installation of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Prior to partial Government occupancy, mechanical and electrical systems for the space shall be fully operational, and required inspections and tests shall be successfully completed. Upon occupancy, the Government will operate and maintain mechanical and electrical systems serving the occupied portions of the building.

2. Upon occupancy, the Government will assume responsibility for maintenance and custodial service for the occupied portions of the building.

3. The warranty period for the occupied portion of the building only will commence on the date of occupancy by the Government.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established Government Holidays: 7:30 AM to 6:00 PM.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during or after Government Occupied Hours, depending on the activity and the space being worked in. It is assumed much of this project will occur during Unoccupied Hours.

D. Contractor's Required Working Hours: The following work shall be performed during Government Unoccupied Hours: noisy work such as hammering, drilling, etc.; work that produces odors or fumes from solvents, paints, stains or adhesives, hot work, or work affecting fire sprinkler or fire alarm systems.

1. All work pertaining to, or exposing hazardous materials such as paint containing lead removal, and ACM removal, shall be performed after hours.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the Contracting Officer's approval at least 48 hours before proceeding with any work that conflicts with the agreed-upon schedule.

F. Any work requiring outages shall be coordinated with the GSA Property Manager and occupants two weeks in advance, detailing the work to be accomplished during the outage.

WORK RESTRICTIONS 011400 - 3

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G. Loading Dock Access: The loading dock on west side of building is generally available during Government Occupied Hours, with coordination of GSA Property Management and Federal Protective Services. It is recommended to coordinate with GSA Property Management a minimum of 24 hours in advance of required access. Note that the loading dock has height restrictions that may limit the types of vehicles that can access the dock.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 01 14 00

OPTIONS 012400 - 1

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SECTION 012400 – OPTIONS

PART 1 - GENERAL

1.1 SUMMARY

A. “Option” means a unilateral right in a contract by which, for a specified time, the Government may elect to purchase additional scope of work, products, materials, equipment, systems or installation methods described in the Contract Documents.

B. The amount for an option is the total adjustment from the Base Bid to incorporate the option work into the project.

C. Option work shall include miscellaneous devices, accessory objects and similar items incidental to or required for a complete installation, whether or not mentioned as part of the option description.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION

3.1 SCHEDULE OF OPTIONS

A. Option No. 1: Fire Alarm Replacement and Asbestos/Lead-Based Paint Abatement.

Breakout Cost: construction total & change order pricing. Break out unit costs for abatement work.

Provide estimated duration in calendar days.

B. Option No. 2: Add Sprinklers to Unprotected Rooms – Sub-Basement. Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

C. Option No. 3: Remove and Replace Omega Sprinklers – Basement (30 units maximum).

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

D. Option No. 4: Add Sprinklers in Basement. Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

E. Option No. 5: Add Sprinklers to Unprotected Mechanical Rooms & Storage Rooms – 1st thru 7th Floors. Breakout Cost: initial design / prealteration assessment & change order pricing.

Break out number of sprinkler heads estimated. Provide an estimated duration in calendar days.

OPTIONS 012400 - 2

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F. Option No 6: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 1st Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

G. Option No. 7: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 2nd Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

H. Option No. 8: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 3rd Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

I. Option No. 9: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 4th Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

J. Option No. 10: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 5th Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

K. Option No. 11: Add Sprinklers to Unprotected Spaces – Elevator Lobbies – 7th Floor.

Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

L. Option No. 12: Remove and Replace Sidewall Sprinkler Heads in Historic Corridors – (60 heads maximum). Breakout Cost: initial design / prealteration assessment & change order pricing. Break out number of sprinkler heads estimated. Provide estimated duration in calendar days.

END OF SECTION 012400

SUBSTITUTION PROCEDURES 012500 - 1

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SECTION 012500 – SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 012100 Section "Allowances" for products selected under an allowance.

2. Division 012400 Section “Options” for products selected under an option.

3. Divisions 02 through 49 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by the Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by the Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to the Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through ePM of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

SUBSTITUTION PROCEDURES 012500 - 2

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b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of the Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. The Contracting officer (CO), Contracting Officer's Representative (COR), Authority Having Jurisdiction (AHJ) or Construction Manager as agent, (CMa) Action: if necessary, the CO, COR, CMa or AHJ will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days. The Contractor shall refer to Specification Section 013300 Submittals and the most stringent requirement will apply. Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.5 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

SUBSTITUTION PROCEDURES 012500 - 3

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1.6 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 calendar days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider the Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact, the Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 60 calendar days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the Contracting Officer Representative (COR).

1. Conditions: The Contracting Officer will consider the Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact, the Contractor has identified time impact and a mitigation plan.

SUBSTITUTION PROCEDURES 012500 - 4

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e. Requested substitution has received necessary approvals of authorities having jurisdiction.

f. Requested substitution is compatible with other portions of the Work.

g. Requested substitution has been coordinated with other portions of the Work.

h. Requested substitution provides specified warranty.

i. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

j. Substitution or alternate construction implementation reduces impacts to the historic architecture of the building visually, structurally or operationally.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

PAYMENT PROCEDURES 012900 - 1

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SECTION 012900 – PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments. The Agreement provides further details.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than [14] calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

3. Schedule of values shall correspond to and maintained in line with the Team’s RFP cost profile information.

A. Format and Content: The Contractor shall be responsible to complete the GSA Schedule of Values Workbook and compile the values into electronic Project Management (ePM) System. The Contractor will enter values into workbook prior to ePM input and provide associated electronic baseline copy to contracting officer for record. The Contractor will follow guidelines in the Schedule of Values workbook to support ePM upload.

1. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. The Contractor's Name and contact information

i. Date of submittal

2. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity – both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent.

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Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

3. Options: Provide a separate Schedule of Values for each exercised Option.

4. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

5. Revise and update workbook in ePM with all items affecting scope, schedule or cost and resubmit within 14 calendar days as coordinated with project manager or contracting officer.

The Contractor shall provide a final as-built schedule at project completion. Update affected work branches and subordinate line items and resubmit the schedule of values before the next Request for Payment when Modifications result in a change in the Contract Sum

1.4 REQUESTS FOR PAYMENT

B. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

C. Each Request for Payment following the initial Request for Payment shall be consistent with previous Requests.

1. Initial Request for Payment, Request for Payment at time of Substantial Completion, and final Request for Payment involve additional requirements.

D. Payment Request Times: Submit Request for Payment to GSA by the seventh day of the month.

The period covered by each Request for Payment is one month, ending on the last day of the preceding month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the GSA project core team members (PM, CO, COR & CMa) along with the construction progress reports seven (7) days prior to due date for review by GSA. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions resulting from GSA review of draft Request for Payment and construction progress report prior to submitting Request for Payment.

E. Request Preparation: All payments must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and the Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by Request.

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F. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

G. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the

Work.

13. Initial progress report.

14. Report of preconstruction conference.

H. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

I. Final Payment Request: The Agreement provides further details

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012900

ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM 013000 - 1

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SECTION 013000 – ELECTRONIC PROJECT MANAGEMENT (ePM) SYSTEM

PART 1 - GENERAL

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (ePM) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software. Click on this link for the ePM minimum requirements:

https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. ePM is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. ePM is integrated with GSA’s gBUILD (Green Building Upgrade Information Lifecycle Database ) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor will effectively manage the ePM database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use ePM to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements. Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within ePM to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review ePM to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in ePM. If a subcontractor or vendor does not obtain an ePM license, the Contractor will be responsible for uploading and processing documents in ePM on their behalf.

https://insite.gsa.gov/portal/category/517870

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B. Contents of ePM

1. The Contractor shall use ePM as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. The current ePM Minimum Requirements can be found at:

http://www.gsa.gov/epm.

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with Meridian Proliance. Reference Division 01, specification section 013120 - Critical Path Method Scheduling.

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing ePM. ePM is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date ePM desktop requirements: http://www.gsa.gov/epm.

B. ePM Training

1. GSA will provide no cost training to familiarize team members with the ePM system. The GSA Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

GSA will indicate where the Training Location will be and the time frame involved.

C. ePM Support

1. GSA will provide ePM system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access ePM. Project Team members without an HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for ePM access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an ePM username and password will be provided. For up to date GSA HSPD-12 information:

http://www.gsa.gov/epm http://www.gsa.gov/epm

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Also reference Division 01 specification section 015930 - Security Procedures.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

A. ePM security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the Contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

1.9 REFERENCES

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

http://www.gsa.gov/hspd12

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

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SECTION 013100 – PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Utility service interruptions.

7. Cleaning and protection.

B. Related Requirements:

1. Section 211317 Sprinkler Systems Modification

2. Section 283101 Multiplex Addressable Voice Evacuation Fire Alarm Systems

1.2 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

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2. Installation and removal of temporary facilities.

3. Security packages and systems by others (i.e. U.S. Marshals Service (USMS), Federal

Protective Service (FPS), tenants, etc.)

4. Audio Visual (AV) and technology requirements and packages for tenants and/or end users.

5. Telecommunication, data, internet and other tele-work systems for GSA, tenants and/or end users.

6. Delivery and processing of submittals.

7. Progress meetings.

8. Project closeout activities.

9. Startup and adjustment of systems.

1.3 COORDINATION DRAWINGS

A. Prepare coordination drawings where coordination is needed for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in Division 1 Section "Submittal Procedures."

7. Drawings should indicate in detail…