36E77619R0011-0002002.pdf

36E77619R0011 MILWAUKEE RADIATION ONCOLOGY TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET

ITEM

NO.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

1. 2.11.19 2/26/2019 The sole source documents call for the Jeron790 nurse call system as an extension of the existing and connected to the server. The project specifications are for the Jeron 680, which is older. Which system is to be supplied?

Provide the Jeron 790 system.

2. 2.11.19 2/26/2019 If the 790 is provided, is the VA providing the fiber to connect to IRM room on 3rd floor or is that to be part of project?

There are 3 open pairs of fiber available for use in Electrical Closet B0221EC. These are located in the basement of 111, A wing north.

3. 2.11.19 2/26/2019 Additionally, is the fiber from the patch panel on 3rd floor to the nurse call rack also being provided by VA or the project?

Contractor will provide the fiber to connect Jeron system to the VA fiber. Both are located in the 3rd floor data center.

4. 2.7.19 2/26/2019 Regarding Past Performance Questionnaires, the questionnaire is four pages. If we submit three past projects, this totals 12 pages. The total page count is 20 pages for Volume 1. To accommodate the past performance questionnaires, would the VA consider increasing the total page limit to 30 pages or consider not counting the questionnaires toward the total page count?

The Volume I page limits have been increased from 20 to 25 pages.

5. 2.12.19 2/26/2019 Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

Please bid all applicable taxes per FAR By Reference Clause 52.229-3 “Federal, State and Local Taxes.”

6. 2.12.19 2/26/2019 Will the Government provide comprehensive written badging requirements for the project if badging is required?

Refer to specifications 01 00 00 General Requirements and 01 01 10 Special Notes.

7. 2.12.19 2/26/2019 Where will the designated parking area be for workers accessing the construction site?

Refer to specification 01 01 10 Special Notes and attached Milwaukee VAMC Base Map. Provided in Amendment 0002.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

8. 2.12.19 2/26/2019 Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project?

The software is compatible with the VA’s networks and is currently in use at many VA locations.

We will use OpCenter for this project. Information about how to use this web platform will be discussed during the kickoff meeting following award. This service is no cost to the Contractor.

9. 2.12.19 2/26/2019 During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

Yes, we follow NFPA 241. The amount of security is dependent on the type of approved construction barrier per phase. Refer to specifications.

10. 2.12.19 2/26/2019 Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

The VA works with Systec. They are the local support for our Siemen’s Cerberus Pyrotronics system.

11. 2.12.19 2/26/2019 Has the work area been checked for asbestos? Refer to sheet HA 101 and the specifications.

12. 2.12.19 2/26/2019 What is the Governments’ policy if asbestos products are encountered during construction?

Refer to sheet HA 101 and the specifications.

13. 2.12.19 2/26/2019 Does the Government currently have a 3rd party testing service for those items requiring testing or is the contractor free to locate and hire applicable testing firms?

Refer to sheet HA 101 and the specifications. The VA will contract its own 3rd party consultant.

14. 2.12.19 2/26/2019 Who is responsible for the utility locations Contractor to verify.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

15. 2.12.19 2/26/2019 Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

No, a price escalation will not be considered.

16. 2.12.19 2/26/2019 Describe all tasks that may be required for this project as it relates to infectious control?

Refer to specification 01 01 10 Special Notes.

Additionally, see sheets GI 103, GI 104, GI 105 and GI 106.

17. 2.12.19 2/26/2019 What is the level of infectious disease control rating for this site?

Refer to specification 01 01 10 Special Notes.

Additionally, see sheets GI 103, GI 104, GI 105 and GI 106.

18. 2.12.19 2/26/2019 Who is the company responsible for the HVAC controls at this site; what is the POC?

Johnson Controls. See sole source.

19. 2.12.19 2/26/2019 Who is the company responsible for the nurse call & PAC at this site; what is the POC?

Jeron. See sole source J&A Attachment 12 in the RFP.

20. 2.12.19 2/26/2019 Please describe all phasing for this project. Refer to the specifications and drawings.

21. 2.12.19 2/26/2019 Are there any portions of this work which to be performed on nights and weekends?

Refer to the specifications and drawings.

22. 2.12.19 2/26/2019 Please provide the values for the items included on the Justifications and Approval for Other Than Full and Open Competition.

The dollar amounts will not be provided.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

23. 2.12.19 2/26/2019 Will there be Guldmann Patient Lifts (Standardized Brand @ Milwaukee VAMC) in either or both vaults?

There are no new patient lifts in this project. The only patient lift exists in the existing PET/MRI trailer and is to be removed, salvaged, and reinstalled in the new trailer.

24. 2.15.19 2/26/2019 Regarding Past Performance Questionnaires, the questionnaire is four pages. If we submit three past projects, this totals 12 pages. The total page count is 20 pages for Volume 1. To accommodate the past performance questionnaires, would the VA consider increasing the total page limit to 30 pages or consider not counting the questionnaires toward the total page count?

The Volume I page limits have been increased from 20 to 25 pages.

25. 2.15.19 2/26/2019 Reference spec 13 49 00, is Radiation Shielding system sole source by Veritas? They are not listed on the sole source document. See specification below.

Veritas is the basis of design for the radiation shielding.

They are not sole sourced.

26. 2.15.19 2/26/2019 In section 01 00 00 1.12.C, referring to delivering two electronic copies of complete As Builts after each completed phase. This also applies to shop drawings. If electronic, does the VA require two?

A single electronic copy is required.

27. 2.15.19 2/26/2019 Per section 01 00 00.1.19.B, Does the VA require four hard copies of the completed O&M? Do the manuals require delivery when the equipment arrives or at substantial completion?

Per the specification, when the equipment arrives.

DATE

QUESTION

RECEIVED

DATE

QUESTION

ANSWERED

QUESTION GOVERNMENT RESPONSE

28. 2.15.19 2/26/2019 Detail 2/GI103 shows how to build a 1-hr fire rated construction wall and this detail is called out as Infection Control Plan Note “1” on Sheets GI103 thru GI106. However, no locations are indicated on the plans for plan note “1”. Where is the wall type indicated in detail 2/GI103 used?

1-hr temporary construction walls are not required as long as the sprinklers stay functional through construction by turning the sprinkler heads up per NFPA Section 8.6.2. If the sprinklers need to be deactivated at any point during construction, then a 1-hr will be required. This will be reviewed once the contractor has laid out their phasing plans.

29. 2.15.19 2/26/2019 Wall Graphic WG-1 called out in the Room Finish Schedule on Sheet AF601 says “TBD”. What is required at WG-1 locations?

WG-1 will consist of vinyl wall lettering of quotes that are to be determined. Please include an allowance for vinyl lettering to be added to those walls.

30. 2.15.19 2/26/2019 Will crane picks for the rigging of HVAC equipment and materials be restricted to federal holidays and weekends?

Yes, they will be restricted to off hours, federal holidays or weekends.

31. 2.15.19 2/26/2019 Plan sheet MP101, Chiller relocation. Please have the VA supply the contact information of their Siemens Technical representative so we can contact them for pricing. As both chillers will be relocated at the same time will we be required to schedule this work on a weekend or a federal holiday?

Siemens Rep: Brian Tazalla (262) 909-2099 brian.tazalla@siemens.com This work will need to take place over a holiday or weekend.

32. 2.15.19 2/26/2019 Specification section 23 08 00 Commissioning reference specification section 01 91 00 which is not included in bidding documents at this time. Please provide specification section 01 91 00 or remove the reference from the project documents.

Remove the reference from the listed specification.

33. 2.15.19 2/26/2019 Reference 01 00 00 1.18.A Tests – a written testing and commissioning plan is to be provided by contractor. Is the commissioning agent by the Contractor or will the VA be providing the Commissioning Agent? If the VA is providing the Commissioning Agent, please provide an Outline of the Commissioning Plan showing what division of work will be commissioned and what is expected of the Contractor and/or Subcontractor.

VA will provide outline of Commissioning plan after award.

34. 2.15.19 2/26/2019 Reference 01 32 16.15.1.2.C and 1.3 – Does the outside 3rd party scheduling consultant need to be a separate firm with no affiliation with the prime contractor or can they be a subcontractor to the Prime?

Per the specification, outside 3rd party scheduling consultant need to be a separate firm with no affiliation with the prime contractor

35. 2.15.19 2/26/2019 Section 01 35 26.1.13 references Tuberculosis Screening.

Does the prime and all subs need to include this testing for all employees on site?

Yes, it is required per specification.

36. 2.15.19 2/26/2019 Reference 01 81 13, is sustainable construction required on this project?

Yes, it is required.

37. 2.15.19 2/26/2019 Is a submittal log/register required for submission by the contractor for this project? Reference 01 33 23 1.3.C, the VA provides the initial submittal register.

Submittal log/register will be required for submission by the contractor.

38. 2.15.19 2/26/2019 Reference 09 91 00 Painting, are sample panels required or will draw down samples suffice?

Draw down samples delivered with the submittal will suffice.

39. 2.15.19 2/26/2019 Specification section 23 08 00 Commissioning references a VA appointed commissioning agent. Please advise if the VA is hiring the commissioning agent for the Division 21, 22, and 23 work items. Is the commissioning agent and all associated costs for commissioning being supplied by the VA?

VA will have a Commissioning Agent funded by the VA. Contractor is required to follow commissioning requirements of all Contractor provided equipment.

40. 2.15.19 2/26/2019 Plan sheet MP101, Are the cost of the gas meter revisions being paid for separately by the VA?

Contractor will be responsible for the gas meter work.

41. 2.15.19 2/26/2019 Please confirm that non-destructive examination of the piping welds as described in specification section 23 22 13, page 13, item “H” is a requirement for this project for the steam and condensate piping.

Requirement is a VA Master Spec item – VA COR to reply.

42. 2.15.19 2/26/2019 Plan sheet MP103 show 2-1/2” steam piping and 1-1/2” condensate to be routed to the new radiology roof top unit and plan sheet MH121 show the steam line as 3” and condensate line as 1”. Which sizes are correct?

3” steam line and 1” condensate line are the correct sizes.

43. 2.15.19 2/26/2019 Is there is a preferred water treatment vendor for the chemicals specified in specification section 23 25 00?

Watertech.

44. 2.15.19 2/26/2019 Has the VA tested the ductwork and mechanical systems scheduled for demolition or relocation for bio-hazards. If the ductwork or equipment are contaminated, remediation will be required and due to insurance protocol we cannot subcontract for the remediation.

No testing of the ductwork was conducted. One fan, located on column grid XA and in between X23 and X22 slated for demolition was connected to the EPO system.

45. 2.15.19 2/26/2019 Specification Section 23 31 00, page 11 item “K”. Please clarify the expectations of ductwork cleaning. How far back do we clean when connecting new ductwork to existing. It would seem unreasonable to clean all the way back to the existing exhaust fan or air handling unit.

Refer to the specifications.

46. 2.15.19 2/26/2019 Specification Section 23 31 00, duct cleaning. During construction we have will the ends of all new ductwork wrapped in plastic to protect the integrity of the ductwork. Plastic will be removed just prior to system start up. Will machine cleaning of protected ductwork be a requirement of the project

Refer to the specifications.

47. 2.15.19 2/26/2019 Specification Section 23 31 00, page 11 and 12, items “B” thru “H”, will leak testing be required on ductwork down stream of air terminal units?

Initially, Yes.

But per para 3.2.B, “Based upon satisfactory initial duct leakage test results, the scope of the testing may be reduced by the Resident Engineer on ductwork constructed to the 500 Pa (2" WG) duct pressure classification.”

48. 2.15.19 2/26/2019 If after uncovering existing conditions there is a need for subgrade soil repairs, will the work have to stop until an approved Supplemental Agreement is in place or will there be pre-determined unit rates/costs established so the work can proceed accordingly?

Provide as required in the specs and drawings. A predetermined allowance has not been established for this project.

49. 2.15.19 2/26/2019 Can any contaminated soils found on site be used as backfill?

Yes, as long as it stays on site and is not removed and brought back.

50. 2.15.19 2/26/2019 Is there a Soil Profile showing the levels of contaminates for this project and will it be provided? If not, where should we figure the contaminated soils need to and will the VA be providing that paperwork showing compliance with all State and Local requirements?

Soil removal must go to a licensed landfill per the Wisconsin DNR. The VA has a soil profile that it will send to the chosen landfill.

51. 2.15.19 2/26/2019 Will the contractor be responsible to carry in their bid and pay for the tipping fees associated with the disposal of the contaminated soils?

Yes.

52. 2.15.19 2/26/2019 Can all work be done during normal daytime work shifts?

Refer to specifications and drawings.

53. 2.15.19 2/26/2019 Is an offer guarantee (Bid Bond) required? Yes. See the solicitation requirements.

54. 2.15.19 2/26/2019 What percent of SDVOSB labor is required? The SDVOSB is responsible for at least 15%.

55. 2.15.19 2/26/2019 Section 09 30 13 part 2.1-A.1 specifies Permatect tile coating on all floor and wall tile. Is this a sole source product?

No, however, the VA requires a tile sealant on floor and wall tile. We have used Microguard sealant in the past.

56. 2.15.19 2/26/2019 Reference 07 84 00 - Is the Third-Party Fire inspector hired by contractor or the VA?

Contractor

57. 2.15.19 2/26/2019 Do the MEPF contractors need to include an allowance for all the training hours specified in the various spec sections? An example of this is Section 22 11 00 specifies four hours of training in Facility Water Distribution in part 3.5-A.

Yes

58. 2.15.19 2/26/2019 Pages GI103 thru GI106 shows phasing requirements.

Does each phase have to finish prior to the next phase starting after phase 2C?

Each phase that can happen concurrently in this plan is noted in the narrative. However, this narrative is intended to be a starting point. The contractor should lay out a phasing plan as they are responsible for the construction schedule.

59. 2.15.19 2/26/2019 Sheet HA101 Note J appears to indicate abatement is to be done outside of project boundary. What is the limit of the abatement area? How much abatement should be included if it can extend beyond the project boundary?

The contractor is responsible for the abatement of all piping and utility runs. If the contractor finds that abatement is required beyond the project boundary they should immediately notify the COR for further direction.

60. 2.15.19 2/26/2019 Page CC002 does not indicate a laydown area or room for storage/ office trailer. Is there an area designated for storage/office trailer?

The laydown area is indicated with the double stripe hatch. See Phasing Legend on this sheet

61. 2.15.19 2/26/2019 Page CD101 note 13 indicates remove abandon sanitary lines however the arrows are pointing to trees, is this mismarked?

Ignore the keynote pointing to the trees. This is an error. The Trees are not to be disturbed. There is a sanitary line running diagonally through the middle of the site and keynote #13 is appropriately pointing to this line.

62. 2.15.19 2/26/2019 Page CD101 note 11 says to relocate AC units both temporary and permanent but doesn’t indicate how far they are moving, where are they to be relocated?

Temporary location is TBD by contractor and coordinated with the VA as noted. The permanent location of these units will be atop the existing facility as shown on Sheet MH121 (Units EX-

ACCH-L1,L2)

63. 2.15.19 2/26/2019 Page CU101 does not show any water shut offs in the mains, are there shut off valves to isolate the section being moved? Can the water be shut off in this area during the relocation?

The VA should be able to help determine where the nearest valves are located. It is up to the contractor and the VA to coordinate outages as required for the project as noted in the phasing plan CC002.

64. 2.15.19 2/26/2019 Page AS101 note 2 indicates ADA paddles, should these be touchless hand waves opposed to push plates due to the compromised immune system of the patients in this area?

Paddles should be touchless hand wave plates.

65. 2.15.19 2/26/2019 Page AS121 note 1,7 refers to OSHA compliant ladder and metal catwalk, would the VA be open to a fiberglass system? Also does the ladder need to have a cage and lockable access at the ground?

The catwalk must be OSHA compliant regardless of the material. The ladder requires a cage and lockable access to the ground. The VA will provide a padlock to the Contractor.

66. 2.15.19 2/26/2019 Page AS121 does not indicate guard rails at the roof edge. Should guardrails be added at the roof edge since there is equipment on the roof that needs to be serviced?

The equipment that is close enough to the roof edge to require a railing is surrounded by a screening wall. We will not require railing at the parapet.

67. 2.15.19 2/26/2019 Page ET300 note 2 says Final site-specific drawings were not received before submission. Should an allowance be included for this item? How much should be included?

Note was included to inform the contractor that the final drawings may slightly differ from the typical design and therefore an allowance shall be included in the estimate. It is up to the contractor to determine the allowance.

68. 2.15.19 2/26/2019 Will flexible conduit be allowed in areas where ridged conduit would be difficult to install? (built-in millwork i.e. Nurses station)

MC cable rated for healthcare applications is allowed for normal circuits, but not for critical or life safety.

69. 2.15.19 2/26/2019 Trane cannot meet the requirement of specification section 23 05 11, page 37, item 3.10, paragraph D. Trane will provide grease fittings that will be easily accessible but will not be extended to side of casing as they need the service tech to see the bearings as they grease them so they don’t blow out the seals.

Contractor must meet the requirements of the Basis of Design.

70. 2.15.19 2/26/2019 Trane will provide owner training as described in specification section 23 05 11, page 39, item 3.14 but Trane/Ingersoll Rand will not allow training to be videotaped due to liability concerns.

Videotaping of the training is required by the specifications.

71. 2.15.19 2/26/2019 Specification Section 23 05 41, page 1, item 1.3, item B Trane will comply with the octave sound power at the AHU but NC levels are the responsibility of the A/E design team.

Agreed.

72. 2.15.19 2/26/2019 Specification Section 23 05 41, page 1, item 1.3, item D vibration tolerance is different than that listed in specification section 23 05 12, page 4, item 2.1, paragraph M, Item 6. Please advise.

Section 23 05 41 refers to the fans.

Section 23 05 12 refers to the motors only.

73. 2.15.19 2/26/2019 Specification Section 230541 1.3 D, this vibration tolerance is different than 230512 2.1M6. Which is correct?

Section 23 05 41 refers to the fans.

Section 23 05 12 refers to the motors only.

74. 2.15.19 2/26/2019 Specification Section 233400 1.3 G: 230511 2.5 states that drive guards are not required if motor is inside AHU.

This spec seems to contradict that. What is required?

23 34 00 refers to the fan inlet and discharge.

23 05 11 refers to the fan drive assembly.

75. 2.15.19 2/26/2019 Specification Section 233400 1.3 I: Trane requests the application so they determine if spark resistant construction is needed. Please advise what is required.

This application does not require spark resistant construction. VA COR to confirm.

76. 2.15.19 2/26/2019 Specification section 23 34 00, Please clarify the quantity, if any of extra sets of filters required for pre filter and final filter section for attic stock.

Refer to Specification Section 23 40 00 paragraph 2.1.A.

77. 2.15.19 2/26/2019 Sections C and D per spec. section 01 00 00 -16, do the final as-built drawings for the project have to be inclusive of all previously submitted as-built drawings or just for the last phase of work prior to COR acceptance?

Section E. – What is the expectation (scope) for Contractor pertaining to updating the VA’s master schematic books in FM as work is completed? Is this simple inserting a copy of the as-built drawings from sections 1.C and 1.D above into existing 3-Ring binders?

Yes, the final as-built drawings will be inclusive of all previously submitted as-built drawings.

78. 2.15.19 2/26/2019 Per spec. section 01 00 00 1.14 Contractor’s Field Office, the contractor is required to furnish a NEW field office with new furniture as listed etc., does the VA require shop drawing approval of the office prior to it being factory built or can the contractor provide a NEW office that is existing, just never used? Also, where will this field office be located in relation to the project site?

A Contractor’s Field Office is not a requirement.

The Contractor may request to have a job trailer on site at their own expense. The location will be determined after contract award.

79. 2.15.19 2/26/2019 Per spec. section 01 00 00.1.21.E Regarding Government Relocated Equipment – Please provide an EXISTING EQUIPMENT SCHEDULE to include the make, model, how old the equipment is, if a current warranty exists and the manufacturer of each piece of equipment to be relocated by the Contractor. What are the expectations pertaining to the contractor regarding insurance for each piece of existing equipment, responsibility etc.?

Please reference drawings and specifications.

80. 2.15.19 2/26/2019 Per spec. section 01 01 10 SN 3.11 (page 44 of the spec.), Will the VA be providing the construction phone and active phone line to the project site, installed by the Contractor?

VA will provide the phone. If a phone line is not present for the location, the contractor is responsible to run a phone line.

81. 2.15.19 2/26/2019 Per spec. section 01 45 00, 3.4.A., B. & C. – The contractor (not the subcontractor) must hire specialized personnel to assist the CQC Manager for the following areas, as applicable: electrical, mechanical, civil, structural, environmental, architectural, materials technician submittals clerk, Commissioning Agent/LEED specialist, and low voltage systems. What are the specific qualifications required for each of these specialized personnel? Are these personnel expected to be full time on site and what is the expected deliverable from them, reports weekly, daily etc.?

Refer to the specifications.

82. 2.15.19 2/26/2019 There are multiple references to LEED throughout the specification, is this a LEED project? If so, please provide the specification / expectations of the Contractor for LEED.

This is not a LEED project.

83. 2.15.19 2/26/2019 Drawing ES401, the conduit size for the electrical feeders is larger than the NEC code requires. Could the conduit sizes be reduced to the minimum size required by code?

Larger electrical conduit sizes are to accommodate for future flexibility.

84. 2.15.19 2/26/2019 Drawing ES401, are electronic trip circuit breakers required for the existing electrical panels? For instance, will all the breakers that are added panel DH-B02-1 need to be electronic trip? Thermal magnetic circuit breakers have caused coordination issues on past projects.

Breakers added to DH-B02-1 are sourced from normal power and therefore coordination is not required.

85. 2.15.19 2/26/2019 The electrical drawings make numerous references to Siemens drawings for the Linac equipment. We cannot locate these drawings in the bid files. Could these drawings be provided?

Siemens is providing the CT equipment. Elekta is providing the Linac equipment. VA will look into providing the site specific drawings.

86. 2.15.19 2/26/2019 The responsibility table in spec section 23 09 23 shows that divisions 26 and 28 are responsible for the following:

a. Terminal Units

b. Controllers for terminal units

c. Power distribution system monitoring devices

d. All control panels, transformer panels

e. Control system monitoring of fire alarm smoke control relay We cannot locate any of these items on the drawings.

Please clarify if these items are required, and if they are required, please add their locations on the drawings.

VFD’s and motor controllers are scheduled in sheet ES601 and shown on the mechanical floor plans. All control panels are shown on the mechanical floor plans.

87. 2.15.19 2/26/2019 Spec section 27 05 33, 3.1 Equipment installation and requirements calls for public address and nurse call to be installed in complete conduit. Drawing ET500, detail 3, shows J-hook installation for paging, nurse call and JEX.

Please clarify if conduit is required or J-hooks.

Detail was revised to coordinate with specifications. See attached drawing.

88. 2.15.19 2/26/2019 Spec section 27 05 33, 3.1 indicates what systems are installed in conduit, J hooks or cable tray. The chart in spec 27 05 33 is in conflict with individual specs, such as 28 13 00. Could the chart in spec section 27 05 33 be corrected or confirmed with which system should be installed in conduit or other methods?

Specification was revised to coordinate with other spec sections.