36E77618R0005-037.pdf
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- Attached to
- VISN 8 Orlando Energy Savings Performance Contract (ESPC) (Previously posted under 36E77618Q0013)
- Solicitation number
- 36E77618R0005
About this file
This document outlines requirements for an energy savings performance contract for four Department of Veterans Affairs medical center locations in Orlando, Florida. The solicitation will be issued as a Request for Proposal on or around March 22, 2018, with a response time of approximately 60 calendar days. Proposals are due electronically through the VA Vendor Acquisition Portal.
The contract is set aside for Service Disabled Veteran Owned Small Businesses. Offerors must be on the Department of Energy's Qualified List of Energy Service Companies. The NAICS code is 541330 with a $38.5 million size standard. Identified energy conservation measures include improvements to boiler plants, chiller plants, HVAC systems, lighting, electric motors and drives, renewable energy, water and sewer systems, and commissioning at the Lake Baldwin, Lake Nona, and Lakemont campuses. The Veterans Health Administration within the Department of Veterans Affairs will award a firm-fixed-price contract.
36E77618R0005 S02 RFP ATTACHMENT J-9 - Post-Installation Report Outline.pdf
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ATTACHMENT J-9
POST-INSTALLATION REPORT OUTLINE
Contract #/ Modification #: (include as appropriate)
Post-Acceptance Performance Period Dates Covered: to_
J-9.1 EXECUTIVE SUMMARY
J-9.1.1 Project Background - Provide an overview of project background, including:
A. Contract #/ Modification # (as appropriate) B. Dates of relevant contract modifications C. Post-acceptance performance period dates covered D. Project acceptance date (actual or expected)
J-9.1.2 Brief Project and ECM Descriptions
A. Provide an overview what was done and how savings are generated.
B. Note any changes in project scope between the awarded contract (including any relevant contract modifications) and as-built conditions.
J-9.1.3 Proposed and expected energy and cost savings for Year 1 of the post-acceptance performance period
A. Include Section J-9.1.3 C, Table 1 - Proposed Annual Savings Overview.
B. Compare expected savings for first performance year to first year guaranteed cost savings. State whether guarantee is expected to be fulfilled for first year.
Note: Expected savings are prediction for first year based on post-installation M&V activities. Verified savings for first year of post-acceptance performance period will be documented in annual report. The proposed savings for each ECM are included in TO-4 of the contract.
C. Table 1 - Proposed Annual Savings Overview
[Include all applicable fuels/commodities for project, e.g., electric energy, electric demand, natural gas, fuel oil, coal, water, etc.]
ECM
Total energy savings
(MBtu/yr)
Electric
(kWh/yr) demand
(kW/yr)*
Natural gas
(MBtu/yr)**
Water
(gallons/yr)
Other savings
(MBtu/yr)**
Total energy and water cost savings, Year 1 ($/yr)
Other energy-related
O&M cost savings, Year 1 ($/yr)
Total cost savings, Notes MBtu=106 Btu.
*Annual electric demand savings (kW/yr) is the sum of the monthly demand savings.
**If energy is reported in units other than MBtu, provide a conversion factor to MBtu for link to cost schedules (e.g., 0.003413 MBtu/kWh).
D. Table 2 - Expected Savings Overview for 1st Performance Year
[Include all applicable fuels/commodities for project, e.g., electric energy, electric demand, natural gas, fuel oil, coal, water, etc.]
ECM
(kW/yr)* savings
(MBtu/yr)**
Total energy and water cost savings, Year 1 ($/yr)
Other energy-related
O&M cost savings, MBtu=106 Btu.
*Annual electric demand savings (kW/yr) is the sum of the monthly demand savings.
**If energy is reported in units other than MBtu, provide a conversion factor to MBtu for link to cost schedules (e.g., 0.003413 MBtu/kWh).
E. Table 3 - Guaranteed Cost Savings for First Performance Year
[Note: Guaranteed cost savings are defined in schedule TO-1 (final)] First Year Guaranteed Cost Savings: $
J-9.1.4 Energy, Water, and O&M Rate Data
A. Detail energy and water rates used to calculate cost savings for this period.
B. Provide post-acceptance performance period rate adjustment factors for energy, water, and O&M cost savings, if used.
C. Report actual energy and water rates at site for same period (optional).
J-9.1.5 Savings Adjustments
A. Provide summary of any energy and/or cost savings adjustments required between awarded contract (including any relevant contract modifications) and as-built conditions.
B. Describe the impact in changes between the proposal (including any relevant contract modifications) and as-built conditions based on post-installation M&V results.
J-9.1.6 Implementation Period Savings
A. Provide a summary of Implementation period savings, if applicable.
B. Provide overview of how Implementation period savings are calculated.
J-9.1.7 Status of Rebates, Incentives or Credits - Include if applicable.
A. Provide a summary of the source of any third-party rebates or incentives provided on this project.
B. Provide status of any third-party rebates or incentives.
J-9.2 ECM-SPECIFIC M&V ACTIVITIES AND EXPECTED FIRST YEAR SAVINGS
Develop section for each ECM.
J-9.2.1 Overview of ECM, M&V Plan, and Savings Calculation for ECM
A. Summarize the scope of work, location, and how cost savings are generated.
Describe source of all savings including energy, water, O&M, and other (if applicable).
B. Provide an overview of M&V activities for ECM. Explain the intent of M&V plan, including what is being verified.
C. Provide an overview of Savings Calculation Methods for ECM. Provide a general description of analysis methods used for savings calculations.
J-9.2.2 Installation Verification
A. Detail any changes between awarded contract (including any relevant contract modifications) and as-built conditions.
B. Provide details of energy and cost savings impact from changes between awarded contract (including any relevant contract modifications) and as-built conditions based on post-installation M&V results. Include Section J-9.2.2.C, Table 4 - Impact to Energy and Cost Savings from Changes between proposal and As-built Conditions for each ECM.
C. Table 4 - Impact to Energy and Cost Savings from Changes between Awarded Contract and As-built Conditions for Each ECM energy cost savings, savings* (kW/yr)
Electric demand cost savings, Natural gas cost savings, Water cost savings
(MBtu/yr)**
Other energy cost savings, Year 1 ($/yr)
Other energy-related
O&M cost savings, Year 1 ($/yr)
Proposed Expected Variance
Notes MBtu = 106 Btu.
*Annual electric demand savings (kW/yr) is the sum of the monthly demand savings.
**If energy is reported in units other than MBtu, provide a conversion factor to MBtu for link to cost schedules (e.g., 0.003413 MBtu/kWh).
Note: Expected savings are prediction for first year based on post-installation M&V activities. Verified savings for first year of post-acceptance performance period will be documented in the annual M&V report. The proposed savings for each ECM are included in TO-4 of the contract.
D. Describe implementation period savings (if applicable). Include date ECM was in effect, and reference acceptance documentation.
E. Detail savings calculations for implementation period savings.
J-9.2.3 Post-Installation M&V Activities Conducted - Detail measurements, monitoring, and inspections conducted in accordance with M&V plan (include all that apply for each one):
A. Measurement equipment used.
B. Equipment calibration documentation.
C. Dates/times of data collection or inspections, names of personnel, and documentation of Government witnessing.
D. Details to confirm adherence to sampling plan.
E. Include all post-installation measured values. Include periods of monitoring and durations and frequency of measurements. (Use appendix and electronic format as necessary). Include description of data format (headings, units, etc.).
F. Describe how performance criteria have been met.
G. Detail any performance deficiencies that need to be addressed by ESCO or agency.
H. Note impact of performance deficiencies or enhancements on generation of savings.
J-9.2.4 Expected Savings Calculations and Methodology
A. Provide detailed description of analysis methodology used. Describe any data manipulation or analysis that was conducted prior to applying savings calculations.
B. Detail all assumptions and sources of data, including all stipulated values used in calculations.
C. Include equations and technical details of all calculations made. (Use appendix and electronic format as necessary.) Include description of data format (headings, units, etc.).
D. Details of any baseline changes or savings adjustments made.
E. Detail energy and water rates used to calculate cost savings.
1. Provide post-acceptance performance period energy and water rate adjustment factors, if used.
2. Report actual energy and water rates at site for same period (optional).
F. Detail expected savings for this energy conservation measure for first year.
Include J-9.2.6.D, Table 5 - Expected Year 1 Savings for ECM.
J-9.2.5 Details of O&M Savings (if applicable)
A. Describe source of savings.
B. Describe verification activities.
C. Provide post-acceptance performance period O&M cost savings adjustment factors, if applicable.
J-9.2.6 Details of other savings (if applicable)
A. Describe source of savings.
B. Describe verification activities.
C. Provide post-acceptance performance period adjustment factors, if applicable.
Note: Expected savings are prediction for first year based on post-installation M&V activities. Verified savings for first year of post-acceptance performance period will be documented in the annual report. The proposed savings for each ECM are included in Schedule TO-4 of the contract.
D. Table 5 - Expected Year 1 Savings for ECM
[Include all applicable fuels/commodities for project, e.g., electric energy, electric demand, natural gas, fuel oil, coal, water, etc.] energy use cost ($/yr) demand* (kW/yr) cost ($/yr) use
Natural gas cost
Water use cost cost ($/yr)
Other energy-related O&M costs
Total costs
Baseline use Post-installation use
Savings
MBtu = 106 Btu.
*Annual electric demand savings (kW/yr) is the sum of the monthly demand savings.
**If energy is reported in units other than MBtu, provide a conversion factor to MBtu for link to cost schedules (e.g., 0.003413 MBtu/kWh).
| ATTACHMENT J-9 |
| Post-Acceptance Performance Period Dates Covered: to_ |
| J-9.1.2 Brief Project and ECM Descriptions |
| C. Table 1 - Proposed Annual Savings Overview |
| D. Table 2 - Expected Savings Overview for 1st Performance Year |
| E. Table 3 - Guaranteed Cost Savings for First Performance Year |
| J-9.1.4 Energy, Water, and O&M Rate Data |
| J-9.1.5 Savings Adjustments |
| J-9.1.6 Implementation Period Savings |
| J-9.2 ECM-SPECIFIC M&V ACTIVITIES AND EXPECTED FIRST YEAR SAVINGS |
| J-9.2.1 Overview of ECM, M&V Plan, and Savings Calculation for ECM |
| J-9.2.2 Installation Verification |
| C. Table 4 - Impact to Energy and Cost Savings from Changes between Awarded Contract and As-built Conditions for Each ECM |
| J-9.2.4 Expected Savings Calculations and Methodology |
| J-9.2.5 Details of O&M Savings (if applicable) |
| J-9.2.6 Details of other savings (if applicable) |
| D. Table 5 - Expected Year 1 Savings for ECM |
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