Attachment 1 - RFI Responses - Chicago EHRM - 537-21-700.xlsx
XLSX spreadsheet 14 MB Posted
- Solicitation number
- 36C77625B0049
About this file
This document is a Request for Information (RFI) Response tracking sheet for a VA Medical Center infrastructure upgrade project at Jesse Brown Medical Center in Chicago. The project involves extensive technological and infrastructure improvements, including telecommunications room (TR) upgrades, low voltage cabling, access control systems, video management systems, and network infrastructure across multiple buildings. Key technical details include implementing Avigilon access control and video management systems, installing new fiber optic and CAT6A cabling, upgrading existing telecom rooms, and integrating new security and network technologies.
The project is an SDVOSB set-aside solicitation (Solicitation #36C77625B0049) managed by the Department of Veterans Affairs Technology Acquisition Center in Austin. The RFI response document contains 185 detailed technical questions and answers covering scope elements such as camera specifications (fixed dome Avigilon H6A series), network infrastructure, existing system integrations, cabling requirements, infection control measures, and project phasing. Critical requirements include FICAM compliance, using specific manufacturers like HID for card readers, providing new software licenses, and performing work during off-hours in an active medical center environment. The project involves infrastructure upgrades across multiple buildings with specific technical and operational constraints.
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Sheet1
| SOLICITATION #: 36C77625B0049 | |||
| PROJECT NAME: 537-21-700 - JBMC EHRM Infrastructure Upgrades - Chicago | |||
| TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET | |||
| ITEM # | QUESTION | OFFICIAL RESPONSE | ADDITIONAL COMMENTS |
| 1 | Drawing 1AS-TN106 shows that low voltage cabling above match line 1.11 will be served from TR1B-6. There is no mention of TR1B-6 in the fiber riser, CSS schedule or TR typical. Nor is it shown on reference sheet 00-TN106 as stated on the drawing. Does this TR exist? If it does not exist, does all the low voltage cabling served from TR1B-6 get served from TR1A-6? | There is no TR1B-6 of Building 1. All cabling for the 6th floor in Building 1 is to be fed from TR1A-6. |
The drawings will be revised as required in final documents.
| 2 | The technology plans for buildings 40W and 40E seem to be the same as the demolition plans. Cabling types on 40W and 40E do not show the type on the information outlet schedule. Are these drawings to be revised? | The devices and cabling for Bldg 40 are existing to remain. The scope of work will be to update the TR room and reterminate all existing cables to a new patch panel and rack as shown in the closet details. |
| 3 | For 1D-CAM drop, are we to replace each drop with a new camera or are we only replacing the CATA cable? | Cabling will be replaced only. New cabling and camera will be provided where the CCTV symbols are shown in the TRs. |
| 4 | Do you require patch cables for both sides of the WAO or TR side only? | Patch cords are required for both the WAO and the TR. Contractor shall figure 10' length at the workstation outlet and 3' length in the TR for 100% of cables installed |
| 5 | Can you please provide the MCR connectivity drawing set? | Connectivity to the MCR is shown on T400. refer to detail 1 and 2 for backbone connectivity to the Closet. |
| 6 | Who is the manufacturer of the current video management system? | Current VMS on site is Avigilon |
| 7 | On what existing software version is the current video management system operating? | ACC 7 Avigilon Control Center |
| 8 | Regarding video storage what is desired frame rate, days of storage, % Motion, On what existing software version is the current video management system operating? | 90 Day Storage, ACC 7 Version 7.14.38.8, Build 1740438750 |
| 9 | Are the cameras to be 2MP pan/tilt/zoom or fixed dome? | Fixed |
| 10 | Is there a main Video Server or are NVR’s in use? | Main Video Servers are in use. Provide additional storage to accommodate the added cameras |
| 11 | What is the preferred camera brand, megapixel, stationary, PTZ, VF? | Avigilon H6A Dome Series |
| 12 | Will the VA provide all Network switches? | Yes |
| 13 | Is there an existing SSA in place for VIDEO, and who is vendor servicing SSA | No existing SSA for Video |
| 14 | Is there an existing interface between VIDEO & Access Control? | Yes. Include integration for the added cameras in the TR. |
| 15 | What is the brand of Access Control? | Avigilon |
| 16 | Does the VA want to expand the current brand of Access Control? | No response as VA is not understanding the question |
| 17 | What is the existing software version of the access control system operating? | ACM Access Control Manager 6.50.8.12 |
| 18 | How many Card Readers are currently being operated? | The actual number of card readers being operated is unknown. |
| 19 | Are we expected to support version updates as part of this contract? | Yes |
| 20 | Are there sufficient Access Control Software licenses to support the new doors? | Provide new licenses as required for new devices. |
| 21 | Is there any existing integration between the access control and CCTV systems? | Yes. Include integration for the added cameras in the TR. |
| 22 | IF so, what is the base platform (Access Control or Video) that operate both? | Avigilon for both |
| 23 | Is there an existing SSA in place for Access Control, and who is vendor servicing SSA? | No existing SSA for Access Control |
| 24 | Are there existing software licenses available from the VA that can be used for new reader/ Controllers? | Provide new licenses as required for new devices. |
| 25 | Does new access control need to be FICAM Compliant? Is there a current FICAM License? | Yes needs to be FICAM Compliant and there is an existing license |
| 26 | Is CESIP Certification required? | No |
| 27 | Who is the desired manufacturer of the card Readers to be installed? | HID |
| 28 | For Video storage what is recorded FPS days of storage, % video motion, % spare TB, desired resolution? | 90 Day Storage, ACC 7 Version 7.14.38.8, Build 1740438750 |
| 29 | Is vendor to provide network switches, If so, what Brand & Model? | No, Owner to provide network switches |
| 30 | What brand is Fire Alarm? | Siemens |
| 31 | What brand is Nurse call? | Jeron, however there is no Nurse Call in Scope |
| 32 | What brand is paging? | SiRcom, however there is no Paging in Scope |
| 33 | Is there a separate alarm panel? If so, what brand? | No |
| 34 | Amendment #1 has an error on page 27. Under Heading "TECHNOLOGY EQUIPMENT SCHEDULE" Under sub-heading "Equipment List Description" |
ACCESS CONTROL INTELLIGENT CONTROL PANEL AND INPUT MODULE. SUPPORTS UP TO 32 READERS, (2) NETWORK PORTS (PRIMARY/SECONDARY). COMPATIBLE WITH C-CURE 800/8000/9000 PLATFORMS. DEDICATED INPUT FOR FIRE ALARM INTERLOCK, SUPPORTS WIRELESS LOCK INTEGRATION. BUILT IN INTRUSION ZONE FUNCTIONALITY. Under Manufacturer & Model It Lists specific Lenel Parts, Not Software House
MANUFACTURER AND MODEL
AC-ACP-1 ACCESS CONTROL INTELLIGENT CONTROL PANEL AND INPUT MODULE. SUPPORTS UP TO 32 READERS, (2) NETWORK PORTS (PRIMARY/SECONDARY). COMPATIBLE WITH C-CURE 800/8000/9000 PLATFORMS. DEDICATED INPUT FOR FIRE ALARM INTERLOCK, SUPPORTS WIRELESS LOCK INTEGRATION. BUILT IN INTRUSION ZONE FUNCTIONALITY. LENEL CONTROLLER: LNL-3300 ENCLOSURE: LNL-AL600ULX-4CB6 READER INTERFACE MODULE: LNL-1320 NO SUBSTITUTIONS
| Which Access Control System & Parts do you want? They won't work together. | The new Access Control System on site is Avigilon using Mercury Board for Controllers, and input modules. Provide Avigilon as part of the scope. | |
| 35 | On Drawings for Building 40 East & West, the TD (Demolition) Drawings, and the TN (New work) drawings appear to be replicated or not like any of the other drawings, in reference to the legend symbols used. No other Drawing make reference to Voice and Data in the symbols for any TN drawings. None of the Building 40 Demolition drawings are using the Demolition symbols. |
Observation: By all appearances, these drawings for Building 40 east and west appear incorrect.
Question: Will Building 40 East & West be re-issued with the correct symbols, WAO Counts, and reflect consistency with the rest of the project?
| The devices and cabling for Bldg 40 are existing to remain. The scope of work will be to update the TR room and reterminate all existing cables to a new patch panel and rack as shown in the closet details. | |
| 36 | Can the contractor Utilize a NON-Armored, Dielectric Tight Buffered Hybrid Fiber Optic Cable with 24F of OM4 Multimode and 12F Single mode Fiber within the same sheath, thus less overall weight in the trays and ease of installation with no impact to the schedule? |
| The specifications 27 13 23-1 thru 27 13 23-3 are silent on this. | No, Fiber shall be armored or installed in conduit. | ||
| 37 | Building 40E Demo drawings (TD Series) indicate new or existing data drops / WAOs rather than data drops to be removed. Please confirm, are these WAOs shown on these pages intended to be indicated to be removed, new, or existing to remain? | Data drops in Bldg 40 are Existing to remain. The scope of work will be to update the TR room and reterminate all existing cables to a new patch panel and rack as shown in the closet details. | |
| 38 | Are conduit and backboxes at cable drop locations to be removed and replaced wherever a new WAO is indicated? Can existing vertical conduit and backboxes be reused at locations where cable is being removed and replaced one-to-one or existing conduits have fill capacity available for new cables to be installed without conduit replacement? | The existing conduit and backboxes at cable drops can be reused for new WAO when existing conduit capacity is not exceeded. | |
| 39 | Are all walls in work areas disturbed by construction to be painted seam-to-seam? | Yes in all new construction areas or where patching is required. | |
| 40 | Is work in hallways and work areas to be performed during off hours (nights / weekends)? | This project is taking place in an active medical center and there will likely be work which needs to be performed during hours when the medical center is in reduced operations. |
All interior work is expected to be perfomed at nights & weekends
The VA will coordinate with contractor to decide which work is to be performed during reduced operations times.
| 41 | Please confirm the Superintendent shall not have any shared duties as a QCM or SSHO. | See Specification Section 013526 |
| 42 | Please confirm the SSHO shall not have any shared duties as a QCM or Superintendent. | See Specification Section 013526 |
| 43 | Please confirm the QCM shall not have any shared duties as the SSHO or Superintendent. | See Specification Section 013526 |
| 44 | Please confirm that all firestopping must be either installed by an FM global approved contractor, or a UL qualified firestop contractor certified. | Confirmed |
| 45 | Please confirm that the contractor is to include the services of a third party independent firestopping inspector in their bid. | Confirmed |
| 46 | Please confirm that firestopping installers accredited by a firestopping product manufacturer will not be approved by the VA unless they meet the FM global or UL qualifications referenced in section 07 84 00. | Confirmed |
| 47 | Are telecom rooms required to be isolated in phases or is the contractor permitted to work in as many telecom rooms simultaneously as needed to maximize efficiency? If rooms are required to be isolated in phases, will there be any downtime in the schedule between phases to allow the VA time for relocation of staff / equipment / devices. | The contractor shall create a phasing plan as part of their schedule for approval by VA. The approved schedule and phasing plan will be the baseline for the work to be performed. |
The VA will work with contractor and coordinate the relocation of staff as needed. Contractor should expect not to be able to work in as many TRs simultaneously as needed.
| 48 | Please confirm that contractor parking will be provided on site free of charge, or should contractors include cost of daily parking? | The contractor should not anticipate being able to park on the Medical Center property at any time and should arrange for alternate parking arrangements. Whether to include the cost of parking is bidding contractor decision. |
| 49 | Please confirm if this project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award? | Yes project is tax-exempt and documentation will be provided. |
| 50 | Please confirm the contractor will be required to submit post award the requested information that the telecommunications contractor shall be a BICSI licensed Contractor with a minimum of five (5) years’ experience installing and servicing systems of similar scope and complexity. The Contractor shall provide four (4) current references from clients with systems of similar scope and complexity which became operational in the past three (3) years. At least three (3) of the references shall be utilizing the same system components, in a similar configuration as the proposed system. The references must include a current point of contact, company or agency name, address, telephone number, complete system description, date of completion, and approximate cost of the project. | Yes it is required per Specification Section 280500 |
| 51 | Please confirm that the telecommunications contractor must submit copies of system manufacturer certification for all technicians. The Contractor shall provide proof project superintendent with BICSI Certified Commercial Installer Level 1, Level 2, or Technician to provide oversight of the project. | Yes it is required per Specification Section 280500 |
| 52 | Please confirm cable installer must have on staff a Registered Communication Distribution Designer (RCDD) certified by Building Industry Consulting Service International (BICSI). | Yes it is required per Specification Section 280500 |
| 53 | Please confirm this project must meet the buy American act requirements. | Yes, must comply with the BAA provision/clauses that are included in the solicitation. Please refer to 52.225-11 and 52.225-12. |
| 54 | Please confirm level 4 finish for all finished gypsum board including patches. | Yes, all interior walls inside the hospital. TR towers can go with a lower level of finish. |
| 55 | Are we required to use plenum rated cabling for all areas? Can we use riser rated cabling in non plenum spaces? | Riser rated will be acceptable when allowed by code. For bidding purposes, assume all cabling shall use plenum. |
| 56 | Will flexible metal conduit be allowed? | Provide EMT Conduit |
| 57 | Please confirm the VA will be working and scheduling with the subsystem vendors on scheduling network outages. | VA will work with vendors to schedule outages. The intent is to minimize the outages and contractor should plan to perform work to minimize the impact of the outages. |
For instance, switchover to new system should be planned to occur during hours with limited hospital operations.
| 58 | Please confirm per section 01 00 00 that contractor is to provide a commercial photographer/subcontractor and that indexing/navigation will use AutoCAD drawings to be interactive online. Typically this has been waived on most other VA projects as most facilities do not have the capabilities to utilize AutoCAD. | Yes, Confirmed |
| 59 | Can the contractor QC manager serve as the photographer if they meet the requirement of having experience photographing construction projects. The term “Commercial Photographer” is vague, has no licensing requirements or any other information required. | The QC manager can serve as photographer if they have experience and can fulfill the requirements indicated in the bidding documents. |
| 60 | Will the VA consider allowing another site visit, as the original site visit was held very shortly after the release of the solicitation and many subcontractors are requesting another opportunity to look at the site. | Another site visit was held on 9/29 for power and technology scope. |
No other site visits are planned/scheduled.
| 61 | For any grass or landscaping requiring restoration, will the contractor be responsible for watering and maintenance for a certain period of time after approval? If so, what is the length of the establishment / maintenance period? | Yes contractor is responsible for the maintenance of the grass/landscape restoration. The contractor shall maintain the restoration area as needed to ensure it is established to meet the project warranty requirements. |
| 62 | Is there an existing roof warranty for the roof system requiring modification as part of this project? If so, is the contractor required to uphold the existing warranty? If so, please provide the point of contact for the company that holds the existing warranty? | The contractor should not figure having to uphold the existing warranty as part of the estimate. Should it be determined after award that roof areas have existing warranty, the contractor will be requested to provide coverage. |
| 63 | Is it anticipated that unsuitable soil will be encountered on this project? If so, is the contractor responsible for removal and disposal of any unsuitable soils? | It is not anticipated that unsuitable soil will be encountered. The contractor will be reposnsible for removal of any soil which is not suitable for reuse should it be discovered during excavation work. |
| 64 | Please confirm, will all exterior underground cable runs require new maxcell 3-cell innerduct at pathways? | Confirmed |
| 65 | Are all exterior duct bank pathways to be provided as new? Are there any exterior duct bank pathways intended to be reused in place? | All new |
| 66 | Please confirm, is the prime contractor required to directly hire the controls system integrator? | The services of the controls systems integration contractor is to be included as part of this contract. |
| 67 | Please confirm, are HEPA carts sufficient for infection control when working above ceilings in hallways? | Measures to be taken depend upon the location within the building and the infection control risk assessment. See 010120 IC Infection Control specification and architectual phasing plan drawings. HEPA carts only are not sufficient in most cases. |
| 68 | Is the contractor to include an allowance for additional cable drops and WAOs not shown on the drawings? If so, please clarify what quantity is to be included for bidding purposes. | Provide an allowance of 10% for additional WAO cable will be required. |
| 69 | Ceilings in hallways are not shown. Is the contractor to assume all ceilings in hallways are ACT drop ceiling systems that can be removed and reinstalled for above-ceiling access as needed? If gypsum, plaster, or any alternative type of ceiling is anticipated to be present in the hallway and require removal and reinstallation for above-ceiling access, please provide a means of quantifying how much of each ceiling type to assume for bidding purposes. | In general, hallway ceiling are to be removed and reinstalled. Some new ACT tiles need to be installed near the new TRs. All A400 sheets show what is designed for the ceilings in the hallways for all types of ceilings. Please look at the RCPs. As well as reference the finish schedule, AF101. |
| 70 | Please confirm, is the contractor responsible for providing all new conduit for primary and secondary fiber runs where shown? Are any pathways to be reused? If so, for bidding purposes, please provide a means of quantifying how much of the existing fiber pathway is to be provided as new compared to how much is to be assumed to be reusable? | Contractor should figure all new conduit for the primary and secondary fiber runs. |
| 71 | Is flexible conduit allowed for new cable pathways where entering into work areas? | Provide conduit sleeves for wall penetratrion to work areas |
| 72 | Please confirm, are all interior horizontal pathways to be removed and replaced with new? Is the contractor permitted to reuse any of the existing interior horizontal pathways for new fiber runs? | The contractor can re-use existing horizontal pathways when available. |
| 73 | Please confirm, is all horizontal cat6a cable from telecom rooms to data drops permitted to be installed using J-hooks rather than conduit or cable trays (with exception of vertical conduit required at drop locations). | Data cabling shall be run/installed in either new or existing J hook, cable tray or conduit. Life Safety and Security cabling shall be run/installed in either new or existing conduit. |
Contractor shall provide shop drawings which locate the J hooks and indicates the sizing. The use of J hooks shall be done in such a manner that the new cabling is properly supported.
| 74 | Is it the intent of the design regarding new telecommunications wall devices to utilize existing to remain electrical back-boxes & conduit wall stubs? Or is it the intent of the design to provide a new electrical back-box and conduit raceway wall stub to nearest accessible ceiling? | Utilize existing to remain as long as conduit fill does not exceed 40% |
| 75 | Will shoring be required to support any parts of the existing building structure during demolition? | That is not expected. Exterior TRs are independent structurally from the main building |
| 76 | No quantity is given in the specs for the ACM caulk existing in Building 30. Please provide an assumed quantity for bidding purposes. | Asbestos content found in building 30 is in the Asbestos and Lead-based painting report (pages 84 and 85) which was added via addendum |
| 77 | Please confirm, for bidding purposes, is the contractor responsible for abatement of ACM quantities as listed in the specifications? If ACM is encountered beyond the quantities given in the specifications, will this be a change to the contract? | Asbestos quantities were based on a non-destructive sampling made in 2022. Quantities could vary. Should quantities of ACM be encountered in excess of the bidding/contract documents, the contractor will be able to submit paperwork to address this discrepancy. |
| 78 | Is the contractor responsible for sampling / testing for asbestos and lead paint in work areas where no asbestos is currently shown to exist? | Contractor is responsible for testing in areas where any demolition/destructive work will be occurring. |
| 79 | Is the contractor responsible for hiring a 3rd party Certified Industrial Hygienist for monitoring and supervision in all areas shown to require asbestos or lead paint abatement? | Yes |
| 80 | Is the contractor responsible for testing all work areas for LBP and ACM prior to demolition? | Yes |
| 81 | Is the awning near TR11B to be removed and replaced with a new awning to match, or is the existing awning to be salvaged and reinstalled? | The new awning is to replace the old one. |
| 82 | Is the contractor responsible for watering and maintenance of new grass seed for an establishment period after approval? If so, how long is this establishment period? | Yes contractor is responsible for the maintenance of the grass/landscape restoration. The contractor shall maintain the restoration area as needed to ensure it is established to meet the project warranty requirements. |
| 83 | Will the contractor be responsible to obtain permits or schedule any necessary road shutdowns with the city? | Yes |
| 84 | Will contractor be able to utilize a vacant space for a field office? | The contractor should not anticipate vacant space being provided for field office. |
| 85 | Please confirm that tower TR 11B floors 3-7 external walls (A418-A420) are to be wall type 4 (A501). | Yes, all external walls for TR11B are wall type 4. |
| 86 | Please clarify the extent of sidewalk removal in plan C1 sheet A407 (keynote B36). | See sheets CD101 & CS101. |
| 87 | Please clarify the flooring type for electric room 11A-1B (A412). | WSF-1 , Anti-static flooring. |
| 88 | Please clarify the flooring type for corridor C1108B (A424). | To match the existing flooring in adjacent corridors. LVT with matching color preferred. |
| 89 | Architectural keynotes call for sign type 2 to be found in drawing A601 detail C6. Please provide this missing detail. A601 only details sign type 1. | Mislabled keynote. There is only (1) sign type in the project. Please see A601 Legend Signage Types and Building signage schedule. |
| 90 | Spec Section 23 09 23, Page 4 states “This facility’s existing direct-digital control (DDC) system is manufactured by Johnson Controls. FX Explorer is the existing system to be integrated to with Niagara Tridium products.” Can JCI Metasys Controls be provided instead of JCI Facility Explorer? | No |
| 91 | Spec Section 23 09 23, Page 5 states “The General Contractor of this project shall directly hire the Control System Integrator in a contract separate from the contract procuring the controls contractor administered by this Section of the technical specifications.” Who is the existing Control System Integrator at Jesse Brown VAMC? | Johnson Controls is the system integrator |
| 92 | Scope of Work and Spec Section 23 09 23 – Rack Monitoring System (see diagram for clarification) - On VA EHRM projects across the country, Rack Monitoring Systems tied back to the BAS System for monitoring and alarms have been a requirement. However, we cannot seem to locate this requirement on this project. Does this project include Rack Monitoring Systems including temperature sensors and humidity sensors located within each TR and on each individual server rack? | This project does not include rack monitoring system which would be tied back to the BMS. |
| 93 | Scope of Work and Spec Section 23 09 23 - Rack Monitoring System - If Rack Monitoring Systems (for measuring rack equipment temperatures and humidity) are required, what are the specifications for the sensors and the overall system? | Not required |
| 94 | Are the new individual rack UPS’s required to be monitored by the Building Automation System? | Not required |
| 95 | If the new UPS’s are required to be monitored, what specific points are to be monitored and made visible on the BAS frontend? | Not required |
| 96 | are the new rack mounted PDU’s required to be monitored by the Building Automation System? | Not required |
| 97 | If the new PDU’s are required to be monitored, what specific point are to be monitored and made visible on the BAS frontend? | Not required |
| 98 | Does the VA require the contractor to carry a certain percentage of contingency CAT6A cables? If so what Percentage? | The contractor should include 10% additional cable runs for the entire project quantity. |
| 99 | Drawing# T500 detail #1 shows new Maxcell to be installed in conduit. Is this requirement for bot outside conduits and inside conduits? | For conduit located in the duct bank |
| 100 | Drawing# T500 detail #1 shows new Maxcell to be installed in conduit. Is this requirement for both outside conduits and inside conduits? | See Item 99 |
| 101 | There does not seem to be an elevation drawing for the Cabinets in the Server Room. Do these cabinets require a 5Kva UPS to be installed in them? Can the VA provide elevation drawings for these cabinets? | Additional 5Kva UPS will not be requred in the server room. |
| 102 | Is the contractor to provide a CAT6A patch cord for each end of all CAT6A cables? | Patch cords are required for both the WAO and the TR. Contractor shall figure 10' length at the workstation outlet and 3' length in the TR for 100% of cables installed |
| 103 | What quantity of fiber patch cords are required to be provided? | Patch cords are required for both the WAO and the TR. Contractor shall figure 10' length at the workstation outlet and 3' length in the TR for 100% of cables installed |
| 104 | Please verify that the A&B Riser diagrams are correct on Drawing #T400. TR40-3 is not indicated. Also there are several cables called out that do not have lines to associated locations, are these required? | TR40-3 will not receive new backbone cabling as it is a mechanical space. |
| 105 | On Plan T-400, TR Room TR40-3 isn’t shown, but on Plan 40W-TN301 it shows TR Room TR40-3 with a fiber housing in the network data rack. Does this TR Room get fiber or not? | TR40-3 is a mechanical space and will not require the racks to be updated. Disregard. |
| 106 | The Cabinets listed in the specifications are Server Cabinets and Network Cabinets, but the cabinet listed in the material list on the plans is a cabinet that doesn’t match the dimensions of either a server or network cabinet, also this cabinet is listed as black, the specifications state the color is white. The cabinet in the plans also asks for an open floor in the cabinet and doesn’t list pass-through grommeted openings. Which cabinet should be quoted? | Provide Cabinet as listed in the Equipment Schedule. |
| 107 | Is armored plenum fiber approved for this project, and if so, can this be ran within conduits without MAXCELL fabric duct? | Yes |
| 108 | Is hybrid fiber approved for this project (12 Strand single mode/24 strand multimode within one jacket)? | Provide separate fiber to SM and MM. Avoid hybrid fiber |
| 109 | Is this project tax-exempt? If so, will the government provide a certificate? | Please see response to Item #49. |
| 110 | Does the bonding conductor for telecom room grounding need to be in conduit? | No not required to be in conduit, open cable is acceptable. |
| 111 | Is there an allowance on this project for additional horizontal cables? | Provide 10% additional WAO for allowance |
| 112 | Is it the intent to reuse all the existing work area outlet (WAO) box rough-in and stubs? | Yes, conduit rough-in to be re-used as part of the scope. |
| 113 | What are the normal working hours on this project? | The normal working hours for this project are varied and will depend on the work being performed by the contractor. |
For instance, the construction of the exterior towers will likely be performed during typical daytime hours (0700-1500) while interior work for TR construction, cable runs and final terminations will be performed during hours when facility is less occupied.
| 114 | What is the scope for the lightning protection system? | EC is to confirm existing system provides coverage for added TR towers, and if the existing system does not protect these buildings it is to be expanded to cover them. |
| 115 | Does the Emergency Service for the fire alarm system only apply to new devices installed under this contract? | Only applies to the new devices shown as part of this project. |
| 116 | Is there an existing tray we should utilize in the corridor or is it primarily J-hooks? | Data cabling shall be run/installed in either new or existing J hook, cable tray or conduit. Life Safety and Security cabling shall be run/installed in either new or existing conduit. |
Contractor shall provide shop drawings which locate the J hooks and indicates the sizing. The use of J hooks shall be done in such a manner that the new cabling is properly supported.
| 117 | What is the part number and manufacturer of the existing panelboards we need to add breakers? These are panels LDP-1-1, LP-1-1, CLP-1-1, LP-5-1, CLP-5-1, LP-7-1, CLP-8-1. | This information will need to be field confirmed by successful contractor. These panels were installed within the last 10 years. |
| 118 | For the Primary and Secondary fiber routes indicated on drawings (i.e.: 00-TN101) are these fibers to be installed in conduit? | Open cable is allowed since fiber is armored |
| 119 | Can the contractor utilize interlocking Armored fiber instead of conduit for inside fiber cables? | Yes |
| 120 | Drawing # T502 detail #1 shows Maxcell innerduct to be installed in conduit. Should Maxcell be installed in all 4” conduits installed or just in the Outside conduits? | Just outside conduits. |
| 121 | Can you tell me if there is a union requirement for low voltage? We are divisions 26 & 27. | The project does not require union for low voltage, but the contrator is subject to Prevailing Wage rates for all personnel. |
| 122 | Is the Control System Integrator responsible for increasing the device counts/capacity of the existing Niagara network including JACEs and their current version release to handle the additional BAS devices (i.e. temperature sensors, humidity sensors, controllers) that are being added to the TR Rooms? | Yes |
| 123 | The JACEs on station currently have expired software maintenance licenses for multiple years. Is the Control System Integrator responsible for including cost to rev up each expired JACE to the current level and include individual JACE 1 Year software maintenance licenses which ARE required to allow the JACEs to accept the new additional device counts? | The upgrade of software maintenance licenses should not be included as part of the project as the owner will coordinate the upgrades needed. BMS contractor should provide owner with the information on what is required to accommodate the new device counts. |
| 124 | Is conduit required for all cabling or is it acceptable to put cable on j-hooks? | Data cabling shall be run/installed in either new or existing J hook, cable tray or conduit. Life Safety and Security cabling shall be run/installed in either new or existing conduit. |
Contractor shall provide shop drawings which locate the J hooks and indicates the sizing. The use of J hooks shall be done in such a manner that the new cabling is properly supported.
| 125 | Are Cat 6a and Fiber Patch Cords required? If so, please specify length and quantities. | Patch cords are required for both the WAO and the TR. Contractor shall figure 10' length at the workstation outlet and 3' length in the TR for 100% of cables installed |
| 126 | What trade is responsible for opening/closing ceilings? | This is means & methods for the bidding contractors to resolve. |
| 127 | Are the existing cameras to remain and only get new cable? | Yes |
| 128 | Please clarify whether basket tray or ladder rack is required within the I.T. closets? | Basket Tray |
| 129 | Have any cameras been added to the building other than what’s shown in the I.T. closets? | No |
| 130 | Please confirm the access control system is to be Avigilon or Lenel S2. | Avigilon |
| 131 | The drawings do not seem to indicate how many HVAC drip pan water sensors are required within each TR Room. Please indicate which TR Rooms require water sensors and the quantity required | See Note 8 on Split System Schedule |
| 132 | Pelco is a camera brand manufactured by Motorola, same as Avigilon, are functionally identical to Avigilon, and will work on Avigilon Unity. Is this an acceptable alternative for using Avigilon branded cameras? | For bidding purposes, Avigilon cameras should be estimated. Alternate camera brands can be considered after award. |
| 133 | Please provide the latest wage determination for this project’s county. | Please refer to the Wage Determination Attachment on the most recent amendment. If there is another change, it will be included in an amendment. |
| 134 | Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation? | Confirmed, the wage determination awarded with the contract will remain unchanged, unless formally changed via modification. |
| 135 | Please confirm the current design documents meet current VA TIL guidelines. | The design documents provided are the documents which will be utilized for determining the scope of work for the project. |
| 136 | Please confirm any minority business participation requirements. | This is an SDVOSB set-aside and there is no minority participation requirement unless otherwise stated in the solicitation. |
| 137 | Spec Section 01 00 00-7 & 8. Section H Phasing: Appears that phase I and phase II are missing pertinent information, please advise. | Remove Phase I and II lines from spec. We don't have only 2 phases. Please look at architectural sheets A001 - A048 for phasing, drawings and notes. Also refer to phasing notes on Plumbing, Electrical, Mechanical, and Technology drawings. |
The phasing sequence and duration will depend on the coordination between the general contractor (GC) and the VA. The GC shall provide a detailed critical path method (CPM) schedule. For each phase, showing the start and finish dates, milestones, location, work hours for each phase and dependencies.
138 Spec Section 01 00 00-29 1.19 (b)(1) Temporary Use of Existing Elevators is blank. The use of existing elevators is acceptable. The times available for use will be dependent on clinical operations and contractor should anticipate that elevator usage will be shared.
The usage of elevator is also dependent on the load capacity and material being carried on elevator.
| 139 | Who is responsible for contracting the commissioning agent? | The AE Team is responsible. Enviros is the commissioning agent. |
| 140 | Is the use of temporary plastic wall panels (such as STARC panels) acceptable to meet ICRA requirements? | Yes, depending on the area of work. Some areas of work in the facility are more restrictive. Please see architectural sheets A001 - A048 for more information including classification of area of work for restrictions. |
| 141 | Will shutdowns be required to be done during off hours or weekends? | This project is taking place in an active medical center and there will likely be work which needs to be performed during hours when the medical center is in reduced operations. |
The VA will coordinate with contractor to decide which work is to be performed during reduced operations times.
| 142 | Please confirm if there is assumed asbestos that is to be removed? | Please review the Asbestos and Lead report uploaded by the VA. |
| 143 | Will rooms be cleared of all stored items prior to the contractor entering those areas? | VA will coordinate with approved schedule and clear rooms which are being fully impacted due to construction. However, VA will not be clearing rooms where primary scope of work is to install new cabling and terminate in WAO. |
| 144 | Who is the vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System? | Refer to specification section 23 09 23 |
| 145 | Who is the vendor or contractor currently servicing and maintaining the Telecommunications System? | VA Internal staff |
| 146 | Who is the vendor or contractor currently servicing and maintaining the Fire Alarm System? | Siemens |
| 147 | With regards to underground utility work how much open trenching be allowed at a time? | The amount of open trenching allowed will be based on safe conditions and impact to hospital operations. |
| 148 | After backfilling, topsoil and seed have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility? | Yes contractor is responsible for the maintenance of the grass/landscape restoration. The contractor shall maintain the restoration area as needed to ensure it is established to meet the project warranty requirements. |
The facility will provide access to exterior spigots. Contractor will be responsible for providing equipment/material needed to connect to spigots and extend to landscape area for watering.
| 149 | On all underground utility work please confirm if excavated material is acceptable for re-use as backfill? | Yes, excavated material can be reused unless contaminated, hazardous or high-moisture content is found. |
| 150 | Please confirm if there is a separate staging area onsite for fill material to be stockpiled for re-use? | The contractor should not anticipate the ability to store/stockpile fill onsite |
| 151 | Please confirm if an onsite arborist is required for any tree removal or tree protection? | Engineering checked with Environmental Management Service and there is no need for arborist for tree removal |
| 152 | Please advise if the site contains any contaminated soil that needs to be removed. | Geotechnical report was received for subsurface exploration and no contaminated soild was detected. |
| 153 | Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds. | VA is not able to confirm availability of space for duration of project |
| 154 | Will a guard / escort be required at all work areas including but not limited to buildings, outside areas? | Escort is required only when accessing existing telecom rooms |
| 155 | To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date. | Due date is extended. Please see amendment 0006. |
| 156 | Referring to Specification 09 06 00 para 2.9.J. the manufacturer listed is Inpro. If Inpro is the only acceptable vendor then please provide justification. Or please provide a list of other approved vendors. | Vendors should review the entire solicitation and attachments. Please refer to Attachment 15 - JA - 537-21-700 - JBMC EHRM Infra Upgrades for required brand name items. |
| 157 | Please confirm only (32) signs are required for this project. Plans indicate there may be more spaces that may require signage. If additional types/quantities are needed, please provide sizing and features. | Please review sheet A601 for signage quantities. Located in the Building Signage Schedule. Sizing and look are per the VA Signage design guide and representation is located in the Legend - Signage Types on sheet A601. |
| 158 | G002 – General Note 21 states “THE VA WILL BE RESPONSIBLE FOR DETERMINING THE EXISTENCE OF ASBESTOS CONTAINING MATERIALS. ALL REQUIRED ABATEMENT AND AIR MONITORING WILL BE PROVIDED BY THE VA”. Please confirm the VA will abate asbestos as needed. | Disregardf Note 21 on G002 |
Review drawing and specs provided within the solicitation. Prime contractor is responsible for ACM abatement
| 159 | CD102 shows to remove and replace existing fence. Considering that the existing fence is going into the same location in the same configuration, please clarify if the existing fence is to be removed, disposed of and a new fence, gate, and gate operator to be installed in the location of existing fence OR if the existing fence is to be disassembled and the same fence is to be reinstalled after the construction of new tower 11A. Please note that A424 keynotes B61 and B62 show to reuse existing fence and gate at the new tower at Building 30. | If existing fence is in good condition and it can be disassembled without damage and reinstalled, that would be the preference. | |
| 160 | CD104 shows existing fence to be removed and replaced in a different configuration than the current fence. Please clarify if the existing fence is to be disassembled and reinstalled after the construction of new tower 30 OR if the existing fence is to be demolished and a new fence constructed per the new configuration. Please note that A424 keynotes B61 and B62 show to reuse existing fence and gate at the new tower at Building 30. | If existing fence is in good condition and it can be disassembled without damage and reinstalled following the new configuration, that would be the preference. In this case, new supports/foundation will be required where the fence is installed in a new location around the new ramp. | |
| 161 | CD104 shows 4 concrete benches. 1 is shown as existing to remain, 2 are shown as to be stored and given to VA for future use, and 1 is shown as remove and replace. Please clarify if the existing bench that’s shown to be removed and replaced is to be removed and the same existing bench to be reinstalled in new location or if the existing bench is to be removed, disposed of, and a new similar bench to be provided in its place. | If the bench is in good condition the preferred option would be to reinstall it instead of replacing it with a new one. To be coordinated with VA COR. | |
| 162 | CS101 and CS104 show new metal stairs designed by others. Please clarify if A/E will provide the required engineering and details or please clarify the deliverables that GC’s engineer needs to provide to satisfy this requirement (like calculations, sketches, etc.). | This is a delegated design. Design intent was to use a prefabricated metal stair. BOD was Pacificstair Grating S600/L600 stair with railing 2 Line R100 from the same manufacturer. See BOD cutsheets. | |
| 163 | 6. | CS102, CS103, and CS104 show a 50’ PSRDM setback minimum with a reference to note 1. Note 1 states that where a minimum standoff is not achieved, a design equivalency must be used and refers to Blast Narrative. A Blast Narrative was not provided as part of the solicitation. Please provide Blast Narrative and provide all pertinent architectural, civil, and structural details that are required to achieve the necessary design equivalency. | VA will provide Blast narrative documents |
| 164 | CS102 shows to replace the existing fence. The existing fence has a sliding operable gate; however, the new plans do not show a new gate nor a new gate operator. Please confirm that the new scope is limited to the new fence only (no gate) or provide updated drawings that accurately show the desired construction, including sliding and swinging gates, sizes, and applicable footings and operators as desired. | Design intent is to remove and reinstall existing fence to avoid damage during construction. The line shown in CS102 is longer than needed. Sliding gate shouldn't be affected and should remain in place. | |
| 165 | CS104 shows to replace the existing bench and CD104 shows 2 existing benches to be stored and given to VA for future use. Can GCs reuse one of the 2 existing benches that are shown on CD104, as to be given to the VA in lieu of replacing the existing bench with a new? | Yes. If the existing bench is in good condition, keeping existing is preferred to keep uniformity. | |
| 166 | CS500 detail C1 shows “fence to match existing height and material”, which is shown adjacent to the new/proposed guardrail. CG101 does not show new fence and there’s a potential that a new fence may not be needed here. Please confirm to ignore a reference to the fence at TR1B ADA ramp or provide an updated Grading Plan that shows the extent and layout of the new fence. | That's correct. Design intent is to remove existing fence and reinstall, unlees it gets damaged or additional modules need to be added. The new fence layout is shown in CS104 and A424 (see note C52) | |
| 167 | Please clarify if the Storm Water Pollution Prevention Plan and subsequent permits and inspections will be required on this project. | Follow the specifications and Civil 04 section in drawings | |
| 168 | LS101 shows that the existing 30” tree needs to be “replaced in kind”. Considering the age and the size of this tree, this seems difficult. Can you please clarify the size of new tree (and quantity) and the species of the new tree to replace the existing 30” tree that will be demolished to construct TR11A. | COR will work with primary regarding replanting species and location | |
| 169 | LS102 shows to replace in kind 4 trees. Please clarify the species, size, and quantity of new trees to be installed after the construction of TR30. | COR will work with primary regarding replanting species and location | |
| 170 | 1A-S101 detail 2, 11A-S102 detail 4, and 11B-S102 detail 4 show that the contractor’s engineer needs to design the anchorage of mechanical equipment to the existing structure. Please clarify if A/E will provide the required engineering and details or please clarify the deliverables that GC’s engineer needs to provide to satisfy this requirement (like calculations, sketches, etc.). | Contractor to propose mechanical equipment and anchoring per manufacturer (chosen by the GC) recommendations and Structural Engineer to assist and approve. | |
| 171 | 11B-S101 detail 2 shows “pre-engineered canopy and foundations to match existing” on the plan-right (North side) of the new TR11B tower. Considering that this is not shown on civil or architectural drawings, could you please clarify whether a new canopy will be required? | A partial demolition o the existing canopy is required to allow construction of TR11B. See notes B46 adn B48 in Sheet A417. After construction of TR11B, a new section of the canopy is to be installed, connecting the remaining canopy with TR11B exit door. See Sheet A417 Notes A54 & A55 for design intent. | |
| 172 | 11B-S101 detail 2 shows “pre-engineered canopy and foundations to match existing” on the plan-right (North side) of the new TR11B tower. If this is required, please either provide applicable plans, elevations, and details for this new structure or provide as-builts of the existing canopy. | See sheet A417 for scope. The existing canopy is open to the public to check color and substructure. Check with COR/VA to provide more details, if available. | |
| 173 | AD201 details F1, F4, and F6 appear to show multiple areas where the existing exterior masonry walls will have to be cut to install new doors (keynote B34). Although many new openings appear to line up below existing window lintel, it appears that some areas (like 5 new openings at tower 11B) may be outside of the lintel. Unfortunately, structural details on 11B-S101 and 11B-S102 do not show any framing at existing exterior walls. Please confirm that for bidding purposes, GCs are to assume that the existing exterior wall framing is sufficient to cut in new openings or provide structural details to reinforce the existing wall before cutting in new openings. | Brick and stone veneer in those areas are to be removed (grey areas keynoted with F6 and F7). The windows and their lintels are to be removed as well. AE survey is non destructive per contract so existing conditions will need to be verified in field. TR11A has a special condition in the windows to be removed and filled with new/reclaimed brick. Some shoring or additional demolition might be required in that veneer depending on existing conditions. | |
| 174 | CE101 – TR1B Existing Conditions Plan shows existing dock at Building 27. CD101 – TR1B Demolition Plan does not show any demolition to existing dock. However, CS101 – TR1B Civil Site Plan shows a new ADA ramp for TR1B to encroach into the existing dock. CG101 – TR1B Grading Plan shows that the edges of new ADA ramp need to match existing elevation of 17.53 and 17.48. It appears that the existing dock may need to be demolished and a new ramp constructed where the old dock used to be. Unfortunately, there are no drawings that depict this condition. Please provide updated demo and new construction plans (grading and civil) that explicitly outline the extent of work associated with demolition of existing loading dock, what is the existing loading dock made of, the construction of new ramp, what is the new ramp made of, how is the new ramp connecting to existing dock, etc. | CE101 shows an exisitng temporary SPS building that will be demolished before the EHRM project starts. Existing dock is to remain. No demolition required in dock. Demo required is specified in CD101 (existing stairs, awning & existing ramp). CA101 specifies new civil construction and CG104 & CS500 provides details for ramp. (concrete over compacted subgrade). Structural detail 1/S303 shows typ site ramp and landing wall & ramp dimensions and reinforcing. | |
| 175 | CG101 shows a new ADA ramp from TR1B. This ramp descends from 17.75 elevation to 15.66. Considering this 2’+ drop, it sounds like there should be CIP walls and other structural elements. There’s a note on the plan referencing CS500 for details, but detail C1 on CS500 does not address any structural elements. By contrast, the ADA ramp at TR30 has plethora of structural details on 30-S101 and S303. Please provide structural plan and details for ADA ramp at TR1B. | Structural sheet S303 has a typ site ramp and landing detail. It apllies to all site ramps, not only to TR30. | |
| 176 | 1B-S101 through 11B-S102 Wall Framing Notes state that exterior metal stud framing [cold-formed steel framing (CFSF)] is deferred design by the contractor per S540. S540 further elaborates that GCs need to provide a bid that includes the design and construction of the exterior wall and soffit framing. Specifications section 05 40 00 further elaborates that the design must be done by a structural engineer with at least 5 years of experience in the design of light gauge metal and registered in the state of the project. Please confirm that it will be VA’s expectation that these requirements be followed for the construction (and design) of CFSF. | NAE: Both blast design and Physical Security reports are aligned with structural specs and drawings. Deferred design should comply with requested qualifications. |
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