SOW Appendix 1 - 43721210_Fargo Tier 2_IFB-BOD_240116_Final.pdf

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

VA Project No: 437-21-210

VA Contract No: 36C26319D0044

Bancroft-AE Project No: 22-113

EHRM Infrastructure Upgrades - Tier 2

Basis of Design Report - Issue For Bid Submittal

Fargo Veterans Affairs Health Care System

2101 Elm Street North, Fargo, ND 58102-2417

January 16, 2024

THIS PAGE INTENTIONALLY BLANK

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

BASIS OF DESIGN REPORT

Fargo Veterans Affairs Health Care System

EHRM Infrastructure Upgrades - Tier 2

VA Contract Number: 36C26319D0044

VA Project Number: 437-21-170

Bancroft Project Number: 22-113

Issue For Bid Submittal

Issue Date: January 16, 2024

By:

Bancroft Architects + Engineers

3300 Dundee Rd

Northbrook, IL 60062

847.952.9362 | www.bancroft-ae.com

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

BASIS OF DESIGN: TABLE OF CONTENTS

1. Executive Summary

2. Architectural Basis of Design

3. Fire Protection Basis of Design

4. Plumbing Basis of Design

5. Mechanical Basis of Design

6. Electrical Basis of Design

7. Telecommunications and Electronic

Security Basis of Design

8. Appendices

A. Meeting Minutes

B. Blast Basis of Design

(Separate Document)

C. Structural Basis of Design

(Separate Document)

D. Civil Basis of Design

(Separate Document)

E. Opinion of Probable Construction

Cost (Separate Document)

TABLE OF CONTENTS

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Executive Summary

• Report Introduction

• Project Background

• Project Scope

• Design Team

• Areas of Work

• Applicable Codes & Standards

• Executive Summary Analysis —

New Data Center

• Executive Summary Analysis —

Interconnect Fiber Backbone

• Executive Summary Analysis — Generator, UPS, Switchboards, Utility Services

• Executive Summary Analysis — Existing

Data Center Decommissioning & Remodel

• Construction Planning

• Budget

• Cost Considerations

BASIS OF DESIGN: EXECUTIVE SUMMARY

REPORT INTRODUCTION

This document is the Issue for Bid Submittal Basis of Design (BOD) Report. It is a living document that has evolved throughout the duration of this project, summarizing the development of the project design components as well as the key design decisions made by the VA leadership as described in the narratives and as recorded in the included meeting minutes.

This document to date has been created from the following key elements of developmental discovery:

• VA Provided Project Design Scope of Work March 25, 2021

• Project Scope Validation Meeting October 12, 2022

• Site Investigation October 18 through 19, 2022

• Site Investigation Meeting with Stakeholders October 18, 2022

• Site Investigation Exit Meeting October 19, 2022

• VA 10% Submittal Review Meeting November 9, 2022

• Correct Electrical 2 Coordination Meeting November 21, 2022

• Correct Electrical 2 VA Update Meeting December 2, 2022

• VA 35% Submittal Review Meeting January 4, 2023

• Site Investigation April 19 through 21, 2023.

• Data Center Site Options Report June 1, 2023

• Contract Modification Scope email from CS June 15, 2023

• Site Investigation August 14 through 15, 2023

• VA 50% Submittal Review Meeting September 21, 2023

• Site Investigation October 5 through 6, 2023.

• VA 85% R1 Review Meeting with DCIE November 15, 2023

It was not this BOD Report’s function or intent to document every element of the entire design process as it developed. The project has gone through several iterations at the direction of the VA. The purpose of this report has been, first, to provide an organized summary of the key developments of the project process subsequent to the Contract

Modification. To, second, provide validation that the design criteria established in the

Modification has been met. To, third, provide validation that Bancroft Architects +

Engineers (BAE) has understood the EHRM program directives and guidelines.

The previous BOD reports that provide documentation of earlier iterations of the project are available upon request to the VA.

This BOD Report accompanies the Issue for Bid Construction Documents Submittal

Drawings and Specifications.

1 EXECUTIVE SUMMARY

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

PROJECT BACKGROUND

The Fargo VA Health Care System (HCS) oversees the provision of health care to more than 34,000 Veterans living in North Dakota, 17 counties in northwest Minnesota, and one northeast South Dakota county. The Fargo VA HCS has approximately 333,000 outpatient visits annually. The Medical Center is affiliated with the University of North Dakota School of

Medicine and Health Sciences, providing training to medical students and Internal

Medicine, Psychiatry, and Surgery resident physicians. The facility is also a training facility for nursing and allied health care students.

The Medical Center is located in a quiet north Fargo neighborhood near the Red River within walking distance to a bus stop, parks, walking / bike paths, and a golf course. An on-campus outdoor healing garden provides a place for recreation and therapy for

Veterans and their families. The Medical Center is also just down the street from North

Dakota State University, the Fargodome, restaurants, hotels, and downtown Fargo.

The Fargo VA HCS is continually innovating as evidenced by their many improvement and expansion projects. In recent years, the Fargo VA HCS has opened several new and expanded departments, to include:

• New Imaging Department with new state-of-the art equipment

• New Community Living Center with 38 private rooms, large recreation and dining atriums, and beautiful views of the Red River

• New Primary Care clinic space with 30 additional exam rooms

• New Laboratory

• New Intensive Care & Dialysis Unit

• New Emergency Department

• New CBOCs in Bemidji, Grafton, Minot, Dickinson, and Williston

• New Community Resource and Referral Center in downtown Fargo

• New main entrance and lobby

• New PT/OT and Prosthetics

In 2018, the Department of Veterans Affairs (VA) began the replacement of its current

Electronic Health Records system with a new system under the Electronic Health

Records Modernization (EHRM) program.

In July of 2021, Bancroft A+E (BAE) was contracted to provide architectural and engineering design services for EHRM infrastructure upgrades to the Fargo VA HCS.

This “Tier 1” design project, which concluded in March of 2022, focused on the design of upgrades to the fiber optic network throughout the campus, feeding from the existing campus data center in Building 46 to new telecommunications rooms (TRs) located in buildings throughout the campus. The design scope also included redundant network fiber runs, upgraded ethernet cabling from the new TRs to data drops throughout the buildings, installation of a monolithic UPS system to power the data center and TRs in

Buildings 1, 9, 46 and 40 as required to support the EHRM infrastructure. This Tier 1 project is now in the construction phase with the formal construction work having started on November 1, 2022.

In September of 2022, Bancroft A+E was contracted to provide architectural and engineering design services for this current project, EHRM Infrastructure Upgrades Tier

2. The current scope for this project as established under the Contract Modification, dated June 15, 2023, is summarized on the following page.

PROJECT SCOPE

The Tier 2 design project is a continuation of the previous Tier 1 work with the focus now on the following scope as defined by the Contract:

• Construction of an approximately 1,200 SF Main Computer Room (MCR) within the space for the existing library on the fourth floor of Building 1.

• Construction of approximately 320 SF of area for IT equipment storage, electrical service, and fire-protection service as required to support the MCR.

• Decommissioning of the current Data Center (Rooms BC-50 & BC-50A) in the basement level of Building 46 and remodeling of that space to become general storage.

• Renovation of the current adjacent entrance room (Telephone Room BC-60) to include consolidation of the analog phone wiring and fiber optic cabling, replacement of existing CRAC units with a split system, and removal of the existing ceiling.

• Provisions for the Tier 1 fiber ‘A’ Route backbone to be accessed by construction of a fiber interconnect between the new MCR and Telephone Room BC-60.

• Construction of a ‘B’ Route fiber backbone throughout the Main Hospital Building and at select campus buildings which received Tier 1 ‘A’ Route infrastructure.

• Electrical system upgrades only as required to support the Tier 2 work. This includes:

Relocation of the monolithic UPS A from the basement of Building 46 to a UPS room in Building 1.

Installation of a new emergency generator in Building 1.

Construction of a combined UPS and switchboard room in Building 1.

Installation of a new transformer.

Installation of a new generator fuel tank, along with an exterior radiator for the generator.

• Mechanical system upgrades consisting of N+1 heat removal as required to support the Tier 2 work.

• Fire protection and plumbing system upgrades as required to support the Tier 2 work.

• Incorporation of security cameras and door security (2 factor authentication) as required to support the new MCR.

• Blast mitigation and site security infrastructure required to protect the Main Computer

Room, the Generator, the UPS and switchboards room, and the exterior transformer, generator fuel tank, and radiator.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

PROJECT SCOPE (Continued)

Under the requirements of the Contract, the construction documents will include, but will not be limited to, the following:

General Construction Information

Life Safety

Infection Control (ICRA)

Civil

Structural / Blast Design

Hazardous Materials Abatement

Demolition

Architectural

Fire Protection

Plumbing

Mechanical

Electrical

Information Technology Infrastructure

Security Technology Infrastructure

1 EXECUTIVE SUMMARY

DESIGN TEAM

The lead firm for the project is Bancroft Architects + Engineers (BAE), providing architectural design, mechanical engineering, fire protection engineering, plumbing engineering, electrical engineering, and telecommunications and security engineering. The firm of Hohbach-Lewin is providing civil and structural engineering as well as serving as the blast consultant. The firm of TEM Environmental, Inc. is providing hazardous materials investigation services as well as abatement drawings.

The project team members are as follows:

NAME COMPANY ROLE

Darlene Flook Bancroft A+E Project Manager

Crotan Zakaria Bancroft A+E Vice President of Architecture

Dana Auman Bancroft A+E Project Architect

Jimmy McAllister Bancroft A+E Project Designer

Josh Mikels Bancroft A+E Vice President of Engineering

Chris Carter Bancroft A+E Director of ICT and Security Design

John King Bancroft A+E Fire Protection / Plumbing Engineer

Raed Hamid Bancroft A+E Mechanical Engineer

Walter Groszko Bancroft A+E Electrical Engineer

Dick Engleman Building First Nations Director of Cost Estimating

Andrew Van Straaten Hohbach-Lewin, Inc. Structural Engineer

Fred Jorgensen Hohbach-Lewin, Inc. Blast Consultant

Andrew Arnold Hohbach-Lewin, Inc. Civil Engineer

Drake Ottley TEM Environmental, Inc. Hazardous Abatement Engineer

AREAS OF WORK

The current Tier 2 work will occur in and between the following buildings:

• Building 1-9-46 (Main Hospital Building), 3, 10, 11, 12, 13, 30, 39, 40, 51, 52, 56.

The main Tier 2 work being addressed focuses first on the new Data Center — housing the new Main Computer Room — which is to be constructed on the fourth floor of Building 1 in the area currently occupied by the library.

The second focus of the Tier 2 work was initially to be on connecting the fiber optic cabling from the new MCR to TRs in all campus buildings. As a measure of cost savings and construction expediency, BAE has recommended an interconnect fiber backbone between the existing Telephone Equipment Room BC-60 (which also currently serves as a service provider entrance room) and the new MCR.

Consequently, no new cabling to TRs being built under Tier 1 work would be required to be reworked under the Tier 2 work.

The work being addressed focuses third on the new generator, switchboard room.

transformer, generator fuel tank, and the outfitting of a UPS room — all at the basement level of Building 1.

The work being addressed focuses fourth on the remodeling of the existing Data

Center located in the main hospital basement level IT Department into common storage space.

The work being addressed focuses fifth on the installation of a fiber ‘B’ route backbone from a new entrance room in Building 40 to the new MCR and to the TRs and TEs located in buildings throughout the campus

The work of mechanical, electrical, plumbing, fire protection and security will be focused on upgrades as required to support the four items just noted.

The following page (Figure 1) is a map of the Station for reference for this report. Buildings which will be impacted by the Tier 2 scope of work are identified with the color yellow.

Net Design Area

For tracking purposes the current net square footages for the new data center (which includes the MCR) and the existing basement level data center demolition and remodel are as follows:

• New Data Center — approximately 2,153 SF

The MCR comprises approximately 1,200 SF of the above

• Basement level existing Data Center demolition and remodel — 1,280 SF

For tracking purposes the existing generator room of approximately 432 SF is being remodeled to house a new generator. An existing storage room and a portion of the morgue, together approximately 560 SF, are being remodeled to house UPS / battery components and switchboards.

EXECUTIVE SUMMARY

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 1 — Campus Map

Color Key

- Buildings Impacted by Tier 2 Work

APPLICABLE CODES & STANDARDS

EXECUTIVE SUMMARY

The following are Codes and Standards that will be used for this project as adopted by the

VA at the time that the design phase of this project went under contract:

• NFPA 101 Life Safety Code, 2021

• NFPA National Fire Codes with the exception of NFPA 5000 and NFPA 900, 2020

• NFPA 75 Standard for the Protection of Information Technology Equipment, 2020

• International Building Code (IBC), 2021 (Only when specifically referenced in VA

Design Documents)

• Occupational, Safety and Health Administration (OSHA) Standards

• National Electrical Code (NEC), NFPA 70

• International Plumbing Code (IPC), 2021

• Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13)

• Building Code Requirements for Reinforced Concrete, American Concrete Institute and

Commentary (ACI 318)

• Manual of Steel Construction, Load and Resistance Factor Design Specifications for

Structural Steel Buildings, American Institute of Steel Construction (AISC)

• Energy Policy Act of 2005 (EPAct2005)

• International Energy Conservation Code (IECC), 2021

• International Mechanical Code (IMC), 2018

• Underwriter’s Laboratories (UL)

• Sheet Metal and Air Conditioning Contractors Association (SMACNA)

• Factory Mutual (FM)

• Executive Order 13423: Strengthening Federal Environmental, Energy, and

Transportation Management

• The Provisions for Construction and Safety Signs. Stated in the General Requirements

Section 01010 of the VA Master Construction Specification

• Ventilation for Acceptable Indoor Air Quality – ASHRAE Standard 62.1 – Latest Edition

• Safety Standard for Refrigeration Systems – ASHRAE Standard 15 – Latest Edition

Specific VA Manuals Guidelines and Assessments used for this project:

• VA Directives, Space Planning Criteria, Design Manuals, Master Specifications, VA

National CAD Standard Application Guide, and other Guidance on the Technical

Information Library (TIL) (http://www.cfm.va.gov/til/)

• Fargo VA HCS — Station Design Standards

• VA Fire Protection Design Manual / 8th Edition—June 1, 2021

• VA Office of Electronic Health Record / OEHRM Site Infrastructure and End User Device

(EUD) Requirements v2.0—April 15, 2021

• VA OIT Solution Delivery Data Center & Infrastructure Engineering—Basic Guidance:

Zone PDU Distribution - July 13, 2020

• VA Office of Information and Technology / Design Narrative for Generic Small Data

Center for Main Computer Rooms (MCRs) and other Campus Support Centers (CSCs)

- March 25, 2020

• VA Office of Construction & Facilities Management / Physical Security and Resiliency

Design Manual— October 1, 2020 / Revised April 1, 2021

• Infrastructure Standard for Telecommunications Spaces Version 4.0 | Solution Delivery-

Data Center and Infrastructure Engineering

• Telecommunications and Special Telecom Systems Design Manual February 2016

• VA Office of Construction & Facilities Management / PG-18-9: Space Planning Criteria /

Chapter 232: Office of Information & Technology (OIT)—October 3, 2016

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

APPLICABLE CODES & STANDARDS (Continued)

EXECUTIVE SUMMARY

• VA Office of Construction & Facilities Management / PG 18-12 Design Guide—- Infrastruc-ture Standard for Telecommunications Spaces (Office of Information & Technology—July

• VA Office of Construction & Facilities Management / Infrastructure Standard for Telecommu-nications Spaces Standard Alert 017 R01—October 1, 2020

• VA Data Center and Infrastructure Engineering OIT Design Guide Templates for Critical In-frastructure in Telecommunications Spaces (Clinical and Non-Clinical Environments), April

16, 2021

• VA Office of Construction & Facilities Management / Infrastructure Standard for Telecommu-nications Spaces Standard Alert 017 R01—October 1, 2020

• HEFP SEP (SOCAMES 6) Design Alerts 1 through 12

EXECUTIVE SUMMARY ANALYSIS —

NEW DATA CENTER

See Figure 2 on the following page for the proposed plan for the Data Center.

The Fourth Floor library space of Building 1 — in terms of floor area easily accommodates an EHRM standard small format portfolio Main Computer Room (MCR) layout. Left over floor space to the east of the MCR easily accommodates an inert gaseous fire suppression system tank an control room, as well as, a small IT storage space.

The position of the MCR also allows for easy Route ’A’ and Route ‘B’ fiber backbone connections from the floor below.

Further, its position sits outside of the PSRDM 50 foot vehicular stand-off limits at the grade level below.

To the north of the MCR is a secured circulation corridor which allows for access from the main hospital building portion to the west and circulation to the existing mechanical room to the east, as well as width to allow for easy movement of racks, cabinets, and

CRACs into the MCR.

North of the circulation is a new electrical room specifically serving the data center.

The remaining floor area will be vacated during demolition and construction. Future use of this area will be determined by the VA under another project.

Of note, the clear height of the MCR space is proposed to be 8’-6” above finish floor.

The bottom of existing trusses supporting the roof are at approximately 9’-0” above finish floor. The bottom of the roof deck above is approximately 14’-4” above finish floor. This does not meet the minimum requirements of 12’-0” clear as required by

EHRM program guidelines as presented in the ISTS V4.0. BAE has proposed a gypsum board return plenum set at 8’-6” above finish floor. Return air would be hard ducted individually from each rack into the plenum, and then, in turn, hard ducted to each CRAC unit. Cable trays, busways, lights and fire suppression components would set below the plenum. Existing spray-applied fireproofing on the steel trusses will be removed and a 1-hour rated intumescent “paint” coating will be applies to the trusses.

See Figures 3 and 4 for a typical vertical sections through the MCR.

Of note — this proposed design was developed with DCIE input during the November

15, 2023 85% R1 review session.

EXECUTIVE SUMMARY ANALYSIS —

INTERCONNECT FIBER BACKBONE

As previously noted, the position of the MCR also allows for easy Route ’A’ and Route

‘B’ fiber backbone connections from the floor below. At the current service provider entrance room (Telephone Room BC-60) there is room for a fiber patch box to be located. The enclosed walkway between the Main Hospital Building and Building 40, which houses new service provider entrance room, has room for a new ‘B’ route cable tray in the ceiling plenum which can connect the two buildings. Routes for the new cable trays throughout the ceiling plenums of the New Main Hospital Building will need to be coordinated during construction with Tier 1 infrastructure in order to meet the

EHRM program route separation criteria.

The remaining buildings on the campus (which are non-mission critical / non-clinical) can be connected with ‘B’ route fiber via the trench conduits installed under Tier 1. The

Tier 1 trench structure allows for separate conduits through which ‘A’ Route fiber and

‘B’ route fiber to be run.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 2 — Building 1 (Main Hospital Building) Fourth Floor Data Center

Figure 3 — Typical Cross Section Through MCR

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 4 — Typical Longitudinal Section Through MCR

EXECUTIVE SUMMARY ANALYSIS —

GENERATOR, UPS, SWITCHBOARDS, UTILITY SERVICES

See Figure 5 and Figure 6 following for the proposed plans for the referenced components.

Subject to final approval by the VAHCS, a new generator, combined switchboard and

UPS room, electrical transformer, generator fuel tank, and radiator are to be located at the basement level of Building 1 of the Main Hospital Building near the north loading dock.

BAE proposes replacing the existing generator in Building 1 Generator Room BE-98 with a larger generator which can assume the added capacity of the MCR IT systems, the required UPS systems and the required switchboards.

To the south of Room BE-98 BAE proposes the conversion of Storage Room BE-97 and a portion of Supply Chain Management into a room for UPS components and switchboards.

On the outside grade north of Building 1 Generator Room BE-98 BAE proposes placement of a new required transformer. Also required will be the replacement of the existing underground generator fuel tank with larger tank which will hold a fuel capacity of 96 service hours for the new generator. Serving the generator will also be an exterior radiator on grade and an exhaust duct with muffler at the roof above.

As there are existing, critical steam lines serving the hospital under the grade where the transformer and fuel tank will need to be placed, BAE is proposing an above ground fuel tank..

As the grade of the proposed area slopes significantly from east to west , BAE is proposing to level the grade and construct a new structural concrete retaining wall to support new earth fill, the transformer, the fuel tank, and the transformer.

Also, as the transformer and fuel tank are serving the new MCR — which is considered mission-critical — and these infrastructure components are placed adjacent to the existing north loading dock and VA volunteer services parking a blast mitigation wall will be required to be built around these components.

Further, per PSRDM requirements, BAE is proposes the loading dock ramp and the VA

Police and volunteer parking spaces be enclosed with a wrought iron fence matching the existing fence along the west perimeter of the campus. (See Figure 7.) Access to this enclosed area will be via a vehicular gate controlled by both a two-way communication system linked to Supply Chain Management staff (for truck deliveries) and a transponder system providing limited access for VA Police and screened volunteer staff members.

Of note — per PSRDM requirements, BAE is also proposing a vehicular gate at the south loading dock controlled by a a two-way communication system linked to Supply

Chain Management staff (See Figure 8).

For clarification on BAE’s and it’s blast consultant’s design interpretation of the PSRDM requirements as applied to this project, please see the Appendix B, Blast Basis of

Design Report which is included with this submittal package.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 5 — Building 1 Site Plan

Figure 6 — Building 1 UPS & Switchboard Room

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 7 — Building 1 Secure North Loading Dock and Secure Parking Area

Figure 8 — Building 1 Secure South Loading Dock and Ramp

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

EXECUTIVE SUMMARY ANALYSIS —

EXISTING DATA CENTER DECOMMISIONING & REMODEL

See Figures 9 and 10 on the following pages for the before and after plans for the

Computer Room BC-50, UPS BC-50A, and Telephone Room BC-60.

The existing Computer Room and UPS Room will remain in operation until all the other

Project Scope items are constructed. Once the new Main Computer Room is completely outfitted and operational, the existing Data Center will be decommissioned, emptied of all existing IT and UPS system components, the Sapphire fire suppression system removed, the raised floor removed, and the rooms gutted.

BC-50 and BC-50A will then be turned into two Storage Rooms for use as designated by the VAHCS. The rooms will be finished with sealed concrete floors, painted walls and vinyl wall base, new lights, and air conditioning via individual heat pumps. There will be no finished ceiling in these rooms.

As previously presented - BAE has recommended an interconnect fiber backbone between the existing, adjacent Telephone Equipment Room BC-60 and the new MCR at the fourth floor. To accommodate this a fiber patch box will be located in BC-60. As well, per the Scope of the Project, the ceiling will be removed and the existing CRAC units will be replaced with air conditioning via a heat pump. The telephone wiring system, the raised floor ,and the other existing service components within the room will remain.

The DEMARC wall between BC-50 and BC-60 will not be altered in any way so as to not impact the existing analog phone system DEMARC components.

For further detail on the upgrades related to the interconnect fiber backbone system, please see Chapter 7 — Telecommunications and Electronic Security Basis of Design

— later in this report.

Figure 9 — Existing Data Center and Entrance Room - Before Decommissioning

Basement Level of Main Hospital Building 1-9-46

Color Key:

IT Department

Existing Data Center

(Computer Room and UPS)

Existing Entrance Room

(Telephone Equipment Room)

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Figure 10 — New Storage Rooms and Entrance Room - After Remodeling

Basement Level of Main Hospital Building 1-9-46

Color Key:

Storage

Existing Entrance Room

(Telephone Equipment Room)

BUDGET

The government’s not to exceed estimated construction cost (ECC) is $15,573,000.00.

COST ANALYSIS

As part of this 100% Construction Document Design Submittal, BAE’s sub-consultant

Building First Nations is providing the VA with an Opinion of Probable Construction Cost

(OPCC). This OPCC is attached to this report as Appendix E. It is to be noted that this

OPCC is developed taking into account building and site constraints and using specific location factors (i.e., available material and labor) relative to latest published RS Means base rates (Currently 1st Quarter of 2024).

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

BASIS OF DESIGN: ARCHITECTURAL

Architectural Basis of Design

• Summary

• Main Computer Room Design Criteria

• MCR Support Spaces Design Criteria

• Existing Data Center Renovation Design Criteria

• Generator, UPS, and Switchboard Rooms Design

Criteria

• Architectural Codes

2 ARCHITECTURAL BASIS OF DESIGN

SUMMARY

The architectural portion of the work provides for:

• Design of the new fourth floor Data Center.

• This Data Center will include the new Main Computer Room, an IT equipment storage room, an electrical room, an inert gas fire suppression tank and control room, and a circulation corridor.

• Design of the renovation of the existing Data Center in the basement level of Building

46 to be general storage.

• Design of the renovation of the current entrance room (BC-60) to include consolidation of the analog phone wiring and installation of a new fiber backbone interconnect.

• Design of the remodel of the existing Building 1 Generator Room BE-98 and outfitting a UPS / switchboard room via remodeling of an existing rooms currently under control of Supply Chain Managment located in the basement level of Building 1 of the

Main Hospital Building near the north loading dock.

• The exterior transformer, generator fuel tank, PSRDM required blast-mitigation barriers, security fences and gates will be designed by the structural and civil engineering disciplines.

MAIN COMPUTER ROOM DESIGN CRITERIA

Target Design Criteria for the MCR (under the EHRM design guidelines and Fargo VA

Station standards) is as follows:

• All enclosure walls to extend to underside of structure above.

• All MCR doors to be three-quarter hour rated construction.

• All enclosure walls shall be one-hour rated.

• All penetrations will be required to use re-enterable fire stop assemblies in lieu of sealant (Code plus VA Station standard).

• Doors to have hospital stops (VA Station standard).

• Floors to be static-dissipative tile. (No raised floor.)

• Pre NFPA 75, 13.10, no records will be kept or stored in the MCR.

• Fire suppression is addressed under the fire protection section of this report.

MCR SUPPORT SPACES DESIGN CRITERIA

• Propose all floors to be static-dissipative tile or concrete with a static-dissipative coating.

• A lay-in tile ceiling matching Fargo VA Station standard will be installed in the circulation corridor only.

• Doors will have hospital stops.

• All walls to extend to underside of structure above.

• Equipment storage room access doors will have a 2-factor authentication security system.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

2 ARCHITECTURAL BASIS OF DESIGN

EXISTING DATA CENTER RENOVATION DESIGN CRITERIA

• All enclosure walls to extend to underside of structure above and be continuously insulated with sound-attenuation insulation.

• The DEMARC wall between BC-50 and BC-60 may not be altered in any way so as to impact the existing analog phone system DEMARC components.

• Fire rated wall construction is not required per code.

• Storage space doors are not required to be fire rated per code.

• New doors and frames serving the new storage rooms will be installed. They will have hospital stops (VA Station standard).

• The security system to the existing door leading into the existing Data Center will be deactivated and removed.

• Fire suppression is addressed under the fire protection section of this report.

• Finishes to include sealed concrete, vinyl base, and painted walls and to match

Station standards. Doors and frames will match station standards. There will be no ceilings in storage rooms.

GENERATOR, UPS, AND SWITCHBOARDS ROOMS

DESIGN CRITERIA

• The existing walls around Building 1 Generator Room BE-98 is constructed of a combination of masonry and concrete. The walls all extend to the underside of the floor structure above. Wall thicknesses are such that the walls can be considered a minimum 2-hour fire rated construction (exceeding requirements of NFPA 75).

• The existing walls around the designated UPS and switchboard room (BE-97) are constructed of concrete and concrete block. The walls extend to the underside of the floor structure above. Wall thicknesses are such that the walls can be considered a minimum 2-hour fire rated construction (meeting the requirements of

NFPA 75, 11.5.2.1.5).

• The floors of the above rooms will be sealed concrete. Walls will be painted.

Interior doors and frames will be fire rated.

• Hazard signage will be provided at BE-97 in compliance with NFPA 75., 11.5.4.6.3.2.

APPLICABLE CODES

The following are architectural-based Codes and Standards that will be used for this project as adopted by the VA:

• NFPA 101 Life Safety Code, 2021.

• International Building Code (IBC), 2021 (Only when specifically referenced in VA

Design Documents).

• NFPA National Fire Codes, with the exception of NFPA 5000 and NFPA 900.

• NFPA 75 Standard for the Protection of Information Technology Equipment, 2020.

• International Energy Conservation Code (IECC), 2021.

• Architectural Barriers Act Accessibility Standards (ABAAS) including VA supplement, Barrier Free Design Guide (PG-18-13)

• All wall penetrations will be required to use re-enterable fire stop assemblies in lieu of sealant (Code plus VA Station standard).

• Fire suppression is addressed under the fire protection section of this report.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

BASIS OF DESIGN: FIRE PROTECTION

Fire Protection Basis of Design

• Applicable Codes

• General Description of Work

• General Drawing Parameters

• Fire Protection During Construction

• Project Scope — Fire Protection Systems Descrip-tions

Applicable Codes

The design of the Fire Protection Systems shall be in accordance with the following codes and standards:

Building Codes

• NFPA 101 2021

• International Building Code (IBC), 2021 (Only when specifically referenced in VA

Design Documents).

• International Fire Protection Code 2021

Veterans Administration

• Veterans Administration Fire Protection Design Manual (8 th Edition) June 1,

• Veterans Administration Master Specifications

• Veterans Administration Standard Details

National Fire Protection Association (NFPA) (Current Published Editions)

• Pamphlet #13 – 2022: Standard for the Installation of Sprinkler Systems

• Pamphlet #20 - 2022: Standard for Electric Centrifugal Pumps

• Pamphlet #22 - 2023: Standard for Water Tanks for Private Fire Protection

• Pamphlet #25 – 2023: Standard for the Inspection, Testing and Maintenance of

Water-Based Fire Protection Systems

• Pamphlet #75 – 2020: Standard for the Fire Protection of Information Technology

Equipment

• Pamphlet #99 – 2021: Health Care Facilities Code

• Pamphlet #101 – 2021: Life Safety Code

Underwriter’s Laboratories (UL)

National electric Manufacturers Association (NEMA)

Tests by independent agencies whose classifications and requirements have general acceptance as regulatory:

• Underwriters Laboratories, Inc. (UL)

• Factory Mutual

• Owner's Insurance Company

GENERAL DESCRIPTION OF WORK

Scope of Work Summary

• The project consists of a new Main Computer Room (MCR) serving the Fargo Campus.

Additional work for the MCR includes a new generator, UPS equipment and switchgear.

The Fire Suppression systems for this part of the project shall include a wet pipe sprinkler system, a supervised wet pipe sprinkler system in the MCR and an inert fire suppression gas dispersal system. The electric generator room shall be served by a dry pipe system, due to the temperature of combustion air in the room, and wet pipe suppression systems which are existing or existing to be renovated in the rooms.

• The project includes the renovation of existing of the existing data center into storage and or office space. The fire protection components will consist of a wet automatic sprinkler system with a new configuration of the existing piping system and new automatic sprinkler heads. This phase also requires the removal of at least three existing inert gas systems which serve the existing data rooms and telephone equipment room.

FIRE PROTECTION BASIS OF DESIGN 3

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

GENERAL DESCRIPTION OF WORK (Continued)

Design Criteria & Code Basis

• A project / site specific flow and pressure test, is required to establish a Basis of

Design to be presented to the successful Fire Protection Contractor. Acceptable forms of this test are:

• The most recent (within one calendar year) campus hydrant flow test.

• The most current (within one calendar year) Annual test “Fire Protection Placard”

Information on existing “Fire Protection Placard” at the base of the Automatic

Standpipe/Sprinkler riser(s) serving the designated project areas.

• Where there is an existing fire pump serving the fire main to the building, the most recent annual “Fire Pump Test” results.

• Evaluation and recommendations for the fire protection systems are based on the

Codes and Standards listed above.

• The work under the Fire Suppression Division (Division 21) is:

• Main Computer Room: New wet automatic sprinkler system and installation of new inert gas fire suppression system. The inert gas manufacturer’s installer shall coordinate with the Architectural Division for appropriate fire extinguishers to be installed in the MCR.

• The work of fire protection under other Design Divisions (not of Division 21) are:

• Fire Extinguishers: Work of the Architectural Division (Division 10).

• Fire alarm and Detection: Work of the Electrical Division (Division 28)

GENERAL DRAWING PARAMETERS

In general, the Fire Barriers and Smoke Barriers will be indicated on the architectural drawings as part of the construction documents. These barriers will be reflected on the

Fire Suppression drawings for reference and continuity of the construction set. Fire suppression alarm devices will be shown on the electrical drawings as port of the construction documents.

FIRE SUPPRESSION DURING CONSTRUCTION

• Fire Suppression Contractor shall follow the directions from the COR as best way to maintain fire protection coverage during construction in the construction areas. A plan scheduling this information shall be documented and posted to the Project Team and

Contractor.

• Where temporary coverage is not feasible, Fire Suppression Contractor shall provide a manual fire watch during shutdown periods.

• In areas where only one or two automatic sprinkler heads are affected, the Contractor shall schedule system shut down, demolition, installation, and reactivation within one working day, with a fire watch included as part of the construction crew.

• All shutdowns and interferences with service shall be approved by the COR.

• During construction, automatic sprinkler head locations shall be repositioned to provide adequate temporary protection. This may include:

In the case of pendant automatic sprinkler heads, the existing heads shall be removed and disposed of; the 90 degree elbow shall be reversed; a new upright automatic sprinkler head of the same specifications shall be installed. NOTE:

Existing heads shall never be re-used.

Branch piping no longer serving an automatic sprinkler head shall be removed back to the cross main or downstream of the next existing automatic sprinkler head and caps or plugs shall be installed on the branch connection at this point.

Upon completion of work in the specific area, the temporary upright sprinkler shall be removed and disposed of, fitting returned to their original configuration and new automatic sprinklers shall be installed.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

FIRE PROTECTION SYSTEMS DESCRIPTIONS

Wet Fire Suppression Protection Water Supply and Monitoring Systems in

General Areas

• As the design phase of the project progresses, the Station should provide the annual fire pump tests as they are performed.

• All exposed fire protection piping shall be painted red.

• Automatic sprinkler heads shall be

Light Hazard Classifications:

Areas including General uses such as Offices, and other similar functions shall have semi-recessed with chrome plated escutcheon and face (UL listed assembly/FM listed), quick response type, with a temperature rating of 165 degrees, F., and orifice of 5.6 “K” factor. Basis of Design unit shall be

Reliable.

Areas including Data Processing Room (See Below) shall be standard type, upright sprinklers with fusible links. Provide and install head cages for each sprinkler head.

Ordinary Hazard Group 2 Classifications:

In areas of Storage, Housekeeping, and similar, flat, smooth recessed with chrome plated escutcheon and face (UL listed assembly), quick response type, with a temperature rating of 165 degrees, F., and orifice of 5.6 “K” factor

Sprinkler style shall be flush mounted with ceilings, institutional with concealed metal link. Basis of Design Unit shall be Viking type HSW Pendent.

• All shutdowns and interferences with service shall be approved by the COR.

Main Computer Room Fire Suppression and Monitoring Systems in General

Areas

Main Computer Room

• This area will be served by a hybrid wet automatic sprinkler system / gaseous fire suppression system. These systems are a describe below:

WET SYSTEM: Light Hazard with 225 square foot automatic sprinkler coverage. This system shall be supplied by a dedicated supply line connected to existing Standpipe/AS

Riser with control valve, tamper switch, flow switch test/drain assembly (connected to existing riser drain).

Automatic sprinkler head shall be:

• Areas with ceilings shall be pendent, semi recessed automatic sprinkler heads standard type with a temperature rating of 165 degrees, F. sprinkler style shall be quick response.

• Areas without ceilings shall be upright, standard type with a temperature rating of 165 degrees, F. sprinkler style shall be quick response type link and have a sprinkler cage to protect the head from accidental contact or semi-recessed a/s head where there is a hard surface ceiling.

INERT GAS SYSTEM:

• Per the VA, Gaseous systems are used in conjunction, not to replace the wet systems.

Based on the level classification of the Data Center, the combustible / non-combustible materials used, and the requirements of the VA Fire Protection manual and the requirements of NFPA Pamphlet #75, there are a number of combinations which can be used for this installation.

• Gaseous systems will be provided throughout the unit. In this case, clean agents including name brand (FM200, Inergen, and Novec), carbon dioxide and inert gas. A decision will be required from the VA, as the FM200 and Novec gases have been listed as environmentally damaging and production has either been discontinued or are being phased out.

• The inert gas system piping and containment tank(s) are described and shown on the

Fire Protection Division Drawings. The inert gas system alarm and release controls are described in the electrical Division Drawings.

• As described under the architectural part of this report, inert gas fire extinguishers shall be provided inside the MCR.

Electrical Support Areas within the Building

• Electric Generator Room – Due to the low temperature of combustion and ventilation air introduced into the room, a dry pipe automatic sprinkler system will be installed. Extra

Hazard Group 1.

• Storage Room – This is a wet pipe system, Ordinary Hazard Group 2 Installation.

• UPS and Electrical Switchboard Rooms – Wet systems, Ordinary Hazard Group 1

Installation.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Plumbing Basis of Design

• Existing Conditions

• Proposed Work

BASIS OF DESIGN: PLUMBING

PLUMBING BASIS OF DESIGN 4

Applicable Codes

The design of the plumbing systems shall be in accordance with the following codes and standards:

• NFPA 101, 2021

• International Building Code (IBC), 2021 (Only when specifically referenced in VA

Design Documents).

• International Plumbing Code 2021

• Veterans Administration Plumbing Design Manual

• Veterans Administration Master Specifications

• Veterans Administration Standard Details

• National Fire Protection Association (NFPA)

Pamphlet #99 –2021: Health Care Facilities Code

Pamphlet #101 – 2021: Life Safety Code

• Underwriter’s Laboratories (UL)

• National Electric Manufacturers Association (NEMA)

EXISTING CONDITIONS

There are existing sanitary lines and domestic water lines in the buildings with which new work will need to be coordinated.

PROPOSED WORK

New Fourth Floor Main Computer Room (MCR)

• Demolish existing restroom and all associated plumbing to create space for the new

Main Computer room.

• Provide floor drain below or near each CRAC mechanical units.

• New 3/4” cold water supply to be supplied for humidification to meet the VA guidelines.

Existing Basement Data Center Remodel

• Existing floor drains to remain to provide drainage for new split systems.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

Mechanical Basis of Design

• HVAC Codes and Standards

• Weather Design Conditions

• Calculations

• HVAC Design Criteria

New Main Computer Room (MCR)

UPS Equipment (UPS A & B) in Room BE-97

— DX Split Systems

Support Rooms Adjacent to new MCR

Existing Data Center Remodel

BASIS OF DESIGN: MECHANICAL

5 MECHANICAL BASIS OF DESIGN

HVAC CODES AND STANDARDS

The design of the HVAC systems shall be in accordance with the following codes and standards:

• VA Directives, Space Planning Criteria, Design Manuals, Master

Specifications, VA National CAD Standard Application Guide, and other

Guidance on the Technical Information Library (TIL).

(http://www.cfm.va.gov/til/)

• NFPA 101 Life Safety Code 2021

• International Building Code (IBC), 2021 (Only when specifically referenced in VA Design Documents).

• International Mechanical Code 2021

• ASHRAE Standard 170. Ventilation of Health Care Facilities—2017

• ASHRAE Standard 90.1—2019

• ASHRAE Standard 62.1—2019

• Applicable National Fire Protection Association (NFPA) codes

• Sheet Metal and Air Conditioning Contractors Association (SMACNA)

• Underwriter’s Laboratories (UL)

• VA HVAC Design Manual—March 1, 2022

• NFPA 75 Standard for the Protection of Information Technology

Equipment, 2020.

WEATHER DESIGN CONDITIONS

Outdoor design weather conditions are based on engineering weather data from VA HVAC

Design Manual for Fargo. Winter design condition is the 99.6% occurrence design value.

Summer design condition is the 0.4% occurrence design value (Annual Extreme daily mean dry bulb).

• Outdoor Design Conditions

Winter: -19.3° F DB (-24.9 F DB Annual Extreme)

Summer: 90.7° F DB, 72° F WB (95.9F DB Annual Extreme)

• Indoor design conditions: Computer/Data Rooms - Data Sheet VA HVAC Design Manual

Heating: 64° F

Cooling: 81° F

Ventilation rates shall be in accordance with the VA HVAC Design Manual 2022 or 2018 IMC.

CALCULATIONS

Building heating and cooling loads are calculated using commercial load calculation computer program (HAP version 5.11) capable of modeling systems over complete 8760-hour annual period, using ASHRAE load calculation techniques.

Fargo VA Health Care System | EHRM Infrastructure Upgrades - Tier 2 | Basis of Design Report - IFB Submittal | January 16, 2024

HVAC DESIGN CRITERIA

NEW MAIN COMPUTER ROOM (MCR)

Cooling the heat of rejection of the Main Computer Room 2F-06 per DCIE guidelines maximum of installed and future equipment racks shall be 80kW.(273 MBH) cooling sensible load. The system will consist of two computer room air conditioning units

(CRACs) to satisfy the EHRM's N+1 redundancy design requirements, as well as remote air-cooled condensers located on top of a roof adjacent to the MCR. Units shall be operating simultaneously at 50% of the total room requirement. Each unit shall be sized for 100% capacity, for redundancy, to meet the maximum room load in the event that one unit fails. Each floor-mounted indoor unit will be equipped with a refrigerant direct expansion coil (DX). The units will be self-contained and equipped with an electric modulating humidifier and an electric reheat for maintaining constant humidity levels. The units will provide both humidification and dehumidification. In order to comply with the recent Energy Efficiency Rating Measurement (EERM) and current ASHRAE 90A energy compliance recommendations, these units shall have multiple variable speed compressors and ECM plenum supply fans. The new MCR, UPS, and tech data support area HVAC systems will have a BAS interface for monitoring room temperature, system status, humidity levels, alarms, and equipment failure signals. Return for the CRAC units will be through a return air plenum above the space and will be provided with exhaust ducts from the top of the cabinets and return ducts on top of the CRAC units. Control will be by onboard systems as well as

3rd party systems such as Vigilant or equal.

UPS Equipment (UPS A & B) in Room BE-97 — DX SPLIT SYSTEMS

The new UPS room BE-97 will be served by a CRAC Data center unit. In order to accommodate the requirements of the EHRM design, there will be two floor mounted

CRAC units, sized as a N+1 redundant system. . The condensing units will be located on the roof second floor.

Support Rooms Adjacent to New MCR

Mechanical systems above the MCR, including ductwork and piping, will be demolished and reworked. No mechanical systems will be located above the new MCR unless it serves the MCR space. The existing zone air handling currently serving the area will be used to serve the adjacent spaces. This includes a new office, a breakdown room, equipment storage, a utility room, and storage space.

IT Support Area (Located in basement demo area of existing Data Center)

The modular VAV air handling unit in the existing mechanical room to be shifted slightly south shall be replaced to accommodate new data support…