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SOLICITATION #: 36C77625B0014
PROJECT NAME: Fargo EHRM Tier 2
TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET
| Item No. |
| QUESTION |
| GOVERNMENT RESPONSE |
| 1 |
| On the tech plan pages they have Tier 2 in the bottom title bar; in the specifications they talk about tier 1 testing. Please explain what tier 1 and tier 2 mean in regard to this project. |
| Tier 1 project was basic backbone infrastructure and construction to support internal distribution of network connectivity. |
Tier 2 will construct a complete new Main Computer Room on the 4th floor, Install the UPS and Switchgear in a renovated space, provide a new Emergency generator and associated support, and add a Fiber Optic path “B” redundant to existing path “A”.
| 2 |
| When the plans describe 1st level backbone, we’ve seen the definition used as fiber segments within one building, or only in rooms like the MCR on this project. As they’re requested MPO fiber to be no longer than 1 meter than needed can they please define what exactly is 1st level backbone. |
| First level backbone is defined as any fiber segment that departs a single space and is routed elsewhere within the same building, structure, or secondary structure utilizing similar distribution nodes. |
| 3 |
| A clarification that on the communications one line --- the dashed lines are only for copper cabling and the solid are for fiber optics? |
| On pages TT-601 - TT-603, the solid lines indicate existing Path “A” fiber while the dashed lines indicate Path “B” fiber that will be installed under this project. Reference provided Path “A” redlines from previous project for approximate locations of existing duct bank. |
| 4 |
| According to the new code in chapter 11 of the International Mechanical Code - the new refrigerant is flammable. If the units have over 21 lbs. of refrigerant in them, the line sets must be encased in a one hour rated shaft. The shaft must be ventilated by mechanical means 24 hours a day, seven days a week. If rooms BE-97 and 4E-24 are classified as machinery rooms, they need to be ventilated. Are the engineers aware of this new code change? |
There are no known conflicts between the construction documents and the equipment shown.
While federal projects do approximate adherence to local jurisdictional code requirements, specific enforcement deference is given to NFPA (National Fire Protection Association) and its subordinate manuals (NFPA 1 Fire Code, NFPA 70 National Electric Code, NFPA 99 Health Care Facilities Code, etc.). Any authority granted to IMC would also be subject to local adoption by an AHJ but would not be subject to local inspection authority of the same.
Equipment, devices, and products using flammable refrigerants, or intended for use with flammable refrigerants, must have the appropriate UL label, or similarly recognized independent testing agency, and meet relevant American Society for Testing and Materials (ASTM) and American National Standards Institute (ANSI) standards.
| 5 |
| On sheet M600 Mechanical schedule the CRAC units are listed to have 410A refrigerant in them. 410A refrigerant is no longer available. |
R-410A is unacceptable for use as of January 1, 2024 in positive displacement and centrifugal chillers. Significant New Alternatives Policy (SNAP) is a reference document managed by the EPA that identifies multiple refrigeration and air conditioning end-use categories. For each end-use category, acceptable refrigerants are identified based on application. The SNAP resource is available at https://www.epa.gov/snap.
Work on flammable refrigerant systems must only be performed under the direct supervision of an HVAC Technician, certified to work on systems and equipment containing flammable refrigerants. All maintenance and repair must conform to applicable safety standards listed in 40 C.F.R. Part 82, the specific Underwriters Laboratories (UL) standards and specifications, ASHRAE standards, and Occupational Safety and Health Administration standards, as referenced. Retrofitting refrigerant circuits and equipment is prohibited. The refrigerant in which a piece of equipment was originally designed is the only refrigerant permitted in the circuit for the equipment. Applicable standards are listed in the SNAP Tool, unique to the type of refrigerant selected.
| 6 |
| On sheet PD-B46-100 Note #6 states "MDAC units to be removed under the mechanical section. The existing units will not fit through the existing doorways. The units were brought in through wall openings during construction. Will the wall be opened up to remove the units? |
The contractor is responsible for all means and methods for the work described in the construction contract documents.
| 7 |
| On sheet M-600 Mechanical schedules the Modine Duct Free Split Systems, according to our supplier, are no longer available. What does the VA want to substitute? |
This is a common occurrence and the contractor will be expected to submit on equipment that is of a very similar quality and capacity. Contractor should keep in mind that all materials should be Buy American Act compliant.
| 8 |
| On SAM.gov, Appendixes and files are mislabeled. One of the “drawing volumes” opens up a specification volume file. This is the same case for some of the appendixes |
All attachments were verified as being correct. The SOW Appendices as uploaded match the SOW list. There are two specification volumes, and one drawing volume, and both are uploaded and open correctly.
| 9 |
| Would the VA consider extending the Q&A period? Most bidders are not able to review a plan & spec solicitation of this size in the short time between site visit and question due date. |
No. Allowing a week after the site visit to submit questions is standard practice. As the solicitation states, if you have additional questions you can submit them for review, but they may not be answered.
| 10 |
| Does the Period of Performance account for winter weather work or winter weather stoppage? Depending on project award date, some work may not be feasible in the cold months or potentially cost more money to perform in winter conditions. |
| It is expected that the contractor account for these events in their schedule and plan around it. No winter work stoppage is anticipated given the specific nature of the project. Periodic stoppages would be allowed in areas directly exposed to weather events. These types of stoppages may not be used as a means to extend the period of performance nor used as a basis for a delay claim. |
| 11 |
| Does the Period of Performance account for all long lead time items from the electrical equipment needed? |
It is expected that the contractor make every reasonable effort to anticipate and address any delays for long lead equipment. Alternative supply sources may be needed to be sought outside of the contractor’s preferred supplier. These types of potential events may not be used as a means to extend the period of performance nor used as a basis for a delay claim.
| 12 |
| Does the Period of Performance account for employee badging time frame? |
Any employment requirements by contractors may not be used as a means to extend the period of performance. The VA may assist with 15-day, temporary badges which will allow certain work in non-controlled spaces to proceed.
| 13 |
| Will any onsite storage or spaces be provided either inside the facility or outside on the property/campus? |
Space for Conex containers can be requested but is on a first-come-first-served basis. Small “office” spaces are generally not provided, but accommodations for tools, personal seasonal outerwear, can be found in existing or newly constructed spaces.
| 14 |
| Will the VA consider any down payment billing line items for large $ equipment to place order to begin procurement/manufacturing? |
| No, the VA will not authorize advance payments to the prime contractor under this contract. All payments will be made in accordance with the standard contract terms and conditions. |
| 15 |
| Ref drawing C200 & C300- Concrete curbing is shown for removal but does not show all surrounding concrete pavement being removed and replaced between the proposed curbing and the new blast mitigation barrier wall. How much concrete pavement is being removed and replaced with new pavement? Will further drawing details be provided? |
| Additional dimensional information on the finished extents of total area of demolition can be found in the structural/architectural demolition plans, sections, and details. |
| 16 |
| Ref drawing AS-B1-201- Keynote 15 is shown at curbing to be removed. Demolition plan keynote 15 indicates “NOT USED”. Will clarification be provided? |
| Demolition Keynote 15 on drawing AS-B1-201, should indicate “Remove existing curb.” See civil drawings for additional information |
| 17 |
| Ref spec 02 65 00- How many gallons of fuel will require disposal prior to UST removal? If unknown, may an allowance be provided? |
| New tank level sensors were installed in 2024-2025. Fuel level reading is indicated as 1,735 gallons as of June 2025. No additional allowance will be given. |
| 18 |
| Ref drawing AS B1-204- the generator room appears to receive a new blast resistant door and frame system to accommodate the new door slab and louvers. Door BE-98B does not appear in the door schedule shown on drawing AS-601. Will door, frame and hardware information be provided for door BE-98A & B? |
| Existing door and frame can be re-used in position of “new” door BE-98A & BE-98B |
| 19 |
| Ref drawing AS-B46-204- Hatched area in OI&T office areas show ceiling reinstallation per reflected ceiling plan legend. Keynote 2 calls out new ACT and grid. Drawing AS-B46-203 only shows partial removal and reinstallation. Which is correct? |
| AS-B46-203, Keynote 2 indicates to “Where possible salvage existing tiles and grid for reuse. For bid purposes assume 50% of ACT and grid per room is to be replaced.” Sheet AS-B46-204, Keynote 2 indicates to “Provide new ACT and grid as required to match or exceed the appearance of the existing adjacent.” |
| 20 |
| Ref drawing S200- A note within the barrier walls indicates “Fuel Tank By Others”. Drawing AS-B1-202 keynote 8 calls outs a new fuel tank on rails. Who is responsible for purchasing and installing the tank and all components? |
| New fuel tank to be supplied under this contract per specification section 23 10 00. |
| 21 |
| Ref drawing AS-B1-206 & 207- Will foundation details be provided for security gate foundations and communication station foundations? |
| Details to be determined by manufacturer of gate via required shop drawings submittal. |
| 22 |
| Ref Scope of Work- Annex A provided with the scope of work notes several problems and proposed solutions with the UPS. Are costs associated with Annex A to be included with this project? Can a specific task list be provided for each work item? Will a door schedule be provided for BB35? What wall finishes and wall substrate will be affected by installation of new door frame BB35? |
| Items noted under Annex A are not included in contract. Annex A is included for reference for relocation of partial UPS equipment solution installed under separate contract. Contractor will be responsible to coordinate with VA for relocation to final location shown in Tier 2 project drawings. Final location and quantities of all UPS equipment and associated switchgear shown in Tier 2 drawings should take into consideration the equipment already owned by the VA and warehoused in room BB-35. |
| 23 |
| Ref Scope of Work- Annex B- What is the length of duct bank from room 102B to the new fiber optic manhole? Annex B indicates to install manhole at limit of property line. How far is the property line west of room 102B? |
| Approximate distance from Bldg 40, Room 102B utility entrance to the ROW to the north is approximately 275’ along the ductbank path. Contractor will be responsible to coordinate with utility provider for final position of new manhole in ROW which may extend the overall length of ductbank. |
| 24 |
| Ref Scope of Work- Annex C- During site visit we were shown fiber optic manholes which need 4” drain piping installed. One of them was south of building 13 and the other manhole is east of building 3. Annex C notes manholes 11 and 13 that need to be pumped and drain piping installed. Who is responsible to install drain piping? Based on drawing TT-601 which manholes require pumping and drain piping? What is the distance from each fiber optic manhole to each storm sewer manhole? |
Annex C indicates two fiber vaults to have supplemental drain piping installed. Approximate distance to nearest storm sewer at each vault is 50’.
| 25 |
| Ref drawing AS-B1-206- Keynote 6 requires a concrete walk west of barrier gate. Does this walk area have curb around it? Is it a raised island with curb around it? How is the wrought iron fence mounted in the concrete? Can mounting details be provided for wrought iron fence east and west of barrier gate? Does the wrought iron fence need to meet requirements of spec section 32 31 13? |
| Referenced walkway does not have any associated curb. Reference C-300, Keynote 14 indicates that fencing and curbs associated with this keynote will be subject to future drawing and specifications revision. Contractors should not include items associated with Keynote 14 in bid. |
| 26 |
| 13. Ref drawing C300- Are top of wall and bottom of wall elevations correct as they appear the same elevation in the NW corner of foundation? Can footing elevations be shown? Several keynotes have abbreviation SAD at end of keynote. Please clarify meaning of S.A.D |
| Abbreviation SAD – See Architectural Drawings |
See detail 10/S501 for minimum coverage from top of slab to top of footing.
| 27 |
| Fire Alarm – Drawing EF-B1-244 calls for Edwards fire alarm system. Is there a maintenance contract for the fire alarm? If so, please provide the contact information for the contractor that services the fire alarm system. |
| The existing alarm is under contract, but no contact info will be provided for the purposes of bidding. |
| 28 |
| Security – Security devices are shown on the symbol legend, but none appear to be shown on the drawings. Can the VA advise if new security devices are needed? If so, please confirm the manufacturer of the system, and provide contact information for the maintenance contractor. |
| The symbols and abbreviations lists are exhaustive but may not be fully represented on the drawings. |
| 29 |
| Site Work – Drawing TT-601 shows existing duct banks. Can the VA advise if there is any new sitework required? |
| Annex B indicates the need and description of new fiber duct bank. |
| 30 |
| Work Hour – Please provide the work hours for when work can be completed. Is all work to be performed during regular work hours? |
| Daytime work hours are generally 7am to 5pm. Additionally, direction can be found GI-003, Note 17 & 18. |
| 31 |
| Sheet C100 – Note 5 – Contractor shall replace all structures and gate lids for vaults, catch basins, etc. with vehicle rated structures in a traffic accessible areas. |
Can you indicate which manhole covers require replacement on the plans?
Sheet C-200 indicates all manholes in the area of the existing loading dock. All manholes that are currently in this area are already traffic rated. Any new manholes (if indicated on drawings) will be required to be traffic rated.
| 32 |
| Is there a geotechnical soil report that can be provided in the bid documents |
| All soils are high plastic clays. The VA is attaching a sample test report from nearby boring. |
| 33 |
| Sheet C200 at the parking lot island the legend identifies the existing curb to be removed, on Sheet C300 note 14 identifies the curb to be provided as future revision. |
a. If curb is to be removed and not replaced is the existing asphalt to be patched?
Can you provide scope of work for parking lot repairs For the purposes of this bid, all work associated with curb island in question is held for future revision.
| 34 |
| Sheet C200 at parking lot island there are vehicle parking power receptacle posts. The plans do not indicate to be removed or remain. |
a. Can you confirm if these are to be removed?
For the purposes of this bid, all work associated with curb island in question is held for future revision.
| 35 |
| Sheet 200 Keynote 5 - are we required to complete a soil inspection and report for surrounding soils at underground fuel tank? |
| Removal of UST, testing of soils, and remediation of contaminated soils are as indicated in Spec Section 02 65 00. |
| 36 |
| Any soil remediation for unsatisfactory soils would be an unforeseeable site condition - can you please confirm? |
| Removal of UST, testing of soils, and remediation of contaminated soils are as indicated in Spec Section 02 65 00. |
| 37 |
| Sheet C300 the retaining wall at North Stairway referenced note 17 on sheet C300. The structural indicates a retaining wall on the east and west side. |
Can you provide the elevations for the top and bottom of wall as the corner elevation are not indicated.
The stairs or retaining walls indicated between grid intersections 1/B and 2/B are not replaced as part of this contract. No additional information is required.
| 38 |
| Sheet C300 west side of enclosure Sheet C600 details A, B and identifies a drop curb on the right-side end of the sidewalk. The structural drawings do not identify the dropped curb. |
a. Can you provide a details and section profile of the dropped curb.
Details 1/S502 & 3/S502 indicate the relative height of the curb and storage tank slab. This curbline divides the storage tank slab and ramp along the west side of the curbline. No additional details will be provided.
| 39 |
| Sheet C300 Note 14 indicates Gates, Curbs, Parking, Fence to be provided as future revisions. |
a. Can you identify the scope of work included in this contract?
b. Can you provide the layout details and product specifications if these are items are included.
Reference C-300, Keynote 14 indicates that fencing and curbs associated with this keynote will be subject to future drawing and specifications revision. Contractors should not include items associated with Keynote 14 in bid.
| 40 |
| Sheet S501 detail 11 Retaining wall schedule does not identify the horizontal rebar in retaining walls. |
a. Can you provide the size and spacing of the horizontal rebar?
For the purposes of bidding, assume horizontal reinforcing as minimum #4, 12” O.C. vert, and 2” min embed from TOW. Reference 10/S502 for additional information.
| 41 |
| Sheet S203 Partial 4th floor framing plan. |
a. Can you provide the end dimension spacing on each side of the new WT6x20 Beams?
Detail 3/S701 indicates typical beam to beam connections. Detail 4/S701 indicates typical beam to column connections.
| 42 |
| Sheet AS-B1-203 Note 4 references removal of door however in rom BE-97 the note references only a wall. |
a. Provide clarification that no door is to be removed in Room BE-97?
Door at southeast corner of room BE-97 is only existing door to be removed. Wall segment in northwest corner of room BE-97 that is indicated by keynote 4 is existing masonry only.
| 43 |
| Sheet AS-B1-203 Section Cut 3/AS-B1-401 the sheet is missing from the plans please include. |
| Disregard cut section indicator 1/AS-B1-401 from sheet AS-B1-203. |
| 44 |
| Sheet AS-B1-203 section cut 1/AS-B1-306 does not match section cut defined in sheet 1/AS-B1-204. Please clarify section cut location. |
| Disregard cut section indicator 1/AS-B1-306 from sheet |
AS-B1-203.
| 45 |
| Sheet AS-B1-204 at West Elevation at UPS/Switchboard Room can you provide elevation view for clarity. |
| Elevation is not provided in drawing bid set. No additional information will be provided prior to bid. |
| 46 |
| Sheet AS-B1-303 Detail 3 Access Stairway. Can you provide structural details and sizes for steps, landing, risers etc. |
| Stair in question is indicated with dimensions showing overall riser heights as needed for delegated design bid. Field verification will be required prior to fabrication and delivery. |
| 47 |
| Sheet AS-B1-303 Detail 1 Guardrail. Provide anchor details for attachment to roof system and wall. |
| Handrail systems and attachments are as indicated in detail |
4/AS-B1-303. Attachments shall meet or exceed minimum required performance standards for lateral loading and be shown in shop drawing submittal for delegated design.
| 48 |
| Sheet AS-B46-222 Plan key notes 1. Install roof curb. The plans do not indicate location of curbs. |
Can you provide the curb locations as noted in Note 1.
Disregard plan keynote #1.
| 49 |
| Sheet EP-B1-111, a new panel (EBEM-461NA) is to be installed in electrical room 1B-121A. There is no space on any wall to accommodate the installation of the new panel. Please advise an alternate location. |
| Disregard notes for a new panel in 1B-121A. New circuits can be run from existing panel EC461N1. |
| 50 |
| List of Drawing Sheets – Structural S201 is missing from the list |
a. Please confirm inclusion of sheet Sheet S201 was erroneously left from the drawing index on sheet GI-002.
| 51 |
| List of Drawing Sheets – AS_B1-245 ARCHITECTURAL - B1 - FOURTH FLOOR TRUSS CEILING PLAN Drawing is missing from the plans. |
| Sheet AS-B1-245 was erroneously included in the drawing index on sheet GI-002. Disregard. |
| 52 |
| Section 09 06 00 Schedule for Finishes is referenced in 08 90 00 section and is not included in the specifications Can you include this section. |
| All references to 09 06 00 have been removed. |
| 53 |
| Section 13 49 00 Radiation Protection is referenced in 08 90 00 section and is not included in the specifications Can you include this section. |
| Specification section 08 90 00, Sub 1.2 C was included by mistake. Bidders should disregard this reference. |
| 54 |
| Section 08 56 53 Blast Resistant Façade Systems this section is referencing the louvers at the Generator, can you provide which louvers are required to be blast rated. |
| Per specifications section 08 56 53, Sub 1 Summary, “This specification section is applicable to the louvers at the existing generator room and the doors accessing the above ground fuel and transformer enclosures.” As such, all louvers and vents will meet the requirements of this section, as well as 08 90 00. |
| 55 |
| Can you provide a schedule for the required Blast rated items? |
| Per specifications section 08 56 53, Sub 1 Summary, “This specification section is applicable to the louvers at the existing generator room and the doors accessing the above ground fuel and transformer enclosures.” As such, all louvers and vents will meet the requirements of this section, as well as 08 90 00. |
| 56 |
| Section 08 90 00 Louvers and Vents can you provide which louvers are required to be blast rated |
| Per specifications section 08 56 53, Sub 1 Summary, “This specification section is applicable to the louvers at the existing generator room and the doors accessing the above ground fuel and transformer enclosures.” As such, all louvers and vents will meet the requirements of this section, as well as 08 90 00. |
| 57 |
| Sheet AS-B46-222 Plan key notes 1. Install roof curb. The plans do not indicate location of curbs. |
Can you provide the curb locations as noted in Note 1.
Disregard plan keynote #1.
| 58 |
| Section 05 36 00 Composite Metal Decking is referenced in 09 22 16 section and is not included in the specifications Can you include this section. |
| Specification section 05 36 00 Sub 1.2 B was included by mistake. Bidders should disregard this reference. |
| 59 |
| Section for Sheet Metal Flashing and Trim is missing for specified Copings, Scuppers, Flashings Etc. Can you provide specification requirements. |
| Specification section 07 62 00 is included |
| 60 |
| Section 07 01 50.19 – 1.6 Quality Assurance A 2. Noted as the installer Qualifications are required to be Licensed to perform asbestos abatement in Project jurisdiction when removal of asbestos-containing material is required. |
Can you clarify that a Certified Asbestos Contractor will be allowed to remove any asbestos materials discovered in roofing in lieu of the roofing contractor.
Consider the area of work. Project specification require that any asbestos containing materials inside of the structure will require a Certified Asbestos Contractor for removal. Any materials outside of building envelope can be removed by the roofing contractor but must be captured and disposed of as required by law.
| 61 |
| Are we required to perform roofing core samples for analysis to identify roofing materials containing asbestos. |
No known asbestos containing roofing material is expected during the course of this project.
| 62 |
| Section 05 12 00 Structural Steel Framing 1.2 Related Requirements References sections below that are not included in the contract specifications. Can you include this section Below. |
a. B. Roof Decks Framing: Section 03 51 16, GYPSUM CONCRETE ROOF DECKS.
b. C. Floor Decks Framing: Section 03 55 11, GYPSUM CONCRETE FLOOR DECKS.
c. D. Steel Joist: Section 05 21 00, STEEL JOIST FRAMING.
d. F. Composite Steel Deck: Section 05 36 00, COMPOSITE METAL DECKING.
e. H. Steel Framing: Section 08 44 13, GLAZED ALUMINUM CURTAIN WALLS
f. I. Steel Finishes: Section 09 06 00, SCHEDULE FOR FINISHES.
g. J. Steel Support: Section 10 13 00, DIRECTORIES.
h. L. Steel Piles: Section 31 62 00, DRIVEN PILES.
Referenced specifications sections are not included and should not be considered.
| 63 |
| Section 05 12 00 Structural Steel Framing 1.4 H. Record Surveys: Signed and sealed by responsible surveyor or engineer. |
Can you define and clarify the requirements for Record Surveys This requirement establishes a means of the recording of an inspection by a licensed engineer who is certifying compliance with design drawings.
| 64 |
| Section 05 12 00 Structural Steel Framing 2.1 A Delegated Design Can you provide which Structural Steel items are required to be designed. |
| See contract drawings for all steel items that do not have a reference specification indicating the design requirement. I.E., rooftop transition stair, steel guardrail attachments, etc. |
| 65 |
| Section 05 12 00 Structural Steel Framing 2.1 C Design cooling tower supports meeting specified performance: - Section 23 65 00 Cooling Towers is not included in the specifications. |
a. Can you Clarify if Cooling towers are included in this work
b. Can you provide specification Section Specification section 05 12 00 Sub 2.1 C was included by mistake. Bidders should disregard this reference.
| 66 |
| Can you provide specifications for the Railing and Stair Sections identified in the plans |
| Railings and stairs are delegated design. See contract drawings for specific points of interest. |
| 67 |
| Section 03 30 00 – Cast in Place Concrete 2.1 Forms Paragraph F Form Lining can you provide location of required form liner as the plans do not indicate any locations. |
| No form liner is used in this project. Any reference otherwise is included by mistake. |
| 68 |
| Section 03 30 00 – Cast in Place Concrete 2.2 V. Liquid Hardener and Dust proofer: can you provide concrete surfaces locations of the required Hardener as the plans do not indicate any locations. |
| Inclusion of reference materials are for reference only. Contractor is expected to confirm any need for materials based on best practice guidelines. |
| 69 |
| 01 33 23 1.3 submittal register Paragraph B |
a. Are we allowed to utilize our Procore system for submittals?
Are we allowed to utilize our Procore system for management of project RFI’s etc.?
Yes to both.
| 70 |
| Section 01 35 26 Section 1.7.C calls for the SSHO to be a separate qualified individual from the Prime Contractor’s Superintendent and/or Quality Control Manager with duties only as the SSHO. Does the SSHO have to be a direct employee of the Prime Contractor? |
| Yes |
| 71 |
| Can the Site Safety Officer (SSHO) also perform the superintendent and quality control functions i.e. Triple hat Functions? |
a. If no, does the SSHO need to be a full-time employee for this project?
No. “The Prime Contractor shall designate a minimum of one dedicated SSHO at each project site that will be identified as the SSHO to administer the Contractor's safety program and government-accepted Accident Prevention Plan.”
The VA specification require a full time SSHO when there is active construction.
| 72 |
| Can the superintendent perform dual hat responsibility’s functions as superintendent and quality control manager? |
a. If no, does the QA/QC need to be a full-time employee for this project?
Yes
| 73 |
| Will any of the commissioning for this project require commissioning services for existing systems in the building? |
| Integration Security and Fire Alarm Systems monitoring is required. Additional integration may be required for all systems on the BAS backbone in addition to any items indicated on the construction drawings. |
| 74 |
| Section 01 45 00 Quality Control specification was not included. |
a. Are we required to provide a Contractors Quality Control (QCQ) Manager?
b. Can the QCQ manger, if required, perform Superintendent Functions also?
Requirements for a separate QC/QA manager are not included in the specifications. A Superintendent can perform these functions.
| 75 |
| Will VAMC be able to provide attic stock for ceiling tile, wall coverings, flooring where we may be tying into. |
| New ceiling, flooring, etc. are to be supplied as indicated on contract drawings. |
| 76 |
| Can you clarify the new Fiber line Route “Line B” from the exterior street to Building 40 is performed by the service provider and excluded from this scope of work. |
| Referenced work shall be included by bidders. See item #23. |
| 77 |
| Section 34 75 13.13 Active Vehicle Barriers can you clarify additional design parameters i.e. basis of design model Number for reference. |
| Design parameters are indicated in Specifications Section |
34 75 13, Sub 1.3.I. Additional details are shown in 1/C501.
| 78 |
| Can you clarify and define the locations of the foundation drainage in the civil drawings for the work in section 33 46 13 Foundation Drainage. |
| Storm drainage pathway is indicated on Sheet C400 and |
AS-B1-301 and foundations drainage detail is shown at 10/S501.
| 79 |
| Can you clarify and define the locations of the Sanitary Sewer in the civil drawings for the work in section 33 30 00 Sanitary Sewerage Utilities. |
| Specification section 33 30 00 is included by mistake. Bidders should disregard this reference. Contractor is responsible to locate all utilities prior to start of work and notify the VA of any discrepancies or interference. |
| 80 |
| Can you clarify and define the locations of the Water Lines in the civil drawings for the work in section 33 10 00 Water Utilities. |
| Specification section 33 10 00 was included by mistake. Bidders should disregard this reference. Contractor is responsible to locate all utilities prior to start of work and notify the VA of any discrepancies or interference. |
| 81 |
| The table of contents identifies Division 32 specifications that are not included in the body of the specifications including Below can you provide the below specifications |
a. 32 05 23 Cement and Concrete for Exterior Improvements
b. 32 12 16 Asphalt Paving
c. 32 13 00 Rigid Paving
d. 32 16 13 Concrete Curbs and Gutters
e. 32 31 13 Chain Link Fences and Gates
f. 32 31 40 High Security Fences and Gates All notations throughout the construction documents for asphalt pavement are erroneous. All pavement noted as asphalt shall be considered to be 6” concrete pavement with #4 rebar 2’ O.C. .
32 12 16 and 32 31 13 were considered not relevant or significant to the project and were removed.
| 82 |
| The table of contents identifies Division 31 specifications that are not included in the body of the specifications including Below can you provide the below specifications |
a. 31 11 00 Clearing and Grubbing
b. 31 13 00 Selective Tree Removal and Trimming
c. 31 20 00 Earthwork
d. 31 23 00 Excavation and Fill
e. 31 23 33 Trenching and Backfilling DIV 31 specs have been included.
| 83 |
| Is the contractor responsible for blast engineering for doors and louvers and the exterior enclosure for the Fuel tank? |
| The A&E has done the engineering work for these areas. |
| 84 |
| Are there any seismic requirements for MEP systems? If there are, have they been incorporated with the design already? or is the GC to hire a seismic engineer to tell us how to install? |
| No seismic design or bracing is required for the MEP systems. |
| 85 |
| Is there any equipment that the VA is providing that requires contractor to install? |
| For the purposes of the bid, contractors should assume that the VA will only supply 1 UPS equipment and associated equipment indicated in Annex A, Sheet 5. |
| 86 |
| Will the sign-in sheet from site visit be available in addendum? |
| Yes, it is part of this amendment as an attachment. |
| 87 |
| Please confirm if tax should be included in our proposal? |
| This information is in the Invitation for Bid. See Section 4.17 and the Special Note following the FAR 52.229-3 clause on page 55. Yes, taxes are required. Be sure to read the solicitation thoroughly prior to bid submission. |
| 88 |
| Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation? |
| The wage determination awarded with the contract will be consistent and will not be updated throughout the life of the contract. |
| 89 |
| Please confirm the current design documents meet current VA TIL guidelines. |
| While ISTS 4.0 is dated 6/2023, design may not be 100% compliant with this standard. Fargo has several exemptions approved so any discrepancies are negligible to the bid. |
| 90 |
| Please confirm any minority business participation requirements. |
| There are no participation requirements for this procurement. |
| 91 |
| Please confirm if there is assumed asbestos on any piping that is to be removed whether underground or within manholes or buildings? |
| Yes |
| 92 |
| Will mechanical rooms, data rooms, etc. be cleared of all stored debris prior to the contractor entering those areas? |
| Yes |
| 93 |
| Will a full-time fire watch be required during activities such as cutting and welding? How long after such activities are completed? |
| Fire watch is required to extend 30 min after activity ends. VA approved Hot Work permits are required. |
| 94 |
| Please confirm the extent of any duct cleaning scope requirements. |
| Unless indicated otherwise, mechanical contractor will use best practices guidelines as an indicator on duct cleaning during and after completion of all stages of the work. |
| 95 |
| Is there a particular vendor or contractor currently servicing and maintaining the Building Automation System or Temperature Controls System? |
| The existing systems are under contract, but no contact info will be provided for the purposes of bidding. |
| 96 |
| With regards to underground utility work how much open trenching be allowed at a time? |
| Open trenches are subject to the discretion of the prime contractor. No impediments will be allowed that may interfere with staff or Veteran parking or traffic flow that lasts any longer that 15 minutes without prior notification of the VA. All trenchwork of any type of notification of the VA prior to starting work. |
| 97 |
| After backfilling, topsoil and seed, or sod have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility? |
| Contractor is responsible to maintain growth and health of all landscaping spaces altered under this contract until acceptance. After acceptance, warranty applies. |
| 98 |
| On all underground utility work please confirm if excavated material is acceptable for re-use as backfill? |
| All excavated materials are adequate for backfill unless directed otherwise by performance-based specifications or unless disqualified due to reasons similar to contamination. |
| 99 |
| Please confirm if the contractor is responsible for any rock removal that is encountered. If so, what is the assumed elevations and quantity of rock material? |
| Per specifications, contractor is responsible to remove all unused excavated materials, regardless of type at contractor’s expense. |
| 100 |
| Please confirm if a unit price can be established for rock removal as opposed to carrying in bid? |
| No, it must be part of the bid. See item #99. |
| 101 |
| If an extreme amount of rock is encountered/removed, please confirm if extra time will be added to the contract completion date? |
| This RFI answer is not going to pre-approve any unforeseen condition decisions and the impacts to schedule. |
| 102 |
| Please confirm if there is a separate staging area onsite for fill material to be stockpiled for re-use? |
| Space is extremely limited. Quantities larger than 10 cu. yards should be moved offsite, location to be negotiated with VA at the time. |
| 103 |
| If all reusable fill material can stay on property, is it expected that the area will need erosion controls and to be topsoil, raked, and seeded at end of project? |
| Yes |
| 104 |
| Please confirm if an onsite arborist is required for any tree removal or tree protection? |
| Detail 9/C500 contains instruction for any required tree protection. No other consultation is required. |
| 105 |
| Please advise if the site contains any contaminated soil that needs to be removed. |
| Soil samples were taken March 2025. While no contamination was noted, contractor may test soil at their own cost. If contaminated soils are found, the VA will compensate the contractor for costs of testing, remediation, and re-testing. |
| 106 |
| If the underground site package requires removal of contaminated soils. Will the site contractor be required to have operators trained and certified in all various levels of contamination handling? |
| Yes |
| 107 |
| Will all contaminated soils be delivered to a location on site, turned over to Owner for disposal? |
| Contractor is responsible for disposal of any contaminated soils. No contaminated soils are known to exist in project area. Contaminated soils must be removed at the time of excavation. |
| 108 |
| What are the requirements by the site contractor for the storage of contaminated soil on site? |
| Contractor is responsible for disposal of any contaminated soils. No contaminated soils are known to exist in project area. Contaminated soils must be removed at the time of excavation. |
| 109 |
| Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds. |
| Space for Conex containers can be requested but is on a first-come-first-served basis. |
| 110 |
| Will an escort be required at all work areas including but not limited to buildings and outside areas? |
All workers are required to be fully badged to work on federal properties. Access to certain spaces requires all workers to be escorted. Publicly accessible spaces do not require escort.
| 111 |
| Will an area inside the building be set aside for contractor storage of materials temporarily removed to facilitate installations? (i.e.- ceiling pads and grid) |
| Space for Conex containers can be requested but is on a first-come-first-served basis. |
| 112 |
| Please confirm who is responsible for soil testing? |
| Soil samples were taken March 2025. While no contamination was noted, contractor may test soil at their own cost. If contaminated soils are found, the VA will compensate the contractor for costs of testing, remediation, and re-testing. |
| 113 |
| To allow sufficient time to review responses and prepare our bid we kindly request that you please extend the bid date. |
| The bid date will be extended until July 17, 2025, at 1PM CT. |
There looks to be three groups of cables from the MCR to TR-102B:
0. Question 1: Is the Design asking for three sets of cabling between TR-102B and the MCR or are some of those lines in error?
0. Question 2: On the top note on the right side they detail the following: “Intercept route A optical fiber in BC-50 and extend to 4th Floor MCR” – are bidders supposed to duplicate the 24 Str OM4 and 12 Str OS1/OS2 going to all of the TR’s campus wide?
Question 3: Is there a site plan detailing the pathways/raceways between the main buildings and the other buildings so bidders can accurately calculate a take off length for the runs detailed on TT-603?
A. One line on sheet TT-602 indicating an existing 24-strand OM4/12-strand OS1 is included by mistake. Contractor will be responsible to pull one set of 12 & 24-strand fiber for the purposes of the bid.
B. Yes.
3. Tier 1 redlines indicating the requested information is attached.
| 115 |
| Is the Primary side of the 4160-volt Transformer Wye or Delta configuration? |
The service provider will determine configuration type. However, previous installations to on-site transformers have been Delta configurations.
| 116 |
| Ref drawing AS-B1-302- Will a specification be provided for the metal and aluminum wall panels? What gauge metal Z furring is required? How does the metal wall panel get fastened to structural column and what is the fastener spacing? What is the spacing of metal Z furring? How will Z furring be fastened to metal wall panels? How are aluminum panels fastened to Z furring? |
| A basis of design reference is provided on relevant details on sheet AS-401. All manufacturer’s standard details, methods, and materials apply. |
