S04 - Site Visit Agenda.doc

36C77624R0085 – Dental Expansion and Relocation Construction DBB – Travis AFB

Site Visit Agenda 8/29/2024 - 9:00 AM (PT)

1. Open meeting & Introductions (Sign in sheet)

· Introduction of Vendors (optional)

· Contracting Officer – Joelle Mascarenas

· Contract Specialist: LaToya Greene

· COR: Joellen Saechao

· Architect-Engineer (A-E): K.F. Davis Engineering, Inc.

2. Solicitation Information

· Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.

· This solicitation is 100% set-aside for SDVOSB concerns under NAICS Code 236220 Commercial and Institutional Building Construction. Offers received from other than SDVOSB concerns will not be considered. All SDVOSBs must be listed as “certified” by the Small Business Administration (SBA) Veteran Small Business Certification (VetCert) at TIME OF SUBMISSION OF PROPOSALS AND TIME OF AWARD. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.

· Request for Proposal (RFP) in accordance with FAR Part 15.

· Solicitation Closing Date: September 20, 2024, at 4:00 PM PT

· Cut-off date for technical questions is September 4, 2024, at 8:00 AM PT

· Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered. Only questions received in writing and answered via solicitation amendment will be deemed official.

· Please submit all technical questions via email at latoya.greene@va.gov and joelle.mascarenas@va.gov.

· Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in proposal.

· Proposal format submission requirements can be found in the solicitation.

· Only electronic copies of the offers will be accepted via email to latoya.greene@va.gov and joelle.mascarenas@va.gov.

· Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is NO LONGER required.

· Ensure that the Limitations on Subcontracting certification is included in your proposal as required per the Instructions to Offerors.

· The VAAR range of magnitude for the project is between $10 and $20 million.

· The Period of Performance for the project is 730 calendar days after receipt of Notice of Award.

· A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.

3. Questions

· Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.

· The site walk through should be done as a group, so please do not break-off and ask questions of the COR or any other VA or Travis AFB staff member individually.

4. COR Presentation: Provide general review of the job and review of any important Drawings and Specifications, unique requirements, and site-specific items.

5. Site Walk Through: COR will lead.